REGULAR BOARD OF DIRECTORS MEETING Monday, June 5, …gohart.org/Style...

R E G U L A R B O A R D O F D I R E C T O R S M E E T I N G Monday, June 5, 2017, 9:00 AM

Florida Conference Room HART Administrative Office

1201 East 7th Avenue, Tampa FL 33605

Information not viewable is available upon request - phone: 813-384-6552 or e-mail: [email protected]

AGENDA

TAB CALL TO ORDER AND PLEDGE OF ALLEGIANCE

1. APPROVAL OF MINUTES a. Regular Board of Directors Meeting Minutes ~ May 1, 2017 .................................................. 1-1

PUBLIC INPUT ON AGENDA ITEMS (3 MINUTES PER SPEAKER) RECOGNITION Tim Martin, Transit Supervisor PRESENTATION Budget Overview Jeffrey C. Seward, Chief Financial Officer Overview: This presentation will focus on the tentative FY2018 operating budget with a focus on revenues to expenditures, mitigation of fiscal constraints and key cost savings measures. Recommended Service Transformation- TDP and COA Update Tindale Oliver & Associates This presentation supports Committee Action Item Resolution #R2017-06-25 ~ Authorize Staff to Hold a Public Hearing on Proposed Fixed Route Bus Service Changes Identified Through Comprehensive Operations Analysis. Overview: Tindale Oliver & Associates returns to the committee to follow up their previous presentation with recommendations for a rationalized transit network. Recommendations are based on data and what was learned from public and Board input, stakeholder working groups, and staff. This recommended network sets the foundation to better meet current and future mobility needs with coordinated HART services.

mailto:[email protected]

Hillsborough Transit Authority Board of Directors Meeting Agenda June 5, 2017 Page 2

TAB REGULAR MEETING continued

Bus Rapid Transit on a Budget Clarence Eng, AICP, Kimley-Horn Overview: Bus Rapid Transit (BRT) projects can be sized to meet a community’s priorities and targeted level of investment. BRT facilities and plans range from dedicated busways to traffic-signal technology, express lanes, and innovative intersection design. Mr. Eng will give an overview of strategies recently being explored to minimize costs, as well as highlighting other examples of successful BRT across the country. Kimley-Horn has completed several projects in US and in South Florida, where BRT is designed to complement and connect to rail, airport, rideshare, walk-up, and other modes of transportation. FDOT is leading the Broward County Transit’s South US 1 BRT study solutions (http://www.broward.org/BCT/Reports/Pages/US1Transit.aspx) through the project design implementation phase. And Miami-Dade is completing a network of enhanced rapid bus / BRT corridors.

2. APPROVAL OF CONSENT AGENDA Legislative and Strategic Planning Committee met on May 15, 2017 and recommended approval of the following items to the full HART Board of Directors:

a. Resolution #R2017-06-22 ~ Authorize the Chief Executive Officer to Purchase up to Nine Gasoline Powered Chevrolet Cutaway Paratransit Vans with Mobility Ramps from Creative Bus Sales Inc. in an Amount Not-to-Exceed $652,941

Ruthie Reyes Burckard, Chief Operating Officer .......................................................................... 2-1 Overview:

The purpose of this item is to request authorization to purchase up to nine gasoline powered Chevrolet Cutaway Paratransit Vans with mobility ramps. These vehicles are needed to support the Demand Response fleet and are necessary to replace vehicles that have outlived their useful life.

b. Resolution #R2017-06-23 ~ Authorize the Chief Executive Officer to Award a 14 Months Contract with Two One-Year Options for General Litigation and Personal Injury Legal Services to The Following Law Firms: Abbey Adams Byelick & Mueller, LLP, Dean, Ringers, Morgan & Lawton P.A and Quintairos, Prieto, Wood, & Boyer, P.A.................................... 2-4

Jeffrey C. Seward, Chief Financial Officer Overview:

HART does not have a current contract for legal services in General Litigation and Personal Injury; however, support in this category is needed. The top ranking offerors are recommended for contract award. The law firms will provide assistance for legal matters outside the expertise of the HART legal department and additional bandwidth for pending litigation matters.

Hillsborough Transit Authority Board of Directors Meeting

Agenda June 5, 2017

Page 3 TAB REGULAR MEETING continued

Evaluation Committee for External Audit Services met on May 18, 2017 and recommended approval of the following item to the full HART Board of Directors:

c. Resolution #R2017-06-24 ~ Authorize the Chief Executive Officer to Award a Contract for External Audit Services to Cherry Bekaert, LLP in an Amount not to exceed $225,380 (Five-Year Contractual Period; Three-Year Base with One Two-Year Option) ............................ 2-7


HART is required by Florida Statutes to have its year-end financial statements examined by an independent auditing firm. The goal of the independent auditor is to provide a reasonable assurance that the financial statements of the Authority are free from material misstatement. These independent auditors serve as an arm of the board of directors and report their opinion on the financial statements to the Board of Directors, citizens of Hillsborough County and other regulatory agencies.

