Reform Enterprise“your e-form solution”

Rated 5 stars by ZD Net

“Ease of Use”“Clean Interface”

“Uniqueness”

Reform is four products in one…

It allows you to design a electronic form that information (i.e.–variable data) will be placed into.

It automatically distributes the final document to multiple places, resulting in savings from distribution costs and time

It can be used to “convert” a print job originally designed for another printer to a MFP or printer (Data Stream Conversion)

Scan to Print

Are you tired of looking at the same format?

The document that Reform creates, replaces expensive multi-part forms or preprinted forms.

Reform enhances the look of documents, easily updating their look and feel.

Before After

Total Unattended Automation

Overlay

Process

Extract

Important

Information

MF

Ps

Prin

ters

Fax S

ystems

Em

ail System

s

Arch

ival Sto

rage

Bob's Premier Paints

Email: sales@bobs.com

Fax: (617)234-5643

Captured

Documents

Once information is entered, simply click one button, and the document is routed to all the needed destinations.

The Reform document can automatically be:

Printed on a standard copier and printer.

Distributed via email and fax.

Stored to an online archive system.

Benefits of Reform Enhanced company image with more professional looking

documents

Improve control over document flow throughout the company and cut down on human error.

Save Time by eliminating: the need to hand deliver or mail hard copy documents waiting for slow dot matrix printers archaic, paper based filing cabinets

Save Money by eliminating: the need to order and store preprinted multi-part forms the high cost of labor to print, distribute and file preprinted

multi-part forms the expenses from maintaining old dot matrix systems the cost of mailing the different parts of a form

Intelligent Printing

Reform will connect in seconds to MFP/Printers

Full access to input and finishing capabilities: Advanced bin and tray selections Duplexing, Collating, Stapling, Mail Sorters Access codes (for added security).

Automated distribution to any printer or MFP on the Network, internet or intranet.

Perfect alignments every time; no more Post Script or PCL problems

Seamless Faxing

Increase productivity with unattended faxing

Distribution information is obtained right from the application’s print stream, ODBC or built-in cross reference database.

Automatic cover page is created by Reform.

Interfaces with the most popular enterprise fax systems.

Automatic E-mailing

Never type in destination information again. Reform pulls the needed fields directly from the system.

Reform supports several ways to send E-mail: Using the default MAPI e-mail system - MS Outlook, MS

Exchange, etc. SMTP server e-mail Secure SSL email

- Protects transmission of any confidential or protected information

- Using Omtool’s GeniDocs, e-mails comply with HIPAA requirements for secure email transmission

One click Archiving

Automatic and seamless archiving of critical transaction documents.

Enables advanced archiving technology to be introduced into a legacy network.

Custom index fields.

Perform full text searches.

Archiving function control.

Scanners

Scan to PrintAllows users to scan documents to specific printing devices

MFP2

MFP3

MFP4

PrintersServer

Reform Spooler

Reform spooler monitors the folders and automatically forwards to the

associated printer/MFP for printing (one to one relationship between

folder and printer)

MFP1

Scan to Print Benefits

Users can route documents through LAN, WAN or Internet.

Enables color transmissions and high resolutions.

Provides added security.

No cost compared to using fax lines.

Increased transmission speeds.

Typical Reform Enterprise Workflow

An order entered into the AS/400 host application needs to be distributed to the billing department, the warehouse, the customer,

and company archive system.Warehouse

Billing Dept

Customer

Archive System

A copy to the billing dept. copier

An fax to the warehouse

Confirmation to the customer via email

A copy to the online archive system

Once the document is printed from AS/400, Reform captures the print stream

Applies form overlay

Important information is extracted, i.e. – fax numbers & email addresses

Information is used to route the document to the specified devices.

Overlay

Process

Extract

Important

Information

MF

Ps

Prin

ters

Fax S

ystems

Em

ail System

s

Arch

ival Sto

rage

Bob's Premier Paints

Email: sales@bobs.com

Fax: (617)234-5643

BEFORE

Captured

Documents

Billing Dept

A copy to the billing dept. copier

A hard copy is automatically sent to the billing department’s MFP with custom formats applied to the print job.

Archive System

A copy to the online archive system

InvoiceInformation

Invoice #

P.O. #

Date

0274

9321

02/05/2003

Auto Exchange

555 North Airport Blvd.

Park Valley, FL 32751

Bill To Ship To

Auto Exchange

555 North Airport Blvd.

Park Valley, FL 32751

Terms

Net 30

Due Date Ship Date Salesperson

04/02/2003 03/01/2003 John Smith

Description Barcode 3 of 9

Shipped

Unit Ext. Price

B & D Burner Kit

30ft. 5/8 hose

3

2

15.50

12.95

46.50

25.90

Tax

Total

4.34

$76.74

1023 Madison Ave

New York, NY 10017

Tel. (212)444-2323

A finance charge of 2% per month (24% per annum) will be added to all amounts past due.

Bridge Systems

3

Invoice Information

Unit Price Ext. PriceItem Description

BEFORE

Captured

Documents

A copy is also sent to the company’s electronic archive system for future retrieval.

Fax via Reform

connector

Reform seamlessly processes the order to

the fax system..

User defined business rules and delivery information are

extracted from the information and the design

overlay is applied

A fax to the warehouse

via SMTP MAPI or Secure SSL

Reform automatically emails a copy of the

purchase order to the customer through

Outlook

A confirmation to the customer via email

Within seconds…

Mary has sent documentation to the customer, warehouse, and billing department.

Mary has filed a copy in the online archive system

Order is Completed

A copy to the billing dept. copier

An fax to the warehouse

Confirmation to the customer via email

A copy to the online archive system

A Closer Look at Reform Enterprise

The Designer – Easy drag and drop customization

The visual design suite is feature rich and easy to use

Works with virtually all Accounting, ERP or form generating applications

Custom tailor any documents

Bar-codes

3 of 9 128 UPC EAN8 EAN13 PostNet 2D–PDF417

Include industry standard barcodes on labels or forms.

Link images to text

Image-link can dynamically apply graphics accordingto the text content of the print-job. For example, the

text ‘laptop’ prompted the

system to add the picture of the

laptop computer.

Compatibility

Works with all MFPs and printers.

Reform works unobtrusively with all operating systems & applications, including: Windows, DOS, AS/400 (IPDS,

APDS, SCS, AFPDS, ASCII ), Unix, VMS

SAP, PeopleSoft, Microsoft, JDE, Oracle and Dynamics.

Reform EnterpriseAutomatically delivers documents when, where and how they

are needed.

Saves time and money.

Reform is the ultimate printing engine!

Replace Preprinted Forms Automate Workflow&

Print Fax

Email

Archive

Other Solutions from FabSoft

Tag Doc - efficiently automates the archival of document sets by combining barcode tagging with the scanning utility of any MFP or scanner.

Snap Doc - automates the organization of images taken with a digital camera and enables them to be distributed to printers, fax, email and archive systems.

MOST - Modular Object Scanning Technology, or “MOST” integrates with Ricoh MFPs and Sharp IMAGERs to provide distribution of scanned documents right from the MFP screen.

User Printing - Enables document distribution to be configured from the user's application to any device.

Postal Sorting - Addresses can be verified, corrected, and sorted accordingly for postal discounts of up to 9.5 cents per mail piece.

Along with the core product, Reform, FabSoft's innovative solutions also include: