Recommend Administrative and

Personnel Actions

Basic Officer Leader Course - ACommon Core

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Terminal Learning Objective

Action: Identify Administrative and Personnel Actions

Conditions: Given excerpts of AR 600-8-19 (Enlisted Promotions and Reductions), AR 600-8-22 (Military Awards), AR 600-8-10 (Leaves and Passes), AR 623-3 (Evaluation Reporting System), DA Pam 623-3 (Evaluation Reporting System), and AR 600-8-2 (Suspension of Favorable Personnel Actions).

Standard: Properly state the principles of Enlisted Promotions, Awards and Decorations, Evaluation Reporting System, Leaves and Passes, and Suspension of Favorable Personnel Actions (FLAGS)

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Enlisted

Promotions

Basic Officer Leader Course - ACommon Core

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Promotion Authorities

  Principal officials of Headquarters, Department of the Army (HQDA) or Department of Defense (DOD) organizations are considered commanders for promotion authority purposes.

Company, troop, battery, and separate detachment commanders are authorized to advance Soldiers to the rank of SPC and below.

Field grade commanders in units authorized a commander in the grade of Lieutenant Colonel (LTC) or higher have promotion authority to the ranks of SGT and SSG: however, the Promotion Work Center maintains the promotion standing list and issues the orders.

CDR, Army Human Resources Command promotes Soldiers to the ranks of SFC, MSG, and SGM.

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Promotion Types

  Decentralized Promotions: advancement from PV1 to SPC

Semi-centralized Promotions: promotion to SGT and SSG

Centralized Promotions: promotion to SFC, MSG, and SGM

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Eligibility Criteria for Advancement

(Fully Eligible) Advancement Automatic With Waiver To TIS TIG TIS TIG PV2 6 mths - 4 mths - PFC 12 mths 4 mths 6 mths 2 mths SPC 24 mths 6 mths 18 mths 3 mths

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Decentralized Promotions

To determine Time in Grade (TIG) – Subtract the soldier Date of Rank (DOR) from the Report month. For example:

Report month 201003 (Promotion month)

- Date of rank (DOR) 201001 (*20100102)

-----------------------------------------------------------------

2 months TIG

To determine Time in Service (TIS) – Subtract the soldier’s Basic Active Service Date (BASD) from the report month. For example:

Report month 201003

- Basic active service date (BASD) 200807 (*20080702)

------------------------------------------------------------------------------

1 year and 8 months = 20 months TIS

* When computing months for TIG/TIS the number of days are not used for calculations.

Decentralized Promotions

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Semi-Centralized Promotions(AR 600-8-19 Table 3-3)

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Semi-Centralized Promotions(AR 600-8-19 Table 3-4)

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Military Awards and Decorations

Basic Officer Leader Course - ACommon Core

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Award Categories

Individual awards are grouped into six categories:

(1) Decorations :

• Department of Defense Decorations : Defense Distinguished Service Medal, Defense Superior Service Medal, Defense Meritorious Service Medal, Joint Service Commendation Medal, Joint Service Achievement Medal, and Purple Heart.

• U.S. Army Decorations: Medal of Honor, Distinguished Service Cross, Distinguished Service Medal, Silver Star, Legion of Merit, Distinguished Flying Cross, Soldier’s Medal, Bronze Star Medal, Meritorious Service Medal, Air Medal, Army Commendation Medal, and Army Achievement Medal.

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Award Categories

(2) Good Conduct Medal and Army Reserve Components Achievement Medal:

• Good Conduct Medal: awarded for exemplary behavior, efficiency, and fidelity in active Federal military service to enlisted Soldiers who distinguishes himself or herself from among his or her fellow throughout a specified period of continuous enlisted active Federal military service.

• Army Reserve Components Achievement Medal (ARCAM): awarded for exemplary behavior, efficiency, and fidelity while serving as a member of an Army National Guard (ARNG) or USAR troop program unit (TPU) or as an Individual Mobilization Augmentee (IMA).

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Award Categories

(3) Campaign and Service Medals:

• DOD Service Medals and Ribbons: Prisoner of War Medal, National Defense Service Medal, Antarctica Service Medal, Armed Forces Expeditionary Medal, Vietnam Service Medal, etc.