3. ACTION ITEMS NOT REVIEWED BY HART BOARD COMMITTEES a. Resolution #R2017-06-25 ~ Approval of the Amendment to Deed Restrictions Relating to

Proposed Development of Tax Collector Branch Office Adjacent to the South County Regional Service Center .............................................................................................................................. 3-1


The Tax Collector has requested to lease the HART Parcel and the County’s easternmost parcel to facilitate development of a South County Tax Collector branch office. To facilitate the Tax Collector’s plans, both the County and HART will each be entering into a long term ground lease with the Tax Collector. The amendment protects HART from market fluctuations; it ensures that if the land market value is less than $200,000 the Tax Collector’s office will pay the full grant obligation to FTA if they decide to purchase the land rather than continue the lease.

b. Resolution #R2017-06-26 ~ Authorize Staff to Hold Public Outreach on Proposed Transformative Network Service Changes Identified Through Comprehensive Operational Analysis ......................................................................................................................................... 3-4

Ruthie Reyes Burckard, Chief Operating Officer Overview:

Staff, in collaboration with consultant Tindale Oliver & Associates, requests authorization to conduct public outreach sessions to elicit feedback on the proposed network changes. CHAIR’S REPORT ................................................................................................................. verbal

CHIEF EXECUTIVE OFFICER’S REPORT ....................................................................... verbal

GENERAL COUNSEL’S REPORT ......................................................................................verbal

4. HART BOARD COMMITTEE REPORTS

Hillsborough Transit Authority Board of Directors Meeting Agenda June 5, 2017 Page 4

TAB REGULAR MEETING continued

a. Evaluation Committee Meeting for External Auditing Services ~ April 21, 2017 .................. 4-1

b. Legislative and Strategic Planning Committee Workshop Minutes ~ April 25, 2017 ............. 4-6

c. Legislative and Strategic Planning Committee Meeting Minutes ~ May 15, 2017 ................ 4-16

d. Evaluation Committee Meeting for External Auditing Services ~ May 15, 2017 .................. 4-29

e. Evaluation Committee Meeting for External Auditing Services ~ May 18, 2017 .................. 4-35

5. REPORTS FROM HART BOARD REPRESENTATIVES a. Tampa Historic Streetcar, Inc. Board of Directors ...................................................................5-1

b. Metropolitan Planning Organization Board of Directors..........................................................5-2

6. STATUS REPORTS a. Financial Highlights .................................................................................................................. 6-1

b. Ridership and Productivity Report............................................................................................ 6-4 PUBLIC INPUT REGARDING GENERAL CONCERNS (3 MINUTES PER SPEAKER)

OLD BUSINESS

NEW BUSINESS

Commissioner Miller ~ Homestead Exemption and Millage .................................................... verbal

Commissioner Kemp – Service Enhancement Request ............................................................. verbal

BOARD MEMBERS’ COMMENTS

7. MONTHLY INFORMATION REPORTS a. Key Performance Indicators .....................................................................................................7-1 b. Risk Management .....................................................................................................................7-5 c. Procurement and Contracts Administration ..............................................................................7-6 d. Human Resources .....................................................................................................................7-7 e. Marketing Services ................................................................................................................. 7-11 f. EEO & Community Programs ................................................................................................ 7-14 g. Maintenance Activities ........................................................................................................... 7-15 h. Operations Activities .............................................................................................................. 7-17 i. Information Technology ......................................................................................................... 7-19

ADJOURNMENT

THE HART BOARD PACKET IS AVAILABLE ONLINE AT WWW.GOHART.ORG

http://www.gohart.org/

Hillsborough Transit Authority Regular Board of Directors Meeting

May 1, 2017

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Board Members Present (10) Staff Present Wallace Bowers Danielle Arthur Councilmember Cheri S. Donohue Brooke Basquit Mickey Jacob Al Burns Karen C. Jaroch Sylvia Berrien Commissioner Pat Kemp Justin Begley C. John Melendez III Greg Brackin Commissioner Lesley “Les” Miller Joan Brown Commissioner Sandra Murman Christina Buchanan Councilman Mike Suarez Lucien Campillo Commissioner Stacy White Katharine Eagan Thomas Jones Board Members Absent (3) Kenyatta Lee Bryan L. Crino Sandra Morrison Richard A. McClain Lena Petit Kathleen Shanahan Steve Rosenstock Marco Sandusky Jeff Seward Cyndy Zambella Others Present David Smith, GrayRobinson Andy Bowen, Jones Worley Ramond Chiaramonte, TBARTA Gary Cloyd, Transit Advocate Arlene DiBenigno, 707 N. Franklin Street Mitch Perry, Florida Politics Daniel Silva, ATU Jennifer Straw, Jacobs Engineering Patrick Thorpe, 1013 E Jean St Ron Weaver, 401 E Jackson Street

Sign-in sheets are attached. CALL TO ORDER The meeting was called to order at 9:02 a.m. by Chair Lesley “Les” Miller. PLEDGE OF ALLEGIANCE Pledge of Allegiance followed. APPROVAL OF MINUTES Director Murman moved and Director Jaroch seconded approval of the April 3, 2017 Regular Board of Director meeting minutes. All Board members present voted aye. The motion carried unanimously. PUBLIC COMMENT ON AGENDA ITEMS (3 MINUTES PER SPEAKER) No one signed up for public comment on agenda items.


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Patrick Thorpe, 1013 E Jean St, discussed some cities who have used bus wraps as a way to engage the community and promote local artists through a program called “Art on Buses.” PRESENTATION Budget Overview Jeffrey C. Seward, Chief Financial Officer, provided a presentation focused on early identified internal and external pressures on the development of the budget, plans to mitigate those pressures, and key revenues/expenditures.

Chair Miller asked if the decrease in ad valorem due to homestead exemption Mr. Seward was referring to would occur annually. Mr. Seward responded affirmatively. Director Jaroch asked for details of this discussion on potential changes to homestead exemption. Mr. Seward answered that it is under consideration by the Florida Legislature that the homestead exemption is increasing from $25,000 to $50,000. Chair Miller clarified that it is an increase from $50,000 to $75,000. Director White arrived at 9:11 a.m. Mr. Seward indicated the increase is dependent on the valuations of the homes and that staff will do a deeper dive. Ms. Eagan noted that examining healthcare costs and increasing HART’s investment in the taxi voucher program are examples of the work the Finance team has been doing over the past three to four years to lower costs. She cited transitioning to CNG and implementing the taxi voucher program as ways to allocate resources. Ms. Eagan added that changing the benefit structure has allowed staff to continue to look into alternative options and the TDP puts HART in a better situation to mitigate costs further. Director Suarez arrived at 9:19 a.m. Ms. Eagan stated that the TDP schedule is another component of FY2018 budget development. She reported that at the May 15 LSP Committee meeting staff will present ideas regarding rightsizing and realigning some routes that have low farebox recovery with a request to hold public hearings to be on the agenda of the June 5 regular Board meeting. Ms. Eagan stated that after the June meeting, there will be additional committee meetings to fine tune the budget with incorporated community input on services, and the finalized budget and public hearings will be scheduled for September. Director Murman reported that the calculations from Tallahassee were $1.5 million for HART and asked if Mr. Seward is assuming an 8% growth in ad valorem collections Mr. Seward stated that the state is predicting an 8.8% growth.


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Director Murman asked if that is assumed while developing the budget. Ms. Eagan explained that the budget is typically lower than the predicted account for non-collection. Mr. Seward stated that the state law requires the ad valorem budget be calculated at 95% and that is based on the increase in property values, an increase of $2.9 million is anticipated. Ms. Eagan added that this additional revenue will go in the fund balance. Mr. Seward confirmed that the intent is to build the fund balance. Ms. Eagan explained that it is a Board policy to have three months of operating expenses in reserve or fund balance. She noted that HART does not have a stand-alone reserve capital and if the intent is to remake the business model, there need to be changes so that the agency can do capital improvements. Director Murman reported that the County is also identifying the projects that would qualify for federal grants to incorporate into the county budget. Chair Miller asked if there is a revenue estimated before the governor signs the budget. Mr. Seward responded that the real value is typically set in June. Chair Miller noted that the 8% could change. Director Kemp added that the county uses the amount that equals 95% of ad valorem in budget calculations. Director Jaroch noted that the CAFR shows that the cost per rider for paratransit initially decreased from $33 per trip to $29; however, is then increased to $35 per trip in FY2016. Ms. Eagan stated that planning staff will research this information. Director Jaroch stated that she thinks it is on the right path, but would like to see what caused the increase as an area of growth in paratransit. Director Suarez asked if HART has discussed partnering with the City’s healthcare clinics. Brook Basquit, Director of Human Resources & Org. Development, reported that she spoke to the city and they are not interested at this time. Director Suarez asked when Ms. Basquit spoke to them. Ms. Basquit stated two weeks earlier. Director Suarez asked who she spoke with and why they are not interested. Ms. Basquit indicated she spoke with Regina Locke and that the negative response was due to the aggregate total number of employees.


