online Bids on e-procurementportal are invited undertwocoversystem on behalf of Regional p. F.commissioner-l' Employee's Provident Fund organisation, Regional office, Mumbai (Bandra),Bandra (E)' Mumbai - 400051 forthe "scanning and uploading of pages of Form no.9 avairabre atField Offices of EpFO,,. Manual bids shail nrin" acceptea.
SECTION I: INSTRUCTION oF BIDDERS
Background:-The EPFO aims to digitise Fonn no. 9 to bring about efficacy in the system. Formno' 9 is a declaration of specific employee and employment details, given by the establishment at
f::ffi:;overage, containing memb", details oratttt e covered employees.'A sample of form No
Purpose of the proposal: - Scanning/Digitization and uproading of approximately 4,00,000 pages,available in at Regional office, Mumbai (Bandra) of EpFo are proposed. The work flow of thisproposed project is given below:_
1) Scanning/Digitization
2) Uploading into EpFO system
The EPFo invites e-tenders from experienced and competent bidders/ vendors working i,the field of Scanning/Digitisation to provide these services to EpFo on an outsourcing basis.TenderdocumentmaybedownloadedfromEPFowebsite@(forreferenceonly)andCPPP.ite@asperthescheduleasgiven in important DATE SHEET as under.
Important Dates-
*Financial bids will be opened only of those firms who will quarify in the technical evaluation.Tender value- Rs. 10,00,000/- (Rs. Ten Lakh) Approximate*
* The actual cost will come up after finalization of tender.Bids shall be submitted online only at CPPP website: https://epfo.euniwizarde.com.
Published Date 23/0U2020Bid Docu ment Down load Sale Start teDa 23/0u2020Clari fication Start Date 24/0u2020Cla rification End Date I0t02/2020 befo Ire 0) 0 pmPre bid meetinob 03t02t2019Bid Submission Start Date 23t0U2020Bid Docu ment Down load Sale end Date 02t2t02t2 0 before t2.00 pmBid Su bmission End Date I 2t02t2020 before 1 2.00 pmBid Opening Date 13102/2020 at 11.00 am
Tenderer/Bidder are advised to follow -the
instructions provided in the .rnstructions foronline Bid submission' for the e-submission of the bids onrine
The bidder shall be required to deposit the interest free refundabre EMD of Rs. 25000/- (Rs.Twenty Five Thousands only) in it',e form of Demand DrafvBanker,s cheque/Bank Guaranteeonly and the same shall be drawn in favour of "The Regionar provident Fund commissioner -r,EPF, Mumbai - I" payabre at Mumbai with a varidity of 90 (Ninety) days.
Scanned copy of EMD should be unloaded and the physical original of Demand Draft/Banker,scheque/Bank Guarantee must be sent to The Regionat p F commissioner-I, Regional office,Mumbai (Bandra)' 341, Bhavishaya Nidhi Bhavan, Bandra (E), Mumbai - 400 051 in separatesealed envelopes Super-scribed as "EMD for scanning/Digitisation and uploading of pages ofillfrJj;,'^;:T:iflilces
or EPFO'. rhose registerel *iir, vrsvE, NSrior SSr are exempted
Instructions for Online Bid SubmissionThe bidders are required to submit soft copies of their bids electronically on the cpp portal, usingvalid Digital Signature certificates. The instructions given berow are meant to assist the bidders in
|[fl:ffi:il;j:::r.|.:"#ifi:?:re their bids in accordance with rhe requirements and submitting
More information useful for submitting online bids on the cpp portal may be obtained at:https ://eproc ure. gov. in/eprocure/app
REGISTRATION
l) Bidders are required to enroll on the e-Procurement module of the Central public procurem entPortal (URLby clicking on the link ,,Online
bidderEnrollment" on the Cpp portal which is free of charge.2) As part of the enrolment process, the bidders will be required to choose a unique username andassign a password for their accounts3) Bidders are advised to register their valid email address and mobile numbers as part of theregistration process' These would be used for any communication fbrm the cpp portal.4) upon retirement' the bidders will be required to register their valid Digital signature certificate(class III certificates with signing key usage) issued by any certifying Autho-rity recognized byccA India (e.g. Sify/ncode/Emudhra etc.), with their pronL.