 (4) Service Ribbons:

• U.S. Service Medals and Ribbons: Army Reserve Components Overseas Training Ribbon, Overseas Service Ribbon, Army Service Ribbon, Noncommissioned Officer Professional Development Ribbon, Armed Forces Reserve Medal, Korean Service Medal, etc.

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Award Categories

(5) Badges and Tabs:

• Combat and Special Skill Badges : Combat Infantry Badge, Combat Medical Badge, Expert Infantry Badge, Expert Field Medical Badge, Parachutist Badges, Parachute Rigger Badge, etc.

• Identification Badges : Presidential Service Badge and Certificate, Vice Presidential Service Badge and Certificate, Office of the Secretary of Defense Identification Badge, etc.

• Marksmanship Badges.

• Physical Fitness Badge.

• Tabs: Ranger Tab, Special Forces Tab, and President’s Hundred Tab.

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Award Categories

(6) Certificates, Memorandums, and Letters:

• Miscellaneous Certificates (Presidential/Vice Presidential Service Certificate, Certificate of Achievement and Certificate of Appreciation are examples of what commanders may present in recognition of faithful service.

• Letters of commendation and appreciation

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DA Form 638 – Recommendation for Award

CAC2A10316

DA Form 638 – Part I

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DA Form 638 – Part II

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DA Form 638 – Part III

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DA Form 638 – Part IV

1-Soldier

1-OMPF

1-Unit

1-Files

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DA Form 638 – Part V

Evaluation Reporting

System

Basic Officer Leader Course - ACommon Core

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Evaluation Reporting System

The Evaluation Reporting System (ERS) identifies officers and noncommissioned officers who are best qualified for promotion and assignments to positions of higher responsibility.

ERS also identifies Soldiers who should be kept on active duty, those who should be retained in grade, and those who should be eliminated.

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Evaluation Reporting Process

The DA evaluation reporting process is designed to: 

• Set objectives for the rated Soldier that supports the organization’s overall achievement of the mission

 • Review the rated Soldier’s objectives, special duties, assigned tasks, or special areas of emphasis and update them to meet current needs

• Promote performance - related counseling to develop subordinates and better accomplish the organization’s mission

• Evaluate the rated leader’s performance

• Assess the rated leader’s potential

• Ensure a review of the entire evaluation process

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Evaluation Reports

There are different types of evaluation reports which fall within two basic categories:  (1) Mandatory Report – is mandatory and takes precedence over optional reports.  (2) Optional Report – is not mandatory and is completed at the option of the Rater.

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Mandatory Reports

• Annual Report: for OERs and NCOERs, an annual evaluation report is mandatory for a rated Soldier on completion of 1 calendar year of duty following the THRU date of the last OER or NCOER in the Soldier’s OMPF.

• Change-of-Rater Report: report will be submitted whenever the designated Rater is changed as long as the minimum 90-day Rater qualifications are met.

• Relief-for-Cause Report: the removal of an individual from a ratable assignment based on a decision by a member of the chain of command or supervisory chain that the individual’s personal or professional conduct warrant removal in the best interest of the U.S. Army.

• Optional Report (Officers only): An OER Change-of-Duty report is mandatory when the rated officer has a change of principal duty, even though•the rater remains the same.

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Optional Reports

• Complete the Record: An optional evaluation intended to update an individual’s file with performance and potential information since the most recent evaluation that has not previously been provided.

• Senior rater option reports: when a change in senior rater occurs, the senior rater may direct that a report be made on any Soldier whom they senior rate. This will apply only if the following conditions are met:

The senior rater has served in that position for at least 60 calendar days. In cases where a general officer is serving as both rater and senior rater, the minimum rater requirement will also be 60 days versus the normal 90-day requirement.

The rater meets the minimum requirements to give a report.

The Soldier has not received a report in the preceding 90 calendar days.

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Leaves and Passes

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• Leave is an authorized absence from duty and is earned at a rate of 2.5 days per full month of active duty.