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Director Suarez asked if the reason was that HART does not have enough employees to add to make a difference. Ms. Basquit explained the response was the city would be taking on a burden that it did not want at this time. Director Suarez expressed his disappointment that HART was given such a quick response without a deeper analysis and noted that the addition of HART employees may have reduced the city’s cost as well. He stated that he will follow up. Director Suarez noted that the PTC will likely be gone this summer and asked Ms. Eagan if an analysis has been done on the effect of HART service going forward. Ms. Eagan responded that the effect is not expected to be any different from what is already occurring from the presence of rideshare services. She added that the HyperLINK may be able to provide an opportunity to do business differently or to focus on a different area, and the Board can determine what is the best way for HART once in the situation. Director Suarez suggested deeper analysis of the taxi program and HyperLINK as it may be possible to use rideshare programs to reduce costs of the taxi voucher program. He noted that HyperLINK is only available in certain areas with known costs each time a zone is opened. Director Suarez added that it is important to determine how rideshare will be an integrated system within HART and how to move people in ways that make sense and are cost-efficient. Ms. Eagan advised that operators are ADA certified and trained for paratransit service and approximately 20% of the trips need a wheelchair, and Uber and Lyft are partnering with other providers for ADA accessible trips. She noted that the quality of service standards of HART and requirements for ADA are expensive for both HART and rideshare providers. Ms. Eagan stated that every option will remain on the table. Chair Miller asked Ms. Basquit if she spoke to the county regarding healthcare. Ms. Basquit responded affirmatively and explained that the county has a join fee of approximately $200 per person, which would cost HART about $3.5 million. Director Melendez asked if there are any other properties in the region with which HART could partner. Ms. Basquit explained that PSTA is going through an RFP process now and obtained information from HART, and the School Board has United Healthcare which makes sharing data difficult due to different providers. Director Melendez noted that including another party with the city or county discussions may be helpful. Ms. Basquit stated that it is better to include more organizations only in partnerships where both populations are healthy. She added that HART is doing an RFP as well and staff considers two types of plans. Ms. Basquit noted that there needs to be better communication to the employees regarding their benefits which is one of her top priorities.


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APPROVAL OF CONSENT AGENDA Director Murman moved and Director Suarez seconded a motion to approve the Consent Agenda. All Board Members present voted aye. The motion passed unanimously. CHAIR’S REPORT Chair Miller had nothing to report. CHIEF EXECUTIVE OFFICER’S REPORT Ms. Eagan reported that Cesar Hernandez and Justin Day, The Advocacy Group, were closely monitoring the final stages of the budget approval process in Tallahassee. She stated that Mr. Seward recently returned from his international trip to discuss environmental stewardship and that HART is both the first transit agency and first public agency to present at this conference. Ms. Eagan thanked the Board and staff for the HyperLINK/Tesla unveiling and reported that one of the vehicles will be shown at the TEAMFL quarterly meeting later that week. She indicated that this has opened the conversation about public-private partnerships as private entities made the investment that allows HART to use electric vehicles. Ms. Eagan reported that an updates on the TDP and Premium Transit Study were presented at the LSP Committee meeting which led to good feedback from the Committee members. She explained that there is a two month break between TMA meetings to incorporate Board input as well as public input to determine which projects will be most likely to get funding while still leaving availability for community projects. Ms. Eagan reported that the Flamingo smartcard installation has begun and it is anticipated that by early next year, patrons will be able to pay by either smartcard or smartphone. She added that staff is not recommending a fare change at this time as ridership is currently declining and raising fares may accelerate the decline nor will HART realize any significant revenue increase. Ms. Eagan noted that the Marketing Services contract was included for approval on the consent agenda and staff will begin working with the firm to develop a marketing plan. Ms. Eagan provided an overview of the LSP Committee Workshop presentation that focused on the TDP and COA. She advised that the presentation was two hours long and that it was distributed to the Board; however, was not included on the agenda for the Board meeting due to its length. Ms. Eagan indicated that the presentation provided information on demographics and growth for the county and reported that there are no high frequency corridors and nor are there any frequent connections between major activity centers. She noted that ridership has increased 78% which has outpaced both the city and county’s population growth, 26% and 43% respectively, and HART is still one of the lowest in cost per passenger. Ms. Eagan reported that patron feedback focuses on frequency and that staff is working with a vendor to develop alternative express routes such as vanpool services. She added that the May 15 LSP Committee meeting will have recommendations from the consultant on changing the service. Ms. Eagan stated that there is a gap in the budget and the intention is to retool in FY2018 so there will be growth in FY2019 and FY2020. She added that there was an employee outreach event to discuss ZBB and the TDP that was attended by approximately one third of the employees. Director Kemp thanked Ms. Eagan and stated that the TDP presentation was excellent and agreed with the observations about frequency and east-west service. She also reported that Miami-Dade received a federal grant to purchase three electric vehicles and decided to buy 33, and New York is also looking at electric vehicles. Director Kemp noted that the operating costs are lower for electric vehicles which will also benefit the budget.