----'J "'o
5) only one valid DSC should be registered by a uioaer. please note that the bidders areresponsible to ensure that they do not lead their DSC's to others which may lead to misuse.6) Bidder then logs in to the side through the secured log-in by entering their user ID/password andthe password of the DSC/e_Token.
7) Any queries relating to the process of online bid submission or queries relating to https://epfo'euniwizarde'com Portal in general may be directed to the Helpdesk. 0l l-49606060,237t0092.
SEARCHING FOR TENDER DOCUMENTS
l) There are various search options built in the cpp portar, to faciritate bidders to search activetenders by several parameters' These parameters could include_Tender ID, organization Name,Location' Date' value' etc' There is also an option of advanced search fortenders, wherein thebidders may combine a number of search parameters such as organization Name, Form of;#f"t
Location' Date' other keywords erc. to search for a tender published on the cpp
2) once the bidders have selected the tenders they are interested in, they may downroad therequired documents/ tender schedules. These tenders can be moved ,o ,tr. respective ,Mytenders folder"' This would enable the cPP portal to intimate the bidders through SMSiemair incase there is any comigendum issued to the tender document.3) The bidder should make a note of the unique Tender ID assigned to each tender, in case theywant to obtain any clarification/help from the Helpdesk.
l) Bidder should take into account any corrigendum pubrished on the tender document befbresubmitting their bids.
2) Please go through the tender advertisement and the tender document carefuily to understa,d thedocuments required to be submitted as part of the bid. please note number of covers in whichthe bid documents have to be submitted, the number of documents - incruding the names and
,TffJi,:#]!ir:T[: document that need to be submined. Anv deviations rro,r-thes" may read
3) Bidder' in advance' should get ready the bid documents to be submitted ad indicated in thetender document/schedule and generally, they can be in pDC/XLS/RAR/DWF/JPG formats. Bid
l;:Till.H,J;j::ffi"1,:.,. r00 dpi with brack and white option which herps in reducing
4) To avoid the time and effort required in uploading the same set of standard documents wrrichare required to be subrnitted as a part of every bid, u provision of uproading such standarcrdocuments (e'g' PAN card copy, annual reports, auditor certificates etc.) has been provided tothe bidders' Bidders can use "My Space" or 'oother Important Documents,, areaavailable tothem to upload such documents. Thlse documents may be directly submitted fiom the ,,MySpace" area while submitting a bid, and need not be uploaded again and again. This will lead toa reduction in the time required for bid submission process.
Note: My Documents space is only a repository given io the Bidders to ease the uploading process.If Bidder has uploaded his Documents in My Documents space, this does not automaticaly ensurethese Documents being part of Technical Bid.
SUBMISSION OF BIDS
PREPARATION OF BIDS
l) Bidder should log into the site well in advance fbr bid submission so that they can uproad the
[1[ ffi';l;J.'.or before the bid submission time. Bidder win be ."rponribt. for any delay
2) The bidder has to digitally sign and upload the required bid documents one by one as indicatedin the tender document.
3) Bidder has to select the payment option as "offline" to pay the tender fbe/EMD as applicationand enter details of the instrument.
4) Bidder should prepare the EMD as per the instructions specified in the tender docurnent. Theoriginal should be posted/couriered/giv., in p...on a^irr. concerned
"rr*,",, ratest by the last
date of bid submission or ut 'p""ifi"d
in,re tenoerao".rr"rtr. The detairs of the DD/any otheraccepted instrument' physically sent, should tary with the detairs avairabre i, ,n. ."unned copys) ;i:Jl.",*3€ntered
during biisubmission time. otrr".Jr. the uproadei uia'wirr be rejected.
provided"^o,lJ'",',ij.?ffi f "J:t"tll":",;,'r'fi ,J.:FilfJ:""TTl***h,fmtformat with the tender document, then the same is to be downloaded *a i" ie filled by all thebidders' Bidders are required to download the Boe r,r", op"n it and comprete the white coroured(unprotected) cells with their respective financiar ,uoi.r"uro other detairs (such as name of thebidder)' No other cells should be changed. once ir," a"ruil, have been compreted, rhe biddershould save it and submit it online, without .t unging ilr" ,i,"nur.. If the Boe fire is found to bemodified by the bidder, the bid wiit Ue rejected.
6) The server time (which is display.a o, the bidders' dashboard) wi, be compreted as thestandard time for reftrencing the deadlines for submission of the bids by the bidders, opening ofbids etc. The bidders shourd folrow this time during bid submission.7) All the documents being submitted by the biddei *ouio be encrypted using pKI encryptiontechniques to ensure the secrecy ofthe data. The data entered cannot be vieweJ by unauthorizedpersons until the time of the bid opening. The confid"ntiutity of the bids is ruintuir"o using thesecured Socket Layer 128 bit encryption technorogy. oata storage encryption of sensitive fierdsis done' Any bid document tnat is uploaded to thJ-serr"r is subjected to symmetric encryptionusing a system generated symmetric key. Further this key is-subjected to asymmetric encryptiorrusing buyers/bid opener's public keys' overall, the uproaded tender documents become readabreonly after the tender opening by the authorized bid openers.8) The uploaded tender documents beauthorized bid openers
ome readable only after the tender opening by the
9) Upon the successful and tirnely submission of bids (i.e. after Clicking ,,FreezeBid Submission,.in the portal)' the portal will give a successful bid submission message & a bid summary will be
::::1fl"'with the bid no' and the date &time of submission of the bid with arr other rerevant
l0)The bid summary has be printed and kept as an acknowledgment of the submission of the bid.This acknowredgment may be used as an entry pass for any bid opening meetings.
1) Any queries relating to the tender document and the terms and conditions contained therein
iffi:lJrt;iffi:J the render Inviting Aurhoritvfbr a tender or the rerevant contact person
2) Any queries relating to the process of online bid submission or queries rerating to cpp portar ingeneral may be directed to the 24x 7 Cpp portal Helpdesk.
ASSISTANCE TO BIDDERS
Submission of Tenderl) Consortium of the bidders in this tender will be acceptabre subject to their submission of proofof formation of consortium indicating the prime bidder. Document to be uploaded with the bid.2) Tender should be uploaded online in rwo Part i.e. "Technical Bid & Financial Bid,,.
Part - I (Technicat Bid):i' Scanned copy of Eamest Money Deposit (EMD) and Registration certificate must beuploaded with the technicar bid fo;seeking exemption of EMD.
li' Bidder should have work order for scanning/digitisation and uproading thereof for morethan 2'00'000 Documents for any singre ctientl.e. for any "r; "i;;
psU/GovernmenrDepartment' A certificate and work order to this "rr..t
and certificate of work compretion/inprogress from the crient shourd arso be uproaded *iir, ,rr" Technicar Bid.iii. fi:i,,,ji""1ffi,,,|;;:r",,
r". ,r," rast three y.u. i.. F.y. 201 s_16, 2016_17 and 2ot7_18
iv' All the valid certificates like Registration certificate of the firm /GST Number, etc. anddocumentary evidences like purchase orders, inuor"., are to the attached.v' Scanned and signed copy of Tender Acceptan.. t-rtt.. as per Annexure_lvi' only reputed and highly.*p".i"n..d service bureaus/agencies who have good infrastructurehave adequate and sound knowledge or r"urning/a"igitisation techniques according to theInternational Standards and capable of undertakr* f, simirar *orr.'*orra be erigibre to:Xiil;Ji:,ffi.ifi;.i,":l;;::'""' i"'*''''"*., supported bv pl"r, need to be
vii' A list of the c.lients/orga'i'ati"rll where similar nature of work has been conducted shourdbe furnished indication th" nu'n", address of the organirationand the name of the conduct
ffllll;J'e number or vears of relation *iil,, l,J.rienr(s)/organization(s)
may arso be
viii' The Bidder should not currently .be
blacklisted by any central or State Governmentorganization or PSU or other public funded gor"-r"nt institution. A certificate to thiseffect should also be uploaded with Technical Bid.The bid of any tenderer who has not completed any of the conditions of Technicar Bid asmentioned above is liable to be summarily rejected.
