REGIONAL CADET SUPPORT UNIT (CENTRAL)

DETACHMENT TRENTON

ROUTINE ORDERS

This order No. 10/12

Dated 1 Oct 12

File No: 1085-10

100. DETACHMENT COMMANDER

101. General Information

200. TRAINING – GENERAL

201. DDC Training

202. DND 404 driver’s licence replacement project

203. RCIS

300. TRAINING – SEA

301. Sea ACO/ACA Contact Information

400. TRAINING – ARMY

401. Army ACO/ACA Contact Information

500. TRAINING – AIR

501. Air ACO/ACA Contact Information

502. Administration

600. SUPPLY AND WEAPONS

601. Shooting Supplies

602. Ordering Targets

603. Supply

700. ADMINISTRATION

701. Personnel Administration

702. Identification Cards

703. PRC/VSS

704. Non-Effective Strength: Definition and Administration

705. Use of Specialist Days

706. Grievances

707. Administration and Discipline of Cadets

708. Travel Outside North America – DND/CF Personnel

709. Report of Arrest by Civil Authority

710. AMEX

711. Facilities and Infrastructure/RCMLO

712. RC Plans/RCMLO

800. FINANCE AND PAY

801. Public Service Health Care Plan

802. Invoices and Proof of Payment

803. Maximum Number of Paid Days

804. Support Without Pay

805. IS/IT

900. INFORMATION SERVICES

901. Detachment Personnel E-Mail Address

902. Help Desk

903. Administrative and Fortress Improvements - September 2012

904. Evolution of the local cadet corps/squadron web presence

100. DETACHMENT COMMANDER

101. General Information

RSS Support

UNITS/SQN'S are reminded the only personnel at the DET to deal with for RSS support

are your ACA; no one else. When you contact other people it is now second hand

information, and information gets lost in translation. All personnel have internet, voice

mail and cell phones.

200. TRAINING – GENERAL

201. DDC Training

Members requiring a renewal, or DDC Training for the first time, are encouraged to do a

“Classroom” style course. As was published recently in CRCSO 104-2011, there are

online versions of DDC Training available. However, all members need to be aware that

not all online courses issue you with a DDC Certificate with a Canada Safety Council (

CSC ) Registered Number at the end of training. You must have this for the Course to be

recognized by DND, and to be used in conjunction with the DND 404.

Members who are unable to attend a CF facility to do the DDC Training may register and

complete a DDC with a recognized civilian agency which will issue a CSC Certificate.

Upon receipt of a copy of your certificate, the Common Training Officer will assist in

reimbursement for the costs. Any questions or concerns may be directed to the CTO at

Katherine.Woodburn@forces.gc.ca or 1-800-667-0455 , 1, 2, 6.

202. DND 404 driver’s licence replacement project

Refs: A. MIP DND 404 DRIVER’S LICENCE REPLACEMENT PROJECT, DATED

15 SEP 10

B. TRANSPORTATION MANUAL A-LM-158-005/AG-001

The six month extension period granted to finalize the replacement of the paper DND

Driver’s Licence (DND 404) with the new polycarbonate photo DND 404 will terminate

on 30 Sep 12.

DTN records indicate that approximately 20 000 personnel, forces-wide, are still in

possession of a paper DND 404 and have not yet initiated the replacement procedure.

Effective 1 Oct 12, paper driver licences that have not been replaced will have their

expiry date amended in the Fleet Management System (FMS) to 30 Sep 12 and their

status changed from active to expired.

This action is being taken to remove the obsolete paper DND 404 from use and to ensure

full recognition of the new DND 404 among provincial licensing jurisdictions and law

enforcement agencies. Note that a temporary paper DND 404 issued to a member for

training purposes or while awaiting a replacement photo DND 404 will not be affected by

this action.

Personnel who have not had their DND 404 replaced are advised to do so immediately

through the nearest MSE safety section in order to maintain their active status.

All expired DND 404s, both paper and polycarbonate, are to be are to be returned to the

member’s MSE safety section to be destroyed by means of classified shredder.

203. RCIS

RCIS Central will implement the following new courses during FY 2012/2013:

a) Senior Instructor Course (SIC) – The SIC is designed to prepare

selected CIC officers to perform specific duties associated with being a Senior

Instructor at the cadet corps /sqn or Cadet Summer Training Centre (CSTC) level.

The aim of this training is to provide CIC officers with the skills and knowledge

required to develop instructional staff (senior cadets and junior officers) at the

cadet corps/sqn or CSTC to effectively deliver the Cadet Programme. Course

Duration: ½ day Distributed Learning (DL) and 4 days In-House (IH) training.

Prerequisites: Minimum rank of A/SLt / 2Lt; be selected or employed in a

position requiring this specialty or be the Trg O designate; successfully completed

an ETC. Note: For more information on course Performance Objectives refer to

CRCSO 110/11;

b) Intermediate Officer Training Course (IOTC) – The IOTC is designed

to provide selected personnel with the skills and knowledge to enable them to

perform in their current and future leadership and staff roles at the corps/sqn,

Cadet Summer Training Centres (CSTCs) and regional and national headquarters.