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Ms. Eagan reported that there will be an overview of the technology process on the LSP Committee agenda. Director Murman noted that there are budgetary constraints and asked if staff can revisit coordination with the Sunshine Line. Ms. Eagan explained that both agencies had good conversations in the past; however, differences in accounting were challenging. Director Murman stated that her office may be able to assist with the accounting aspect. She asked if anything has developed from the partnership with PSTA for opportunities to reduce costs. Ms. Eagan reported that a potential partnership regarding healthcare is the closest possibility at this time and deferred to Mr. Seward and Al Burns, Director of Procurement and Contracts Administration, for procurement considerations and consolidating functionalities. Director Suarez added that at the Teslas unveiling event he was speaking with Director Kemp that the vehicles interiors will likely get wet when the doors are opened during storms. He asked staff to ensure that the vendor will be responsible for interior cleaning costs. GENERAL COUNSEL’S REPORT Mr. David Smith, HART General Counsel, thanked the Board for exercising the renewal option for GrayRobinson. STATUS REPORTS Chair Miller referred the Board members to the materials in the packet. Director Melendez reported that there was a robust discussion around the relationship between the TDP and budget at the Finance and Audit Committee meeting and thanked Directors McClain and Shanahan for their contributions. He noted the flow chart, Integrating Success, that Ms. Eagan showed explaining how the Mission Statement, Vision, and Goals come together. Ms. Eagan explained the components of the flow chart. She added that this is an opportunity to transform transportation. Director Murman observed that the LSP Committee Workshop minutes were not in the packet. Ms. Eagan advised they will be available in the May 15 Committee packet. Director Murman commented that the Workshop was a great meeting and suggested a joint LSP and F&A meeting to develop a plan. She also invited the Board to the LSP meeting for their involvement. Chair Miller stated that he would like to offer a Chair’s Report. He advised that what is happening in Tallahassee has the potential to affect HART’s budget very positively or very negatively. Chair Miller explained that the homestead exemption will likely pass and the local governments will need to make serious adjustments to their budgets. He advised staff and Board to be proactive.


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Director Melendez asked if that would be in addition to the $8.5 million already being considered. Chair Miller responded affirmatively. Director Murman commented that local elected officials are underrepresented in the Senate and House and so legislators may not understand the impacts of such decisions. She referred to her 10-point plan as a means to focus on HART’s most cost-effective routes. Director Kemp thanked Chair Miller for raising the point as the implications of the changes to homestead exemptions could be devastating to local governments and agencies. A plan needs to be developed to potentially address it. PUBLIC INPUT Ron Weaver, 401 E Jackson Street, thanked the Board and staff for their support of transportation. He discussed the need for the ability to get federal matching funds and advised that the best and only option is to do the one and one half cent sales tax for 30 years. Mr. Weaver commented that HyperLINK is a good start, but only 1/100 of the solution. He feels that the community is capable of more than 77 out of 100 in providing transit options and transportation in the county is necessary for the future for the disabled, elderly, and those who cannot afford a vehicle in addition to future jobs as businesses do not move to areas that do not address mobility. Gary Cloyd, Transit Advocate, reviewed a 2014 comprehensive plan by Booz Allen Hamilton regarding transit development. He observed that out of the 10-page document, approximately 92% is accurate and suggested the Board and staff use the report for guidance in budget development. Daniel Silva, ATU, applauded the Board for their innovation. He observed that HyperLINK is a potentially driverless vehicle and there were comments made indicating that the ultimate plan is to make the whole fleet driverless. Mr. Silva said it was a concern for employees as they feel the company is going to choose technology over the employees. He reported that there is a HARTPlus operator who gave a patron CPR and has not been recognized. Mr. Silva reiterated that the employees are concerned about being left on the backburner. Chair Miller requested the employee’s name. He explained that the intent is not to do away with drivers, and the electric vehicles are about meeting the needs of the community. Chair Miller referred to Operator Read’s statement at the April Board meeting that operators are not only drivers, but care about the customers and any other driver would have acted in the same way. He stated that it is unlikely that HART will have a system that will not need operators for quite a while. Chair Miller commented that he and the Board members hear Mr. Silva and the operators’ concerns and that they appreciate what they do. Director White observed that driverless buses likely require employees to remain in the vehicle and active and asked what tasks need to be done. Ms. Eagan explained that driverless technology is not fully driverless as someone needs to be present to watch the steering wheel and observe what is going on. She added that predictions range from two to thirty years before autonomous truly means driverless. Ms. Eagan noted that there will also need to maintain the vehicles and provide customer service. She reported that the AV vehicles would be used


