PV BUR. 07.11.2012
PE 499.451/BUR
EN
PE-7/BUR/PV/2012-15
EUROPEAN PARLIAMENT
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B U R E A U
MINUTES
of the meeting of
07-11-2012
Paul-Henri Spaak Building - Room 6B001
- - -
Brussels
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BUREAU
MINUTES
of the meeting of Wednesday, 7 November 2012 from 18:30 to 20:30 hours
Paul-Henri Spaak Building - Room 6B001
Brussels
CONTENTS
Page
1. Adoption of draft agenda .................................................................................................. 6
2. Adoption of the Minutes of the meeting of 22 October 2012........................................... 7
3. Communications by the President..................................................................................... 8
4. Progress in the 'New Concept' for the Library - Note from the Secretary-General .......... 9
5. European Youth Day 2014 - Note from the Secretary-General...................................... 11
6. Decision on the naming of the EP premises: "Raoul Wallenberg" and "The Baltic Way" - Note from the Secretary-General ....................................................................... 14
7. Staff matters .................................................................................................................... 16
8. Implementing Rules on the hearings on European Citizens' Initiatives - Implementing measures - Note from the Secretary-General........................................... 17
9. Organisation of AD7 and AST3 internal competitions - Note from the Secretary-General............................................................................................................................ 18
10. Request from STOA to authorise the participation of Mr RÜBIG, first Vice-Chairman of STOA, at the Euro-CASE Annual Conference in Paris, on 12 November 2012 - Letter from Mr CORREIA DE CAMPOS, Chairman of STOA ....... 19
11. Request from the Committee of the Regions to reserve the Chamber for their Plenary Sessions in 2013 and to also reserve meeting room JAN 2Q2 for the Plenary Sessions of February, April and May - Letter from Mr VALCARCEL SISO, President of the Committee of the Regions.......................................................... 20
12. Urgent matters and any other business ........................................................................... 21
13. Items for information ...................................................................................................... 23
14. Date and place of next meeting....................................................................................... 24
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BUREAU
MINUTES
of the meeting of Wednesday, 7 November 2012
Brussels
Mr Martin SCHULZ, President of the European Parliament, opened the meeting at 18.35 hours.
Present
Mr Martin SCHULZ*, President
Vice-Presidents Excused Mr PITTELLA* Mr McMILLAN-SCOTT Mr MARTÍNEZ* Ms DURANT Ms PODIMATA* Mr ALVARO Mr VIDAL-QUADRAS* Mr PAPASTAMKOS* Ms ANGELILLI* Mr KARAS* Mr WIELAND* Mr VLASÁK Mr PROTASIEWICZ Mr SURJÁN Quaestors Excused Ms LULLING Mr HIGGINS Ms GERINGER DE OEDENBERG Mr LIBERADZKI Mr MAŠTÁLKA
Also Present Mr WELLE*, Secretary-General
* Present for Item 7, in camera
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List of officials present at the meeting: Private Office of the President Mr WINKLER* Mr KAISER Ms MARTINEZ IGLESIAS Mr MANNELLI Ms STRASSER Private Office of the Secretary-General Mr MANGOLD* Ms LUEDDECKE Ms SCHADE Secretariat DG Presidency (PRES) Ms RATTI*/ Mr O'BEARA/
Mr CAROZZA/ Mr DE FEO DG Internal Policies (IPOL) Mr RIBERA d'ALCALA DG External Policies (EXPO) Mr AGUIRIANO DG Information (COMM) Mr DUCH-GUILLOT/
Ms CABANELAS ALVAREZ DG Personnel (PERS) Mr QUITIN* DG Infrastructure and Logistics (INLO) Mr STRATIGAKIS
DG Interpretation and Conferences (INTE) Ms COSMIDOU DG Finance (FINS) Mr VANHAEREN DG Innovation, Technical Support (ITEC) Mr VILELLA Legal Service Mr PENNERA*, Juriconsult/ Mr PASSOS Conference of President's Secretariat Mr HILLER Unit for Relations with Political Groups Mr SCHWETZ
* Present for Item 7, in camera
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Political group secretariats Mr EVISON (EPP) Mr HORNAK (S&D) Mr BOUTER (ALDE) Mr PRUMMEL (Greens/EFA) Mr WOODARD (ECR) Mr RAECK (GUE/NGL) Mr VAUGIER (EFD) Mr BUGALHO (Non-attached Members) Vice-Presidents' and Quaestors' assistants Mr CARDELLA Mr PITTELLA's assistant Mr GUERRA REINA Mr MARTÍNEZ's assistant Ms ZANELLA Ms PODIMATA's assistant Ms LAHOUSSE Mr VIDAL-QUADRAS's assistant Mr CHATZIFOTIS Mr PAPASTAMKOS's assistant Mr LOMBARDO Ms ANGELILLI's assistant Ms WILHELM Mr KARAS's assistant Mr VALETTE Ms DURANT's assistant Ms BAUER Ms ALVARO's assistant Ms GIPPERT Mr WIELAND's assistant Mr MÁTL Mr VLASÁK´s assistant Ms KURANT Mr PROTASIEWICZ's assistant Mr PÁPÁI Mr SURJÁN's assistant Ms SCHLIM Ms LULLING's assistant Ms KEARNEY Mr HIGGINS's assistant Ms ZIELINSKA Ms GERINGER de OEDENBERG's assistant Mr VOGT Mr LIBERADZKI's assistant Ms ŘEHOŘOVÁ Mr MAŠTÁLKA's assistant Mr TZIORKAS*, Mr CALINOGLOU, Ms MANGIANTE, Ms KYST and Mr ADLER acted as secretary to the meeting.
