Q # Bidder Question OGS Response · Security & Facility Systems & Solutions RFP 20191, Group 77201...

Security & Facility Systems & Solutions RFP 20191, Group 77201

Official Questions & Answers – Round 1

Q # Bidder Question OGS Response

1 In order for Bidders to thoroughly evaluate the specification, please extend the deadline for inquiries by at least two weeks.

The deadline for inquiries remains August 22, 2014.

2 In order for Bidders to thoroughly evaluate the specification and resultant responses to inquiries, please extend the deadline for inquiries by two weeks.

The deadline for inquiries remains August 22, 2014.

3 Will the state grant a 1 month extension to the RFP due date? No, the due date remains October 7, 2014, at 11:00am. 4 We would like to respectfully request an extension for bid

response from October 7 to October 21. Bid due date will remain October 7, 2014, at 11:00am.

5 Will there be a pre-bid conference for vendors whose existing contracts will be replaced by this RFP?

No. There is no Bidders’ Conference for this RFP. Those contracts listed in RFP Section I.2 will be replaced by contracts awarded under this RFP. Existing current security contracts will not be replaced. This RFP is a periodic recruitment which allows existing contractors to expand their awards and for new bidders to submit proposals.

6 Several documents require a Bidders’ Federal Employment Identification Number (FEIN). I work for the subsidiary of a large, national corporation. However, we have two separate FEIN numbers. If I use my subsidiary FEIN, can I claim my parent company as the contractor, and can an employee of the parent company sign/prepare our bid.

No. The FEIN of the proposed contract holder needs to be reflected on any proposal submitted in response to RFP 20191, and this FEIN is used for payments. Employees who sign the bid documents must be authorized to bind the specific entity which has its own FEIN.

7 Does this bid cover MDT's (Mobile Data Terminals)? It appears that Mobile Data Terminals fits the scope as Radio/Two-Way Communications Equipment/Systems (Radios, Repeaters, Antennas, Infrastructure, etc.). Please provide complete information in your proposal product description and usage.

8 Should I bid this for our mobile rugged tablets that we sell to the State Police that includes TraCS scanners as part of our offering?

See above response to Question #7 above.

9 I read in the procurement that Training/Education services is needed for this contract. Could I please receive more information about what type of Training/Education is being requested for this bid?

The Training/Education requested in this solicitation is for the use and operation of the systems and solutions which fit the scope of this RFP. It is not for stand-alone training services, nor for training services which do not fit the scope of this contract.

September 8, 2014 Page 1 of 28


Official Questions & Answers – Round 1 Q # Bidder Question OGS Response

10

Is it possible get more information on the 20191 UPS, Electric Vehicles, Building Automation. To make sure we have the right product fit? I could not find this information. What do I need to do?

RFP 20191 is not a project-specific procurement; please submit your proposed product offering, descriptions, and pricing that fit within the scope of the RFP as per Section I.1 Scope for OGS review along with your proposal.

11 Do you know if this work involves any mission critical (data center) work or is most of this “general building” work?

RFP 20191 is not a project-specific solicitation. Both mission critical systems (e.g., UPS, Cooling Systems, etc.) and general building work (e.g., HVAC Systems, Electrical Distribution System, etc.) are acceptable to the extent they fit the scope of this solicitation. Authorized User’s needs determine what work is done under this contract.

12 We are starting to look into the process by which we may be a state contracted vendor to provide our public safety software (CAD, RMS, Mobile, JMS, etc.) via the state website. Please check the pictures and specifications below for reference.

You may submit your proposed product offering, descriptions, and pricing that fit within the scope of the RFP as per Section I.1 Scope for OGS review along with your proposal.

13 We would like to submit a proposal, Lot 1, for this bid re: ‘biometric access control’ and ‘portals, turnstiles, etc’. Are there specs for the equipment that we could review so as to quote this accurately?

RFP 20191 is not a project-specific solicitation. You may submit your proposed product offering, descriptions, and pricing that fit within the scope of the RFP as per Section I.1 Scope for OGS review along with your proposal.

14 We have GPS antenna ON SALE for tracking systems.

It appears that GPS Antennas fits the scope as Radio/Two-Way Communications Equipment/Systems (Radios, Repeaters, Antennas, Infrastructure, etc.), GEOGRAPHIC POSITIONING SYSTEMS, AERIAL IMAGING SYSTEMS, ETC., AND FLEET MANAGEMENT/VEHICLE TRACKING SYSTEMS. Please provide complete information in your proposal product description and usage.

15 Is there is a need for Security Guards/Watchman for solicitation number 20191?

No, Security Guards are not included in the scope of this solicitation.



Official Questions & Answers – Round 1 Q # Bidder Question OGS Response 16 Where can we find the specifications and requirements for these 2

product categories? ELECTRIC VEHICLE CHARGER SYSTEMS, HVAC SYSTEMS (CHILLERS, BOILERS, DUCTWORK, ETC.)?

This is not a project-specific solicitation; please submit your proposed product offering, descriptions, and pricing that fit within the scope of the RFP as per Section I.1 Scope for OGS review along with your proposal.

17 We meet some of the items under page 6, section 1 ‘Scope of Services’ however we have an offering that goes far beyond the applications listed.

For software products would OGS be willing to consider including categories for: Space Management, Maintenance Management (Work Order control), Inspections Management, Utility Billing Systems, Reservations Management, Inventory Control for Central Stores, Capital Project Management, Real Estate Management, or other applications that make up a complete Integrated Workplace Management System (IWMS)?

It appears that Inventory Control for Central Stores may fit the scope of RFP 20191 as Inventory Management/Tracking System. Reservation Management may fit the scope of RFP 20191 as a Security Management System, and Utility Billing Systems may fit the scope of RFP 20191 as an Energy Management System. Please provide complete information in your proposal including product description and usage. The remaining software products do not appear to fit the scope of RFP 20191.

18 As part of my proposed offering, my firm is including professional architectural and engineering subcontractors and design services as part of a total solution. Is this allowable?

Yes, it is allowable to offer professional architectural and engineering services (including, but not limited to preparing/certifying/stamping of plans & specifications, code compliance, etc.) provided that:

A. These Services are offered/acquired as part of a total security and facility system and solution; and

B. Bidder/Contractor and its subcontractor(s) cannot act as the State of New York (or any authorized users’) technical representative; and

C. Bidder/Contractor and its subcontractor(s) cannot rely on the Spearin Doctrine. All design error costs shall be borne solely by Bidder/Contractor and its subcontractor(s)/partner(s); and

D. Only for contractors awarded either Lot 3 or Lot 5.



Official Questions & Answers – Round 1 Q # Bidder Question OGS Response 19 In many contracts across the country our product falls into

different categories including: Building Management Systems, Other Physical Security, Portals, Turnstiles, etc…. I just wanted to make sure that our proposal was correct so any guidance would be greatly appreciated.