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where most appropriate and there will still need to be a driver as they can be potentially dangerous for pedestrians until the technology is solid enough that the vehicle will stop when a child darts out. Director White summarized that the technology appears to be a long way off from being fully autonomous and that everyone on the Board could be gone by then. He added for the record that he hopes HART will consider offering fully paid training for transitioning into a position to support AV. Director Melendez stated that he would like to focus on technology aiding society in being safer and more efficient. He commented that the biggest expense is people which also translates to the biggest asset in regards to operators such as Ms. Read or the paratransit driver. Director Melendez noted that HART operators do more than simply drive a vehicle and they will always be more than that to him. Director Jacob agreed with Director Melendez and reiterated that the technology is a long way from truly driverless and one of the aspects that sets HART apart as a transit agency is the interaction the operators have with the customers. Director Donohue suggested refraining from using the term “driverless” as it sends a negative message. Director Bowers agreed with the previous comments and added that it is important for HART to meet the needs of the future moving forward; however, does not think that the human element will be removed and HART needs to ensure that the agency is assisting the employees in making the adjustment to meet those changes. OLD BUSINESS Director Jacob referred to Mr. Thorpe’s public comment and asked the Board to consider using a bus wrap as an opportunity to showcase local art. He indicated that he asked Mr. Thorpe to look into ways to fund it. NEW BUSINESS Director Jaroch noted the policy to periodically review the fare structure, and observed that HART’s current fare rate is lower than some in the region. Ms. Eagan clarified that PSTA has the highest fare in the state for a transit agency and HART is right behind them. She explained that the fares are reviewed every two years and looked at every budget cycle for fare recovery. Ms. Eagan noted that staff’s recommendation is to not proceed forward. Director Jaroch expressed concerns with the regional fare box and the potential loss in percentage to other agencies. Ms. Eagan reported that there are regional fares between the two entities. Director Bowers inquired whether it is possible to reexamine ad valorem tax. Ms. Eagan responded that the General Counsel will need to look into that as there is a statutory cap and the process to have that increased has not been researched.


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ADJOURNMENT The meeting adjourned at 10:25 a.m. ATTEST Commissioner Lesley “Les” Miller, Chairperson HART Board of Directors Councilmember Mike Suarez, Secretary HART Board of Directors

David L. Smith, Esquire HART Board General Counsel

STAFF, VISITORS AND MEDIA

NAME ADDRESS*If Hart Employee – please write “Employee”

PHONE NUMBER

Danielle Arthur Employee 6517Christina Buchanan Employee 6575

Lena Petit Employee 6552Brooke Basquit Employee 6385Sylvia Berrien Employee 6625

Mitch Perry Florida PoliticsAndy Bowen Jones Worley 404-822-3309

steve rosenstock employe 6594lucien campillo Employee 6482Gary

Gary Cloyd Transit Advocate 813-360-9974jennifer straw jacobs 8136762287

Arlene DiBenigno 707 N Franklin Street 813-579-2157Gregory Brackin Employee 6314

REGULAR BOARD OF DIRECTORS MEETING

1, 2017MAY


PHONE NUMBER

Daniel silva 5118 56th st 8137656976Joan Brown HART 6580

Cyndy Zambella hart 6583Justin Begley hart 6553

al burns hart 6439Kenyatta Lee HART

Lisa Barco HART 6587ramond chiaramonte TBARTA

sandra morrison HART 6610Thomas Jones HART

PUBLIC COMMENT

WHEN ADDRESSING THE BOARD, please state your name and

NAME CONTACT INFORMATION GENERAL COMMENT

COMMENT ON AGENDA

ITEM


MAY 1, 2017

ron weaver [email protected] ✔

Patrick Thorpe [email protected] ✔

Gary Cloyd [email protected] ✔

PUBLIC COMMENT


COMMENT ON AGENDA

ITEM


MAY 1, 2017

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BOARD COMMITTEE TRANSMITTAL

TO: MEMBERS OF THE HART BOARD FROM: LENA PETIT, CLERK OF THE BOARD DATE: MAY 15, 2017 RE: Resolution #R2017-06-22 ~ Authorize the Chief Executive Officer to Purchase

up to Nine Gasoline Powered Chevrolet Cutaway Paratransit Vans with Mobility Ramps from Creative Bus Sales Inc. in an Amount Not-to-Exceed $652,941

Legislative and Strategic Planning Committee Meeting of May 15, 2017 Committee Members Present: Chair Murman Melendez, Vice Chair Jacob; Directors

Bowers, Jacob, Jaroch, Kemp, and Shanahan Committee Member Absent: Directors McClain and Suarez Committee Recommendation: The Committee reviewed this action item and voted unanimously to advance it to the full HART Board of Directors at the June 5, 2017 regular Board meeting. . Attachments: I. Resolution #R2017-06-22 II. Committee Agenda Report