The training builds on the Basic Officer Training Course (BOTC) and

Occupational Training Course (OTC). Course Duration: 2.5 days DL and 6 days

IH. Prerequisites: Have successfully completed BOTC, OTC and elemental

ETC; and must be appointed as Commanding Officer or Training Officer at the

corps/sqn. Notes: Unlike the CQ, the IOTC is not a rank qualification course

therefore completion of IOTC does not qualify one for promotion to the rank of

Captain. As per CATO 22-02, promotion to substantive rank of Capt/Lt(N) is

authorized for officers filling the position of CO or TrgO. Therefore, only

officers slated to fill one of these positions should take the IOTC. IOTC must

then be followed by either COC or TOC as appropriate. The IOTC is not required

if CQ has been completed;

c) Training Officer Course (TOC) – The TOC is designed to prepare

selected CIC officers to perform specific duties associated with being a TrgO at

the corps/sqn. The aim of this training is to provide the TrgO with the skills and

knowledge required to manage, plan and organize the cadet training programme at

he corps/sqn. Course duration: 4 days IH. Prerequisites: Have successfully

completed IOTC. It is recommended that SIC be completed first or within one

year of becoming the TrgO. Note: Not required if completed TOQI; and

d) Mountain Bike Instructor (MBI) – The MBI course is designed to

prepare selected CIC officers to perform specific duties associated with being a

Mountain Bike Instructor (MBI) at the cadet corps/sqn, Cadet Summer Training

Centre (CSTC) and on expeditions. The aim of this training is to provide CIC

officers with the skills and knowledge required to plan, supervise and conduct

mountain bike activities. Course Duration: 6 days IH. Prerequisites: Be a

Land element officer in the rank of 2Lt or above; have successfully completed

BOTC, OTC, LETC; and have prior bicycling experience. Note: this will be a

physically demanding course.

The following courses have been revised and will be delivered in their new format

by RCIS Central during FY 2012/2013:

a. the current one day in-house Range Safety Officer (Air Rifle) course will

be phased out and replaced with a new RSO AR course to be conducted in

three phases: (1) DL Phase to be conducted by DCdts 6 – DL Team; (2)

On-the-Job Training (OJT) Phase to be coordinated by the corps/sqn

Commanding Officer (CO) and facilitated/conducted by a certified RSO

(AR); and (3) On-the-Job Evaluation (OJE) Phase to be conducted by a

certified RSO (AR) approved by RCIS Central; and

b. the current Range Safety Officer (Small-bore) course will be phased out

and replaced by a Range Safety Officer (Biathlon) course. Details

forthcoming.

300. TRAINING – SEA

301. Sea ACO/ACA Contact:

a. ACO Sea, Lt(N) Michael Bennett; at Det: 1-800-667-0455 – 1,1,1 or 1-

613-392-2811 ext 7392, or cell phone 1-613-242-1309; and

b. ACA Sea, PO2 Jason Holland; at Det: 1-800-667-0455 – 1,1,4 or 1-613-

392-2811 ext 2304, or cell phone 1-613-242-1197.

c. Note that when training is being conducted, one or the other is available in

case of emergency for urgent issues only. Regular business is to be

conducted during 0800 - 1600 hrs Mon - Fri.

400. TRAINING – ARMY

401. Army ACO/ACA Contact:

a. ACA Army, WO Mark Howard at Det: 1-800-667-0455 -1,1,5 or 1-613-

392-2811 ext 2203, or Cell Phone 1-613-391-1279; and

b. ACO Army, Capt Lisa Millar; at Det 1-800-667-0455 -1,1,2 or 1-613-392-

2811 ext 2534, or Cell 613-242-7018.

c. Note that when training is being conducted, one or the other is available in

case of emergency for urgent issues only. Regular business is to be

conducted during 0800 - 1600 hrs Mon - Fri.

500. TRAINING – AIR

Effective immediately, all RSSTA's WITH Corresponding Operation Orders are to be

sent to: +ACOAirEOA@forces.gc.ca

501. Air Contact:

a. ACA Air, Sgt Gary Ray. Det: 1-800-667-0455 -1,1,6 or 1-613-392-2811

ext 2282, or Blackberry 613-243-6162; and

b. ACO Air, Capt Branko Horvat Det: 1-800-667-0455 -1,1,3 or 1-613-392-

2811 ext 2238, or Blackberry 613-661-6833.

c. Note that when training is being conducted, both members are available by

cell phone in case of emergency for urgent issues only. Regular business is to be

conducted during 0800 - 1600 hrs Mon - Fri.

502. Administration

a. Units are to review dashboard exception report in FORTRESS. There are

many promotions, DHQ's, Health Cards etc that are past due and require

immediate action.

b. Units are to review "Corps/Sqn Attendance Summary" and calling those

cadets with 0-25% attendance. Cadets who have not paraded for more than 30

days, that are not declared "Excused from LHQ Training" IAW CATO 13-30

should be contacted and have Squadron issued kit returned and Stricken Off

Strength NLT 1 Dec 2012.

c. Reminder, IAW CATO 13-30 CADETS EXCUSED ABSENCE FROM

LHQ TRAINING: Cadets who are unable to parade with their corps/squadron for

an extended period may make an application to their Commanding Officer for

Excused Absence from regular attendance except in the following circumstances:

i) a cadet who has been enrolled for less than two years; or

ii) a cadet who has passed his or her 18th birthday.

