RECRUITER GUIDE - TalVistaIf you’re with the manager while they review, you can advise them that...

RECRUITER GUIDE

Proprietary and confidential to Talent Sonar

INTRODUCING TALENT SONAR

Make faster hiring decisionsTalent Sonar makes it easier to compare and review candidates based on the competencies that matter for the role.

Mitigate biasTalent Sonar complements our strategic initiatives around mitigating bias with a technology platform.

Attract and hire diverse candidates From writing more inclusive job descriptions to conducting blind resume reviews and structured interviews, Talent Sonar optimizes Nike’s ability to attract diverse candidates and ensure Nike mitigates bias at each stage of the hiring funnel.

Scale competency-based hiringTalent Sonar helps hiring teams focus on key competencies and will make sure our organization is consistent with these best practices.

Gather predictive hiring dataWe will be able to use interview scores and performance data to predict what competencies and interview questions actually predict job success.


Recruiter Hiring manager Interviewer Coordinator

1. Assign competency-based interview questions (can also do at kickoff)

2. Save the Talent Sonar interview

3. Send calendar invites including Talent Sonar info

4. Conduct interviews + submit debriefs/ratings

PILOTING TALENT SONAR WITHIN OUR EXISTING PROCESS

1. Initiate in ATS

2. Send welcome email to hiring manager when it’s time for kickoff meeting

3. Kickoff meeting to define skills + values (ideally before posting)

4. Copy/paste job description out of ATS into Talent Sonar

a. Improve JD in Talent Sonar

b. Copy/paste updated job description from Talent Sonar to ATS

1. Source candidates

2. Upload shortlist to Talent Sonar

3. Score resume + advises who they will phone screen

4. Schedule phone screen in RightNow

5. Input phone screen results

6. Review phone screen results + submits interview request in RightNow (flag “Talent

Sonar Pilot”)

1. Review feedback + debrief meeting

2. Make offer

3. Close position + send disposition summary form

Steps in bold take place in Talent Sonar

Posting

Sourcing

Interviews

Decision



JOB KICKOFF


GETTING STARTED

Click Job settings to add other owners to the job. YOU MUST complete this step for the hiring manager to receive email notifications for the job.

Click Edit competencies to add and sort skills and values.

Click Edit job description to edit the job description.

Click New job to open a new job in Talent Sonar.

Proprietary and confidential to Talent Sonar7

TIPS FOR JOB INTAKE MEETING

At the intake meeting:● Confirm the skills and

values listed on the job with the hiring manager

● Resort them based on hiring manager priority

● Discuss interview plan and strategy

If you’d like to improve the job description to attract more diverse candidates: ● From the job dashboard

click Edit job description

● Change words highlighted in red

● Remove qualifications that are not absolutely necessary

● Add words from Show word suggestions to get to a thumbs up



RESUME REVIEW


Once you’ve uploaded the resumes, the manager will receive the resume alert email:

From: Talent Sonar <[email protected]>Subj: New resumes available for review on <Job name>

UPLOADING RESUMES

Drag any number of resume files anywhere onto this page to upload the resumes to the job.

You can upload .doc, .docx, .pdf, .txt files.


TIPS FOR SUPPORTING RESUME REVIEWSupporting the hiring manager’s resume review process● When the hiring manager clicks the link in the email they will arrive to resume

precommitment page.

● If you’re with the manager while they review, you can advise them that ranking the categories helps them pre-commit to what is important for the role before they see the resumes’ content.

● The hiring manager will see this anonymized view of the resume:

Once the manager has reviewed resumes, you’ll see this field of the table updated with a number.

Click the score in this “resume review” column to see score detail once the manager has scored resumes.

You’ll get this detailed candidate comparison:



INTERVIEW + PHONE SCREEN

SETUP


CREATE A ROUND FOR PHONE SCREEN FEEDBACK

Change the name of the round by mousing over and clicking the ⚙

Name the first round Phone screen; you can then assign the recruiter or manager a question to ask during the phone call with the candidate.

Click Add round to create an additional round; you can name that round On-site or Round 1, for example, for the interview round.

Click the round name label to access the interview builder to assign the manager a question to cover in the phone screen.


TIPS FOR CREATING INTERVIEWS

Review the Interviewer’s Guide for more info on:● Accessing interview guides● How to print off questions● How to submit notes

Click the round name label to access the interview builder.

(You can change the name of the round by mousing over and clicking the ⚙ .)

Start typing an interviewer’s name to select them. If they haven’t signed in before, you’ll have to enter their name and email.

Click the + next to a question and then the interviewer’s name to assign them a question.

Click Change interviewer in the Schedule dashboard if you need to substitute a different person for an interview at the last minute.


SHARING INTERVIEWS

Click Schedule to save and share interviewers.

Click Change interviewer if you need to sub in a different person for an interview last minute.

Before any interviewer can access an interview in Talent Sonar, you must click Save on the scheduler page. This save step triggers the interview to become available to the interviewer in their Talent Sonar dashboard.

Please note that:● It’s fine to add or remove questions after clicking Save● It’s fine to change the date/time after clicking Save● Setting the date/time is not required

The TAA will include instructions for submitting feedback via Talent Sonar in the interviewer invite email.


DECISION MEETINGReviewing results● Depending on hiring manager preference, schedule a round table meeting to review

candidate scores and results

● Access the results page from the job dashboard by clicking the round’s score info

Click In progress in this interview round field to access interview feedback.

Once all interview feedback has been submitted, In progress will instead show a number. This number is the calculated score based on all feedback.

To see which interviewers have not submitted feedback yet, scroll down to their name; their panel will read “Scores not available” if the interviewer has not submitted feedback.



