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QUALITY ASSURANCE / QUALITY CONTROL

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QA/QC PROGRAMTABLE OF CONTENTS

QUALITY PLAN1 Policy2 Procurement and Sub-Supplier Control3 Control of Materials and Storage Guidelines4 Traceability5 Control of Measuring, Test, and Inspection Equipment6 Control of QA/QC Documents7 Control of Special Process8 Non Conformance’s and Corrective Actions9 QA/QC Daily Reports10 Submittal Review11 Reporting Forms

II. QUALITY ASSURANCE AND QUALITY CONTROL PLAN1 General Provision2 QA/QC Organization Chart3 Authority & Responsibility of QA/QC Manager & Inspections4 Independent Testing Laboratory Activities5 Design Engineering6 Work Deficiencies and Corrections

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Section Description1 Policy2 Procurement and Sub-Supplier Control3 Control of Materials and Storage Guidelines4 Traceability5 Control of Measuring, Test, and Inspection Equipment6 Control of QA/QC Documents7 Control of Special Process8 Non Conformance’s and Corrective Actions9 QA/QC Daily Reports10 Submittal Review11 Reporting Forms

SECTION IQUALITY PLAN

TABLE OF CONTENTS

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POLICYQUALITY PLAN

It is the Policy of Sadeen Contracting Co. Ltd. to provide a consistent level of work performance that meets or exceeds the quality standards set forth in this manual. Quality is herein defined as conforming to the requirements and specifications cited within this manual in all matters of construction, fabrications, and materials control.

With regards to the construction of all awarded project to Sadeen Contracting Co. Ltd. The program set forth in this manual becomes the mandatory, specific vehicle of enforcing the policy of Sadeen Contracting o. Ltd. on any project.

The Quality Control Program (Construction Phase) is established to ascertain that all construction activities in any awarded contract are performed in complete conformance with the approved construction drawings and all applicable standards, specifications and technical requirements of the project mentioned in the contract documents.

The overall responsibility to maintain the program resets with the Quality Control Manager and his delegated QA/QC Inspectors. Their direct responsibility is to ensure that all clients and proponent requirements for awarded project together with the integral Quality Program is strictly adhered to. The QA/QC Department is authorized to stop any work activity until compliance with the manual is achieved.

The Quality Control Manager, in his exercise of all functions controlling quality of construction, fabrication, erection, materials, and test procedures, shall not be overruled by a Site Manager or by a Project Manager. Any disputes or conflicts shall be brought to the attention of the General Manager or Operation Manager of Sadeen Contracting Co. Ltd. for resolution.

Gulf Co-operation Symbols Contracting Co .Ltd. shall cooperate and coordinate with Clients or Proponent’s Representative(s) in all matters relative to the quality control program, and all personnel directly involved in this project shall be continuously kept informed of contract requirements as work progresses.

This Quality Program Document is binding on all Sadeen Contracting Co. Ltd. Personnel and its sub-contractors and shall be followed without deviation.

ENG. HANI H. SALAHGeneral Manager

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2. PROCUREMENT AND SUB-SUPPLIER CONTROLThis Section defines the methods and procedures to control the material procurement activity.

a) The Engineering Department (off-site) shall prepare the material take-off lists, drawings and specifications for price quotation. Upon completion, Procurement Department shall give inquiries to the selected and qualified suppliers. The availability to meet the required delivery of ordered quantity in stipulated time period shall be taken into considerations. Offers received from suppliers are evaluated for: i) Material in specifications, ii) Time/period for manufacture of specified items, iii) Time required for the material to be delivered on site

b) A copy of material submittal shall be submitted to client/proponent or his authorized representative for review and approval.

c) The Procurement Manager shall prepare a Purchase Order and shall ensure that the Purchase Order contains but not limited to the following: i) Material testing requirement according to specifications. ii) Require codes/standards. iii) Material identification requirements. iv) Final delivery details