Commanding Officers may approve applications (Annex A) to be excused from

parading for periods less than 120 consecutive days in a training year from Sep to

Jun.

Applications to be excused for periods of 120 days or more must be approved by

the Region Cadet Officer and shall contain the concurrence of the Unit

Commanding Officer, the Area Cadet Officer, and the Detachment Commander.

600. SUPPLY AND WEAPONS

601. Shooting Supplies

EOA SHOOTING / MISC ITEMS STORES REQUEST

UNIT:

ITEM QTY REMARKS

PELLET

PROVING ROD

CLEANING FELTS

CARDBOARD INSERT

5 ROUND CLIP

1 ROUND CLIP

WOODEN SHOOTING

STANDS

BT 100’S STAND

BT 100 TARGETS

GUN CASE

SLING

NOTE: ALL REQUESTS FOR TARGETS MUST BE ORDERED BY

THE UNITS THROUGH THE SUPPORT BASES.

UNIT CO SIGNATURE:_________________________________

PRINT NAME AND RANK ABO

602. Ordering Targets

The following targets can be ordered by the units. Direct the request (DND 2227)

to your support base.

Target – CCT-BT-10 (NSN 69-20-004-2751) 5 CIRCLES DRAWN INLINE

FOR CADET USE ONLY; PACKAGE CONTAINS 250 TARGETS; IN

EACH 35.0 MM CIRCLE IS ANOTHER 15.0 MM CIRCLE

Target – CCT2001AR853 (NSN 6920-20-004-2752) 12 CIRCLES, 10 FOR

SCORE,2 SIGHTERS, EACH SCORING CIRCLE IDENTIFIED 1 TO 10 ,

EACH SIGHTING CIRCLE IDENTIFIED A AND B

Target – CCT2000GRTD (NSN 6920-20-004-2753) 2 CIRCLES DRAWN IN

LINE;EACH CIRCLE IS IDENTIFIED AS A OR B; PAPER IS NON

REFLECTIVE

When ordering targets, order no more than two (2) packages at a time. Stock is

limited.

Air Rifle Repair Procedure.

Inform the Detachment that the rifle is non serviceable and the nature of the

problem.

Unit will be directed to exchange or tpt the rifle to the area repair facility.

EOA has three (3) areas for repair. Eastern, Central, and Western.

TACSTC Supply staff may be able to assist with the tpt of the air rifle to the

repair facility. This is determined on a case by case scenario.

603. Supply

This a reminder to all within Central Region of your responsibilities as a

Supply Customer Account (SCA) holder and rep:

a. the CO, in the capacity of the SCA holder, is responsible for the

protection, proper use, maintenance and accountability of the public property

entrusted to her/him; and

b. the SupO is responsible to the CO for the administration, control and

general management of a cadet corps/sqn material related activities. These

activities include acquisition, identification of stock, receipt, issue, accounting,

and return of all public property held by a cadet corps/sqn. Specifically the Sup O

is responsible for:

(1) maintaining up-to-date records to ensure proper accountability of material

on charge to the cadet corps/sqn,

(2) ensuring the safety and proper use of material, in particular weapons and

ammunition,

(3) issuing, exchanging, and receiving material,

(4) ensuring the return of uniforms on release by cadets, in particular buckles

and duffel bags,

(5) verifying the SCA on a regular basis and when directed by the CO,

(6) providing the CO with a written report for any loss, deterioration, or theft

of material;

RCSU Central has noticed an increase in Loss Reports, in particular losses

for compasses. During an FTX, ensure that all accountable stores are signed out

using temp loan cards and secured properly. All losses are to be reported

immediately. If a compass is lost on an FTX in May do not wait until your annual

verification in September to report the loss. The block for ‘circumstances

surrounding the loss’ on your Miscellaneous Loss Report is to include:

a. when the loss occurred;

b. who was in possession of material at the time of loss;

c. where the loss occurred (i.e. corps/sqn or FTX training);

d. what was done to recovery the loss (i.e. search of FTX area, verify with

staff and cadets that item was not misplaced); and

e. what, as a CO, will be done to prevent future loss.

As the CO of a cadet corps/sqn you are responsible for the stores and

equipment on your SCA. If losses are a result of negligence, you will be held

responsible for recovery action. Any questions regarding Loss Reports should be

directed to TACSTC Supply Section.