See RFP 20191Section I.1 Scope to list of acceptable contract categories. Security related items such as those that are affixed to the building and allow/restrict access may fit the scope of this contract. Please submit your proposed product offering, descriptions, and pricing that fit within the scope of the RFP as per Section I.1 Scope for OGS review along with your proposal.

20 Are there specs for the equipment that we could review so as to quote this accurately?

RFP 20191 is not a project-specific solicitation. Refer to OGS/NYSPro website for details on what is covered on this contract. http://www.ogs.ny.gov/purchase/snt/awardnotes/7720120191can.htm

21 Are you looking for specific SKU’s based off of the broad equipment list provided in the RFP?

RFP 20191 is not a project-specific solicitation. When offering proposed product pricing, all items must include product and/or model numbers. Refer to OGS/NYSPro website for details on what is covered on this contract. http://www.ogs.ny.gov/purchase/snt/awardnotes/7720120191can.htm

22 On page 6, Section 1.1, It seems to me that the state is combining multiple contract vehicles/categories into one singular contract. Our company only specializes in a few of the mentioned categories under that solicitation. When we submit a bid for ‘Security and Facility Systems and Solutions’ are we submitting a bid for all categories listed or is there a way to differentiate which category we want to bid for?

Per Section I.1 Scope, “Bidders can submit proposals which include one category, multiple categories, all categories, listed below as components of Security & Facility Systems & Solutions. Resultant contract awards can include one category, multiple categories, all categories.”

23 This RFP includes as part of its scope, per the listing on p. 6 of the

RFP, Fleet Management/Vehicle Tracking Systems. OGS has also issued an RFC for the IT Umbrella planned procurement which also listed Fleet Management as an in-scope service. As a provider of fleet management solutions, we are very interested in making sure we have an opportunity to offer our solution under the correct state contract(s). Can you please advise if Fleet Management is intended to be offered under both agreements or just the contracts resulting from this procurement.

OGS cannot speak to the scope of the potential future umbrella contracts, but vehicle management/tracking systems and solutions fit the scope of RFP 20191 Security & Facility Systems & Solutions.


http://www.ogs.ny.gov/purchase/snt/awardnotes/7720120191can.htm


Official Questions & Answers – Round 1 Q # Bidder Question OGS Response 24 We are a large supplier of technology-related security and identity

management systems and services. This RFP includes as part of its scope, per the listing on pp 6-7 of the RFP, a number of categories that encompass security and identity systems. It appears that the intent of the scope of this RFP is more related to physical security and ID card systems as opposed to more IT-related or logical security and identity solutions, but we want to make sure we understand that clearly. The types of security and identity solutions we offer includes but is not limited to:

Firewalls and Firewall Management Intrustion Detection Systems (IT security) Intrustion Prevention Systems (IT security) Penetration Testing Vulnerability Scanning Policy Development Risk Assessment Data Breach Response Identity Management Solutions Web content filtering Anti virus and anti spam Application Security Review

We thought these services would be encompassed by the planned IT Umbrella procurement.

We cannot speak to the scope of the potential future umbrella contract, however, based on our review these services generally do not appear to fit the scope of RFP 20191 Security & Facility Systems & Solutions. Some of these services may be offered as part of a total physical security and facility system and solution, but not as a stand-alone offering.



Official Questions & Answers – Round 1 Q # Bidder Question OGS Response 25 On pages 6 & 7 Section I, I.1 Scope you list the following:

Command Center Dispatch and Monitoring Systems; Interoperability Systems; Public Safety Communications Systems; Radio Two-Way Communications Equipment (Radios, Repeaters, Antennas, Infrastructure, etc.); Security Dispatch Consoles. Currently these items are under Contract 19521.

Q1 - Since we currently are administrators (awarded under 19521) to this contract is it the intent of the State to replace this contract with the new RFP?

Q2 - If so will our current offerings be rolled over to this new contract when our contract expires in 2015?

Q3 - If not will we be required to submit all the required paper work for RFP 20191?

Q4 - What time frame will we have to submit the paperwork once our contract expires?

Q1 – Yes. Eventually, contracts awarded as a result of this RFP will replace 19521 (Radio Communications Equipment).

Q2 – No. For contracts awarded under 19521 (and others listed in RFP Section I.2), these contracts will be going away upon expiration. You must respond to this RFP in order to continue to have a new contract beyond 2015. Failure to respond to this current RFP will result in the contract expiration as of December 2015 (PS maintenance contracts through December 2016) with no extension/renewal options.

Q3 – Yes. Proposals should be submitted as if you were a new bidder.

Q4 –There is no renewal for 19521 (and others listed in RFP Section I.2). Bidders must respond to this RFP 20191 by the bid due date in order to continue to have a contract beyond 2015. Alternatively, bidders must wait for the possibility of another periodic recruitment, which is allowed, but not guaranteed.

26 I did not notice any parts for strictly design, or for design/built. How are these jobs designed? By whom?

RFP 20191 contains provisions for the installation of products/equipment that are part of a Total Security System and Solution and the design (design engineering) which is part of the Total Security System and Solution. These services may be performed by the contractor, or a combination of the contractor and subcontractor(s). Please be advised, RFP 20191 is not a project-specific RFP, but to establish NYS Centralized Contracts.

27 Do certain law enforcement equipment (in-car sirens, portable traffic spikes, mobile data computers, etc.) fit the scope of RFP 20191?

No, these do not fit the scope of RFP 20191.



Official Questions & Answers – Round 1 Q # Bidder Question OGS Response 28 Would "notification systems" be considered one of the allowable

categories of Security on Page 6? Examples of a "notification system" would be digital signage and public address.

It appears that Notification Systems that are part of a Total Security System fit the scope of RFP 20191 as they are in the ALARM AND SIGNAL SYSTEMS, ALARM SYSTEMS – WIRELESS, AND PUBLIC ADDRESS SYSTEMS areas. Please provide complete information in your proposal product description and usage.

29 Does this bid include Security Screening Equipment; i.e. X-Ray, Metal Detectors Hand and Walk-through, Explosive Detection and Narcotic Detection Systems?

See RFP 20191Section I.1 Scope to view a list of acceptable contract categories. Security related items such as those that are affixed to the building and may allow/restrict access may fit the scope of this contract. Please submit your proposed product offering, descriptions, and pricing that fit within the scope of the RFP as per Section I.1 Scope for OGS review along with your proposal.

30 Will security consulting and design be a part of this solicitation?

Yes, security consulting and design engineering which are part of a Total Security System and Solution, fit the scope of RFP 20191. This is a form of systems integration that falls within Lots 3 and 5.

31 Do Security Guard Services (including evacuation training, staffing, guard training, etc.) fit the scope of this RFP?

No, Security Guard Services do not fit the scope of RFP 20191.

32 We would like to concentrate on selling the state badge holders, and lanyards like neckless holders for access control cards and ID cards.

This appears to fall into the categories of ID CARD PRINTERS, READERS, CARDS, BADGES, ACCESSORIES and ID EQUIP. ELECTRONIC CARD ID SYSTEM. Please provide complete information in your proposal including product description and usage.

33 This email is to inquire if applicant fingerprinting services is included in RFP 20191? It is my understanding that such services are included.

Yes, this is correct. Please submit your proposed product offering, descriptions, and pricing that fit within the scope of the RFP as per Section I.1 Scope for OGS review along with your proposal.



Official Questions & Answers – Round 1 Q # Bidder Question OGS Response 34 Our company is interested in responding to the RFP #20191,

Security and Facility Systems and Solutions with one of our products. The product is a self-service visitor management solution designed to help public and private institutions maintain control and more effectively manage visitor activity. It is a user-friendly touch screen Kiosk that facilities can use to process visitors and perform a background check against a national compilation of state sex offender databases. The Kiosk features step-by-step visual instructions and audio cues to walk the visitor through the sign-in process. The process includes capturing a real-time photograph, scanning the visitors’ driver’s license, performs a background check against a proprietary national compilation of state sex offender databases, prints a visitor badge with a time stamp, and stores the visitor's information in a secure database. Would the State consider this product eligible for potential award under the categories listed under Section I, Scope on page 6 of the Request for Proposal Number 20191, Group 77201 - "Security and Facility Systems & Solutions"?

It appears that the product described would fall into the Electronic Access Control area. Please submit your proposed product offering, descriptions, and pricing that fit within the scope of the RFP as per Section I.1 Scope for OGS review along with your proposal.

35 Do traffic cameras/traffic light cameras fit the scope of RFP 20191?

It appears these fit the Scope of the RFP in the Video and CCTV Systems and Surveillance. Please submit your proposed product offering, descriptions, and pricing that fit within the scope of the RFP as per Section I.1 Scope for OGS review along with your proposal.

36 My company manufactures technical furniture, security/dispatch consoles and desk, and video display mounts used in security and public safety applications. Can we respond to this RFP only addressing the products we offer as a subset to a total solution?

Yes, Bidders can bid any of the lots, Lot 1 is for product only. The requirement is that products be part of a security solution.

37 Are there any specific manufacturers that we should supply pricing on for this RFP?

No. The Bidder needs to determine what items to put forward as part of their business decision. All product lines must fit the scope of RFP 20191 as determined by OGS NYSPro to be awarded.



Official Questions & Answers – Round 1 Q # Bidder Question OGS Response 38 Based on the LOTS for the new RFP there is no provisions for

various LOTS (Digital Infrastructure, Analog Infrastructure, Digital Portables & Mobiles, Analog Portables & Mobiles, etc.) that we currently have in 19521. Will they just be grouped into one single LOT (you only have five to choose from)?

No, the Lots in this solicitation are not based on catalog offerings. Bidders should submit proposals using the Lots on Page 8, Section I.2 Estimated Quantities. The aforementioned items appear to fit the scope of this contract.

39 If awarded radio communications on Contract 20191, will our existing contract award 19521 be canceled?

Yes.

40 Can you provide clarification or definition of the differences between "Integration Only,” Lot 5 and "Installation Only,” Lot 4.

Lot 4: Installation Only generally refers to the physical work/labor (mainly on-site) often performed by the Trades, which includes, but is not limited to:

A. Running, pulling, and blowing of cable, fiber optics, low voltage, and line voltage (110V and greater) wiring for security systems, fire alarms, electrical distribution systems, etc.

B. Installing ductwork, piping, chillers, boilers, cooling units/towers, and other related article 8 work for HVAC/mechanical systems.

C. Installing sprinkler piping, chemical suppression systems, etc. D. Mounting of cameras, equipment, lighting, panels/panel-

boards, etc. E. Other public work which is necessary to obtain an entire

physical security or facility system and solution. F. Project Management.

Lot 5: Integration Only is defined by RFP 20191 as “Actions required to join an existing and new system into an integrated application or to connect various components of new applications into a centralized system:” Answer continued on next page…




(…continued from previous page)

Can you provide clarification or definition of the differences between "Integration Only,” Lot 5 and "Installation Only,” Lot 4.

This generally refers to the technical implementation/configuration of a Total Security System and Solution, including, but not limited to:

A. Actions connecting previously installed equipment/components of a security system with newly installed components of a Security System to create/enhance a Total Security System and Solution.

B. Actions connecting different products/components in a newly installed system to create a Total Security System and Solution,

C. Programming of equipment/software/firmware, technical work, Network Engineering, etc. to enable a Total Security System and Solution, and

D. Security Consulting and Design Engineering which are part of a Total Security System and Solution.

Note: Contract holders awarded Lot 4 and/or Lot 5 only cannot provide any products/perform any maintenance on their contract. By requesting Lot 3, Bidders can offer products, installation, systems integration and maintenance.

41 Once we are approved for some regions within Lot 3, can additional regions be added as an auto add, or must we wait until the RFP is reissued to add regions?

No, regions can only be added during the RFP reissue.

42 If a Bidder is submitting a proposal for Lot 3, is it necessary to also include separate paperwork, e.g. pricelists, Appendix D forms, etc, for the other lots?

No, Bidders bidding Lot 3 (Product, Installation, Integration, and Maintenance) are not required to provide separate paperwork for the other Lots.

43 If we apply for Lot 3, do we need to apply for separate lots in addition?

No.

44 Could we be accepted for one or more parts of the Lot 3 but not all four parts (e.g. could we be accepted for installation but not maintenance)?

No, Bidders bidding Lot 3 (Product, Installation, Integration, and Maintenance) must be accepted for all four parts to be awarded a contract in this Lot. Bidders must be able to offer all four components of this Lot.



Official Questions & Answers – Round 1 Q # Bidder Question OGS Response 45 If the contractor provides a “Statewide” Proof of Sales Sheet

totaling more than $250,000.00 completed within the last 24 calendar months, does that mean that they do not need to provide any Regional reports?

Yes.

46 For the proof of sales, are sales limited to New York State, and to Government entities?

Sales are not limited to NY State, and sales are not limited to Government entities. Sales may be public or private.

47 Assuming you meet the criteria of previous sales, is there a limit to the number of territories that can be applied for?

No.

48 The RFP specifies a qualification of three years in business to participate in this RFP. My company is a NYS licensed systems integrator, which has been in business (active operation) for two years, but the principals have been in the industry for 20 years. We would very much like to participate in this RFP and are writing to confirm our approval to submit a response to the RFP in light of a modified qualification as it pertains to experience in the industry.

No. See Section 1.3.3, how long the company is in business is the qualifier. RFP 20191 is a periodic recruitment and may be reissued yearly, or as specified by OGS. NYS welcomes your submitting a proposal when your company meets the requirements.

49 Regarding the requirement in Sec. I.3, Item 3 that the Bidder “Has maintained an organization capable of performing the work hereinafter described, in continuous operation for at least the past three (3) years.” My company has been in continuous operation for 25 years, but only began working in the fields outlined in this RFP two years ago. Do I meet the requirement of the RFP?

While your company has been in business for more than three years, since it has only been performing the work meeting the scope of this RFP for two years, it would not meet the criteria for contract award. RFP 20191 is a periodic recruitment and will be reissued yearly, or as specified by OGS. NYS welcomes your submitting a proposal when your company meets the requirements.

50

Question: In Section I.3.3 (Pages #14-15 of 115), it's noted that Fingerprint readers must be FBI-certified to Appendix "F". It's my understanding that this requirement is specific to 2-dimensional ink-and-paper latent finger prints, resembling prints left at crime scenes. New state of-the-art digital finger print readers that are not "FBI-certified" but are DEA-approved in accordance with US DOJ DEA regulations and meet the false match rate of 0.001 from an EPCS Biometric Certified lab are now available, with finger print readers that meet all capture requirements called out on page

The NYSCJEBTS requires FBI Certification. Even if a Bidder provides “newer” technology, this requirement must still be met. If this product/technology (or any other similar product/technology not certified by the FBI) subsequently becomes FBI-Certified, it may be offered/added to this contract in accordance with Section III.21. ITS/DCJS reserves the right to modify, change, or update these specifications at any time during the life of the contract.




16 of 115. It's our belief that this Finger Print reader technology is equal to and in fact better than the criteria you are seeking for your applications. Will an equal to or better technology be allowed for consideration on the RFP, and is it possible to amend the RFP to include the latest technology now available?

51 In Section I4 (Page 20 of 115), GSA is referenced. It's assumed that being a GSA member is not a requirement for Bidders this RFP. Can you confirm this is correct?

That is correct.

52 In regards to Attachment 1 - NYS OGS_NYS Net Pricing Pages, in the LOTS’ tabs (Specifically LOT 3), what products/maintenance/installation do you want us to provide pricing on?

Whatever products/maintenance/installations, and systems integration that your company offers that may fit the scope of this solicitation. Refer to OGS/NYSPro website for details on what is covered on this contract. http://www.ogs.ny.gov/purchase/snt/awardnotes/7720120191can.htm

53 Am I correct in thinking that if we sell equipment only we need that Guarantee?

No, Bidders bidding Lot 1: Product Only are required to provide Mfr.’s Certificates for the product lines they do not manufacturer. Mfr.’s/Distributor’s Guarantees are only required for Lots 2 and 3, or a combination of Lot 1 and either Lots 4 & 5.

54 We are not distributors of equipment - do I still need a Manufacturer’s Guarantee?

Yes, Bidders bidding Lots 2 or 3, or a combination of Lot 1 and either Lots 4 & 5 and offering product lines they do not manufacturer must provide Manufacturer’s Guarantee(s)/Distributor’s Guarantee (Distributor to Bidder).

55 Does the Manufacturer’s Guarantee only apply to a project we sell off of State Contract.

The Manufacturer’s Guarantee applies to all work performed under Lot 2 or Lot 3 contracts awarded as a result of RFP 20191.

56 There is a requirement on page 13 of the RFP that states that Bidders submitting proposals for Lots 2-5 must be licensed to install, service and maintain security and fire alarm systems. It is our intent to pursue categories of installation, service and

Bidders are required to be licensed where the license is required by law. To determine if the license is required, please, direct your inquiry to the NYS Department of State and include a written record of your communication in your proposal submission.


http://www.ogs.ny.gov/purchase/snt/awardnotes/7720120191can.htm



maintenance that involve Energy management systems, Lighting control, Public address systems, training, education. These categories are listed on page (6) of the RFP. Because we are not interfacing or integrating with security or Fire Alarm systems - Do we need to be licensed for Security and Fire alarm systems?

57 Will there be additional periodic recruitments allowing for the award of radio communications equipment?

OGS is conducting a periodic recruitment for this category. We may/may not conduct additional recruitments, based on the State’s need.

58 Do I need to send this bid in for periodic recruitment?

Yes, to be awarded a contract under Periodic Recruitment, Bidders need to submit a Proposal by the bid opening date listed in the RFP. Proposals will not be considered beyond this due date.

59 If I were to miss out on this contract when is the next possible date to apply?

We cannot specify when the next periodic reissuing of this RFP will occur and there is no guarantee if/when this might occur. It is dependent upon several factors including, but not limited to, OGS internal resource availability. OGS anticipates this may occur at least one year from the completion of this Period Recruitment (final contract approval by OSC).

All contracts awarded based upon this solicitation will terminate simultaneously on the future anniversary date of the Office of the State Comptroller’s approval of the first contract(s) resulting from this solicitation.

60 Pg. 71, Section VI, Item 4c: To confirm, this part only needs to be submitted (including attachments 10 & 11) if bidding Lots 2 & 3?

Yes.



Official Questions & Answers – Round 1 Q # Bidder Question OGS Response 61 Pg. 71, Section VI, Item 5: Can one Attachment 1 and one

Attachment 5 be submitted (incorporating everything) no matter how many lots, etc. are being bid? Alternatively, can more than one of each be submitted if it seems simpler? All information needed in this section is to be filled out solely in Attachments 1 & 5?

Per Section VI, Item 5: “The Bidder must submit the following for each LOT unless otherwise indicated:”

62 Is there a minimum "discount off of list price" that should be offered for this bid? What are the guidelines for pricing for an "acceptable" bid?

There are multiple ways to determine pricing. Reference RFP Section I.4 Method of Award: It is anticipated that multiple award(s) will be made to Security System vendors, installers, systems integrators and providers of maintenance. Awards shall be made regionally and statewide. Because of the varied nature of products in each offering, awards may be made to more than one vendor and only to Bidders whose schedule of prices indicates that equipment will be delivered at a reasonable price as determined by the New York State Office of General Services. "Reasonable prices" may be determined by:

1. Reviewing pricing on any contracts awarded by GSA,

Veteran's Administration (VA), Department of Defense (DOD), and other government entities;

2. Reviewing pricing on any other state government contract; 3. Reviewing pricing on any previously awarded NYS contract; 4. Reviewing pricing offered by other Bidders for this

solicitation; 5. Reviewing pricing offered by Bidders to their best commercial

customer(s); 6. Reviewing other information deemed necessary by the Office

of General Services. 63 Bid pricing. In order for our bid to be successful, does our product

bid have to be placed at OR lower than identical products already on the contract?

Please see response to Question 62 above.



Official Questions & Answers – Round 1 Q # Bidder Question OGS Response 64 Does the Bidder need to supply financial information with the RFP

response to fulfill item 12 on page 12 (to demonstrate financial stability)?

No. See RFP Section I.3., Item 12.

65 In Section I.8 it states: “OGS wishes to clarify that in the event a Bidder is unable to submit the required report with their proposal in response to RFP 20191 due to processing delays on the part of Dun & Bradstreet, Bidders are required to submit with their proposal official correspondence from Dun & Bradstreet indicating that the report is unavailable as of 9/14/2010. Bidders are required to submit the required report as soon as possible after the bid opening date of September 21, 2010 . . .” These dates are incorrect, right?

Yes, these dates are incorrect. It should read: OGS wishes to clarify that in the event a Bidder is unable to submit the required report with their proposal in response to RFP 20191 due to processing delays on the part of Dun & Bradstreet, Bidders are required to submit with their proposal official correspondence from Dun & Bradstreet indicating that the report is unavailable as of 9/30/2014. Bidders are required to submit the required report as soon as possible after the bid opening date of October 7, 2014. This will be addressed in an upcoming Addendum.

66 Per Section I.8 (Pages 24-25 of 115), we are attempting to secure the noted Dun & Bradstreet Comprehensive Insight Plus Report/Comprehensive Report in time for the October 7, 2014 Bid deadline but could be a couple of days late. If this should occur, is there any way we could submit all other required forms and data for this Bid and submit this D&B document shortly after October 7 and still be considered for bidding?

Yes. See response to Question 65 above, regarding submission of the D&B report after the bid due date.

67 I am waiting for D&B to provide my report. The Rep was not sure what I needed. Am I correct in saying it was an Audit of our company and then rated?

Reference RFP Section I.8: Bidders must provide either a Dun & Bradstreet (D&B) Comprehensive Insight Plus Report TM for small Business or Comprehensive Report for large business. The report must be dated no more than 6 months prior to the bid opening date.



Official Questions & Answers – Round 1 Q # Bidder Question OGS Response 68 We have a very large web site with all our products listed with

pricing. So I didn’t understand page 30 about having NYS contract website, does this mean we would have to elect to have a separate hosted web site for NYS only.

Reference RFP Section II.3.5 The State would prefer and recommends that successful Bidders have a designated NYS contract website that NYS Authorized Contract Users can access for product line, pricing, contact information, etc. This website will be listed under the Contractor information. The website will be the responsibility of the contractor to maintain and keep updated. Changes in product line or pricing must be approved by the NYSPro in accordance with any terms included in this bid prior to addition to the website. Hard copy catalog and price lists, either in paper format or electronic format, must be available to all end users who either do not have web access or prefer the optional format.

Please Note: OGS will be posting all approved contract holders’ pricing to its website.

69 It appears the State would allow an eligible NYS End-user to purchase refurbished equipment under a contract. However, presently our refurbished gear does not hold the same timeframe for warranty as a new product. Refurbished gear is 90-days from date of purchase and New is 1-3 years from date of purchase depending on model. In section II.3 C, it appears that the State would require the refurbished unit to also receive a warranty equal to a new item (ie 1-3 years from date of purchase depending on model). Is that correct?

Yes.



Official Questions & Answers – Round 1 Q # Bidder Question OGS Response 70 In part iii, for the Preventative Maintenance Descriptions in II.9.3

(and also referenced in II.9.2), it talks about the requirements/details set forth in Appendix C. Appendix C just seems to be a general certification that maintenance, etc. will be provided.

Q1 - As long as that is filled out (as well as Attachments 10 & 11 only if Lots 2 & 3 are bid) is that sufficient or is an additional document needed?

Q2 - If so, what specifically needs to be in that document?

Q3 - Is it a response to all the questions noted in II.9.2 and II.9.3 or something more?

Q1 – No, in addition to the items you mentioned, you would need to provide a description of your preventative maintenance program.

Q2 – Describe any preventative maintenance (e.g., testing, inspection, cleaning, etc.) you would perform.

Q3 – There are no questions in II.9.2 and II.9.3. There are requirements outlined in these sections which Bidders should respond to.

71 In order to be considered for award will our company need to obtain a vendor identification number and register with the Vend Rep system?

A Vendor Identification Number must be obtained prior to award. Vendor Responsibility Questionnaire may be completed either online or hard copy (hard copy provided to OGS in the bid proposal). You do not need to register with the Vendor Responsibility System.

72 As per the RFP, OGS recommends that each Bidder file the required Vendor Questionnaire online via the New York State VendRep System. If we submit the questionnaire electronically then is a hardcopy still required to be submitted with the bid?

No. However, Bidder should submit a statement indicating they filed electronically so we know to look for it and will know it was not omitted from the bid.

73 Appendix I NYS Vendor Responsibility Questionnaire. We must log on to get access to the online questions?

That is correct.

74 For the Vendor Responsibility Questionnaire, are we required to print the questions/answers and include the hardcopy in our proposal?

No, provided you have registered and completed the online form. Please include an insert advising OGS of this.

75 The performance and payment Bond that is required, would that be a percent of the job or does the bond need to cover the entire

The performance and payment bond is not required for the submission of the RFP but upon request of an authorized user at time of purchase.




cost of the bid proposal amount?

If requested by an authorized user, the price of the bond shall be included in the itemized product/service quoted pricing.

76 On page 46, Section III.14 it states that we must provide a semi-annual report of all sales under the contract. Is that report supposed to be delivered every six months of the calendar year, fiscal year or from the issue date of the contract?

The reports are due on January 15 and July 15 of each calendar year. The report due January 15 covers the period of July 1 through December 31 of the preceding calendar year and the report due July 15 covers the period of January 1 through June 30 of the current calendar year.

77 Pg 43 (III.15.1) Adjustments to PWR Schedules. Is the 35% Markup used for example purposes – can Bidders use % markup that they determine is appropriate for their business?

Yes, the 35% markup is used only for an example. Bidders need to determine their appropriate Percent markup for the Prevailing Wage Rates which, once established, cannot be increased for the life of contract.

78 Are Subcontractors, Value Added Resellers, and Distributors required to be located in New York State?

No

79 Please confirm III.19.1– According to this Value Added Reseller

CONDITIONS under section C it states: “Applicability of Contract Terms/Responsibility for Reporting & Performance: OGS shall execute a single Contract with the Contractor, and Resellers may only participate as a subcontractor or agent of the Contractor. Contractor shall be fully liable for Resellers’ performance and compliance with all Contract terms and conditions.” Does the State confirm that the words Subcontractor and Reseller within the RFP have the same meaning?

No. Language should read: “OGS shall execute a single Contract with the Contractor, and Resellers may only participate as an agent of the Contractor. Contractor shall be fully liable for Resellers’ performance and compliance with all Contract terms and conditions.”

80 Since we are a true distributor who does not sell direct to the "End Users," can we include Authorized Resellers to our OGS contract?

Yes, if you are ONLY bidding Lot 1: Product Only.



Official Questions & Answers – Round 1 Q # Bidder Question OGS Response 81 If Authorized Resellers are allowed, are they confined to any

certification, Insurance, bonding or length of time in business?

See RFP Section III.19.1. Value Added Resellers or Distributors.

82 Will OGS agree to permit approved and qualified Resellers to accept orders for Lot 2 through 5 Services?

No.

83 Will OGS agree to permit approved and qualified Resellers to

accept orders for Lot 1 Products? Yes. Provided that the contractor is only awarded Lot 1 Product Only.

84 On Page 51, Section III.19.1 in the first paragraph it states

“Resellers may be added at any time during the Contract term at the discretion of the Contractor provided that they comply with all of the conditions of participation set forth in paragraph B.” Then under section B, number 4 of those conditions it states “Resellers cannot be offered or added to any contract which is for Lots 2, 3, 4, and 5. No Reseller may be added to a contract for Lot 1 and Lots 2, 3, 4 and 5.” I’m looking for clarification here.

Q1 - Which lots can we add resellers to at any time during the contract?

Q2 - Which lots are we not allowed to add resellers to?

Q3 - Which lots are only allowed to have resellers added before the award of the contract?

Q1 – Lot 1, as long as the contractor is awarded Lot 1 only.

Q2 – Lots 2-5.

Q3 – Lot 1 is the only Lot allowed to have resellers. Resellers can be proposed during the bid, and added at any time during the contract period. NOTE: If a contractor has Lot 1, and any combination of other Lots, resellers are NOT allowed for Lot 1.



Official Questions & Answers – Round 1 Q # Bidder Question OGS Response 85 Please clarify III.19.1– According to this Value Added Reseller

CONDITIONS under section B.3 it states: “Resellers cannot perform services under any contract awarded as a result of RFP 20191.” Only contract holders awarded Lots 2 through 5 or a subcontractor under same may perform services.” Please confirm the States definition of “reseller” as it is not present on Page 88 between x – y.

Reseller (also referred to as Value Added Resellers/VARS) is an agent of a Lot 1 Product Only contractor who is authorized to accept purchase orders and receive payment by the contractor and OGS. The contractor is fully responsible for the actions of a reseller on contract. Under no circumstances can a reseller perform any services on any contract awarded under this RFP.

86 Will the state allow the submission of our radio communications published price book and APC discount table instead of the use of Attachment 1 of the RFP?

No. You should include your published price book (if this is your MSRP list) and may include your discount table, however, you must complete Attachment 1.

87 My company offers customized large products/equipment (e.g. Chillers) which do not have an MSRP as each items is customized “per building.” The contract requires I provide a List/Price MSRP, Percent (%) Discount, and NYS Net Pricing. How do I address this?

All products offered must have a List Price/MSRP, percent discount, and NYS Net Price. Current contractors which offer similar products have developed a pricing mechanism which OGS has accepted to address this situation. They determine a “ceil” cost which is the most they would ever charge for the customized products. This becomes the NYS Net Price and is the most the contractor can charge for the customized products/equipment. They then create an MSRP and a corresponding percent discount to comply with the requirements of the contract. If awarded a contract, a contractor can always offer a lower price based on the customization required at time of purchase. Bidders who are potentially going to offer this equipment/products may use the currently approved established pricing for these or similar items listed on current approved contracts as a method of establishing their approved pricing structure and demonstrating reasonableness of price. OGS reserves the right to review and reject this proposed pricing. Please visit the OGS/NYSPro website for current approved contractors at the following link: http://www.ogs.ny.gov/purchase/snt/awardnotes/7720120191Prices.pdf


http://www.ogs.ny.gov/purchase/snt/awardnotes/7720120191Prices.pdf

http://www.ogs.ny.gov/purchase/snt/awardnotes/7720120191Prices.pdf


Official Questions & Answers – Round 1 Q # Bidder Question OGS Response 88 If the contractor holds a separate NYS Contract (19521 – Radio

Communications)…is their fixed discount on that contract subject to RFP 20191 or may we offer a different discount (as long as it includes the 0.75 IFF)?

Reference RFP Section I.4 Method of Award: Reviewing pricing on any contracts awarded by GSA, Veteran's Administration (VA), Department of Defense (DOD), and other government entities.

1. Reviewing pricing on any other state government contract ; 2. Reviewing pricing on any previously awarded NYS contract; 3. Reviewing pricing offered by other Bidders for this solicitation ; 4. Reviewing pricing offered by Bidders to their best commercial

customer(s); 5. Reviewing other information deemed necessary by the Office of

General Services; 6. Bidders are required to demonstrate reasonableness of price by

providing comparable pricing from one of the aforementioned types of entities. Also, the pricing offered to NYS must be exclusive of the Industrial Funding Fee (IFF).

89 Pg. 74, Section VI, Bidder Proposal Checklist, Item 5e: In terms of Reasonableness of Prices, I.4 just describes how it’s important and there’s no mention of it in App. C. Is there anything more that needs to be done other than making sure to fill in the applicable sections noted in Attachment 1?

Complete Attachment 1 as per the instructions.

90 We are going to submit a Regular add request to add Lot 3 to our contract. Our product list will not change from what we currently offer on Lot 1. Do we need to resubmit the product list in Attachment 1, or do we submit the pricing for the maintenance and installation labor with the understanding that our product pricing will not change with this contract update? The products we now have on Lot 1 will be the same as the products on Lot 3, all we are adding is the Lot and Regions.

You would only submit the Maintenance, Installation, and Systems Integration Labor with the understanding that your product pricing will not change for any new Lots added.



Official Questions & Answers – Round 1 Q # Bidder Question OGS Response 91 II.3.6 PRICE SHEETS AND CATALOGS, Page 30 calls for

contract holders to make copies available to authorized users. As users have the option to request hard copies, and as quantities are not limited, would contract terms allot for reimbursement for large quantities of hard copies provided in response to a request?

No.

92 In the event a manufacturer has not published an MSRP price list at the time of bid submission, is there another acceptable means for establishing a list or MSRP price basis?