3. CONTROL OF MATERIALS AND STORAGE GUIDELINESAll materials deliveries on site are to be inspected and checked by QA/QC Inspectors to ensure that materials are not damage or defective and in conformity with the material approvals, purchase orders, and packing lists. If discrepancies are found, it will be reported to the Procurement Manager through the Project Manager, who in turn will notify the vendor concerned for corrective measures or replacements.Material found acceptable shall be stored in a manner suited for the particular type of material or in accordance with the Manufacturer’s and/or supplier’s recommendations. The QA/QC Inspectors shall ensure that proper storage of material is maintained.The following storage guidelines shall be implemented by the QA/QC and warehouse staff:

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4. TRACEABILITY

a) Stocked items shall be suitably protected from damage by spacers or load distribution supports and shall be safely arranged. No metal works or materials shall be stored directly on the ground. Materials shall be properly stored so that they are not subjected to excessive stresses and that the protective coatings and finishes are not damaged.

b) Electrical equipments and fittings shall be stored in a locked warehouse and shall be arranged and labeled to facilitate easy retrieval. c) All materials stored outside that may deteriorate or may be damaged as a result of direct exposure to weather shall be adequately covered or protected as recommended by manufacturer

It should be the responsibility of QA/QC Inspectors to check and verify the identifications / tags on the materials in comparison with the list on the certified materials test reports or certificates. They shall perform visual and dimensional inspection and prepare incoming material reports. Comments shall be marked on the material items and shall be reflected in the inspection report.

5. CONTROL OF MEASURING, TEST AND INSPECTION EQUIPMENT

The QA/QC Manager and Inspectors shall verify that the instruments, tools and equipments used in testing and inspections are properly calibrated and controlled. All instruments, tools and equipments shall bear an individual identifying number by etching or perma-nently marked on the instrument. Calibrated control sheet shall be used to document item, identifying number, location, description, accuracy method, interval, due date, date cali-brated, calibrated by, results and remarks. Any equipments found defective and cannot be repaired shall be replaced and noted in the QA/QC records.

All instruments, tools and equipment used by Sadeen Contracting Co. Ltd. in testing and inspections for this project shall be calibrated by an independent testing agency approved by client or proponent’s authorized representative. Sadeen Contracting Co. Ltd. shall utilize the approved Testing Agency for the awarded project.

Original calibration records / certificates of all tools and equipment owned and being used Sadeen Contracting Co. Ltd. shall be maintained on file by Sadeen Contracting Co. Ltd. QA/QC Manager and will be available for checking (if required) by clients or proponent’s author-ized representative.

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A. Sadeen Contracting Co. Ltd. instruments, tools or equipments to be provided if required and necessary in the awarded projects are as follows:: 1. Hydro test Tools and Equipments a) Pressure Gauges b) Relief Valves c) Testing Manifolds 2. Electrical Testing Equipments a) Earth Tester b) High Voltage Insulation Tester c) Megohm Meter d) Insulation Resistance Tester e) Multi-tester 3. Surveying Instruments a) Theodolyte b) Total stationing c) Leveling instruments

B. Sub-Contractor’s Instruments, Tools or Equipment to be provided:

1. All instruments, tools or equipment to be used by Subcontractor shall be calibrated by their own recognized Independent Testing Agency.

2. Copies of calibration records/certificates of all instruments, tools and equipment being used by Sub-Contractors shall be submitted to Sadeen Contracting Co. Ltd. QA/QC Department.

3. These records/certificates shall be maintained on file by Gulf Co- operation Symbols Contracting Co. Ltd. QA/QC Department and shall be available for checking (if required) by client or proponent’s authorized representative.

4. All calibrated instruments, tools and equipment shall be properly monitored by Gulf Co-operation Symbols Contracting Co. Ltd. QA/QC Inspectors to ensure that re-calibration is done before the expiration date.

5. A control log for calibrated instruments, tools and equipment is attached in Annex “A” –QA/QC Report Forms.

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Sadeen Contracting6. CONTROL OF QA/QC DOCUMENTSThe QA/QC Manager shall establish and maintain the following records and files. It shall be his responsibility to see and check that these records are properly maintained and stored up to the project completion.

a) A record of all tests filed sequentially and by work categories. All tests including but not limited to the following shall be controlled and properly documented, (Materials, Soil, Concrete, etc.).

b) A record of Daily QA/QC Inspection Reports.

c) A record of all vendors and technical approvals filed collectively by submittal number and indexed.

d) A file of current and governing contract plans and specifications, variation orders, shop drawings, and Client or Proponent Technical Standards issued for construction. A docu-ment control check on-site will log and track the latest governing data and drawings and ensure proper issuance of the same.

e) A file of signed QA/QC Inspection Forms. f) Contract materials receiving report file. g) A record of properly logged non-conformance reports.

h) A separate sets of contract plans for noting changes for subsequent incorpo-ration on the “As-Built” reproducible.

The above QA/QC documentation shall be in English language and of legible and microfilm able quality for easy processing/reproduction. Client/Proponent or his authorized representa-tive shall have access to the records and documents filed and maintained by Contractor.

7. CONTROL OF SPECIAL PROCESSShould a client or proponent or hi authorized representative require for a special procedure to a “specialized process” of the work that are not covered within any of the owner’s standards, the QA/QC Manager shall submit in writing a proposed QA/QC Procedures. The proposal shall address all requirements to the specific work including procedures, inspection and testing and the approval of performing personnel, however; only after client/proponent or his author-ized representative approval can a new procedure be implemented.

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8. NON-CONFORMANCE AND CORRECTIVE ACTIONS a) A NCR (Non-Conformance Report) shall be initiated by QA/QC Manager for a portion of work or material that does not conform to the approved project drawings and specifi-cations.This written report is forwarded to the Project Engineer who shall ensure that appropriate action is taken to rectify the problem. b) Upon issuance of NCR, the activity/material in question shall be stopped /grounded by the QA/QC Manager until an acceptable corrective measure to rectify the prob-lem is achieved.

c) Upon completion of rectified deficiency and QA/QC Inspector’s approval, the NCR form shall be returned and signed-off by QA/QC Manager, and work shall continue.

d) Non-compliance reports are logged, documented and controlled by QA/QC Man-ager with access given for client/proponent or his authorized representative for inspections.

9. QA/QC DAILY REPORTS The QA/QC Manager shall prepare a daily report at the end of each working day contain-ing all inspections and testing made including:

a) Significant construction underway (i.e. demolition, earthwork, pipe work, concret-ing, electrical, mechanical, etc.).

b) Location of inspections and/or tests made.

c) Results of inspections, highlighting nature of deficiencies observed and corrective actions taken or to be taken (i.e. inspection request forms, etc.) shall be submitted with this report.

d) Test reports performed with results including computations shall be submitted. Where test results cannot be completed at the time a report is submitted, a notation shall be made that the tests were performed and the results to follow. Delayed test reports shall be submitted on the date received.

e) The QA/QC Manager shall consolidate the above reports for submission to client/proponent or his authorized representative.

f) The daily Quality Control report forms are attached to Annex “A” shall be utilized.

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10. SUBMITTAL REVIEW

11. Reporting Forms to be developed during the course of construction

Submittal for materials to be purchased for permanent works shall be coursed through the QA/QC Manager for review prior to submission to client/proponent for approval. A copy shall be kept by the QA/QC Department as a reference to assure that only technically approved materials are delivered and incorporated into construction.

NOTE: Additional forms shall be developed in compliance to the work scope and technical specifications of the project that need to be documented or be a part of this quality control plan and procedure.