700. ADMINISTRATION

701. Personnel Administration - All documentation submitted to the Detachment for

personnel transactions MUST be the originals with original signatures. For personnel

transactions, the following are required:

a. DND 324 (edition 08-2012) CIC Personnel Transaction (printed 8 ½ X

14): Used for promotions from Lt to Capt, appointments, relinquishment of rank,

postings, transfers to, release and voluntary service. Sections 1, 2, and part of 3

must be completed at the unit level. If the member is leaving the unit, a unit

OUT CLEARANCE certificate is also required. (CRCO 1604 Annex F, Blocks

one and two). The new edition (08-2012) MUST be used, and it must be on 8

½” x 14” legal paper. The previous form will no longer be accepted. This new

edition is to be used for all COATS personnel (not just CIC); therefore, it

must include the GS officers and NCM’s.

b. CF 574 (edition 11-2011) CIC Enrolment or Transfer Form (printed 8 ½

X 14). Used for new enrolments or CF component transfers into the CIC. A

member transferring to the CIC from the SHR, Reg Force or Primary Reserve, is

considered a component transfer. Sections 1 thru 7 up to and including the

sponsor’s recommendation must be submitted.

c. It is the COs responsibility to verify that an applicant meets the

minimum enrolment standards for enrolment into the CF. (ie) 18 years of

age, Canadian citizen, proof of high school graduation. Do not submit a DND

574 if these conditions have not been met. Incomplete or outdated versions of

either form will be returned to the unit for correction.

702. Identification Cards.

a. ID card requests are to be sent to the Det Chief Clerk, by email or fax, and

must contain the following information:

(1) Unit

(2) Service Number

(3) Full Name

(4) Rank

(5) DOB

(6) Blood Type for NDI 20

(7) Current ID type (NDI 10/NDI 20) if applicable

(8) Card expiry Date

b. The appropriate forms will then be filled out, signed by the authorized

Detachment personnel and the original will be sent back to the requesting

unit, along with instructions for processing.

703. PRC/VSS

Recent changes to RCMP policy and direction given to police services

across Canada on the PRC/VSS screening process has resulted in Central Region

seeing significant increases in the timeframe required to complete screenings for

many individuals. The new PRC/VSS screening process where an individual will

be required to submit fingerprints, if an initial search based on gender and date of

birth results in a positive response, is now taking an average of 120 days to

complete. As a result of the increased time to complete a screening, together with

the year 2012 marking the end of the initial five year period of validity, the

potential exists that a significant number of personnel in Central Region may not

have a new PRC/VSS completed before their current screening expires.

CIC/COATS personnel and Civilian Instructors (CIs), currently on the

strength of a Central Region unit and whose PRC/VSS has expired, are permitted

to work with cadets subject to that individual providing satisfactory proof to the

appropriate chain of command that a new PRC/VSS screening has been initiated

by a police service. This applies only to CIC/COATS/CIs currently on the

strength of a Central Region unit. Corps/sqn COs are to ensure that unit

personnel, whose PRC/VSS has expired, have provided the necessary proof that a

new PRC/VSS screening has been initiated. Personnel who do not, or will not

provide such proof are not to be permitted to work with cadets until such time as

the necessary proof is provided. Detachments are to be proactive by assisting

corps/sqn COs in identifying those personnel whose PRC/VSS has expired.

Taking into account the potential increased timeframe to complete

screenings, individuals whose current PRC/VSS are due to expire are advised to

initiate a new screening early. Do not leave this to the last minute.

704. Non-Effective Strength: Definition and Administration.

a. The definition of non-effective strength (CMP 20-04):

NES for Mbrs of the Res F. Except for a mbr of the PRL, a Res F mbr

shall be declared non-effective (NES) when their unauthorized absence from duty

has exceeded 30 days, during which time no fewer than three duty periods were

conducted by the unit. A period during which a mbr has been declared NES does

not count toward qualifying svc for promotion, incentive pay, Canadian Forces’

Decoration or clasp, or the RFRG. NES shall not be approved retroactively;

b. We track attendance through the monthly pay reports submitted by units.

If a member on the unit establishment has not submitted a pay report and the

Commanding Officer has not provided an explanation for the absence, then NES

administration against the member is initiated.

Note: To provide funding to cadet activities, we decided to cancel our

subscription to the psychic hot line. The onus is now squarely on you to

maintain Effective Status.

705. Use of Specialist Days. From time to time a cadet unit may be required to

employ personnel from other units against their quota of specialist days when they

plan LHQ training for which no qualified instructor exists at the unit. Note that

the key words are “qualified personnel” which excludes writing op orders,

supervision of cadets and bus escorts among other activities. Furthermore, when

someone is hired from outside a 40 km radius of the employing unit, an

entitlement to TD and travel expenses are triggered for the employed specialist.

Cadet units do not have access to TD funds. Therefore the following limitations

are imposed for the hire of external specialist personnel:

a. The person hired must reside within a 40 km radius of the LHQ offering

employment;

b. The hiring unit shall not exceed the annual quota of specialist days. A

signed contract with a specialist CI constitutes spent days; (ie) if your quota is 6

specialist days and you have a contract with Mr X for 5 specialist days, then you

only have one day left against which to hire, as Mr X’s days are committed by

contract;

c. all other requests will be referred to the Detachment for authorization and

funding approval. Without such approval, there is no entitlement to pay,

allowance, or TD benefits.

706. Grievances. If a member has a complaint, an attempt should be made to resolve

it at the lowest level possible, keeping in mind that the member has six months to

file a grievance after the member knew, or ought reasonably to have known, of

the decision, act or omission in respect of which the grievance is being submitted.

If the CO fails to resolve the complaint informally, the Detachment staff should

be engaged by the unit CO to assist with the resolution of the complaint.