Part- II (Financiat Bid):i) Schedule of price bid in the form of BOe_XXXX .xls
I. General instruction to Bidder:
a' The successfur bidder wi, not sub-contract the work to others.b' The rates should be submitted explicitly including all taxes but excluding GST. Thebidders are further advised to quote the rates both in-words as well as in figures.c' A set of technical' descriptive and illustrative literature/leaflets/brochures/catalogues
;H: accompany the tender wherever applicable giving cross-reference to the ite,r
d' Bidders are advised to submit the e-tender comprete arr respects. Earnest Money Depositof such bidders' whose technical bids are ..;..t.0 by EpFo, wiil be returned to trrerespective bidders after the award of the tende.. rn" decision of EpFo shall be final andbinding.
e' EPFO reserves the right to postpone and/orextend the date of receipt or to withdraw thee-tender notice without assigning any reason thereof. In such event, bidders shall not beentitred to any compensation or any craim in any form whatsoever.f' Bidders must accept all the "Terms & conditions" specified in the Tender Documentand the bidder should also certify that helshe has studied and understood the TenderDocument carefully' All the uploaded documents should be digitally signed by thefirm(s) and uploaded with the Technical Bid. Any other condition suggested by thebidder will not be accepted.g' The selected Bidders should start the job within t5 days from the date of signingthe Agreement or else the EMD oepositea by the bidder wilt be forfeited as perGovernment of India rules & procedure.
h' ffirfft
quoted should have the validity of 24 months from the date of signing of rhe
i' The EPFo does not bind itself with the L-1. To comprete the work on time the workorder may be divided within the selected Ll and L2 frrms subject to the condition that
;"#tt'L2 agrees to all terms and conditions of Ll and the decision of EpFo will be
' That all the disputes or differences arising between the parties out of or rerating toconstruction' meaning and operation of effect of this Terms & conditions of Tenderand/or subsequent agreement or breach thereof shall be settled by the sole Arbitratorwho may be appointed with the consent of both the parties in accordance with theprovisions of Arbitration and conciliation Act, I 996 an'dany statutory modification ofre-enactment thereof' The place of Arbitration shall be New Delhi. The decision of theArbitrator as determined by the Arbitrator shall be shared equality by the parties.However' the expenses incurred by each Party in connection with the preparation,presentation shall be borne by the Party itself. Arbitration award shall be in writing andshall state the reasons for the award.
SECTION II: SCOpE OF WORK
Co
1) Digitization/Scanning 2) Uploading into EPF'O system: preparation of Digital images of4'00'000 pages and uploading into EPFo system of above Digital images orioo,ooo pageswithin a period of 3 months
ponen I
Digitization: Preparation of Digital images of Form no. 9 available at field ollices ofEPFO 4,00,000 pages (approx) within a period of 3 months.Technical Req uirement:_
The documents to be digitized wi, normary be in forowing sizes (a sampre ofdocuments may be inspected in the office of Regional provident Fund commissioner)a. Size A3 :100 "/o
b. Size : %
c. Size : %2' The document should be digitized at a minimum of 300 dpi and where the scannedpages are not legible then resolution of 600 dpi or higher, in color, using h-ace upscanning technolog,t with pixel type moving linear ccD sensor scanner. Scanning i,True color -ICC - International color consortium specs, with white balance self--
calibration to capture original colors, cold light during scanning to prevent any harm tothe original document.