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QA/QC PROGRAM

SECTION II QUALITYASSURANCE AND QUALITY CONTROL PLAN

TABLE OF CONTENTS

Section Description

1. General Provision2. QA/QC Organization Chart3. Authority & Responsibility of QA/QC Manager & Inspections4. Independent Testing Laboratory Activities5. Design Engineering6. Work Deficiencies and Corrections

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QUALITY ASSURANCE AND QUALITY CONTROL PLAN

This section covers the appointment of a QA/QC Manager, who shall be on the job site at all the time during construction progress, with complete authority to take any action necessary to ensure compliance with contract specifications.The QA/QC Manager shall report directly to the Project Manager, and shall not be the same individual as, nor he be subordinate to, the job-site superintendent. The QA/QC Manager shall have no job-related responsibilities other than Quality Control.

1. GENERAL PROVISION

The QA/QC organization in chart form as presented herein shall assure that all Engineering Construction, Materials, Equipment and workmanship provided under Contract Provisions, Applicable Laws, Codes and Standards, and Saudi Engineering and Construction practices are strictly being followed.

1. Authorized Representative

a) The QA/QC Manager and his QA/QC Inspectors (Civil, Electrical and Mechanical) are the authorized QA/QC Representatives of Gulf Co- operation Symbols Con-tracting Co. Ltd. on site. The QA/QC Manager is responsible to interface with client/proponent or his authorized representative for all matters pertaining to the QA/QC Program.

b) The QA/QC personnel of Sadeen Contracting Co. Ltd. who will handle this quality program are qualified and capable of executing and implementing this quality program.

2. QA/QC ORGANIZATION

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a) The QA/QC Manager has the overall responsibility to organize, implement, coordi-nate, conduct and manage the QA/QC Program. It shall be his responsibility to report any deficiencies in the quality of work to the Project Manager. He has the authority to stop work in any area where discrepancies remain uncorrected and shall cancel the stop work order or non-conformance report upon satisfactory correction of noted deficiencies. The QA/QC Manager shall coordinate with the warehouse personnel to ensure that the QA/QC Procedures are prop-erly implemented. In any case, he shall be directly responsible to the Project Manager.

b) The QA/QC Inspectors (Civil, Electrical and Mechanical) shall be under the direct supervision of the QA/QC Manager. They shall conduct preliminary inspections prior to joint inspections with CLIENT Representative(s). They shall monitor the required tests and record inspections and test made. They shall ensure that all materials and equipment to be incorpo-rated into permanent constructions are in compliance with the contracts, plans, specifications, and with clients’ approval. The QA/QC Inspectors shall have the right to reject work that does not comply with, or which was not inspected, tested or examined in full compliance with the requirements of the company system of standards, drawings, and specifications for the attainment of good quality as work progresses.

c) The QA/QC Inspectors shall track construction activities and determine when it is necessary to conduct inspection and testing, exercising control and documentation of all inspections made.

d) The QA/QC Manager shall prepare and submit for approval of client/proponent proposed material replacement in lieu of the approved due to non-availability in the local market.

e) Should client/proponent or his authorized representative is in need for a special procedure for a specialized portions of the work where such is not covered within any of the client/proponent standards, the QA/QC Manager shall submit in writing a proposed QA/QC procedures, inspections and testing and the approval of performing personnel. f) The Clients right to audit work performance in compliance with Quality Program and Clients standard is acknowledged.

g) A log of deficiencies reflecting QA/QC activities shall be maintained and moni-tored by the QA/QC staff. All outstanding deficiencies shall result in an issuance of Non-Compliance Certificate to the Project Manager for corrective and immediate action. Upon com-pletion of corrected deficiencies and approval of QA/QC Inspector, the NCR form shall be returned and signed by QA/QC Manager informing that compliance had been achieved and the work may now proceed.