Initial Authority (IA). The IA is the first officer in the process who has the

jurisdiction over the issue grieved. If the CO is able to address the grievance, then

the CO shall act as the IA. If the CO is not able to address the grievance, then

he/she shall forward it to the Grievance Authority who will identify the

appropriate IA. To act as an IA in a grievance, the officer must meet three criteria:

1) hold the rank and/or appointment as established in QR&O article 7.06;

2) have the jurisdiction over the issue being grieved;

3) have the authority to provide the remedy should the grievance be granted.

An IA cannot have been personally involved in the decision being grieved,

nor can he/she be a civilian.

All unit CO’s are to familiarize themselves with the information contained

on the Director General Canadian Forces Grievance Authority (DGCFGA)

website and with QR&O Chapter 7, specifically the information regarding who

has the authority to act as an IA when a grievance is submitted. The position of

Regional Cadet Officer (RCO) is the only person who can act as the unit CO

when a grievance is filed.

707. Administration and Discipline of Cadets

Refs: A. CATO 15-21

B. CATO 15-22

It is imperative that when administrative or disciplinary measures are

issued to cadets as per ref B, originals are to placed on the cadet's file and a copy

is to be forwarded to RCSU Central through the Detachment in a timely manner.

These documents may include Cautionary Notices, Written Warning and Letters

of Suspension. Similarly, where a cadet's membership is terminated as per ref A,

the termination letter shall be forwarded to the Detachment as the cadet/parent is

specifically advised that a review of the decision is available by RCSU Central or

this Detachment, as appropriate.

708. Travel Outside North America – DND/CF Personnel

Refs: A. NDSP Chap 38

B. E-mail RC Admin O 27 Jan 09

As directed at refs, a new policy has been invoked to address the

governmental security concerns for DND/CF mbrs who elect to travel outside of

Canada, excluding the USA.

In short, if a mbr plans to travel outside Canada, they are to complete the

attached form entitled Notification of Intent to Travel and submit it to the security

representative (Mr Turner) at either of the e-mail addresses identified below. He

will work in concert with NCIU Ottawa to determine if a security briefing is

required prior to departure. This process should be completed as a minimum 8

weeks in advance of intended travel dates.

Contact information:

DWAN E-mail:Turner JL (Contractor)@CFSU(O) Operations@Ottawa-Hull

Civilian E-mail: JAMES.TURNER@forces.gc.ca

The following link to the Foreign Affairs and International Trade Canada website,

offers an alphabetical Country listing which contains valuable travel reports and

warnings for the travellers' review in advance of travel.

http://www.voyage.gc.ca/dest/ctry/reportpage-en.asp

709. Report of arrest by civil authority

IAW QR&O 19.56, where an officer or non-commissioned member has

been arrested by a civil authority, the member shall cause the arrest to be reported

to the member’s commanding officer.

710. AMEX

It has been brought to DND’s attention that DND travellers and travel

arrangers are not as prepared as they should be when contacting the Amex call

center. Many don’t have the full traveller name as it is indicated on their official

government ID and this is causing prolonged calls and call backs. Please remind

your travellers/travel arrangers that names as they appear on the Passport or

Official Government ID need to be verified and readily available before calling

for a reservation. This extra step would go a long way in helping to reduce call

wait times.

711. Facilities and Infrastructure/RCMLO

1. Employment Opportunities can be found through the following link:

a. DWAN Link: http://lfdts.kingston.mil.ca/reo-oer/

b. Internet Link: http://www.army.forces.gc.ca/reo-oer/

2. Employment Opportunities will continue to be published in message

format, but they will not be mailed to the units; they will continue to be

posted in the monthly Borden RCSU OR’s and in the links above.

Positions open for competition will be listed on the link to RCSU Central

web employment page http://www.cadets.ca/empl_eng.aspx .

712. RC Plans/RCMLO

Medical Screening Process. A new training year is underway and, as such, new Basic/Detailed Health

Questionnaires (BHQ/DHQ) are required for all cadets. Ensure you are familiar

with and follow the process set out in 1085-10-5 (D Cdts 2-2) Administrative

Order – Medical Screening Protocol. In order to correct some procedural errors

noted last training cycle and to improve efficiency, here are a few points to

remember when completing the BHQ/DHQ:

a) for cadets required to complete a DHQ, provide the full DHQ package to

parents (RCMLO cover letter, guide to completing DHQ, envelope with

RCMLO address). This package is available at your Detachment and will

guide parents on how to properly complete the DHQ;

b) do not send a DHQ to the RCMLO unless a BHQ is already completed in

Fortress. The RCMLO cannot enter any data or complete the medical

screening process until a BHQ has been completed. Also, do not initiate a

DHQ unless you are requested to do so by Fortress. The Fortress Database

will prompt you on the need for a DHQ;

c) the DHQ is the only form required to be sent to the RCMLO. Do not send

forms such as BHQ, Food Services Waiver, Enrolment Applications,

Collection Use and Disclosure of Personal Information;

d) provide a thorough briefing to parents on how the DHQ is to be completed.

Specifically, advise them that any positive response on the BHQ must be

explained in detail on the DHQ. The RCMLO requires the medical

condition/diagnosis plus the name and dosage of all medication the cadet is

on; and

e) treat the DHQ as a Protected B medical document. It is not to be collected,

copied or held at the Corps/Sqn. If the parent wants to hand you a completed

DHQ ensure it is first sealed in an envelope and then mailed directly to the

RCMLO.

