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Quality Management in Materials
Management
Purpose
This process describes the interaction of Quality Management with Materials Management. It
applies to all branches of industry.
You can learn about the functions of the R/3 application component QM in their basic form in
this process. You should use this process as the starting point for the QM application and
then look at the other often industry!speci"c QM processes.
#e recommend that you follow the suggested process $ow. %owe&er it is possible for you to
run each of the processes indi&idually.
You can "nd the data for this process under
.
Process Flow
1.Quality Management in Procurement and Storage
Quality Management can be used to guide purchasing and in&entory management acti&ities.
'or the main part it consists of releasing supply relationships source and recei&ing
inspections managing stocks during (uality inspections and (uality documents.
Acceptance Inspection The detailed inspection lot processing scenario e)plains inspection planning samplecreation printing of shop papers for inspectors recording of inspection results !characteristic &alues and defect data ! and it describes how appraisal costs are settled.
Quality Notifications as Complaints Against the Vendor You see how a defect determined in (uality inspection is analy*ed and documented in a(uality noti"cation. The measures re(uired to correct the problem include a complaintagainst the &endor and the processing of returns.
Quality Control
Quality control includes &endor e&aluation (uality analysis in the QM Information +ystemand statistical process control using control charts.
Quality Management of Batches
These processes show you how to inspect classify and monitor materials that are managedin batches.
Quality Management in Sales and Distriution
Quality Management is linked to sales and distribution processes. Quality documents(uality inspections and (uality records can be controlled independent of customerand material.
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The &endor is usually &endor 4136.
7endor 413 is only re(uired when demonstrating how 8erman documents are created for
e)ample when printing a purchase order.
The &endors 413 and 4136 9 being distributors 9 may be re(uired to get materials from
&endor 4224 an authori*ed manufacturer.
#endor $anguage %utomatic &et. Proc. Manufacturer
4224 ,:
413 ,:
4136 :;
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Quality Management in Procurement
and Storage
Purpose
This process describes how Quality Management <QM= is used in 0urchasing and In&entory
Management.
Prere'uisites
This process does not re(uire any data from other processes. The indi&idual processes can
be run separately. #e recommend that you start with a simpli"ed process.
If you want to continue with the acceptance inspection process after
completing the QM in procurement process you need to use materials Q+5
>> instead of materials Q+ >>.
Process Flow #ariants
Quality Management in Procurement and In(entory Management !Simplified'
This process pro&ides a simpli"ed description of the integration of QM with 0rocurement andIn&entory Management.
Quality Management in Procurement and In(entory Management !Detailed'
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This process pro&ides a detailed description of the integration of QM with 0rocurement andIn&entory Management.
De(eloping the Status of Supply )elationships This process describes the de&elopment of the status of a supply relationship.
Quality Management in Manufacturer Processing This describes the special features of the role of QM in manufacturer processing.
Quality Management of *andling +nits. This process describes the creation of indi&idually packaged partial (uantities <%andling?nits= when a deli&ery is recei&ed.
Quality Management in ,arehouse Management
This describes the transport and storage process for the inspection lot and sample in#arehouse Management <#M=.
QM in Procurement and Inventory
Management (Simpli)ed*
Purpose This process pro&ides a simpli"ed description of the interaction between Quality
Management <QM= and 0urchasing and In&entory Management.
You learn about the most important QM functions that are used in Materials Management
<MM=. This includes@
• Quality documents <(uality assurance agreements technical deli&ery
terms certi"cates=
• Recei&ing inspection
• Management of stock during (uality inspections
• ?sage decision for an inspection lot
If you want to continue directly with the process Acceptance Inspection
<+impli"ed= after completing this process use material Q+512 instead of
material Q+12. This means that instead of performing step <usage
decision= you continue with the Acceptance Inspection process.
Prere'uisites You do not re(uire any data from other processes.
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#e recommend that you perform this simpli"ed process before performing the e)tensi&e
&ersion.
Process Flow
You can "nd the data for this process under
.
Creating a Purchase -rder and Displaying a Message
You send the &endor a written purchase order. The purchase order message contains QMnotes regarding technical deli&ery terms (uality assurance agreements and the obligationto include a (uality certi"cate with a deli&ery.
Displaying StocIn a second session you call up the stock o&er&iew so that you can continue to follow thede&elopment of the stock situation.
Posting the /oods )eceipt for the Purchase -rder
#hen the deli&ery arri&es you post the goods receipt. The system generates an inspection
lot and determines the sample. ,uring the recei&ing inspection the goods ha&e the statusBin (uality inspectionB which means that it is restricted!use stock.
Maing the +sage Decision You inspect the sample from the inspection lot. ;o defects are found and you acceptthe inspection lot. You post the inspection lot (uantity to unrestricted!use stock.
If you intend to continue with the acceptance inspection process do not makea usage decision.
Data +sed During ,his ProcessField Data Description
Company code 4222 I,:+ A8
0urchasing organi*ation 4222 I,:+ ,eutschland
0urchasing group 224 ,ietl D.
7endor 413 E.'.#. Derlin <8erman &ersion=
or 4136 E.'.#. Fondon <:nglish &ersion=
Material Q+12 %e)agonal head screw M12
;et price 2.42 0rice per screw
0lant 4222 %amburg
+torage location 2221 'inished goods warehouse
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-reating a Purchase rder and
Displaying a Message
+se
You now create a purchase order that contains the terms of deli&ery de"ned by QM.
Procedure Call up the transaction as follo0s1
Menu Path Fogistics 2 Materials Management 2 0urchasing 2 Purchase -rder 2 Create 2 7endor/+upplying
0lant Enown
,ransaction
-ode
M:14;
There is documentation e)plaining the function on the left side of the screen.
3o hide this documentation4 choose Close.
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The system now stores this setting for your user I,.
To acti&ate the documentation at any time choose %elp. 5nter the follo0ing data1
Field Data Description
"eld +tandard 0G
7endor 413 E.'.#. Derlin <8erman &ersion=
4136 E.'.#. Fondon <:nglish &ersion=
,ocument date TodayHs date <defaulted=
Choose .
If re6uired4 you can e7pand the area for the item header data y choosing %eader. 5nter the follo0ing data in the Grg data ta page1
Field Data Description
0urchasing org. 4222 I,:+ ,eutschland
0urch. group 224 ,ietl D.
Company code 4222 I,:+ A8
If re6uired4 you can e7pand the item o(er(ie0 area4 y choosing Item o&er&iew. 5nter the follo0ing data1
Field Data
Material Q+12
0G (uantity 4222
C <Category of deli&ery date= , <,ay format=
,eli&. date TodayHs date J days <possible entries help=
;et price 2.42 :?R
0lant 4222
Choose .
It is possible that the material already has an info record which o&erwrites the amount you
ha&e entered. If re(uired correct the net price and choose .
If re6uired4 you can e7pand the item detail area4 y choosing Item details.
-n the
In&oice ta page4 choose 74 <Input ta) ,omestic 46K=. Choose .
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The system con"rms the posting and assigns a purchase order number. Make a note of this
number.
Choose until the o(er(ie0 tree appears. 3o display the message4 call up the follo0ing transaction1
Menu Path 'rom the 0urchasing node choose 0urchase Grder 2Messages
2 0rint/Transmit
,ransaction -ode M:L'
5nter the follo0ing data1
Field Data
,ocument number Your purchase order number
Choose .
Select your message and choose ,isplay message.
The system displays the print pre&iew for this message. This contains the additional te)ts
de"ned by Quality Management.
Choose until the o(er(ie0 tree appears.
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Displaying Stoc
+sage You now display the stock of the material. You open a second session to monitor the stock
acti&ities.
Procedure
3o call up a ne0 session4 choose . Call the transaction as follo0s1
Menu Path Fogistics
2 Materials Management 2 In&entory Management 2:n&ironment 2 +tock 2 +tock
G&er&iew
,ransaction
-ode
MMD:
5nter the follo0ing data1
Field Data
Material Q+>>> <your material=
,elete any entries in the 0lant and +torage location "elds.
Choose .
You now see the stocks subdi&ided by company code plant and storage location. In the list
you can see 3 stock types B?nrestricted useB BQuality inspectionB and BReser&edB.
3o display all of the stoc types4 doule%clic on the Total line.
3o return to the stoc o(er(ie04 choose .
S0itch to the first session.
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Posting the 0oods &eceipt for the
Purchase rder
+se
You now post the goods receipt for a deli&ery. As you do this the system generates an
inspection lot in the background.
Procedure Call up the transaction as follo0s1
Menu Path 'rom the In&entory Management node choose 8oods Mo&ement 2 8oods
Receipt 2 'or 0urchase Grder2 0G ;umber Enown.
,ransaction MI8G
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-ode
5nter the follo0ing data1
Field Data
0urchase order Your purchase order number
Choose .
The system copies the header data of the purchase order into the header data area of the
goods receipt document.
The purchase order item is copied into the item o&er&iew.
If re6uired4 you can close the area for the item detail data4 y choosing ,etail data. 5nter the follo0ing data1
Field Data
+tor. loc 2221
GE +elect
Choose 0ost.
The system con"rms the posting and assigns a material document number. Make a note of
this number.
S0itch to the second session 0ith the stoc o(er(ie0 and choose .
The stock list is updated. You can see the posted (uantity in the Quality inspection column.
S0itch sessions.
Choose until the o(er(ie0 tree appears.