3. AUTHORITY AND RESPONSIBILITY OF QA/QC MANAGER AND INSPECTORS

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h) When a particular phase of work needs to be inspected/tested, the QA/QC Inspec-tor shall notify client/proponent or his authorized representative on a 24 hours notice prior to the scheduled date of inspection using Request for Inspection and testing form, as attachment on Annex “A”. i) The inspection notification shall be done in two parts as follows:

i) Sadeen Contracting Co. Ltd. Through the Site Engineer shall request for inspection to the Sadeen Contracting Co. Ltd. - QA/QC Department using Inspection Request Form who in turn will conduct inspection.

ii) Upon satisfactory completion of the inspection, the AL – Gulf Cooperation Symbols Contracting Co. Ltd. QA/QC Inspector shall submit a request for inspection to client/proponent or his authorized representative. Client/Proponent or his authorized representative will designate the “Hold Points” where they are required to inspect or witness.

j) QA/QA/QC Inspectors shall submit to QA/QC Manager daily On-Site reportsidentifying prime construction activities such as work accomplished, inspections and test conducted, results of inspection and test, nature of defects found, causes of rejection, and corrective actions taken.

1. Gulf Co-operation Symbols Contracting Co. Ltd. shall engage the services of third party independent, qualified inspection and testing agency approved by client/proponent or his authorized representative to perform all the tests required (i.e. soil compaction tests, concrete sampling, compressive tests, etc.). Test technicians shall be made available on site to cover testing requirements of the projects.

2. The third party Independent Testing Laboratory approved by client/proponent or his authorized representative in accordance with the requirements of specifications shall be responsible of carrying out all on-site tests, as directed by QA/QC Manager and his Inspectors. All tests that fail to meet the requirements shall be immediately reported to the Project Man-ager for corrective action. The testing laboratories to be used in this project are approved by client/proponent or his authorized representative for all required testing and inspection.

3. At the conclusion of the project, the completed original test reports, by work categories shall be submitted to the client/proponent as part of the project close out documentation.

4. INDEPENDENT TESTING LABORATORY

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a) Provide adequate and acceptable plant and calibrated equipment to perform the required testing services.

b) Develop qualified procedures for all required tests.

c) Perform specified sampling and testing of materials and methods of construction.

i) Comply with specified sampling and testing samples.

ii) Ascertain compliance of materials with requirements of contract documents.

iii) Promptly notify Sadeen Contracting Co. Ltd. and client/ proponent or his authorized representative of observed irregularities or deficiencies of work products.

d) Maintain accurate and complete records of all tests performed. Each test report shall include, as a minimum, the following:

i) Date issued ii) Project title and number iii) Testing laboratory name, address and telephone number iv) Name and signature of laboratory inspection v) Date and time of sampling or inspection vi) Record of temperature and weather conditions vii) Date of test Vii) Identification of product and specifications section ix) Location of sample or test in the project

e) Each report shall be stamped on the cover sheet in large red letters a minimum of 12mm high “Conforms” or “Does not conform” to the specification require ments as the case may be.

f) A representative of the testing laboratory authorized to sign certified test reports shall sign all test reports.

g) Provide access to facilities and records to client/proponent or his author ized representative at all reasonable times for the purpose of verifying qualifications of personnel, suitably of equipment, adequacy of methods, analysis of results and reporting methods.

h) Prior to final payment, provide a tabulation of all tests it has performed in connection with the construction contract, including conforming, non-conforming and repeated test results.

4. Duties of the Independent Test Laboratory

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This section covers the implementation of a Quality Assurance Plan that will address design and detailed Engineering control measures.

1. Scope a) Sadeen Contracting Co. Ltd. shall provide all required services for the detailed engineering and design all activities of all engineering discipline. b) Sadeen Contracting Co. Ltd. shall responsible for the preparation of final construction drawing or ‘As Built” drawings.

c) Sadeen Contracting Co. Ltd. Shall checks independently and design information of inadequacy for satisfactory performance and shall make appropriate and necessary changes.

2. Design Development a) Gulf Co-operation Symbols Contracting Co. Ltd. Shall be responsible for obtaining all required information from existing design documents, operation and maintenance manuals and specification as necessary to perform the design.

b) Information on existing as-built drawings may be used to the extent possible in the design development.

c) The adequacy of existing systems shall be verified to the new system and equipment.

