REGIONAL CADET SUPPORT UNIT (CENTRAL)
DETACHMENT TRENTON
ROUTINE ORDERS
This order No. 10/12
Dated 1 Oct 12
File No: 1085-10
100. DETACHMENT COMMANDER
101. General Information
200. TRAINING – GENERAL
201. DDC Training
202. DND 404 driver’s licence replacement project
203. RCIS
300. TRAINING – SEA
301. Sea ACO/ACA Contact Information
400. TRAINING – ARMY
401. Army ACO/ACA Contact Information
500. TRAINING – AIR
501. Air ACO/ACA Contact Information
502. Administration
600. SUPPLY AND WEAPONS
601. Shooting Supplies
602. Ordering Targets
603. Supply
700. ADMINISTRATION
701. Personnel Administration
702. Identification Cards
703. PRC/VSS
704. Non-Effective Strength: Definition and Administration
705. Use of Specialist Days
706. Grievances
707. Administration and Discipline of Cadets
708. Travel Outside North America – DND/CF Personnel
709. Report of Arrest by Civil Authority
710. AMEX
711. Facilities and Infrastructure/RCMLO
712. RC Plans/RCMLO
800. FINANCE AND PAY
801. Public Service Health Care Plan
802. Invoices and Proof of Payment
803. Maximum Number of Paid Days
804. Support Without Pay
805. IS/IT
900. INFORMATION SERVICES
901. Detachment Personnel E-Mail Address
902. Help Desk
903. Administrative and Fortress Improvements - September 2012
904. Evolution of the local cadet corps/squadron web presence
100. DETACHMENT COMMANDER
101. General Information
RSS Support
UNITS/SQN'S are reminded the only personnel at the DET to deal with for RSS support
are your ACA; no one else. When you contact other people it is now second hand
information, and information gets lost in translation. All personnel have internet, voice
mail and cell phones.
200. TRAINING – GENERAL
201. DDC Training
Members requiring a renewal, or DDC Training for the first time, are encouraged to do a
“Classroom” style course. As was published recently in CRCSO 104-2011, there are
online versions of DDC Training available. However, all members need to be aware that
not all online courses issue you with a DDC Certificate with a Canada Safety Council (
CSC ) Registered Number at the end of training. You must have this for the Course to be
recognized by DND, and to be used in conjunction with the DND 404.
Members who are unable to attend a CF facility to do the DDC Training may register and
complete a DDC with a recognized civilian agency which will issue a CSC Certificate.
Upon receipt of a copy of your certificate, the Common Training Officer will assist in
reimbursement for the costs. Any questions or concerns may be directed to the CTO at
[email protected] or 1-800-667-0455 , 1, 2, 6.
202. DND 404 driver’s licence replacement project
Refs: A. MIP DND 404 DRIVER’S LICENCE REPLACEMENT PROJECT, DATED
15 SEP 10
B. TRANSPORTATION MANUAL A-LM-158-005/AG-001
The six month extension period granted to finalize the replacement of the paper DND
Driver’s Licence (DND 404) with the new polycarbonate photo DND 404 will terminate
on 30 Sep 12.
DTN records indicate that approximately 20 000 personnel, forces-wide, are still in
possession of a paper DND 404 and have not yet initiated the replacement procedure.
Effective 1 Oct 12, paper driver licences that have not been replaced will have their
expiry date amended in the Fleet Management System (FMS) to 30 Sep 12 and their
status changed from active to expired.
This action is being taken to remove the obsolete paper DND 404 from use and to ensure
full recognition of the new DND 404 among provincial licensing jurisdictions and law
enforcement agencies. Note that a temporary paper DND 404 issued to a member for
training purposes or while awaiting a replacement photo DND 404 will not be affected by
this action.
Personnel who have not had their DND 404 replaced are advised to do so immediately
through the nearest MSE safety section in order to maintain their active status.
All expired DND 404s, both paper and polycarbonate, are to be are to be returned to the
member’s MSE safety section to be destroyed by means of classified shredder.
203. RCIS
RCIS Central will implement the following new courses during FY 2012/2013:
a) Senior Instructor Course (SIC) – The SIC is designed to prepare
selected CIC officers to perform specific duties associated with being a Senior
Instructor at the cadet corps /sqn or Cadet Summer Training Centre (CSTC) level.
The aim of this training is to provide CIC officers with the skills and knowledge
required to develop instructional staff (senior cadets and junior officers) at the
cadet corps/sqn or CSTC to effectively deliver the Cadet Programme. Course
Duration: ½ day Distributed Learning (DL) and 4 days In-House (IH) training.
Prerequisites: Minimum rank of A/SLt / 2Lt; be selected or employed in a
position requiring this specialty or be the Trg O designate; successfully completed
an ETC. Note: For more information on course Performance Objectives refer to
CRCSO 110/11;
b) Intermediate Officer Training Course (IOTC) – The IOTC is designed
to provide selected personnel with the skills and knowledge to enable them to
perform in their current and future leadership and staff roles at the corps/sqn,
Cadet Summer Training Centres (CSTCs) and regional and national headquarters.