* Present for Item 7, in camera
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1. Adoption of draft agenda
The Bureau,
- noted the draft agenda (PE 499.449/BUR) and adopted it as shown in these minutes.
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2. Adoption of the Minutes of the meeting of 22 October 2012
The Bureau,
- approved the Minutes of the meeting of 22 October 2012 held in Strasbourg
(PE 494.415/BUR).
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3. Communications by the President
3.1. Summit meeting of the "Friends of Cohesion Policy"
The Bureau
- heard the President inform the meeting that he had agreed, with the support of the
Conference of Presidents, to invite the "Friends of Cohesion Policy" to hold a
Summit meeting for the Heads of Government of Bulgaria, Cyprus, the Czech
Republic, Estonia, Greece, Latvia, Lithuania, Hungary, Malta, Poland, Portugal,
Romania, Slovakia, Slovenia, Spain and Croatia on 13 November 2012 in the
European Parliament' premises in Brussels, it being understood that the European
Parliament would bear the costs arising from the meeting, according to the elaborated
financial statement, which was made available to the Members of the Bureau.
3.2. Reimbursement of Members' travel expenses
The Bureau
- heard the President inform the meeting that the urgent need had arisen for taking 15%
of the budget line for the reimbursement of Members' travel expenses out of the
reserve, to avoid a situation where Members' ordinary travel expenses to attend
meetings in Brussels and Strasbourg could no longer be reimbursed, and that the
Budget Committee did not decide on the transfer request in its regular meeting this
week and was expected to decide on this shortly;
- held an exchange of views on the matter with the participation of Mr SURJÁN and
Mr WIELAND, Vice-Presidents, Ms LULLING, Quaestor, and the President,
questioning the pertinence of the reserve and expressing grave concern at the risk of a
situation arising, in which the Parliament, due to decisions taken by the Budget
Committee, would be unable to refund Members for their travel costs, thus
jeopardising the functioning of the Parliament, and underlining the necessity to take
measures to avoid such risks in the future.
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PART I: DECISIONS/EXCHANGE OF VIEWS
4. Progress in the 'New Concept' for the Library - Note from the Secretary-General
The Bureau,
- took note of a note dated 24 October 2012, from the Secretary-General, on the
Progress in the New Concept for the Library (PE 499.480/BUR and annex);
- heard the Secretary-General explain that the present, interim note was outlining the
progress made so far and the next steps to be taken, and that in close cooperation with
Mr ALVARO, Vice-President responsible for Library services, who was excused
from the meeting, he would continue the work on further structural developments of
the library towards the development of a scientific service;
- heard the Secretary-General highlight a number of new services available in the
Library such as subscription schemes, library alerts, better use of new social media, a
new website to facilitate access and inform that the idea of creating a reading room
for Members was in the pipeline; note though that based on findings of the Working
Group between Bureau and the Budget Committee, the European Parliament had the
same need for independent advice for Members, as Members of the US-Congress, but
much weaker structures at its disposal;
- heard Mr HIGGINS, Quaestor, note that as the Quaestor responsible for the use by
Members of Parliament's library and document management he should be consulted
on the work and stress that Members should be better informed on the existence of
the Library and the services offered by it; while acknowledging that services had
already considerably improved;
- heard Mr PAPASTAMKOS, Vice-President, request that more standard as well as
specialised periodicals such as the European Law Journal be made available in the
Library and enquire about the connection of the Parliament's Library with the
libraries of the other Institutions;
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- heard Mr WIELAND, Vice-President, propose that written answers provided to
individual requests from Members, which are of general interest, be made available
to all Members and further suggest that the products available from the Library be
pushed to interested parties such as to national Parliaments, to inform them on EU
matters;
- heard the Secretary-General agree to the suggestions made in terms of availability of
periodicals and a higher degree of marketing library products; further note that the
Library to a certain extent was indeed an instrument not acknowledged by all
Members, which could be due also to its location in the EP premises and suggest that
this be improved by a better physical access to the library facilities; note that
structural improvements should be considered in the budget for 2014;
- took note of the progress made so far and instructed the Secretary-General to present
a further progress report in the second half of 2013.