3. Design Criteria a) Sadeen Contracting Co. Ltd. shall identify any conflicts in the program requirements and make recommendations for their resolution.

b) The need for revisions to the preliminary program along with supporting logic shall be indicated.

c) Sadeen Contracting Co.Ltd. Shall performs all engineering and design including the preparation of detailed construction documents in accordance with all applicable standards.

d) All information provided with this contract and all relevant information available from the client/proponent files including as-built drawings, applicable codes and standards shall be reviewed and utilized.

5. DESIGN ENGINEERING

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e) Applicable criteria and standards shall govern the manner in which the work is performed.

f) The client/proponent provides survey information. Additional information can be requested after reviewing the survey information provided by client/proponent

h) The overall design and materials shall be provided for low maintenance requirements.

i) Noise and vibration control measures shall be incorporated into the design of Structural, Mechanical and Architectural systems.

j) Design shall take into consideration energy conservation measures by the use of high efficiency systems and equipment.

k) Design shall include fire protection in conformance with all requirements for fire and safety.

l) Incorporation into plans and specifications of measures necessary for corrosion control.

m) Provisions of detailed design calculations for all systems and equipment for each engineering discipline.

4. Pre-Final Design

a) Provide a 100% complete representation of all required construction documents and shall reflect the lient/proponent design effort, thoroughly reviewed and coordinated.

b) Drawings shall show all details necessary for procurement and construction and shall be coordinated between the various disciplines prior to submittals.

5. Final Design

a) All items of agreed action based on previous review comments shall be incorporated.

b) All certified documents prepared in accordance with the specified codes and standards shall be submitted as required.

c) Sadeen Contracting Co. Ltd. shall stamp, sign and submit drawing originals, reproducible and prints.

d) All drawings shall be marked “Issued for Construction”.

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This includes deficiencies in material or work, that has been identified during routine inspection or an observation of work process that can be readily corrected with no adverse effects on the permanent works, and shall normally be dealt with under the provision for verbal notification of deficiencies (by which instructions, as to the appropriate method of correction would be issued and the material, of work corrected, re-inspected or tested as required to continuance).

Sadeen Contracting Co. Ltd. acknowledge at any time during the life of the contract the right of the client/proponent or his authorized representative to establish hold points and witness points in the construction activities or works. Associated activities shall not proceed beyond any hold point until the client/proponent has granted a written waiver of the hold point.

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QA/QC PROGRAM

SECTION IIIQUALITY CONTROL PROCEDURE

SECTION 5 – MISCELLANEOUS

TABLE OF CONTENTS

Section Description

5.1 Non Conformance Procedures5.2 Material and Storage Control Procedure5.3 Documentation Procedure

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SECTION IIIQUALITY ASSURANCE AND QUALITY CONTROL PROCEDURE

SECTION 5 – MISCELLANEOUS

5.1 NON-CONFORMANCE PROCEDURE

5.1.1 Scope

a) To control non-conforming materials, equipment and construction activities to be incorporated into the construction works. i) Any such non-conformance is identified and corrected in a manner such that non-conforming material, or work is not in advertently incorporated into the completed construction works. ii) The root causes of such events are established and corrective action taken to prevent their recurrence. iii) Preventive action is taken to identify and minimize the risk of any possible causes of such events occurring in the future.

i) The basic documents relating to the control of non-conforming products are:

a) Discrepancy Register (DR)b) Non – Conformance Report (NCR)c) Non-Conformance Report Register (NCRR)

5.1.2 Definitions a) N.C.R.

b) D.R. - Non-Conformance Report - Discrepancy Register

5.1.3

References

Not Applicable.

5.1.4.