ATTACHMENT I

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RESOLUTION NO. #R2017-06-22

A RESOLUTION AUTHORIZING THE CHIEF EXECUTIVE OFFICER TO PURCHASE UP TO NINE GASOLINE POWERED CHEVROLET CUTAWAY PARATRANSIT VANS WITH MOBILITY RAMPS FROM CREATIVE BUS SALES INC. FOR $72,549 EACH, IN AN AMOUNT NOT-TO-EXCEED $652,941

WHEREAS, HART requires up to nine gasoline powered Chevrolet Cutaway Paratransit Vans with mobility ramps. These vehicles are needed to support the Demand Response fleet and are necessary to replace aging vehicles; and

WHEREAS, the Florida Department of Transportation (FDOT), Transit Research Inspection and Procurement Services (TRIPS), formerly known as Florida Vehicle Procurement Program (FVPP) conducted a procurement to establish a statewide purchasing agreement for transit agencies in Florida, including HART, in accordance with public procurement policies and procedures, and

WHEREAS, the purchase is funded by the Federal Transit Administration Section 5339 formula funds, and

WHEREAS, prices were determined fair and reasonable and vehicle purchase contract

awarded April 5, 2017, to Creative Bus Sales Inc., and

WHEREAS, federal funding is available for the purchase; NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF

THE HILLSBOROUGH TRANSIT AUTHORITY THAT:

Section 1. The Chief Executive Officer is authorized to purchase up to nine gasoline powered Chevrolet Cutaway Paratransit Vans with mobility ramps from Creative Bus Sales Inc. for $72,549 each, in an amount not-to-exceed $652,941.

Section 2. Proper officers of HART are authorized to do all things necessary and

required in order to purchase the aforementioned vehicles. Section 3. This Resolution shall take effect immediately upon its adoption.

PASSED AND ADOPTED BY THE BOARD OF DIRECTORS OF THE

HILLSBOROUGH TRANSIT AUTHORITY ON JUNE 6, 2017. . ATTEST: Commissioner Lesley “Les” Miller, Chairperson

HART Board of Directors

Councilmember Mike Suarez, Secretary HART Board of Directors

David L. Smith, Esquire

HART Board General Counsel

ATTACHMENT II Hillsborough Transit Authority

Legislative and Strategic Planning Committee Meeting May 15, 2017

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COMMITTEE ACTION ITEM Authorize the Chief Executive Officer to Purchase up to Nine Gasoline Powered Chevrolet Cutaway Paratransit Vans with Mobility Ramps from Creative Bus Sales Inc. for $72,549 each, in an Amount Not-to-Exceed $652,941 OVERVIEW The purpose of this item is to request authorization to purchase up to Nine Gasoline Powered Chevrolet Cutaway Paratransit Vans with Mobility Ramps. These vehicles are needed to support the Demand Response fleet and are necessary to replace vehicles that have outlived their useful life. RECOMMENDATION That the Legislative and Strategic Planning Committee review the action item authorizing the Chief Executive Officer to purchase up to nine gasoline powered Chevrolet Cutaway paratransit vans with mobility ramps from Creative Bus Sales Inc. for $72,549 each, in an amount not-to-exceed $652,941; and advance this item to the full HART Board of Directors at the June 5, 2017 regular Board meeting. FINANCIAL IMPACT This purchase is funded by the Federal Transit Administration Section 5339 formula funds. BACKGROUND In order to support the HART fleet, nine special needs transit vehicles are required in accordance with the HART fleet plan. Delivery of the vehicles is expected by July 2017. PROCUREMENT CONSIDERATIONS On October 18, 2016, the Florida Department of Transportation (FDOT) Transit Research Inspection and Procurement Services (TRIPS), formerly known as Florida Vehicle Procurement Program (FVPP), issued a Request for Proposals to procure various vehicles for transit agencies in Florida. The solicitation was issued in accordance with public procurement policies and procedures and included all federally-required clauses. FDOT TRIPS determined the prices were fair and reasonable and contracts were awarded to manufacturers on April 5, 2017 allowing transit agencies to purchase vehicles off the state contract. NEXT STEPS Present the recommendation by the Legislative and Strategic Planning Committee to the full HART Board of Directors at the June 5, 2017 regular Board meeting.

Prepared by: Jim Fetzer, Director of Maintenance Reviewed by: Ruthie Reyes Burckard, Chief Operating Officer

Approved by: Katharine Eagan, AICP, Chief Executive Officer

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TO: MEMBERS OF THE HART BOARD FROM: LENA PETIT, CLERK OF THE BOARD DATE: MAY 15, 2017 RE: Resolution #R2017-06-23 ~ Authorize the Chief Executive Officer to Award a

14 Months Contract with Two One-Year Options for General Litigation and Personal Injury Legal Services to The Following Law Firms: Abbey Adams Byelick & Mueller, LLP, Dean, Ringers, Morgan & Lawton P.A and Quintairos, Prieto, Wood, & Boyer, P.A.