3' Bid Requirement: The 'Technical Bid' should contain a cD/DVD of sample digitalirnages I'or technical evaluation. The following information should also be furnishedalong with sample CD/DVD of digital images.a. Modal & Make of Scanner.
b. Date of Scanning.
c' The bidder should indicate the number of scanners and computers systemswhich are adequate to complete the target of digitization of 4,00,000 pages within aperiod of 3 months.
4. The company should Digitize the 4,00,000 pages within a period of 3 months.Necessary infrastructure like Scanners (minimum 4), etc. should be installed in thepremises of EPFo for undertaking the above mentioned project and company has tobring scanners & other equipment accessories on their own for which no rreignichargeswill be paid by EPFO. EPFO will provide only the space for seating arrangemenr ofmanpower / installation of overhead Scanners & electrical connection.
5. Technical Requirement / standards of Digital Images*:a' 600 dpi 8 bit Greyscare in TIFF v6 LZW compission (rSo 12234_2:200r)b' JPEG vl'02 (lSo DIS 10918-l / ISo/rEo ioqts-s,zol3) oR JIEG 2000 (rso /tEC 15444- l:2000/ ISO/IEC 15444_t:2016)c' Searchabre pDF /A (Iso 19005:1 / ISO 19005-l:2005)* Any updation in above mentioned ISo standards wiil be dury considered.
6' rmage Enhancement Activities firms should ensure that quality of scanned images areenhanced up to the optimum level and required irug" enhancement activities likeDeskew' Despackle, contrast ratio setting water marking, etc. has been done on eachimage.
7' The document of EPFo to be digitized are of archival importance and due care inhandling of these documents by operators has to be ensured. Any loss or damage of thedocuments supplied for digitizing may result in cance[ation of the contract and theforfe iture of performance Security.
8' The company /firm should install adequate number of over head scanners and Archivewriter or any other latest technology equipment, etc. available in this domain forcompleting the work of preparation of Digitar image of 4,00,000 pages (approx) withina period of 3 months. The Digital images are to be supplied in TIFF, JEpG 2000 andPDF (A) FORMAT in color cDs/DVDs as per the standards mentioned at s. No 5 ofTechnical Requirements. If the images are not found as per the terms and conditions oftender document the Department will have the .igrrt to terminate the contractimmediately and forfeit the performance Security.
9' It will be the responsibility of the firm to take the document from the stack area with thehelp of respective Repository in-charges for digitizing and after digitizing it should berestored in the same place from where it has been taken. Document / records are to beArranged chronologically and necessary pagination done befbre Digitization work. Thebidder has to ensure that the documents digitized are stamped as ,,Scanned
by ... (firrnName, with date),,
l0' The documents / records are to be re-stitched / rebound again by the firm after digitizingif needed. Necessary manpower for this should be emplofed by the firm itserf.
ll' No payment will be made for Digital images not found to be of satisflactory quality andthe agency has to redo the digitization of the same free of cost.
l2' The company should deptoy professionally qualified supervisors who should checkthe digitat images before the same is handed over to Defartment for final checking.
13' Any sub-standard or defective digital Image / formats shall have to be replaced withoutany extra cost' EPFO decision in this regard will be final. It may be ensured that thedigital images are as per above mentioned technical standard.