Procedures

a) Documents

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b) Discrepancy i) Discrepancies are defined as minor non-conformance that can be dealt with effectively through other established procedures without raising an NCR.

ii) A discrepancy is considered as a deficiency in material or work, that has been identified during routine inspection, or an observation of work process that can be readily corrected with no adverse effects on the permanent works, and shall normally be dealt with under the provision for verbal notification of deficiencies (by which instructions, as to the appropriate method of correction would be issued and the material, or work corrected, re-inspected or tested as required prior to continuance).

iii) The following are examples of discrepancies:

a) Similarly, paint touch-ups carried out without following good practices or respective paint specification requirements, constitute a discrepancy.

iv) The QA/QC Manager shall maintain a DR in order to ensure that discrepancies raised have been actioned by the appropriate construction personnel, and that there are no discrepancies in a “Pending” status.

v) The QA/QC Manager shall be responsible for implementation of all aspects of the discrepancy procedure and is authorized to:

a) Instruct the construction section as to the action to be taken by them each stage after a discrepancy has been reported.

b) Determine the classification of any reported discrepancy as a rectifiable deficiency or non-conformance. vi) Discrepancies not resolved shall be reported as non-conformances.

c) Non-Conformance i) A non-conformance is defined as a discrepancy for which:

a) Established procedures cannot return the non-conforming item or process into a full conformance status.

b) The contract specifications are not complied with and additional information or an approval is required by the CLIENT in order to proceed further.

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ii) Non-Conformance is the responsibility of everyone, anyone discovering a non-conformance shall report it to his Supervisor. Supervisors that have been involved of such a non-conformance must notify the Q/C Manager so that the procedure for controlling the non-conformance can be implemented.

iii) Upon notification of a non-conformance, the QA/QC Manager shall issue a non-conformance report to the responsible Supervisor.

iv) The responsible Supervisor shall fill out the description section of the NCR describing the non-conformance and the location(s) and then return the NCR to the Site Manager.

v) Upon receipt of the NCR, having been completed correctly by the Supervisor, the QA/QC Manager then forwards the NCR to the relative discipline engineer for the recommended corrective action, to be completed.

vi) There are three (3) possible courses of action:

a) “Accept As Is” When re-work of the non-conforming item will not improve its condition, or is impractical, or when non-conformance can be dealt with any modifying another item, then the non-conforming item shall be “Accepted As Is”. Items not conforming to applicable standards may only be “Accepted As Is” if a waiver of the standard(s) have been granted by the CLIENT.

b) “Correction” When the re-work is possible and the non-conforming item can be restored to an acceptable quality level, then the rework procedure shall be established and implemented.

c) “Rejection” When no operation process can economically restore the required quality level on the non-conforming item, then this item shall be rejected and removed from site.

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All material deliveries to the site are to be inspected and checked by QA/QC Inspector to ensure the materials are not damaged or in any way defective and are in conformity with the material approvals, purchase orders, and packing lists. If discrepancies are found, they will be reported to the Procurement Manager, through the Project Manager, who in turn will notify the vendor concerned.

Materials found acceptable will be stored in a manner appropriate for the particular type of material or in accordance with the manufacturer’s and/or supplier’s recommendations. The QA/QC Inspector shall ensure compliance. Sadeen Contracting Co. Ltd. Contract Materials Receiving Report and QA/QC Receiving Inspection Report Forms shall also be used in documenting the receipt of materials.

The following storage guidelines shall be implemented by the QA/QC and warehousing staff:

Stocked items shall be suitably protected from damage by spacers or load distribution supports and shall be safely arranged. No metal work shall be stored directly on the ground. Items shall be stored so that they are not subjected to excessive stresses and that the protective coatings and finishes are not damaged.

5.1.5 Documentation Non-conformance reports form shall be prepared during the course of construction

5.2 MATERIALS AND STORAGE CONTROL PROCEDURES

5.2.1

Electrical and Mechanical equipment and fittings shall be stored in a locked warehouse and shall be arranged and labeled to facilitate retrieval for use in a programmed order.

5.2.2

All materials stored outside that may deteriorate or may be damaged as a result of direct exposure to the weather like PVC pipes, wood and cables shall be adequately covered or protected as recommended by manufacturer.

5.2.3

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Material Receipt and Withdrawal Procedures a) Material Received at Project Lay down Yard i) The Material Controller will be responsible to ensure that the Materials Control and storage facilities on site meet the project requirements. Any shortcoming will be immediately rectified. A good housekeeping standard will be maintained at all times. This will help to prevent damage and deterioration of material and allow easy access and identification of materials. The following storage methods will help in achieving this.

a) Use of Pallet Racks when storing materials at ground level. b) Proper stacking. c) Maximum utilization of wide and lockable container space. d) Use of Protective Covering.

ii) Sections of the stores will be identified for containment of like materials, e.g. Pipe fittings, electrical and instrumentation parts and spare parts etc. Marking of the storage racks and row identification can also be carried out. Each area shall be clearly identified the use of numbers or letters. These identification marks will be reflected on the receiving document. All materials received shall be marked with paint of material identification tags reflecting the P.O. number, and item number. It would also benefit the project at a later date if the tally number or document control number were identified to the material.

iii) Experienced stores personnel and laborers will be allocated to the stores compound.

iv) All project materials shall be stored off the ground either on dunnage or wooden pallets to protect and prevent deterioration of the material.

v) Heavy and bulky material will be stored in such a fashion to allow easy access for lifting equipment. All items stored in the stores compound will be laid out in a orderly fashion to allow access for lifting equipment and transportation.

vi) Fire points and fire exits must be identified and clearly marked. The Safety Officer will be consulted for advise on point.

vii) Tarpaulin or similar protective covering are to be used to provide protection from weather damage when inside storage is not available.

5.2.4

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b) Material Withdrawal from Project Laydown Yard

i) Prior to any issue of materials, the Project Manager for Sadeen Contracting Co. Ltd. will identify such persons authorized to withdraw materials from the Lay down Yard. ii) Material shall be withdrawn from the stores using Material/Parts Requisition Form (MPR).

DOCUMENT CONTROL PROCEDURE

ScopeThis Document Control Procedure detail the activities, and identifies those responsible for ensuring that Project Quality Records are identified, collated, filed, stored and maintained in such a way that they are readily retrievable in facilities that provide a suitable environment to minimize deterioration or damage and prevent loss, for a period of years.

Definitions Quality Records: Documents, which demonstrate achievement of the required quality and the effective operation of the quality system.

References None

Procedure

a) General

During the life of a project, files shall be established for all QA/QC documents and other related documents under the instruction of the QA/QC Manager into which original or copies of documentation pertinent to the project shall be kept.

b) Responsibilities

i) QA/QC Manager

a) Identify the documentation within the Project Central Files, which are to be retained. b) Ensure that the documents retained are a true and accurate record. c) Authorize the disposal of documentation not to be retained.

5.3

5.3.1

5.3.2

5.3.3

5.3.4

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ii) Documentation Control

a) Collate “Records” to be retained. b) Ensure that documents are uniquely identified. c) Ensure that an index is prepared listing all documents. d) Ensure that retained records are filed, stored and maintained in such a way that they are readily retrievable.

c) Procedure Description

i) The QA/QC Manager shall identify and inform documentation Control, which documents in the Project Central Files are to be retained to form the Project Quality Records which shall include but not limited to the following: a) Purchase Orders related to Sadeen Contracting Co. Ltd. Suppliers and/or subcontractors. b) All design data including calculations, specifications, data sheets, drawing etc. c) All manufacturing data including inspection, tests, material certificates, quality plans, concessions, etc.

ii) Documentation controller shall collate and edit the documentation to be retained from the central project file removing all extra, duplicated, superseded and non-contractual documents.

iii) Documentation, which is not to be retained, shall be disposed of by documentation controller after receiving authorization from the QA/QC Manager.