RFP Section V.6 describes the format and content for all NYS Net Pricing Pages. All MSRP prices should be from the Manufacturer's or Bidder's Officially-Published Catalog. OGS cannot accept any product pricing pages that are not based on an MSRP or equivalent pricing (i.e., Commercially-Based List Price, etc.) Bidders must also demonstrate reasonableness of price for all products offered (reference Section 1.4 Method of Award).

93 Bidders are required to supply ONE (1) THREE-RING LOOSELEAF BINDER WITH ALL DOCUMENTS REQUIRING ORIGINAL SIGNATURES AND TWO (2) BIDS IN SOFTCOPY (ON CD) and include as part of the bid all items listed in the Bid Table of Contents and Checklist using the Bid Table of Contents and Checklist as their TABLE OF CONTENTS for their bid submission. Are product price sheets not required to be included in binder?

Hardcopy product price sheets are not required to be included in the binder as hardcopies. All pricing (NYS Net Pricing Pages) should be included electronically in unprotected excel spreadsheets on either Archival CD or Flashdrive.

94 As a security electronics distributor we rep over 70 product lines. Can’t possibly list every manufacturer and part number by due date. If we had the time the information you’re looking for would look like the Library of Congress. So I guess what I’m asking is there something more simplified so I can keep updating my listing after packet is submitted?

At the time of the bid, Bidders are required to provide pricing in the format outlined in RFP Section V.6 and in the NYS Net Pricing Pages Excel Spreadsheet.



Official Questions & Answers – Round 1 Q # Bidder Question OGS Response 95 If this is a new bid and not an update then Attachments 14 and 16-

18 do not need to be submitted unless requested later, right? Yes.

96 Can additional subcontractors be added at a later date?

Yes. See RFP Section III.21 Contract Update Procedures.

97 Can we add and delete manufacturers’ lines at a later time?

Yes. See RFP Section III.21 Contract Update Procedures.

98 Are there any MWBE goals for this solicitation?

Yes. See RFP Section III.26 Contractor Requirements and Procedures for Equal Employment and Business Participation Opportunities for Minority Group Members and New York State Certified Minority- and Women-Owned Business Enterprises. The goals are 10% MBE and 10% WBE.

99 In regards to the EEO report, would you please let me know the timeframe that this report must include. We have not completed 2014, which is due in September. Would we be able to furnish the information for 2013?

The EEO report and MWBE utilization are not required to be included with the Bidders’ proposal on the bid opening date, but shall be provided to OGS upon request before award. As such, please furnish the 2014 information upon request.

100 I’ve reviewed the MWBE Goal Requirements. I’m in the process of trying to add subcontractors to meet these requirements. However, we are not sure we will have this ready by the bid opening date. How can we address this?

It is not mandatory to submit an MWBE Goal/Utilization Plan at the time of the bid submission, but upon request by OGS as specified in RFP Section III.26

101 Again on MWBE goals, if during the review of proposals, a

Bidder’s proposed subcontractors/EEO response is not accepted by OGS, can a Bidder add additional subcontractors to meet the requirements of this solicitation?

Yes.

102 Concerning the use of Subcontractors, I see Attachment #8 form is for Minority and Women-owned Businesses. Which form do I use if they are not under one of those categories? If there isn’t a form what information do you need from me?

You will submit Attachment # 13 for listing all subcontractors, including MWBE subcontractors.



Official Questions & Answers – Round 1 Q # Bidder Question OGS Response 103 Attachment #6 page 2 of 7 states the Bidder must submit with their

proposal two original signed copies of Appendix G (Contract Insurance Commitment Letter), on their Official Corporate letterhead etc. I do not have an Appendix G. Or do you want a statement stating that I will get you a certificate within 30 days of notification of contract award?

The reference to Appendix G is erroneous. The contractor will sign Attachment 6 on page 7 and return Attachment 6 in their proposal. This will be addressed in an Addendum.

104 I don’t need the insurance certificates when I submit the proposal correct? Just within 30 days of being award the contract. Correct?

If you are referring to the Workers’ Comp and Disability Insurance, Bidders must submit proof of Workers Comp and Disability Insurance with their bid proposal. However, proof of the Commercial General Liability, auto and professional liability insurance must be provided within 30 days of notice of award.

105 Pg. 73, Section VI, Bidder Proposal Checklist, Item 4a: In the written statements for Proof of Ability is it a description confirming sufficient resources, history of continued operation, etc., and the emergency contact person details or something more?

Written statement format is at the discretion of the Bidder, but Bidder’s response should contain all the required elements.

106 When submitting the bid it will just be anything requiring a

signature printed out in the binder? Refer to RFP Section VI Proposal Format and Content, Bidders Proposal Table of Contents, Item 1, for instructions on documents to be included in binder.

107 For the Table of Contents do we just pull all the names from the Checklist/TOC and note (with index tabs for each of the 5 sections) what is in the binder, what is on a CD/flashdrive, and what is not applicable?

Per RFP SectionVI Proposal Format and Content,” . . . include as part of the bid all items listed in the Bid Table of Contents and Checklist using the Bid Table of Contents and Checklist as their TABLE OF CONTENTS for their bid submission.” Refer to Pages 70-74.

108 Since we are a distributor of security related products only, with no installation offered, are we obligated to answer all the questions that include maintenance/installation etc.? We are only bidding on Lot 1 "Product Only.”

Certain documents/forms are not necessary for Bidders only bidding Lot 1 Product Only to complete (please see RFP Section VI Proposal Format and Content).

109 Attachment #1 Spreadsheets the two (2) green highlighted columns what does it mean or are you supposed to fill that out?

The first column is the percent discount offered to a comparable customer on a comparable contract. The second column is the net price offered to a comparable customer on a comparable contract.




Additionally, please identify the name/contract number or other designation of the contract/agreement/customer whose percent discount and net pricing included in the highlighted green columns.

110 The Vendor Letter does it have to be a certain format?

There’s no specific Vendor Letter referenced in the RFP. If you are referring to describing how you meet the mandatory requirements of this RFP, there is no specific format, however, you need to describe how you meet the mandatory minimum requirements of Section I.3.

111 I am a current contract holder which can do installations, training and support work in Lot 1 on the current NYS OGS Security Contract. We have several manufacturers that provide hardware equipment that are also capable of offering these services statewide on a SKU. HP now offers these same SKUs for installation, training and support/warranty services statewide on contract. Will we be able to offer these services statewide on the new Security Contract if provided by the same manufacturer that provides the hardware?

Firstly, to clarify, the contractor that submitted this question is awarded Lot 4 (only in Region 2) in addition to Lot 1, which therefore allows them to perform installation in Region 2 only. Maintenance and Systems integration cannot be performed under Lot 4, and no services can be performed under Lot 1. The services as a SKU referenced by the contractor can only be offered if the contractor is awarded the appropriate Lot (e.g., to offer maintenance, the contractor must be awarded either Lot 2 or Lot 3) and only in regions where the contractor is awarded these services. The contractor can offer these SKUs statewide ONLY if they are awarded a statewide contract which for the applicable Lots.