QUICK TIPS


TIPSYou can remove candidates that are no longer in consideration.

Use the Hide feature to remove them from the applicant list.

In-app chat is available M-F from 8 am - 7 pm PST. To date 100% of issues have been resolved in less than 15 minutes.

In-app onboarding: Interactive tooltip to explain every step of using the product.

HIRING MANAGER GUIDE


HIRING MANAGER CHECKLISTSIGN IN AT https://app.talentsonar.com/login

INTAKE MEETING WITH RECRUITER● Review role competencies

● Approve job posting

● Confirm interview team

REVIEW RESUMES● Pre-commit to what is most important

for the role

● Conduct identity-blind review

● Easily see what candidates stand out through quantified scoring

● Automatically provide recruiter with additional data about why some candidates move on and some don’t

CONDUCT INTERVIEWS + SUBMIT FEEDBACK● Advise recruiter of what interviewers should focus on in

interview

● Recruiter assigns questions

● Admin shares interview packets and calendar items

REVIEW FEEDBACK + CONDUCT ROUND TABLE REVIEW (OPTIONAL)

Paige [email protected]

Liz [email protected]

? Need support?In-app chat is available Mon - Fri from 8:00 am - 7:00 pm PST


From: Talent Sonar <[email protected]>Subj: New resumes available for review on <Job name>

23

RESUME REVIEW TIPS

Engineering manager

Score each resume● Pre-commit to what is most

important for the role

● Score each resume component as “No,” “Maybe” or “Yes” based on whether the candidate meets your hiring criteria

● Your recruiter will be able to see how you scored each component

You’ll receive this email alert once there’s resumes for you to review in the system.

Click this link to review and score resumes.


USING TALENT SONAR FOR INTERVIEWSClick on the corresponding interview in your My interviews to do list.

Please note: The date and time may be incorrect. Follow the date that your calendar item indicates.

Or, navigate to the job dashboard by clicking on a job title.

From the job dashboard click candidate name to preview their resume.

You can also start your interview from this page by clicking the Go to interview button.

To print your questions, click print off your questions under Things to remember.

* You can close this page, but don’t click Start interview until you’re ready to submit your notes.

* Bring your laptop with you to the interview.


IMMEDIATELY AFTER THE INTERVIEWInputting your notesBring your laptop to the interview and submit your feedback immediately following the interview.● Click Start interview when you’re ready to submit your notes● You don’t need to transcribe the candidate’s response to each question. Just jot down your general

impression and summary of your takeaways● Remember, all interviewers will see the notes you put in Talent Sonar● When you’re finished, click Submit notes

○ You won’t be able to edit your notes after clicking Submit notes

Scoring competencies● Complete the survey to score skills and values

for candidates● When you’re finished, click Save interview

○ You won’t be able to edit your survey after clicking Save interview

Scoring rubricSKILLS● Poor = Candidate would not be able to apply

this competency without frequent guidance.● Not good = Candidate could apply this

competency in only the simplest situations.● Baseline = Candidate has an average grasp of

this competency.● Good = Candidate could apply this competency

even in difficult situations.● Excellent = Candidate can apply this

competency in very difficult situations. Demonstrates comprehensive understanding.

VALUES● Thumbs up = Candidate demonstrates this

value.● Thumbs down = Candidate does not

demonstrate this value.


DECISION MEETINGReviewing results● Depending on your preference, schedule a round table meeting to review candidate

scores and results

● Access the results page from the job dashboard by clicking the round’s score info

Click In progress in this interview round field to access interview feedback.

Once all interview feedback has been submitted, In progress will instead show a number; this number is the calculated score based on all feedback.

To see which interviewers have not submitted feedback yet, scroll down to their name; their panel will read “Scores not available” if the interviewer has not submitted feedback.

INTERVIEWER GUIDE


BEFORE THE INTERVIEWSign in● Go to https://app.talentsonar.com/login

Click on the corresponding interview in your My interviews to do list.

Please note: The date and time may be incorrect. Follow the date that your calendar item indicates.

Or, navigate to the job dashboard by clicking on a job title.

From the job dashboard you can preview the candidates’ resumes.

You can also start your interview from this page by clicking the Go to interview button.

To print your questions, click print off your questions under Things to remember.

* You can close this page, but don’t click Start interview until you’re ready to submit your notes.

* Bring your laptop with you to the interview.

https://app.unitive.works/login


IMMEDIATELY AFTER THE INTERVIEWInputting your notesYour calendar is booked for an extra 15 minutes following the interview so you can input any feedback into Talent Sonar at that time, as well as complete the competencies evaluation.● Click Start interview when you’re ready to submit your notes● You don’t need to transcribe the candidate’s response to each question. Just jot down your

general impression and summary of your takeaways● Remember, all interviewers will see the notes you put in Talent Sonar● When you’re finished, click Submit notes

○ You won’t be able to edit your notes after clicking Submit notes

Scoring competencies● Complete the survey to score skills and values

for candidates● When you’re finished, click Save interview

○ You won’t be able to edit your survey after clicking Save interview

Scoring rubricSKILLS● Poor = Candidate would not be able to apply

this competency without frequent guidance.● Not good = Candidate could apply this

competency in only the simplest situations.● Baseline = Candidate has an average grasp of

this competency.● Good = Candidate could apply this competency

even in difficult situations.● Excellent = Candidate can apply this

competency in very difficult situations. Demonstrates comprehensive understanding.

VALUES● Thumbs up = Candidate demonstrates this

value.● Thumbs down = Candidate does not

demonstrate this value.


In-app chat is available Mon - Fri from 8:00 a.m. - 7:00 p.m. PST

Or give us a call!

Paige [email protected]

Liz [email protected]

NEED SUPPORT?

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