14' Meta Data of the all the digitized files, in searchable format, should be prepared inprescribed format. Design of the data base / Field for preparing Mera Data will besupplied by EPFo. The decision of EPFO in this regard will be final. If any error isfound in metadata, the firm has to redo it free of cost.
l5' While on the assignment, the firm will not make or retain any Digital / microfilm copyof the documents / records for any purpose whatsoever.
l6' In case of loss or damage to the documents / records, or found to be retaining anydigitar copies of the documents / records and deray in compreting the job as per the
;:tLffil of EpFO, the performance
Securirv monev deposited by the firm wi,
yr'jT*liinto EPFO svstem: uploading the above Digitar rmages in EpF,o system in a period
Technical Req uirementsl ' The uploading of the above digital images of 4,0Q000 pages along with indexing of the
;ffi:ll[*:1,JJiJ,tilJ:#f. it usabre rorEpFo. rne uaN is a tz(rwerve) digitar
2. The com
s h o u, d ".::xi,:.,,Jli J :?,iffi #Lff .T:T;"T'J# :ff :: #l;:,, ".s
w h o
3' Bidders should not retain the original cartons, spoors and protective strips of scanneddocuments and should supply them io EpFo utong ;ith the microfilms.4' The scanned and digitised data of Form no. 9 shall be the sole responsibility of EpFo and
:H:ffi[:#: * retained' withhold, and put. un, commerciar, non-commerciar or any
Il ' only reputed and highly *p*i**o service bureaus / agencies who have good infrastructure,have adequate and. sound knowledge of scanning techniques according to the Internationarstandards and capable of undertakinf uoth .orpor*t, for ronger duration and possess at reast 5years' experience of similar work would be eligible to submit the quotations. A serf-certificate tothis effect supported by proofs needed to be submitted arong with the quotation.2' All service bureaus / agencies must provide a detaired plofire of their firm. The company shourdbe registered in India and copy of certificate of Incorporation / Registration certificate, pAN cardand GST Registration certificate duly signed by authorized signatory must be uploaded digitally.3' A list of the clients / organizationis) where similar nature of work has been conducted shourd befurnished indicating the name, aoaress of the organization and the name of the contact person. Thenumber of years of relation with the client(S) / organization(s) may also be attached.
3ffitJ#lce certificate by the bidder agreeing to abide uy'ti" Terms & conditions of the ,,Tender
5' The Bidder should have minimum Rupees I crore Turnover during any of the rast consecutivefinancial years supported by the balance sheets/audited annual accounts for the rast 03 (Three)consecutive terrns duly audited by chartered Accountant. year in which no turnover is shownwould be considered for working out the average.6' The Bidder should not currently be blacklisted by any centrar or State Govemment organizationor PSU or other public funded government institution. A certificate to this effect should also beuploaded with the Technical Bid.7' If the work of the bidder is found satisfactory, the competent authority of EpFo may furrherincrease the quantum of work to the same bidder.
I
I' Bidder should have work order for Scanning/Digitization thereof for more than 1,00,000 lakhdocuments for any single client i.e. for any one of the PSU / covernment Department. A certificateand work order this effect and certificate of work completion. In progress from the client shouldalso be uploaded with the Technical Bid.
Component - 2
}j,Til:iffiualoaccounts for the last anv three vears i.e. F.y. 20r5-l 6,2016-17 and 20t7-tB
3.CopyofvaIidquality/SecuritycertificatesISo900l:20l5.@PMP / PRINCE 2 and CMMI Level, if any.