112 Pg. 71, Section VI, Item 4a: For the written statements, how detailed do they have to be and what kinds of proof need to be supplied other than stating that they do meet the requirements in terms of continued operation and can perform all the work?

The format for responding to this RFP question is at the discretion of the Bidder. Bidder should describe how it meets the mandatory requirements of this Section. Supporting documentation that strengthens the Bidder’s description may be included.

113 Pg. 71, Section VI, Item 5: All information needed in this section is to be filled out solely in Attachments 1 & 5?

No. RFP Section VI, Item 5c requires Manufacturer’s Officially Published Catalog, which would not be in Attachment 1 or 5.

114 We would like to add subcontractors with our update to add Lot 3. Do we need any forms other than the form in Appendix J, Attachment 13? All the subs we are considering are established NYS businesses and we have worked with them on previous contracts.

Yes, upon request from OGS you will need to provide an MWBE utilization plan to meet the established goals for this contract.



Official Questions & Answers – Round 1 Q # Bidder Question OGS Response 115 I was looking to add service to our existing state contract and add

more regions. We have been licensed by the state for the Business of installing, servicing and maintaining or fire alarm systems. What would be our best approach to add these services to our contract?

Bidders may submit a Regular Add to expand their Lots or Regions awarded. Refer to the instructions in Appendix C, Bid Sheets and the Current Contract Holders Table of Contents/Checklist.

116 Do I have to provide a spreadsheet with all our techs and their experience?

Yes, Bidders bidding Lots 2-5 need to complete the Technician’s Certification Spreadsheet with the following information:

1. Technician’s Name 2. Location (For Lots 2 and 3 only) 3. Title 4. Years of Experience 5. Applicable License(s) 6. Applicable Certification(s)

117 Is this one of the potential future Manufacturers Umbrella

Contracts?

No.

118 If awarded radio communications on Contract 20191, will our existing contract award 19521 be canceled?

Yes.

119 I’ve looked through the current software contract holders and I don’t see any previous winners of an Integrated Workplace Management System. Would the Group 77201 -SECURITY & FACILITY SYSTEMS & SOLUTIONS be the correct place to respond with such a system or will OGS be issuing a separate RFP for this type of System in the future?

See RFP 20191Section I.1 Scope to view a list of acceptable contract categories. Please submit your proposed product offering, descriptions, and pricing that fit within the scope of the RFP as per Section I.1 Scope for OGS review along with your proposal. OGS cannot comment on future bid opportunities, but we recommend all prospective bidders sign up with the NYS Contract Reporter (www.nyscr.org) for bid opportunities.

120 How will re-occurring funding be appropriated for annual consumables like wearable staff, patient and student tags? Will

OGS is not involved in the management of funding for the purchases


http://www.nyscr.org/



this annual expense be covered as a part of the "Maintenance" aspects of the program? If so, are there any special requirements as a part of the bidding submit process that we need to take into account other than noting the annual cost to maintain the system in the bid?

made against this contract.

121 Question: Attachment 1: In the “Lot 3 - Maintenance Labor Rates” tab Note 2 looks cut off?

Updates to this spreadsheet will be provided in an upcoming Addendum.

122 Question: Attachment 12: Please clarify how to respond to the last section, “Bidders must also provide an Excel spreadsheet listing the applicable product certification(s) for each Manufacturer’s Officially-Published Catalog offered (reference sec. 1.4, item 8, page 11).” (Pg. 11 is under I.3, sec. I.4 is Method of Award, and I.3 Item 8 talks about certifications/signatures that may be needed if a contract is awarded so I’m not sure what it’s referring to.)

This was an obvious clerical oversight by OGS. Attachment 12 is the Technical Compliance Certification Spreadsheet. The note in Attachment 12 referenced in this question is being removed. We anticipate publishing in an Addendum within the next week.

123 Question: On the Maintenance Labor Rate tab for the pricing on attachment 1, section V.d, notes 1 and 2 do not seem to be complete: NOTE # 1: All labor rates must be inclusive of . . . . . NOTE # 2: For those job titles which are included in an NYSDOL Prevailing Wage Rate Schedule, all costs for overhead (including those costs listed in Note # 1, and profit must be included in the percent markup, which cannot be reduced for the . . . . .

This was a clerical oversight by OGS which will be corrected via addendum: Note # 1 should read: All rates must include travel time and costs incurred for travel (including, but not limited to travel, meals, lodging, toll, etc.) to and from the site. Rates and charges for the Product, installation and maintenance of the Product must include all travel and costs associated with accessing the installation site. (Sec. III.21.1: Rates for Travel Costs)

Note # 2 should read: For those job titles which are included in an NYSDOL Prevailing Wage Rate Schedule, all costs for overhead (including those costs listed in Note # 1, and profit must be included in the percent markup, which cannot be reduced for the life of the contract.



Official Questions & Answers – Round 1 Q # Bidder Question OGS Response 124 If a technician is certified in an access control installation and also

for CCTV can we use same profile for both products? Yes.

125 Is there a limit to the number of manufacturers we can offer on the bid? For example, if I am a distributor of 300 Manufacturer’s Product Lines?

No.

126 Is there any advantage (from a bid acceptance point of view) to offering more product lines or fewer product lines?

OGS cannot answer this question as it is a business decision of the Bidder.

127 Should I submit with the RFP a copy of our insurance certificates

No, that is not necessary. Please submit two (2) completed and signed hardcopies of the Insurance Commitment letter in Attachment 6.

128 Should prospective subcontractors be identified and named in the bid?

Yes, please use Attachment 13 Subcontractor and Reseller Information Form.

129 If the use of subcontractors is allowed can the Bidder provide subcontractor’s license technician’s information in the Technician’s Certification Spreadsheet?

Yes.

130 Do we need to send in all pages of this bid solicitation?

No, Bidders are only required to provide the information/forms outlined in RFP Section VI Bidder Proposal Checklist. Bidders should retain a copy of the RFP as it forms the basis of the NYS Centralized Security & Facility Systems & Solutions Contracts.

131 Addendum. From my understanding, an addendum is a change/update made by the OGS office on the RFP document. Is that correct?

This is correct. All Addenda will be posted to the solicitation announcement on the OGS NYSPro website, as well as noted on the NYS Contract Reporter ad.

132 And this addendum has to be included in the final RFP proposal. Am I correct here as well?

This is correct. Any addendum issued for RFP 20191 must be completed, signed, and included in the Final Proposal.

133 Is there anything else that I am missing about addenda or is this all there is to it?

No, but if any additional addenda are issued, Bidders will need to include this in their proposal as well.


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