• Leave is essential to the health, welfare, and morale of all Soldiers of a unit. Soldiers are stongly encouraged to use their leave.

• S-1 Sections must ensure prompt and accurate processing of all leave requests.

Process a Request For Leave,Pass, and Permissive TDY

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Categories of Leave

• There are two different types of leave:

• Chargeable Leave – is subtracted from a Soldiers accrued leave balance.

• Non-chargeable Leave – is absence that is NOT charged against a Soldier’s accrued leave balance

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Chargeable Leave

Ordinary Leave - Taken by a Soldier who is at a permanent duty station and wishes to take time off from work. Soldiers are authorized, on the average, to take 30 days of leave a year. (Commanders may grant more than 30 days if operationally feasible.)

Transition Leave - Leave taken by a Soldier that will be separating from the service by either ETS (Expiration Term of Service) or retiring and will not be returning to active duty.

Emergency Leave - Leave due to family emergencies. The immediate family includes the following family members: Parents, including Stepparents, Spouse, Children, including Stepchildren, Sisters, Brothers, only living blood relative and a person in loco parentis (Paragraph 6-1d(7)).

Permanent Change of Station - Leave taken in conjunction with a permanent change of duty station. When a Soldier is reassigned from one station to another, PCS leave can be taken before or after arrival at the new unit.

Leave In Conjunction with Temporary Duty- Leave taken en route to or from a Soldier's temporary duty station.

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Leave and Earning Statement (Extract)EOM MAY

BF BAL ERND USED CR BAL ETS BAL LV LOST LV PAID USE/USE

75 20 21 74 100 9 0 9

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Leave and Earning Statement (Extract)

BF – The brought forward leave balance at the beginning of the current Fiscal Year.

ERND – The cumulative amount of leave earned in the current Fiscal Year. Normally this amount will increase by 2.5 days each month.

USED – The cumulative amount of leave used in the current Fiscal Year.

CR BAL – The current leave balance as of the end of the period covered by the LES.

ETS BAL – The projected leave balance to the Soldier’s Expiration Term of Service.

LV LOST – The number of days of leave that has been lost.

LV PAID – The number of days of leave paid to date.

USE/LOSE – The projected number of days of leave that will be lost if not taken in current fiscal year on a monthly basis. The number of days of leave in this block will decrease with any leave usage.

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Convalescent- Leave granted to a Soldier to expedite a member's return to full duty after an illness or injury.

Permissive Temporary Duty- Leave taken by a Soldier to attend a semi-official activity.

Excess Leave- Leave granted for emergencies or unusual circumstances. Advanced leave is normally expended prior to using excess leave. Excess leave becomes an indebtedness when there is a negative leave balance at the time of discharge, extension, desertion or death, and will be collected. Excess leave is without pay and allowances.

Regular Pass- A short, nonchargeable, authorized absence from post or place of duty during normal off duty hours is a Regular Pass. A regular pass will not exceed 3-days in length.

Special Pass- A short nonchargeable authorized absence from post or place of duty. It may be granted as a 3-day or 4-day Special Pass.

Non-Chargeable Leave

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REQUEST AND AUTHORITY FOR LEAVEThis form is subject to the Privacy Act of 1974. For use of this form, see AR 600-8-10.

The proponent agency is ODCSPER. (See instructions on reverse.)

28. DATE ISSUED

13. SIGNATURE AND TITLE OFAPPROVING AUTHORITY

6. LEAVE ADDRESS (Street, City, State, ZIP Code and Phone No.)

24. PART III - DEPENDENT TRAVEL AUTHORIZATION

EXTENSION15.

EDITION OF 1 AUG 75 IS OBSOLETE

PART I

7. TYPE OF LEAVE

ORDINARY EMERGENCY

PERMISSIVE TDY OTHER

NUMBER DAYS LEAVE DATES10.9.

12. SUPERVISOR RECOMMENDATION/SIGNATUREAPPROVAL DISAPPROVAL

DEPARTURE14.

RETURN16.

PART IV - AUTHENTICATION FOR TRAVEL AUTHORIZATION

a. DEPENDENTS (Last name, First, MI) b. RELATIONSHIP c. DATES OF BIRTH (Children) d. PASSPORT NUMBER DEPENDENT INFORMATION

25.