Following the above points will help improve the efficiency of completing

the medical screening process and allow the RCMLO to promptly assign

appropriate participation limitations to protect the cadet and promote their safety

and well being. Please direct any questions/comments to the RCMLO’s office:

Toll Free Number - 1 (877) 381 6857

Fax - (705)423-1619

Robert.Bruyns@forces.gc.ca

Richard.Mackwood@forces.gc.ca

800. FINANCE AND PAY

801. Public Service Health Care Plan.

Class A reservists (our COATS members) may apply for Supplementary

Coverage under PSHCP. To do so they will need to complete the two forms

below. The member must complete sections 1 through 12 on the application and

all section on the P Res Information form. Included with the application and P

Res Info form the member must remit three months of contributions (by certified

cheque or money order) as per the schedule V below (currently $336.00) to the

address on the P Res Info Form.

The PSHCP policy is located at the link below.

http://www.njc-cnm.gc.ca/directive/index.php?did=9&lang=eng

Misc information…

Class A or Class B (180 days or less) • For the most part *, PSHCP contributions will not be deducted at source for members

on Class A/B (180 days or less) service. Consequently, contributions must be made

payable to the Receiver General for Canada by certified cheque or money order. Post-

dated cheques will not be accepted.

• Members on either Class A service or Class B service (180 days or less), are eligible to

participate in the Plan for themselves only (i.e. single coverage) or for themselves and

dependants (i.e. family coverage). A member’s class of service, the length of this service

and whether coverage is for the single member or the family, determines the amount of

the premium due from the member.

• For Level I coverage, the member shall contribute the employer’s share of the monthly

premium and any applicable taxes (for single or family coverage), quarterly. *

• For Level II or Level III coverage, the member shall remit both the member’s share and

the employer’s share of the monthly premium and any applicable taxes (for single or

family coverage) quarterly. *

Supplementary Coverage

This coverage is intended for eligible participants who are covered under a

provincial/territorial health insurance plan. In general, the PSHCP supplements the

coverage provided under the provincial/territorial plan in the member's province/territory

of residence. This coverage consists of the:

Extended Health Provision (80% reimbursement/deductible) except for:

Emergency Benefit While Travelling and the Emergency Travel Assistance

Services which are reimbursed at 100% and no deductible applies;

Catastrophic Drug Coverage which provides 100% reimbursement for eligible

drug expenses in excess of $3,000 out-of-pocket cap, exclusive of the deductible);

Hospital Provision (100% reimbursement/no deductible).

Monthly Contribution Rates

EMPLOYEES

SUPPLEMENTARY COVERAGE

Appendix A

June 2012

Hospital Level I Hospital Level II Hospital Level III

EE

$

ER

$

Total

$

EE

$

ER

$

Total

$

EE

$

ER

$

Total

$

Single 0.00 113.69 113.69 1.10 113.77 114.87 5.31 113.77 119.08

Family 0.00 113.70 113.70 3.53 113.77 117.30 10.34 113.77 124.11

Executive Group 0.00 113.71 113.71

April 2011

Hospital Level I Hospital Level II Hospital Level III

EE

$

ER

$

Total

$

EE

$

ER

$

Total

$

EE

$

ER

$

Total

$

Single 0.00 111.99 111.99 1.10 112.07 113.17 5.31 112.07 117.38

Family 0.00 112.00 112.00 3.53 112.07 115.60 10.34 112.07 122.41

Executive Group 0.00 112.01 112.01

EE – Employee

ER – Employer

Additional PSHCP Info (Borden). The PSHCP Office has recently received many

enquiries about health care coverage of ResF members that has been suspended as of 31

Mar 12.

- Due to PSHCP Treasury Board Rate changes and subsequent related testing of its’

systems, the PSHCP Office has been unable to input all of the applications since

the beginning of March 12. PSHCP are working hard to resolve the issue by

going through the backlog ASAP and are expecting this problem to be resolved

within 2-3 weeks.

- Despite the fact that some members’ information may not be in the system for

another two or three weeks, those members are still deemed to be covered,

provided that they are under a valid CF 899. In the meantime, if members have to

pay for expenses that normally would be covered by the PSHCP, it is

recommended that they keep their receipts and ask for reimbursements later.

- PSHCP office understands this is a less than an ideal situation and they are doing

their best to resolve this issue in a timely manner.

802. Invoices and Proof of Payment.

You should all be aware that we are subject to the terms and conditions of the

Financial Administration Act. That means that before signing off on any of your claims,

we must have absolute proof of payment. A claim without proof of payment will be

returned for supporting documentation. Having an account which does not return

cheques is not a Detachment problem, and must be rectified at the Corps/Support

Committee level. Proof of payment may include any of these:

a. A photocopy of the front and back of the cancelled cheque;

b. An original receipt from the service provider; and

c. Certification on the original invoice, in ink, by the service provider that

the invoice has been paid in full. The certification must include a legible

name and company information for verification. A RED PAID STAMP

which can be purchased at any office supply place with illegible

information inserted is not acceptable.

