QuestDirect.org

Time and Labor Best Practices: Work Smarter!

Emtec, Inc.; Laura Tramutolo

July 23-25, 2013

QuestDirect.org

APRIL 7-11, 2014Sands Expo and Convention CenterLas Vegas, Nevada

Save the Date

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COLLABORATE 14- Quest Forum is THE source for PeopleSoft roadmaps & news. It matters where you register! All PeopleSoft education and events run through Quest

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Agenda

• Building the Foundation

• Dismantling the Myth

• Enhancing the Overall Work Experience

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BUILDING THE FOUNDATION

“Cart before the horse” – what do you expect to achieve, end result

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Building the FoundationCreating the “Blueprint”

• Draw it before you build it– Expectation, end result– Start with the basic requirements– What are the drivers?

– Regulations, Compliance– Geography– Bargaining Units, Business Units– Workforce

• Defining Time Reporters– Exempt, Nonexempt, Hourly and Salaried

• Type of time being reported or captured• Method of time collection• Pass Time to Payroll

• Workgroups and Taskgroups– Compensation– Allocation

• Change Management– Early notification – Feedback

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Building the Foundation – Required Set Up and Optional Set Up

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Building the Foundation – Defining Time Reporters

Salaried, Exempt, Salaried Nonexempt

– Exception Reporters • can also be positive reporters

– Elapsed

– Schedules • Standard 40 hour work week

– Labor dilution and distribution

– Workgroups and Taskgroups

– Report Exception time (other than “Regular” & Overtime)

– Web clock, online timesheet, schedules

– Time passed to Payroll?

Hourly, Nonexempt

– Positive Reporters

– Punch • can also report elapsed time

– Schedules• Variables

– Labor Distribution

– Workgroups and Taskgroups

– All time being captured/reported

– Time Clocks, online timesheet, schedules

– Time passed to Payroll

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Building the Foundation – Workgroups and Taskgroups

Workgroups

– One per Empl Record

– Exception or Positive reporters

– Time Reporting Codes• Paid vs. Unpaid

– Rules

– Schedules

– Approvals

Taskgroups

– One per Empl Record

– Categories (Entities)• Ability to drill down

– Default Task profile• Hired into

– Additional Task profiles• Project based• Task based

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DISMANTLING THE MYTH

“Too complicated”, “Too much maintenance”, “It never worked before”

QuestDirect.org

Dismantling the MythSimply a “Tool”

• Built to your organization’s requirements– Expectation, end result– Required vs. optional – What are the drivers?

– Regulations, Compliance– Geography– Bargaining Units, Business Units– Workforce

• High-level or granular reporting– Type of organization

• Assembly• Office • Dynamic or Static

• “Need to Have vs. Nice to Have”– Start with the basics – Project-based, budget-based, allocation

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Dismantling the Myth – Do I need all of this?

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ENHANCING THE OVERALL WORK EXPERIENCE

Leverage the functionality – work smarter!

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Enhancing the Overall Work Experience – Leverage the System

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THANK YOU FOR YOUR TIME

Please visit us online at www.emtecinc.com