The training builds on the Basic Officer Training Course (BOTC) and
Occupational Training Course (OTC). Course Duration: 2.5 days DL and 6 days
IH. Prerequisites: Have successfully completed BOTC, OTC and elemental
ETC; and must be appointed as Commanding Officer or Training Officer at the
corps/sqn. Notes: Unlike the CQ, the IOTC is not a rank qualification course
therefore completion of IOTC does not qualify one for promotion to the rank of
Captain. As per CATO 22-02, promotion to substantive rank of Capt/Lt(N) is
authorized for officers filling the position of CO or TrgO. Therefore, only
officers slated to fill one of these positions should take the IOTC. IOTC must
then be followed by either COC or TOC as appropriate. The IOTC is not required
if CQ has been completed;
c) Training Officer Course (TOC) – The TOC is designed to prepare
selected CIC officers to perform specific duties associated with being a TrgO at
the corps/sqn. The aim of this training is to provide the TrgO with the skills and
knowledge required to manage, plan and organize the cadet training programme at
he corps/sqn. Course duration: 4 days IH. Prerequisites: Have successfully
completed IOTC. It is recommended that SIC be completed first or within one
year of becoming the TrgO. Note: Not required if completed TOQI; and
d) Mountain Bike Instructor (MBI) – The MBI course is designed to
prepare selected CIC officers to perform specific duties associated with being a
Mountain Bike Instructor (MBI) at the cadet corps/sqn, Cadet Summer Training
Centre (CSTC) and on expeditions. The aim of this training is to provide CIC
officers with the skills and knowledge required to plan, supervise and conduct
mountain bike activities. Course Duration: 6 days IH. Prerequisites: Be a
Land element officer in the rank of 2Lt or above; have successfully completed
BOTC, OTC, LETC; and have prior bicycling experience. Note: this will be a
physically demanding course.
The following courses have been revised and will be delivered in their new format
by RCIS Central during FY 2012/2013:
a. the current one day in-house Range Safety Officer (Air Rifle) course will
be phased out and replaced with a new RSO AR course to be conducted in
three phases: (1) DL Phase to be conducted by DCdts 6 – DL Team; (2)
On-the-Job Training (OJT) Phase to be coordinated by the corps/sqn
Commanding Officer (CO) and facilitated/conducted by a certified RSO
(AR); and (3) On-the-Job Evaluation (OJE) Phase to be conducted by a
certified RSO (AR) approved by RCIS Central; and
b. the current Range Safety Officer (Small-bore) course will be phased out
and replaced by a Range Safety Officer (Biathlon) course. Details
forthcoming.
300. TRAINING – SEA
301. Sea ACO/ACA Contact:
a. ACO Sea, Lt(N) Michael Bennett; at Det: 1-800-667-0455 – 1,1,1 or 1-
613-392-2811 ext 7392, or cell phone 1-613-242-1309; and
b. ACA Sea, PO2 Jason Holland; at Det: 1-800-667-0455 – 1,1,4 or 1-613-
392-2811 ext 2304, or cell phone 1-613-242-1197.
c. Note that when training is being conducted, one or the other is available in
case of emergency for urgent issues only. Regular business is to be
conducted during 0800 - 1600 hrs Mon - Fri.
400. TRAINING – ARMY
401. Army ACO/ACA Contact:
a. ACA Army, WO Mark Howard at Det: 1-800-667-0455 -1,1,5 or 1-613-
392-2811 ext 2203, or Cell Phone 1-613-391-1279; and
b. ACO Army, Capt Lisa Millar; at Det 1-800-667-0455 -1,1,2 or 1-613-392-
2811 ext 2534, or Cell 613-242-7018.
c. Note that when training is being conducted, one or the other is available in
case of emergency for urgent issues only. Regular business is to be
conducted during 0800 - 1600 hrs Mon - Fri.
500. TRAINING – AIR
Effective immediately, all RSSTA's WITH Corresponding Operation Orders are to be
sent to: [email protected]
501. Air Contact:
a. ACA Air, Sgt Gary Ray. Det: 1-800-667-0455 -1,1,6 or 1-613-392-2811
ext 2282, or Blackberry 613-243-6162; and
b. ACO Air, Capt Branko Horvat Det: 1-800-667-0455 -1,1,3 or 1-613-392-
2811 ext 2238, or Blackberry 613-661-6833.
c. Note that when training is being conducted, both members are available by
cell phone in case of emergency for urgent issues only. Regular business is to be
conducted during 0800 - 1600 hrs Mon - Fri.
502. Administration
a. Units are to review dashboard exception report in FORTRESS. There are
many promotions, DHQ's, Health Cards etc that are past due and require
immediate action.
b. Units are to review "Corps/Sqn Attendance Summary" and calling those
cadets with 0-25% attendance. Cadets who have not paraded for more than 30
days, that are not declared "Excused from LHQ Training" IAW CATO 13-30
should be contacted and have Squadron issued kit returned and Stricken Off
Strength NLT 1 Dec 2012.
c. Reminder, IAW CATO 13-30 CADETS EXCUSED ABSENCE FROM
LHQ TRAINING: Cadets who are unable to parade with their corps/squadron for
an extended period may make an application to their Commanding Officer for
Excused Absence from regular attendance except in the following circumstances:
i) a cadet who has been enrolled for less than two years; or
ii) a cadet who has passed his or her 18th birthday.
Commanding Officers may approve applications (Annex A) to be excused from
parading for periods less than 120 consecutive days in a training year from Sep to
Jun.
Applications to be excused for periods of 120 days or more must be approved by
the Region Cadet Officer and shall contain the concurrence of the Unit
Commanding Officer, the Area Cadet Officer, and the Detachment Commander.
600. SUPPLY AND WEAPONS
601. Shooting Supplies
EOA SHOOTING / MISC ITEMS STORES REQUEST
UNIT:
ITEM QTY REMARKS
PELLET
PROVING ROD
CLEANING FELTS
CARDBOARD INSERT
5 ROUND CLIP
1 ROUND CLIP
WOODEN SHOOTING
STANDS
BT 100’S STAND
BT 100 TARGETS
GUN CASE
SLING
NOTE: ALL REQUESTS FOR TARGETS MUST BE ORDERED BY
THE UNITS THROUGH THE SUPPORT BASES.
UNIT CO SIGNATURE:_________________________________
PRINT NAME AND RANK ABO
602. Ordering Targets
The following targets can be ordered by the units. Direct the request (DND 2227)
to your support base.
Target – CCT-BT-10 (NSN 69-20-004-2751) 5 CIRCLES DRAWN INLINE
FOR CADET USE ONLY; PACKAGE CONTAINS 250 TARGETS; IN
EACH 35.0 MM CIRCLE IS ANOTHER 15.0 MM CIRCLE
Target – CCT2001AR853 (NSN 6920-20-004-2752) 12 CIRCLES, 10 FOR
SCORE,2 SIGHTERS, EACH SCORING CIRCLE IDENTIFIED 1 TO 10 ,
EACH SIGHTING CIRCLE IDENTIFIED A AND B
Target – CCT2000GRTD (NSN 6920-20-004-2753) 2 CIRCLES DRAWN IN
LINE;EACH CIRCLE IS IDENTIFIED AS A OR B; PAPER IS NON
REFLECTIVE
When ordering targets, order no more than two (2) packages at a time. Stock is
limited.
Air Rifle Repair Procedure.
Inform the Detachment that the rifle is non serviceable and the nature of the
problem.
Unit will be directed to exchange or tpt the rifle to the area repair facility.
EOA has three (3) areas for repair. Eastern, Central, and Western.
TACSTC Supply staff may be able to assist with the tpt of the air rifle to the
repair facility. This is determined on a case by case scenario.
603. Supply
This a reminder to all within Central Region of your responsibilities as a
Supply Customer Account (SCA) holder and rep:
a. the CO, in the capacity of the SCA holder, is responsible for the
protection, proper use, maintenance and accountability of the public property
entrusted to her/him; and
b. the SupO is responsible to the CO for the administration, control and
general management of a cadet corps/sqn material related activities. These
activities include acquisition, identification of stock, receipt, issue, accounting,
and return of all public property held by a cadet corps/sqn. Specifically the Sup O
is responsible for:
(1) maintaining up-to-date records to ensure proper accountability of material
on charge to the cadet corps/sqn,
(2) ensuring the safety and proper use of material, in particular weapons and
ammunition,
(3) issuing, exchanging, and receiving material,
(4) ensuring the return of uniforms on release by cadets, in particular buckles
and duffel bags,
(5) verifying the SCA on a regular basis and when directed by the CO,
(6) providing the CO with a written report for any loss, deterioration, or theft
of material;
RCSU Central has noticed an increase in Loss Reports, in particular losses
for compasses. During an FTX, ensure that all accountable stores are signed out
using temp loan cards and secured properly. All losses are to be reported
immediately. If a compass is lost on an FTX in May do not wait until your annual
verification in September to report the loss. The block for ‘circumstances
surrounding the loss’ on your Miscellaneous Loss Report is to include:
a. when the loss occurred;
b. who was in possession of material at the time of loss;
c. where the loss occurred (i.e. corps/sqn or FTX training);
d. what was done to recovery the loss (i.e. search of FTX area, verify with
staff and cadets that item was not misplaced); and
e. what, as a CO, will be done to prevent future loss.
As the CO of a cadet corps/sqn you are responsible for the stores and
equipment on your SCA. If losses are a result of negligence, you will be held
responsible for recovery action. Any questions regarding Loss Reports should be
directed to TACSTC Supply Section.
700. ADMINISTRATION
701. Personnel Administration - All documentation submitted to the Detachment for
personnel transactions MUST be the originals with original signatures. For personnel
transactions, the following are required:
a. DND 324 (edition 08-2012) CIC Personnel Transaction (printed 8 ½ X
14): Used for promotions from Lt to Capt, appointments, relinquishment of rank,
postings, transfers to, release and voluntary service. Sections 1, 2, and part of 3
must be completed at the unit level. If the member is leaving the unit, a unit
OUT CLEARANCE certificate is also required. (CRCO 1604 Annex F, Blocks
one and two). The new edition (08-2012) MUST be used, and it must be on 8
½” x 14” legal paper. The previous form will no longer be accepted. This new
edition is to be used for all COATS personnel (not just CIC); therefore, it
must include the GS officers and NCM’s.
b. CF 574 (edition 11-2011) CIC Enrolment or Transfer Form (printed 8 ½
X 14). Used for new enrolments or CF component transfers into the CIC. A
member transferring to the CIC from the SHR, Reg Force or Primary Reserve, is
considered a component transfer. Sections 1 thru 7 up to and including the
sponsor’s recommendation must be submitted.
c. It is the COs responsibility to verify that an applicant meets the
minimum enrolment standards for enrolment into the CF. (ie) 18 years of
age, Canadian citizen, proof of high school graduation. Do not submit a DND
574 if these conditions have not been met. Incomplete or outdated versions of
either form will be returned to the unit for correction.
702. Identification Cards.
a. ID card requests are to be sent to the Det Chief Clerk, by email or fax, and
must contain the following information:
(1) Unit
(2) Service Number
(3) Full Name
(4) Rank
(5) DOB
(6) Blood Type for NDI 20
(7) Current ID type (NDI 10/NDI 20) if applicable
(8) Card expiry Date
b. The appropriate forms will then be filled out, signed by the authorized
Detachment personnel and the original will be sent back to the requesting
unit, along with instructions for processing.
703. PRC/VSS
Recent changes to RCMP policy and direction given to police services
across Canada on the PRC/VSS screening process has resulted in Central Region
seeing significant increases in the timeframe required to complete screenings for
many individuals. The new PRC/VSS screening process where an individual will
be required to submit fingerprints, if an initial search based on gender and date of
birth results in a positive response, is now taking an average of 120 days to
complete. As a result of the increased time to complete a screening, together with
the year 2012 marking the end of the initial five year period of validity, the
potential exists that a significant number of personnel in Central Region may not
have a new PRC/VSS completed before their current screening expires.
CIC/COATS personnel and Civilian Instructors (CIs), currently on the
strength of a Central Region unit and whose PRC/VSS has expired, are permitted
to work with cadets subject to that individual providing satisfactory proof to the
appropriate chain of command that a new PRC/VSS screening has been initiated
by a police service. This applies only to CIC/COATS/CIs currently on the
strength of a Central Region unit. Corps/sqn COs are to ensure that unit
personnel, whose PRC/VSS has expired, have provided the necessary proof that a
new PRC/VSS screening has been initiated. Personnel who do not, or will not
provide such proof are not to be permitted to work with cadets until such time as
the necessary proof is provided. Detachments are to be proactive by assisting
corps/sqn COs in identifying those personnel whose PRC/VSS has expired.
Taking into account the potential increased timeframe to complete
screenings, individuals whose current PRC/VSS are due to expire are advised to
initiate a new screening early. Do not leave this to the last minute.
704. Non-Effective Strength: Definition and Administration.
a. The definition of non-effective strength (CMP 20-04):
NES for Mbrs of the Res F. Except for a mbr of the PRL, a Res F mbr
shall be declared non-effective (NES) when their unauthorized absence from duty
has exceeded 30 days, during which time no fewer than three duty periods were
conducted by the unit. A period during which a mbr has been declared NES does
not count toward qualifying svc for promotion, incentive pay, Canadian Forces’
Decoration or clasp, or the RFRG. NES shall not be approved retroactively;
b. We track attendance through the monthly pay reports submitted by units.
If a member on the unit establishment has not submitted a pay report and the
Commanding Officer has not provided an explanation for the absence, then NES
administration against the member is initiated.
Note: To provide funding to cadet activities, we decided to cancel our
subscription to the psychic hot line. The onus is now squarely on you to
maintain Effective Status.
705. Use of Specialist Days. From time to time a cadet unit may be required to
employ personnel from other units against their quota of specialist days when they
plan LHQ training for which no qualified instructor exists at the unit. Note that
the key words are “qualified personnel” which excludes writing op orders,
supervision of cadets and bus escorts among other activities. Furthermore, when
someone is hired from outside a 40 km radius of the employing unit, an
entitlement to TD and travel expenses are triggered for the employed specialist.
Cadet units do not have access to TD funds. Therefore the following limitations
are imposed for the hire of external specialist personnel:
a. The person hired must reside within a 40 km radius of the LHQ offering
employment;
b. The hiring unit shall not exceed the annual quota of specialist days. A
signed contract with a specialist CI constitutes spent days; (ie) if your quota is 6
specialist days and you have a contract with Mr X for 5 specialist days, then you
only have one day left against which to hire, as Mr X’s days are committed by
contract;
c. all other requests will be referred to the Detachment for authorization and
funding approval. Without such approval, there is no entitlement to pay,
allowance, or TD benefits.
706. Grievances. If a member has a complaint, an attempt should be made to resolve
it at the lowest level possible, keeping in mind that the member has six months to
file a grievance after the member knew, or ought reasonably to have known, of
the decision, act or omission in respect of which the grievance is being submitted.
If the CO fails to resolve the complaint informally, the Detachment staff should
be engaged by the unit CO to assist with the resolution of the complaint.
Initial Authority (IA). The IA is the first officer in the process who has the
jurisdiction over the issue grieved. If the CO is able to address the grievance, then
the CO shall act as the IA. If the CO is not able to address the grievance, then
he/she shall forward it to the Grievance Authority who will identify the
appropriate IA. To act as an IA in a grievance, the officer must meet three criteria:
1) hold the rank and/or appointment as established in QR&O article 7.06;
2) have the jurisdiction over the issue being grieved;
3) have the authority to provide the remedy should the grievance be granted.
An IA cannot have been personally involved in the decision being grieved,
nor can he/she be a civilian.
All unit CO’s are to familiarize themselves with the information contained
on the Director General Canadian Forces Grievance Authority (DGCFGA)
website and with QR&O Chapter 7, specifically the information regarding who
has the authority to act as an IA when a grievance is submitted. The position of
Regional Cadet Officer (RCO) is the only person who can act as the unit CO
when a grievance is filed.
707. Administration and Discipline of Cadets
Refs: A. CATO 15-21
B. CATO 15-22
It is imperative that when administrative or disciplinary measures are
issued to cadets as per ref B, originals are to placed on the cadet's file and a copy
is to be forwarded to RCSU Central through the Detachment in a timely manner.
These documents may include Cautionary Notices, Written Warning and Letters
of Suspension. Similarly, where a cadet's membership is terminated as per ref A,
the termination letter shall be forwarded to the Detachment as the cadet/parent is
specifically advised that a review of the decision is available by RCSU Central or
this Detachment, as appropriate.
708. Travel Outside North America – DND/CF Personnel
Refs: A. NDSP Chap 38
B. E-mail RC Admin O 27 Jan 09
As directed at refs, a new policy has been invoked to address the
governmental security concerns for DND/CF mbrs who elect to travel outside of
Canada, excluding the USA.
In short, if a mbr plans to travel outside Canada, they are to complete the
attached form entitled Notification of Intent to Travel and submit it to the security
representative (Mr Turner) at either of the e-mail addresses identified below. He
will work in concert with NCIU Ottawa to determine if a security briefing is
required prior to departure. This process should be completed as a minimum 8
weeks in advance of intended travel dates.
Contact information:
DWAN E-mail:Turner JL (Contractor)@CFSU(O) Operations@Ottawa-Hull
Civilian E-mail: [email protected]
The following link to the Foreign Affairs and International Trade Canada website,
offers an alphabetical Country listing which contains valuable travel reports and
warnings for the travellers' review in advance of travel.
http://www.voyage.gc.ca/dest/ctry/reportpage-en.asp
709. Report of arrest by civil authority
IAW QR&O 19.56, where an officer or non-commissioned member has
been arrested by a civil authority, the member shall cause the arrest to be reported
to the member’s commanding officer.
710. AMEX
It has been brought to DND’s attention that DND travellers and travel
arrangers are not as prepared as they should be when contacting the Amex call
center. Many don’t have the full traveller name as it is indicated on their official
government ID and this is causing prolonged calls and call backs. Please remind
your travellers/travel arrangers that names as they appear on the Passport or
Official Government ID need to be verified and readily available before calling
for a reservation. This extra step would go a long way in helping to reduce call
wait times.
711. Facilities and Infrastructure/RCMLO
1. Employment Opportunities can be found through the following link:
a. DWAN Link: http://lfdts.kingston.mil.ca/reo-oer/
b. Internet Link: http://www.army.forces.gc.ca/reo-oer/
2. Employment Opportunities will continue to be published in message
format, but they will not be mailed to the units; they will continue to be
posted in the monthly Borden RCSU OR’s and in the links above.
Positions open for competition will be listed on the link to RCSU Central
web employment page http://www.cadets.ca/empl_eng.aspx .
712. RC Plans/RCMLO
Medical Screening Process. A new training year is underway and, as such, new Basic/Detailed Health
Questionnaires (BHQ/DHQ) are required for all cadets. Ensure you are familiar
with and follow the process set out in 1085-10-5 (D Cdts 2-2) Administrative
Order – Medical Screening Protocol. In order to correct some procedural errors
noted last training cycle and to improve efficiency, here are a few points to
remember when completing the BHQ/DHQ:
a) for cadets required to complete a DHQ, provide the full DHQ package to
parents (RCMLO cover letter, guide to completing DHQ, envelope with
RCMLO address). This package is available at your Detachment and will
guide parents on how to properly complete the DHQ;
b) do not send a DHQ to the RCMLO unless a BHQ is already completed in
Fortress. The RCMLO cannot enter any data or complete the medical
screening process until a BHQ has been completed. Also, do not initiate a
DHQ unless you are requested to do so by Fortress. The Fortress Database
will prompt you on the need for a DHQ;
c) the DHQ is the only form required to be sent to the RCMLO. Do not send
forms such as BHQ, Food Services Waiver, Enrolment Applications,
Collection Use and Disclosure of Personal Information;
d) provide a thorough briefing to parents on how the DHQ is to be completed.
Specifically, advise them that any positive response on the BHQ must be
explained in detail on the DHQ. The RCMLO requires the medical
condition/diagnosis plus the name and dosage of all medication the cadet is
on; and
e) treat the DHQ as a Protected B medical document. It is not to be collected,
copied or held at the Corps/Sqn. If the parent wants to hand you a completed
DHQ ensure it is first sealed in an envelope and then mailed directly to the
RCMLO.
Following the above points will help improve the efficiency of completing
the medical screening process and allow the RCMLO to promptly assign
appropriate participation limitations to protect the cadet and promote their safety
and well being. Please direct any questions/comments to the RCMLO’s office:
Toll Free Number - 1 (877) 381 6857
Fax - (705)423-1619
800. FINANCE AND PAY
801. Public Service Health Care Plan.
Class A reservists (our COATS members) may apply for Supplementary
Coverage under PSHCP. To do so they will need to complete the two forms
below. The member must complete sections 1 through 12 on the application and
all section on the P Res Information form. Included with the application and P
Res Info form the member must remit three months of contributions (by certified
cheque or money order) as per the schedule V below (currently $336.00) to the
address on the P Res Info Form.
The PSHCP policy is located at the link below.
http://www.njc-cnm.gc.ca/directive/index.php?did=9&lang=eng
Misc information…
Class A or Class B (180 days or less) • For the most part *, PSHCP contributions will not be deducted at source for members
on Class A/B (180 days or less) service. Consequently, contributions must be made
payable to the Receiver General for Canada by certified cheque or money order. Post-
dated cheques will not be accepted.
• Members on either Class A service or Class B service (180 days or less), are eligible to
participate in the Plan for themselves only (i.e. single coverage) or for themselves and
dependants (i.e. family coverage). A member’s class of service, the length of this service
and whether coverage is for the single member or the family, determines the amount of
the premium due from the member.
• For Level I coverage, the member shall contribute the employer’s share of the monthly
premium and any applicable taxes (for single or family coverage), quarterly. *
• For Level II or Level III coverage, the member shall remit both the member’s share and
the employer’s share of the monthly premium and any applicable taxes (for single or
family coverage) quarterly. *
Supplementary Coverage
This coverage is intended for eligible participants who are covered under a
provincial/territorial health insurance plan. In general, the PSHCP supplements the
coverage provided under the provincial/territorial plan in the member's province/territory
of residence. This coverage consists of the:
Extended Health Provision (80% reimbursement/deductible) except for:
Emergency Benefit While Travelling and the Emergency Travel Assistance
Services which are reimbursed at 100% and no deductible applies;
Catastrophic Drug Coverage which provides 100% reimbursement for eligible
drug expenses in excess of $3,000 out-of-pocket cap, exclusive of the deductible);
Hospital Provision (100% reimbursement/no deductible).
Monthly Contribution Rates
EMPLOYEES
SUPPLEMENTARY COVERAGE
Appendix A
June 2012
Hospital Level I Hospital Level II Hospital Level III
EE
$
ER
$
Total
$
EE
$
ER
$
Total
$
EE
$
ER
$
Total
$
Single 0.00 113.69 113.69 1.10 113.77 114.87 5.31 113.77 119.08
Family 0.00 113.70 113.70 3.53 113.77 117.30 10.34 113.77 124.11
Executive Group 0.00 113.71 113.71
April 2011
Hospital Level I Hospital Level II Hospital Level III
EE
$
ER
$
Total
$
EE
$
ER
$
Total
$
EE
$
ER
$
Total
$
Single 0.00 111.99 111.99 1.10 112.07 113.17 5.31 112.07 117.38
Family 0.00 112.00 112.00 3.53 112.07 115.60 10.34 112.07 122.41
Executive Group 0.00 112.01 112.01
EE – Employee
ER – Employer
Additional PSHCP Info (Borden). The PSHCP Office has recently received many
enquiries about health care coverage of ResF members that has been suspended as of 31
Mar 12.
- Due to PSHCP Treasury Board Rate changes and subsequent related testing of its’
systems, the PSHCP Office has been unable to input all of the applications since
the beginning of March 12. PSHCP are working hard to resolve the issue by
going through the backlog ASAP and are expecting this problem to be resolved
within 2-3 weeks.
- Despite the fact that some members’ information may not be in the system for
another two or three weeks, those members are still deemed to be covered,
provided that they are under a valid CF 899. In the meantime, if members have to
pay for expenses that normally would be covered by the PSHCP, it is
recommended that they keep their receipts and ask for reimbursements later.
- PSHCP office understands this is a less than an ideal situation and they are doing
their best to resolve this issue in a timely manner.
802. Invoices and Proof of Payment.
You should all be aware that we are subject to the terms and conditions of the
Financial Administration Act. That means that before signing off on any of your claims,
we must have absolute proof of payment. A claim without proof of payment will be
returned for supporting documentation. Having an account which does not return
cheques is not a Detachment problem, and must be rectified at the Corps/Support
Committee level. Proof of payment may include any of these:
a. A photocopy of the front and back of the cancelled cheque;
b. An original receipt from the service provider; and
c. Certification on the original invoice, in ink, by the service provider that
the invoice has been paid in full. The certification must include a legible
name and company information for verification. A RED PAID STAMP
which can be purchased at any office supply place with illegible
information inserted is not acceptable.
Furthermore, effective immediately, all corps CIC officers who are
submitting a Travel Claim shall attach a photocopy of their attendance record
signatures corresponding to the TD date(s) being claimed.
803. Maximum Number of Paid Days:
The maximum number of paid days authorized per cadet corps/sqn per training
year is:
a. up to a maximum of 35 days for the CO;
b. up to a maximum of 25 days for all other officers and NCM’s on strength;
c. no more than 20 days for corps/sqn activities from 1 September to 30 June
and/or no more than 90 days on a cumulative basis in any single fiscal year for
CI’s (CATO 23-05); and
c. for specialists, found in CATO 21-03 Annex A. Members of the COATS,
Pres, or a CI may be employed and paid as specialists; however, they must
be employed by a unit other than their own and be fully qualified for the
services they perform. Specialist days shall not be used to employ
someone to do administrative or general tasks.
When new staff come on slate part way through the year their pay is pro-
rated at 2,2.5 or 3.5 days per month depending on which position they're moving
into.
Attendance Registers are only required by the Detachment once a year with the
June Pay submission. Original Attendance Registers should start new at 1
September each year and end 30 June with a copy going to the Detachment Fin
Clerk. Any Officers that are told to parade as a volunteer while waiting for a
position to open up will need to submit an Attendance Register each month to
prove that they are parading.
804. Support Without Pay:
All CIC officers should be aware of the provisions of CATO 23-11,
regarding the coverage and conditions of providing support to authorized cadet
activities without pay.
A Cadet Instructor providing support without pay is not on Class “A”,
Class “B” or Class “C” Reserve Service and is not eligible for CF coverage,
benefits and entitlements associated with paid service. When providing support
without pay the member is covered by the following alternative plans:
a. Accidental Death and Dismemberment: DND has purchased a commercial
Special Risk Accident Insurance Plan that covers Reserve Force members who
are providing support without pay to cadet activities. Details of this coverage are
set out in CATO 17-03; and
b. Indemnification & Liability: The Deputy Minister has authorized DND to self-
insure CF members providing support without pay to the CCO for liability
coverage. To be eligible the member must have acted honestly, without malice,
within the scope of their duties and have met reasonable departmental
expectations. Coverage will be based on the Treasury Board’s Policy on the
Indemnification of and Legal Assistance for Crown Servants.
Corps and squadrons Commanding Officers shall ensure that all Cadet
Instructors who provide support without pay acknowledge by completing the form
at Annex A to this CATO , the following conditions:
a) they are under no obligation to provide support without pay, and they do so on
a voluntary basis;
b) they will be responsible to act honestly and without malice;
c) they are to exercise due caution and take care of Crown property entrusted to
them;
d) they will abide by all regulations, orders and instructions that would be
applicable if they were on paid service;
e) they are to refrain from anything that would be a cause for disciplinary action
if they were subject to the Code of Service Discipline; and
f) they acknowledge that while providing unpaid support, they are aware of the
differences in liability, injury and disability coverage.
CATO 23-11 Annex A may be found at:
http://www.cadets.ca/repository-
repertoire/data/National%20-%20Nationale/CATO%20-
%20OAIC/4.%20Volume%20II%20-%20COATS/23-11%20-
%20SUPPORTING%20CDT%20ACTIVITIES%20WITHOUT%20PAY%20-
%20INSTRUCTEURS%20DE%20CDTS%20APPUYANT%20SANS%20R%c3%89
MUN%c3%89RATION%20LES%20ACTIVIT%c3%89S%20DES%20CDTS/23-
11A.pdf
This form is to be completed, copies kept at each corps/squadron, and the
originals forwarded to the Detachment for PA on the members' Personnel File.
Finally, a Cadet Instructor providing support without pay is not on Class
“A”, Class “B” or Class “C” Reserve Service; however if they meet the criteria
set out in Section 60 (1) (c) of the National Defence Act, they are subject to the
Code of Service Discipline. While providing support without pay, they remain
subject to administrative action as detailed in various regulations, orders and
instructions.
805. IS/IT
Financial Fraud: PHISHING. Another round of "Phishing", (Note 1), has been
stampeding through both the DWAN Exchange and our own "CadetNet" e-mail
services. They closely resemble the two e-mails attached.
The first clue as to their authenticity is that they ask for personal login
information, directing them to a fraudulent website or Java page. Most, if not all,
financial institutions will instruct you to call their Customer Service Desk.
The second clue is that the supposed number of the card is usually the last
four digits and not the first or first four. These numbers are common for all cards
of a given make such as Master Card or in this case VISA.
If you are not sure, do not respond to the email or use the supplied link.
Instead, call the number usually located on the back of your card, Yellow Pages,
or the website of the financial institution to ascertain the authenticity of the email.
Note 1: In the field of computer security, phishing is the criminally fraudulent
process of attempting to acquire sensitive information such as usernames,
passwords, and credit card details by masquerading as a trustworthy entity in an
electronic communication. ...
en.wikipedia.org/wiki/Phishing
900. INFORMATION SERVICES
901. Detachment Email Addresses.
Should you wish to contact a staff member via E-Mail, you may do so using the
address below. Ensure that DND regulations are followed and that only
UNCLASSIFIED correspondence is transmitted via E-Mail.
RANK LAST
NAME
TITLE ADDRESS
LCdr Rolfe Det Comd [email protected]
Capt Schuell Adm O [email protected]
Capt Millar ACO Army [email protected]
Lt(N) Bennett ACO Sea [email protected]
Capt Horvat ACO Air [email protected]
Lt(N) Woodburn Mov/Trg O [email protected]
CPO2 Cloutier Log O [email protected]
WO Howard ACA Army [email protected]
PO2 Holland ACA Sea [email protected]
Sgt Ray ACA Air [email protected]
Sgt Brault Chief Clerk [email protected]
PO2 Denyes Det Fin Clk [email protected]
Mrs Hyatt Det CR 03 [email protected]
902. Help Desk
Help Desk email:
+RCSU(C) IS Support@RCSU(C)@BORDEN ([email protected])
Phone CSN 270-7018 or 1-800-282-2049 NEW: Hours have been extended to
2100 hrs.
Help Desk should be contacted for Cadet Net problems.
COs can request accounts for their staff through the CO Tools icon on Cadet Net
desktop. Det staff does not have access to that tool. If that icon is not
functioning, contact the Help Desk for assistance.
Fortress account set-up: The member must complete an Access Control Form and
submit it to the Detachment for processing.
903. Administrative and Fortress Improvements - September 2012
Ref: NDHQ Ottawa 1085-10 (D Cdts 2-2), dated 17 August 2012
All Central Region corps and squadron personnel are to be aware of the
administrative and Fortress (Fv2) improvements that become effective 1
September 2012.
Changes that will be coming into effect 1 September 2012 are:
a. Application for Membership process that includes a new CF 1158
(Application for Membership in the Canadian Sea, Army or Air Cadets);
b. Medical Screening Protocol that includes changes to the process and a
new DND 2570 (Detailed Health Questionnaire); and
c. Annual Validation process that includes a new Annual Validation Form
that is printed directly from Fv2.
Specific details on each of these improvements are contained in the reference
letter which has been forwarded to all cadet units.
CPGI Top Ten List. Available at www.cadets.gc.ca/CPGI-IAPC/Phase2, the
latest revitalization message from D Cdts & JCR makes clear that CPGI remains a
key focus for the organization. The available four-page handout highlights a Top
Ten List of things believed to be the most important and achievable action items
to assist corps/sqns with cadet retention. This list was generated based on the
celebrated CPGI successes to-date and with input / feedback from RCSUs, Cadet
Leagues, corps/sqn staff, and the cadets themselves. Corps/sqns are encouraged
to engage with their staff, cadets, local sponsors, and other supporters to discuss
how these items best apply to them and how they can develop their own action
plans to leverage the ideas presented in an appropriate and local context.
Although aimed mainly at retention, we should remember that these Top Ten
points also lead to attraction. A happy and satisfied cadet has a greater chance of
telling a friend, and if every corps/sqn aimed at an increase of four to five cadets
over the next training year, that would equate to an overall 8% increase in the
number of youth who benefit from what we do.
904. Evolution of the local cadet corps/squadron web presence
Recent developments in Government of Canada (GOC) web accessibility
and official languages policy have made it unrealistic for the CCO to provide
open access to official web servers while ensuring that all content at the local
level remains compliant with GOC policies. Thus, in order to facilitate the
capitalization of the ever-evolving web based communications tools of the
internet and the increasing awareness, experience, and comfort present at all
levels within the CCO, the decentralization of local corps/sqn web presences has
been approved. And web presence may consist of websites and social media tools
(such as Twitter or Facebook) as well as other emerging technologies. The "door
has been opened" for cadet corps/sqn staff to establish their own presence online
in order to suit their local needs/requirements and communication strategies!
This will not sever the link between the www.cadets.ca domain and
individual corps/sqns. "Official presence sites" have been established to equally
and accurately represent every corps and squadron in Central Region and contains
their tombstone information (pulled directly from the FORTRESS corps/sqn
"Contact Information" tab editable at the local level): corps/sqn name and
identification number; parade location with Google map locator; parade dates and
timings; and contact information. This official page will also display and provide
a link to an alternate website address that the corps/sqn may have established.
This decentralization of web services marks a definitive turning point for
Central Region and the CCO. In allowing cadet corps and squadrons to take full
advantage of the constantly expanding and evolving online world, we as an
organization are now better poised to stay connected with the youth of Canada
and the communities in which we serve.
CCO Web Publishing and Social Media Policies, including a best
practices guide for setting up, establishing and maintaining a web presence, are
currently being finalized and will be out in the immediate future.
D. Rolfe
LCdr
Det Comd