Chargeable leave is from to

PART II - EMERGENCY LEAVE TRANSPORTATION AND TRAVEL

18. You are authorized to proceed on official travel in connection with emergency leave and upon completion of your leave and travel willreturn to home station (or location) designated by military orders. You are directed to report to the Aerial Port of Embarkation (APOE) foronward movement to the authorized international airport designated in your travel documents. All additional travel is chargeable to leave. Donot depart the installation without reservations or tickets for authorized space required transportation. File a no-pay travel voucher with acopy of your travel documents or boarding pass within 5 working days after your return. Submit request for leave extension to yourcommander. The American Red Cross can assist you in notifying your commander of your request for extension of leave.

(Space required) TRANSPORTATION AUTHORIZED FOR DEPENDENTS LISTED IN BLOCK NO. 25

(Space available or required cash reimbursable) ONE WAY ROUND TRIP

USAPPC V4.00

1. CONTROL NUMBER

2. NAME (Last, First, Middle Initial) 3. SSN 4. RANK 5. DATE

8. ORGN, STATION, AND PHONE NO.

a. ACCRUED b. REQUESTED c. ADVANCED d. EXCESS a. FROM b. TO

11. SIGNATURE OF REQUESTOR

a. DATE b. TIME c. NAME/TITLE/SIGNATURE OF DEPARTURE AUTHORITY

a. NUMBER DAYS b. DATE APPROVED c. NAME/TITLE/SIGNATURE OF APPROVAL AUTHORITY

a. DATE b. TIME c. NAME/TITLE/SIGNATURE OF RETURN AUTHORITY

17. REMARKS

20. DEPARTED UNIT 21. ARRIVED APOD 22. ARRIVED APOE (return only)

19. INSTRUCTIONS FOR SCHEDULING RETURN TRANSPORTATION:

For return military travel reservations in CONUS call the MAC Passenger Reservation Center (PRC):

Should you require other assistance call PAP:

29. TRAVEL ORDER NUMBER 30. ORDER AUTHORIZING OFFICIAL (Title and signature) OR AUTHENTICATION

26. DESIGNATION AND LOCATION OF HEADQUARTERS 27. ACCOUNTING CITATION

23. ARRIVED HOME UNIT

ORIGINAL 1DA FORM 31, SEP 93

DA FORM 31- Request and Authority For Leave

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Suspension of Favorable Personnel Actions (FLAG)

Basic Officer Leader Course - ACommon Core

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What is a FLAG?

The Suspension of Favorable Personnel Action (SFPA), better known as a “FLAG”, is a system developed by the Department of the Army to guard against the accidental execution of specified favorable personnel actions (i.e., promotions, assignments, awards, etc., for Soldiers not in good standing).

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Flag – DA Form 268

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Categories of Flags

• Non-transferable – This flag may not be transferred to another unit (except where consistent with AR 600-8-2, paragraph 1-15).

•Transferable – This flag may be transferred to another unit.

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Non-Transferable FlagExample

• Adverse Actions

• Charges, restraint, or investigation

• Court-martial

• Nonjudicial punishment

• Absent without leave (AWOL)

• Elimination - field initiated

• Removal from selection list –field initiated

• Referred OER

• Security violation

• HQDA use only-elimination or removal from selection list

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Transferable Flag Examples

• APFT failure

• Weight control program

• Soldiers who are command referred to the Army Substance Abuse Program (ASAP)

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Terminal Learning Objective

Action: Identify Administrative and Personnel Actions

Conditions: Given excerpts of AR 600-8-19 (Enlisted Promotions and Reductions), AR 600-8-22 (Military Awards), AR 600-8-10 (Leaves and Passes), AR 623-3 (Evaluation Reporting System), DA Pam 623-3 (Evaluation Reporting System), and AR 600-8-2 (Suspension of Favorable Personnel Actions).

Standard: Properly state the principles of Enlisted Promotions, Awards and Decorations, Evaluation Reporting System, Leaves and Passes, and Suspension of Favorable Personnel Actions (FLAGS)

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