Furthermore, effective immediately, all corps CIC officers who are

submitting a Travel Claim shall attach a photocopy of their attendance record

signatures corresponding to the TD date(s) being claimed.

803. Maximum Number of Paid Days:

The maximum number of paid days authorized per cadet corps/sqn per training

year is:

a. up to a maximum of 35 days for the CO;

b. up to a maximum of 25 days for all other officers and NCM’s on strength;

c. no more than 20 days for corps/sqn activities from 1 September to 30 June

and/or no more than 90 days on a cumulative basis in any single fiscal year for

CI’s (CATO 23-05); and

c. for specialists, found in CATO 21-03 Annex A. Members of the COATS,

Pres, or a CI may be employed and paid as specialists; however, they must

be employed by a unit other than their own and be fully qualified for the

services they perform. Specialist days shall not be used to employ

someone to do administrative or general tasks.

When new staff come on slate part way through the year their pay is pro-

rated at 2,2.5 or 3.5 days per month depending on which position they're moving

into.

Attendance Registers are only required by the Detachment once a year with the

June Pay submission. Original Attendance Registers should start new at 1

September each year and end 30 June with a copy going to the Detachment Fin

Clerk. Any Officers that are told to parade as a volunteer while waiting for a

position to open up will need to submit an Attendance Register each month to

prove that they are parading.

804. Support Without Pay:

All CIC officers should be aware of the provisions of CATO 23-11,

regarding the coverage and conditions of providing support to authorized cadet

activities without pay.

A Cadet Instructor providing support without pay is not on Class “A”,

Class “B” or Class “C” Reserve Service and is not eligible for CF coverage,

benefits and entitlements associated with paid service. When providing support

without pay the member is covered by the following alternative plans:

a. Accidental Death and Dismemberment: DND has purchased a commercial

Special Risk Accident Insurance Plan that covers Reserve Force members who

are providing support without pay to cadet activities. Details of this coverage are

set out in CATO 17-03; and

b. Indemnification & Liability: The Deputy Minister has authorized DND to self-

insure CF members providing support without pay to the CCO for liability

coverage. To be eligible the member must have acted honestly, without malice,

within the scope of their duties and have met reasonable departmental

expectations. Coverage will be based on the Treasury Board’s Policy on the

Indemnification of and Legal Assistance for Crown Servants.

Corps and squadrons Commanding Officers shall ensure that all Cadet

Instructors who provide support without pay acknowledge by completing the form

at Annex A to this CATO , the following conditions:

a) they are under no obligation to provide support without pay, and they do so on

a voluntary basis;

b) they will be responsible to act honestly and without malice;

c) they are to exercise due caution and take care of Crown property entrusted to

them;

d) they will abide by all regulations, orders and instructions that would be

applicable if they were on paid service;

e) they are to refrain from anything that would be a cause for disciplinary action

if they were subject to the Code of Service Discipline; and

f) they acknowledge that while providing unpaid support, they are aware of the

differences in liability, injury and disability coverage.

CATO 23-11 Annex A may be found at:

http://www.cadets.ca/repository-

repertoire/data/National%20-%20Nationale/CATO%20-

%20OAIC/4.%20Volume%20II%20-%20COATS/23-11%20-

%20SUPPORTING%20CDT%20ACTIVITIES%20WITHOUT%20PAY%20-

%20INSTRUCTEURS%20DE%20CDTS%20APPUYANT%20SANS%20R%c3%89

MUN%c3%89RATION%20LES%20ACTIVIT%c3%89S%20DES%20CDTS/23-

11A.pdf

This form is to be completed, copies kept at each corps/squadron, and the

originals forwarded to the Detachment for PA on the members' Personnel File.

Finally, a Cadet Instructor providing support without pay is not on Class

“A”, Class “B” or Class “C” Reserve Service; however if they meet the criteria

set out in Section 60 (1) (c) of the National Defence Act, they are subject to the

Code of Service Discipline. While providing support without pay, they remain

subject to administrative action as detailed in various regulations, orders and

instructions.

805. IS/IT

Financial Fraud: PHISHING. Another round of "Phishing", (Note 1), has been

stampeding through both the DWAN Exchange and our own "CadetNet" e-mail

services. They closely resemble the two e-mails attached.

The first clue as to their authenticity is that they ask for personal login

information, directing them to a fraudulent website or Java page. Most, if not all,

financial institutions will instruct you to call their Customer Service Desk.

The second clue is that the supposed number of the card is usually the last

four digits and not the first or first four. These numbers are common for all cards

of a given make such as Master Card or in this case VISA.

If you are not sure, do not respond to the email or use the supplied link.

Instead, call the number usually located on the back of your card, Yellow Pages,

or the website of the financial institution to ascertain the authenticity of the email.

Note 1: In the field of computer security, phishing is the criminally fraudulent

process of attempting to acquire sensitive information such as usernames,

passwords, and credit card details by masquerading as a trustworthy entity in an

electronic communication. ...

en.wikipedia.org/wiki/Phishing

900. INFORMATION SERVICES

901. Detachment Email Addresses.

Should you wish to contact a staff member via E-Mail, you may do so using the

address below. Ensure that DND regulations are followed and that only

UNCLASSIFIED correspondence is transmitted via E-Mail.