4' The bidder shall be required to deposit the interest free refundable EMD of Rs. 25,000/- (Rs.Twenty Five Thousand only) in the form of Demand Draft /Banker,s cheque / Bank Guaranteeonly and the same shall be drawn in favour of "The Regionat provident Fund Commissioner -r,EPFo Mumbai - r" payable at Mumbai with a validity o16o 6uir.ty) days. Scanned copy of EMDshould be unloaded and the physical originar of Demand Draft /Banker,s cheque / bankGuarantee must be sent to "The Regional P. F. commissioner-I, Regional office, Mumbai(Bandra)' 341' Bhavishya Nidhi Bhavan, Bandra (East), Mumbai- 400 0sl, in separate sealedenvelopes Super-scribed as "EMD for scanning/Digitisation and uploading of pages of Formno' 9 at Field offices of EPFo"' Those registered with MSME, NSIC or SSiare exempted frornfurnishing the EMD' Self-Attested photocopy of Registration certificate must be uploaded with thetechnical bid for seeking exemptionof EMD.5' The EMD of the bidder' whose tender has been accepted, shail be returned on the submission ofperformance Security / Performance Guarantee after the award of work or wourd be adjustedtowards the partial amount of performance security / performance Guarantee. EMD of thesuccessful bidder shall be forfeited, ifthey refuse to execute the order or fair to furnish the requiredperfonnance Security / Performance Guarantee. EMD of the successful bidder shall be forfeited, ifthey refuse to execute the order or fail to furnish the required performance Security and fail to signthe contra* as stipurate in this render documenr within tr.,e spejn"; il;;;; or',n" E.FO.6' Performance security / Performance Guarantee - The Bidder / Bidder after the award olwork shall have to submit interest free Performance Security / performance
Guarantee in prescribedformat which is equal to the 10% (TenPercent) of order value within Fifteen days from the date ofthe issue of the Letter of Award and it shall be kept valid for a period of 30 (thirty) months. ThePerfonnance Security / Performance Guarantee shall have to be submitted in the form of bankcuarantee in the narne of Regionar p.F. comrnissioner, Mumbai.7' Aftet the award of the contract to the successful bidder, the EMD of the unsuccessful bidder willbe refunded within 30 days with no interest thereon.8' All the valid certificates like Registration certificate of the firm /GST Number, etc. anddocumentary evidences Iike purchase o.de.s, invoices are to be attached.Note: All bidders have to fulfil tender conditions mentioned in the tender document fully in allrespects' If any of the conditions are not fulfilled, the tender will not be considered as and their bidwould be rejected summarily.
III. Format of Commercial Bid:
Note: The rates to be quoted are for Digitization and Microfirmi ng ofRecords.S.No. Item
Frame / page.
(Inclusive of all Taxes etc.
Rate Per
but exclud ing GST)I ning as per technicalrn component -l
) oadingU ofp scanned documents record ASS pertechn ical rementsRequ acomponent
Rs. -----------Per page
Terms & Conditions:
l"X";,iiil.:X,b;J::'::;Xil:i.fr*,,*,u borh and during rhe ambiguity orthe rates quoted in2'The quoted price wi, be incrusive of ar taxes etc. but excruding of GST.IV Evaluation of technical and f,,inancial Bids:(a) An 'Expert committee' for Bid evaluation shail undertake the scrutiny of the technicarbids/samples to determine whether the Bid is complete i, utir"rp..ts and conforms to the terms andconditions and is substantiary responsive to the bidding documenr.(b) The Expert committee for bid evaluation shall eviuate the technicar bids /sampres as per the
[:ilf:ffi:Tlil] i],;;i;1,1'r:T;;'0"; ;;;;# rhe decision or the i,p..t comm i*ee
(c) The Expert commiffee in the presence of bidders or their representatives who choose to bepresent shall open the price bids' The technically quarified bidd".., representative, who are presentat the time of the opening of the price bids, shall sign u..giri", evidencing their attendance.D) The Department further reserves the right to aclept "G.o any or ail bids, at anytime prior tothe awarding of the order' without assigning any reason thereof whatsoever and without therebyincurring any Iiability to affect bidder oriidd.., due to such an action taken by Department.
;]JT i,'ff:ffi:n:ilH:.T:ia arrived at as above w,r be nnar and no ..*l,"ntation orany
f) The EPFO shall' however, not bind himself to acceptthe lowest and/orany bid and reserves theright to accept and/ or reject any bid, wholly or in part at anytime of the tenders process.Last date of submission of tenders: The Last Date & Time for online submission of the tenderDocument / quotation is latest ay tuutzo20 before 12.00 pm. No quotations will be accepted afterthe stipulated dated and time. And the sample digital Images etc should be submitted to RpFC_1.Regional office' Mumbai (Bandra)' 341, Bhavishya Nidhi ihuuun, Bandra (E), Mumbai in a searedenvelope clearry super scribed "sampre digitar image for Tender F. No. .......,,Before the closing date of the online submission of bids.
g) onenins of renders: The Technical Bids will be opened on 73/02/2020 in EpF,O at 11.00 AM
o}ffiTfi:."-i,11.*tttsentatives of the companv, who are desirous to be present ar rhe tirne of
h) The date of opening of Financial Bid will be intimated to the technically successfur Bidders rateron the portal.* This tender document complies with the "public Procurement (preference to make in India)order' 2017 issued by DIPP and "Public Procurement policy for Micro and small Enterprise(MSEs) Odder,2012 issued by MoSME.
Section IV: payment Terms
1' Payment Terms: Payment will be made to the firm on monthly basis for all end to endcompleted and delivered components as per the details and accepted by the Technical ream of theEPFO I after getting the satisfactory reports from the concerned Division Head.2. No advance payment will be made to the firm.3' Liquidated Damages: Time is of essence in this project. If the Selected firm / Bidder fails tocomplete the project / Assignment in stipulated time siecified under the Tender Document, thenliquidated damages /penalty at the rate oi I yr(one percent) of the contract value (excluding taxes)per fortnight subject to maximum of 5%o of the contract value (excluding taxes) will be deductedfrom the due payment of the bidder or form the performance security / performance guarantee asthe case may be.
4' Income Tax: TDS / income Tax on gross amount billed will be deducted from the firm bills asper the provisions of the Income Tax Act of Government of India.
Annexure-l
(To be given on Company Letter Head)
To, Date:
Sub: Acceptance of terms & Conditions of Tender.
Name of Tender / Work: _
Tender Reference No:
Dear Sir,
l ' I/we have downloaded / obtained the tender document(s) for the above mentioned'Tender/ Work, from the web site(s) ,ur"fy,
As per your advertisement, given in the above mentioned website(s).
2' 1 / we hereby certift that I / we have read the entire terms and conditions of the tenderdocuments from page no'
3' The corrigendum(s) issued from time.to. time by your department/organisation too have arsobeen taken into consideration, wrrite suumitti"giii, i.l"o"r"J ,"n"..
4' I I we hereby unconditionally accept the tender conditions of above mentioned tenderdocument(s) /corrigendum(s) in ltsiotaiity / entirety.
5' I lwe do hereby declare that our Firm has not been bracklisted/ debarred by any Govt.Department/public sector undertaking.
6' l I we certify that all information furnished by the our Firm is true & co*ect and in the event thatthe information is found to be incorrect/untrue or found violated,-then your department/organisationshall without giving any notice or reason therefore o, summarily reject the bid or terminate thecontract' without prejudice to any other rights or ..."0y-ir.iuoing the forfeiture of the full saidearnest money deposit absolutely.
(S i gnarure or the u'ooJ,"$i'n[t?#ll1'r*, )
Validate print Help
Tender Inviting Authority: EPFO
Item Rate BoO
il;ffi of work: scanning and uploading of pages of Form no. g availabte at Field offices of
Contract
THE BIDDER IS LIABLE To BE REJECTED FoR THIS TENDER. Bidders are altowed
Name of the Bidder/ Bidding Firm ICompany:
. . .PRICE SHEDULEbrdder and the same shou be
(This TemBOQ mustplate not be aced themodified/repl bytdoaded after fi the re evant co umn S, toelse rente the B idder Nam ande alue OnN UMBER # TEXT# TEXT# Nurnber#Sl. No.
I
Item Descripti
2
on Units
5
per Frame /page (lnclusive ofall Taxes / GST inRs.