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5. European Youth Day 2014 - Note from the Secretary-General
The Bureau,
- considered a note dated 25 October 2012, from the Secretary-General, on the
development of the "2014 European Youth Day of the European Parliament" project
(PE 499.472/BUR and annexes);
- heard the President introduce this common project with the Secretary General, that he
had requested the latter to lay down in a note;
- heard the Secretary General:
• introduce the conceptual basis for the development of the "2014 European Youth
Day" explaining that the project proposed by the President and himself aimed at
sparking the enthusiasm of young people for the European idea by bringing
together 10,000 young people, aged between 15 and 30, from all over the
European Union for four half days at the seat of the European Parliament in
Strasbourg, to give them the opportunity to discuss youth related topics and the
future of the European Union, in spring 2014;
• specify that the Youth Day would be designed by the young participants
themselves, not the European Parliament, and this constituted a unique and novel
feature of this conference;
• indicate that the Parliament's role would be to provide a unique framework for the
event, including the attendance of senior European politicians and publically
known representatives of civil society, while guaranteeing full logistical and
organisational support, including the provision of the Parliament premises, and
that the expenses of the travel to and accommodation of the young participants in
Strasbourg would be borne by themselves;
• stress the need to secure the involvement of the Bureau Working Group on
Information and Communication in the development of the project;
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- held a wide ranging exchange of views with the participation of Ms PODIMATA, Mr
VLASÀK, Mr PITTELLA, Mr WIELAND, Mr KARAS, Ms ANGELILLI, Mr
MARTÍNEZ and Mr PAPASTAMKOS, Vice-Presidents, and Ms LULLING and Mr
HIGGINS, Quaestors, who inter alia:
• spoke in favour of the project and praised the preparatory work carried out by the
Secretary General;
• stressed the need to establish precise and well balanced criteria for the selection of
the young people who will participate in the event in order to ensure a good
representation of the European youth and the need to involve other local and
regional parties in the project;
• enquired about the financial cost of this project and underlined the need to take
account of the costs to be borne by young people coming from different Member
States both in terms of distance and wealth;
• enquired whether this event was intended as a one-off in view of the 2014
European elections or whether it should take place on a regular basis and possibly
also in other locations in order to avoid that it appears as a sporadic manifestation
of an electoral campaign;
• noted that at the present meeting, the Bureau was only invited to approve the
conceptual basis of the idea and that the organisational details, the budget and the
contents of the event would be developed at later phases, with the involvement of
the Bureau Working Group on Information and Communication;
• stressed the need to pay attention to the details of the organisation to avoid that the
event is manipulated by participants hostile to the European idea or that the
initiative is misinterpreted as a manipulation of the youth by the European
Parliament for electoral purposes;
- heard Mr HIGGINS, Quaestor, question the project because he believed that in such a
difficult moment of economic crisis and unemployment in Europe, this event could be
interpreted as an exercise of political campaigning before the European elections;
- heard the President:
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• thank Mr HIGGINS, Quaestor, for his sincerity and his clear position;
• remark that the ones who appreciated the idea should rather focus on its
realisation, instead of on its obstacles;
• underline that the European Union needed the enthusiasm of young people who
would surely react enthusiastically to the opportunity of gathering together with
other young people from all over Europe in Strasbourg as this would be a life
marking experience;
- approved the objectives and development of the "2014 European Youth Day of the
European Parliament" project as outlined in the note from the Secretary-General;
- approved the conceptual basis for the development of the project and the basic
timetable;
- invited the Working Group on Communication to consider further details of the project;
- instructed the Secretary-General to submit a detailed plan on the content and
organisation of the event in close cooperation with the responsible Vice-Presidents.