RANK LAST

NAME

TITLE ADDRESS

LCdr Rolfe Det Comd darryl.rolfe@forces.gc.ca

Capt Schuell Adm O jane.schuell@forces.gc.ca

Capt Millar ACO Army Lisa.Millar@forces.gc.ca

Lt(N) Bennett ACO Sea Michael.bennett4@forces.gc.ca

Capt Horvat ACO Air Branko.Horvat@forces.gc.ca

Lt(N) Woodburn Mov/Trg O katherine.woodburn@forces.gc.ca

CPO2 Cloutier Log O richard.cloutier3@forces.gc.ca

WO Howard ACA Army mark.howard@forces.gc.ca

PO2 Holland ACA Sea jason.holland@forces.gc.ca

Sgt Ray ACA Air Gary.Ray@forces.gc.ca

Sgt Brault Chief Clerk Melanie.Brault@forces.gc.ca

PO2 Denyes Det Fin Clk Robert.Denyes@forces.gc.ca

Mrs Hyatt Det CR 03 Nancy.hyatt@forces.gc.ca

902. Help Desk

Help Desk email:

+RCSU(C) IS Support@RCSU(C)@BORDEN (STG-RCSU-ISSupport@forces.gc.ca)

stg-rcsu-issupport@forces.gc.ca

Phone CSN 270-7018 or 1-800-282-2049 NEW: Hours have been extended to

2100 hrs.

Help Desk should be contacted for Cadet Net problems.

COs can request accounts for their staff through the CO Tools icon on Cadet Net

desktop. Det staff does not have access to that tool. If that icon is not

functioning, contact the Help Desk for assistance.

Fortress account set-up: The member must complete an Access Control Form and

submit it to the Detachment for processing.

903. Administrative and Fortress Improvements - September 2012

Ref: NDHQ Ottawa 1085-10 (D Cdts 2-2), dated 17 August 2012

All Central Region corps and squadron personnel are to be aware of the

administrative and Fortress (Fv2) improvements that become effective 1

September 2012.

Changes that will be coming into effect 1 September 2012 are:

a. Application for Membership process that includes a new CF 1158

(Application for Membership in the Canadian Sea, Army or Air Cadets);

b. Medical Screening Protocol that includes changes to the process and a

new DND 2570 (Detailed Health Questionnaire); and

c. Annual Validation process that includes a new Annual Validation Form

that is printed directly from Fv2.

Specific details on each of these improvements are contained in the reference

letter which has been forwarded to all cadet units.

CPGI Top Ten List. Available at www.cadets.gc.ca/CPGI-IAPC/Phase2, the

latest revitalization message from D Cdts & JCR makes clear that CPGI remains a

key focus for the organization. The available four-page handout highlights a Top

Ten List of things believed to be the most important and achievable action items

to assist corps/sqns with cadet retention. This list was generated based on the

celebrated CPGI successes to-date and with input / feedback from RCSUs, Cadet

Leagues, corps/sqn staff, and the cadets themselves. Corps/sqns are encouraged

to engage with their staff, cadets, local sponsors, and other supporters to discuss

how these items best apply to them and how they can develop their own action

plans to leverage the ideas presented in an appropriate and local context.

Although aimed mainly at retention, we should remember that these Top Ten

points also lead to attraction. A happy and satisfied cadet has a greater chance of

telling a friend, and if every corps/sqn aimed at an increase of four to five cadets

over the next training year, that would equate to an overall 8% increase in the

number of youth who benefit from what we do.

904. Evolution of the local cadet corps/squadron web presence

Recent developments in Government of Canada (GOC) web accessibility

and official languages policy have made it unrealistic for the CCO to provide

open access to official web servers while ensuring that all content at the local

level remains compliant with GOC policies. Thus, in order to facilitate the

capitalization of the ever-evolving web based communications tools of the

internet and the increasing awareness, experience, and comfort present at all

levels within the CCO, the decentralization of local corps/sqn web presences has

been approved. And web presence may consist of websites and social media tools

(such as Twitter or Facebook) as well as other emerging technologies. The "door

has been opened" for cadet corps/sqn staff to establish their own presence online

in order to suit their local needs/requirements and communication strategies!

This will not sever the link between the www.cadets.ca domain and

individual corps/sqns. "Official presence sites" have been established to equally

and accurately represent every corps and squadron in Central Region and contains

their tombstone information (pulled directly from the FORTRESS corps/sqn

"Contact Information" tab editable at the local level): corps/sqn name and

identification number; parade location with Google map locator; parade dates and

timings; and contact information. This official page will also display and provide

a link to an alternate website address that the corps/sqn may have established.

This decentralization of web services marks a definitive turning point for

Central Region and the CCO. In allowing cadet corps and squadrons to take full

advantage of the constantly expanding and evolving online world, we as an

organization are now better poised to stay connected with the youth of Canada

and the communities in which we serve.

CCO Web Publishing and Social Media Policies, including a best

practices guide for setting up, establishing and maintaining a web presence, are

currently being finalized and will be out in the immediate future.

D. Rolfe

LCdr

Det Comd