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6. Decision on the naming of the EP premises: "Raoul Wallenberg" and "The Baltic Way" -
Note from the Secretary-General
The Bureau,
- noted the following documents:
• a note dated 16 October 2012 from the Secretary-General and entitled 'Naming
of a location for Raoul WALLENBERG and for The Baltic Way' (PE
499.459/BUR and annexes);
• a letter dated 20 September 2012 from Ms. Sandra KALNIETE, Member,
proposing the naming of a corridor of a Parliament building 'The Baltic Way'
(PE 497.241/BUR and annexes);
• an email dated 1 March 2012 from President SCHULZ to the Swedish Members
replying to a letter dated 1 February 2012 from the Swedish Members on the
naming of a location in Parliament after Raoul WALLENBERG (PE
479.877/BUR and annexes);
• a letter from Mr SCHMIDT dated 22 October 2012 concerning the naming of a
location in Parliament after Raoul WALLENBERG (PE 499.463/BUR and
annexes);
- heard the President introduce the subject and express himself in favour of naming the
meeting room 05G002 in the Altiero SPINELLI building after Raoul
WALLENBERG;
- heard Mr VLASÁK, Vice-President, express himself in favour of naming the main
corridor on the ground floor of the Altiero SPINELLI building (00F100) (formerly
known as "côté cheval") 'The Baltic Way";
- heard Mr VIDAL-QUADRAS, Vice-President and Chair of the Working Group on
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Buildings, Transport and a Green Parliament:
• take the same view as Mr VLASÁK with regard to the 'The Baltic Way", an
option which had also the support of the Members from the Baltic countries;
• favour naming the meeting room 05G002 in the Altiero SPINELLI building,
which was one of the rooms used for conciliation meetings, after Raoul
WALLENBERG;
- decided to name:
• the main corridor on the ground floor of the Altiero SPINELLI building
(00F100), formely known as "côté cheval", 'The Baltic Way";
• the meeting room 05G002 in the Altiero SPINELLI building after Raoul
WALLENBERG.
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From 20.15 hours in camera
7. Staff matters
The Bureau, meeting in camera,
- took note of two notes from the Secretary-General, both dated 6 November 2012 and
forwarded to the Members of the Bureau under a separate confidential cover,
concerning the results of Vacancy Notice 143383 and of Vacancy Notice 143384;
- heard the Secretary-General introduce the matter relating to the creation of the lists of
applicants to be invited for interview for two vacant Director posts: Director in the
Directorate for Relations with Political Groups and Director, in the Directorate-
General for Communication, Directorate for Relations with Citizens;
- held an exchange of views with the participation of the President, Mr WIELAND,
Vice-President, and the Secretary-General;
- approved the lists of applicants to be invited for interview for the two vacant Director
posts as indicated in the above mentioned notes from the Secretary-General and
agreed to return to the matter at a following meeting.
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8. Implementing Rules on the hearings on European Citizens' Initiatives - Implementing
measures - Note from the Secretary-General
The Bureau, with debate:
- considered the above-mentioned note dated 24 October 2012 (PE 499.473/BUR and
annexes);
- heard Mr MARTÍNEZ, Vice-President, suggest that the wording concerning the
timing of the hearings be modified in order to stress the priority of regular slots of the
organising committee over Thursday afternoons in a committee week, contrary to the
proposed text;
- heard Mr PAPASTAMKOS, Vice-President in charge of Citizens' Initiatives:
• approve the note and express the wish that he should be consulted earlier in
advance on relevant notes,
• convey Ms DURANT's, Vice-President, request that the decision on this item
be deferred to the next meeting;
- agreed to the requested deferral.
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PART II:DECISIONS WITHOUT DEBATE
9. Organisation of AD7 and AST3 internal competitions - Note from the Secretary-General
- took note of a note dated 24 October 2012, from the Secretary-General on the
organisation of AD7 and AST3 internal competitions (PE 499.474/BUR).
- authorised the Secretary-General to waive, under the exceptional circumstances
specified in the note, the conditions of service laid down in Article 4, paragraph 1, of
the Regulation on the internal recruitment of officials and other servants adopted by
the Bureau on 3 May 2004 as amended on 30 January 2008, for the organisation of
future internal competitions of AD7 and AST3 that will require a seniority of "at least
three years of service within the European Institutions, including at least two years
with the European Parliament."
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A: COMMITTEE MISSIONS WITHIN THE EU
10. Request from STOA to authorise the participation of Mr RÜBIG, first Vice-Chairman of
STOA, at the Euro-CASE Annual Conference in Paris, on 12 November 2012 - Letter from
Mr CORREIA DE CAMPOS, Chairman of STOA
The Bureau, without debate,
- noted the STOA Panel's request dated 25 September 2012, for Mr RÜBIG, its first
Vice-Chairman, to be authorised to participate at the Euro-CASE (European Council
of Academies of Applied Sciences, Technologies and Engineering) Annual
Conference on 12 November 2012 in Paris (PE 499.478/BUR and annexes and
financial statement thereof);
- granted the requested authorisation.
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B: COMMITTEE MISSIONS TO THIRD COUNTRIES
C: HEARINGS
D: HEMICYCLE REQUESTS
11. Request from the Committee of the Regions to reserve the Chamber for their Plenary
Sessions in 2013 and to also reserve meeting room JAN 2Q2 for the Plenary Sessions of
February, April and May - Letter from Mr VALCARCEL SISO, President of the
Committee of the Regions
The Bureau, without debate,
- took note of a letter dated 19 September 2012 from Mr VALCARCEL SISO,
President of the Committee of the Regions requesting to reserve the Chamber and
room JAN 2Q2 for the Committee's Plenary Sessions in 2013;
- noted the current temporary closure of the Chamber in Brussels, due to the necessity
of carrying out unforeseen maintenance work;
- instructed the Secretary-General to find suitable alternative meeting rooms within
Parliament's premises, where possible and taking account of Parliament's 2013
calendar.
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12. Urgent matters and any other business
12.1. Request for an exchange of views on the implementation of the Statute of Members'
Assistants, with respect to expenses linked to the employment of local assistants
The Bureau
- heard Mr VLASÁK, Vice-President, suggest that an exchange of views on the above-
mentioned matter be held by the Bureau;
- heard the President suggest that the item be included on the agenda of a future Bureau
meeting and agreed with this suggestion.
12.2. Reimbursement of visitor groups ' travel costs on the basis of the kilometric distance
The Bureau
- heard Mr. PAPASTAMKOS, Vice-President, complain about the current system of
reimbursement of travel costs of Members' visitors groups in accordance with the
kilometric distance covered as this could lead to differentiated treatment of visitors
from certain regions with difficult connections;
- heard the President suggest that the Secretary-General instruct the competent
Parliament services to examine the issue and look for suitable solutions within the
current rules;
12.3. Respect of the rules governing exhibitions in the Parliament
The Bureau
- heard Mr LIBERADZKI and Mr HIGGINS, Quaestors, inform the Bureau of recent
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incidents where the rules governing exhibitions in the Parliament had not been
respected, such as in particular a recent exhibition involving falcons without cages,
and of the sanctions regime applicable in those cases;
- heard the President acknowledge a number of problems with exhibitions in the
European Parliament and suggest that these and other related issues potentially be
considered at the next Away-Day of the Bureau, which could take place at the
beginning of next year;
- heard Mr WIELAND, Vice-President, speak in favour of the idea of the Away-Day
of the Bureau and suggest that the issue of the negotiations between the Bureau and
the Committee on Budgets on the Parliament budget be considered as well;
- agreed with these suggestions.
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13. Items for information
The Bureau,
- noted the following documents:
Interinstitutional mail
External mail
Internal mail
- List of events scheduled by parliamentary committees for the second half of 2012
with national parliaments - Letter from Mr LEHNE, Chair of the Conference of
Committee Chairs
- Report from Vice-President KARAS on his visit to New York in October 2012 and
participation in the High-level Conference of the Rule of Law and a related
Conference on the role of Parliaments organised by the Inter-Parliamentary Union
(IPU)
- Report of the European Conference of Presidents of Parliaments which was held on
20-21 September 2012 in Strasbourg
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14. Date and place of next meeting
The Bureau,
- decided to hold its next meeting on Monday, 19 November 2012, from 18:30 to
20:30 hours, in Room R1.1 in Louise WEISS Building in Strasbourg.
*
* *
The meeting closed at 20.10 hours.
*
* *