Legislative and Strategic Planning Committee Meeting of May 15, 2017 Committee Members Present: Chair Murman Melendez, Vice Chair Jacob; Directors

Bowers, Jacob, Jaroch, Kemp, and Shanahan Committee Member Absent: Directors McClain and Suarez Committee Recommendation: The Committee reviewed this action item and voted unanimously to advance it to the full HART Board of Directors at the June 5, 2017 regular Board meeting. . Attachments: I. Resolution #R2017-06-23 II. Committee Agenda Report

ATTACHMENT I

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A RESOLUTION AUTHORIZING THE CHIEF EXECUTIVE OFFICER TO AWARD A 14 MONTHS CONTRACT WITH TWO ONE-YEAR OPTIONS FOR GENERAL LITIGATION AND PERSONAL INJURY LEGAL SERVICES TO THE FOLLOWING LAW FIRMS: ABBEY ADAMS BYELICK & MUELLER, LLP, DEAN, RINGERS, MORGAN & LAWTON P.A AND QUINTAIROS, PRIETO, WOOD, & BOYER, P.A.

WHEREAS, the Hillsborough Transit Authority (HART) has a need for legal services; and

WHEREAS, a Request for Proposals (RFP)-23210 was issued in compliance with

HART procurement policies; and WHEREAS, six proposals were received and evaluated in accordance with the

solicitation provisions; and WHEREAS, prices offered were determined to be fair and reasonable; and WHEREAS, the selected law firms were determined to be responsible; and WHEREAS, funding for these services was budgeted in the FY2017 Budget;

NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE HILLSBOROUGH TRANSIT AUTHORITY THAT: Section 1. The Chief Executive Officer is authorized to award a 14 month contract with two one-year options for General Litigation and Personal Injury Services to the following law firms: Abbey Adams Byelick & Mueller, LLP, Dean, Ringers, Morgan & Lawton P.A, and Quintairos, Prieto, Wood, & Boyer, P.A. Section 2. Proper officers of HART are authorized to do all things necessary and required in order to implement the terms of the aforementioned contract.

Section 3. This resolution shall take effect immediately upon its adoption.

PASSED AND ADOPTED BY THE BOARD OF DIRECTORS OF THE HILLSBOROUGH TRANSIT AUTHORITY ON JUNE 6, 2017. . ATTEST: Commissioner Lesley “Les” Miller, Chairperson







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COMMITTEE ACTION ITEM Authorize the Chief Executive Officer to Award a 14 Months Contract with Two One-Year Options for General Litigation and Personal Injury Legal Services to The Following Law Firms: Abbey Adams Byelick & Mueller, LLP, Dean, Ringers, Morgan & Lawton P.A and Quintairos, Prieto, Wood, & Boyer, P.A. OVERVIEW HART does not have a current contract for legal services in General Litigation and Personal Injury; however, support in this category is needed. The top ranking offerors are recommended for contract award. The law firms will provide assistance for legal matters outside the expertise of the HART legal department and additional bandwidth for pending litigation matters. RECOMMENDATION That the Legislative and Strategic Planning Committee review the action item authorizing the Chief Executive Officer to Award a 14 Months Contract with Two One-Year Options for General Litigation and Personal Injury Legal Services to The Following Law Firms: Abbey Adams Byelick & Mueller, LLP, Dean, Ringers, Morgan & Lawton P.A and Quintairos, Prieto, Wood, & Boyer, P.A.; and advance the recommendation to the full Board of Directors at their June 5, 2017 Regular Board meeting. FINANCIAL IMPACT Funding for this contract is HART General revenues, and will be appropriated in the FY2018 HART operating budget. PROCUREMENT CONSIDERATION On January 10, 2017, a Request for Proposals (RFP) 23210 for General Litigation and Personal Injury Legal Services was issued in compliance with HART procurement policies. The solicitation was posted on the HART website and Demand Star’s website, with direct notices sent to 55 registered vendors. The solicitation was accessed from the HART website by 32 firms and/or individuals and from DemandStar by 11 firms and/or individuals, for a total of 43 downloads of this solicitation. The term of contract shall be for 14 months from award of contract, with two (2) one year options not to exceed four (4) years. The contract includes labor rates payable for non-routine services that may be required. On February 6, 2017, six responses were received. Review factors were weighted 800 points for technical and 200 points for pricing. Technical factors included:

• qualifications of the firm (300 points); • qualifications of the staff;(300 points) and • work plan (200 points)



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The Selection Source Committee met on March 21,2017 to discuss its evaluation findings and was provided an opportunity for rescoring proposals based upon discussion of findings by the group. Technical proposals were reviewed in compliance with the solicitation provisions and by a committee, consisting of the Michael H. Rosen Litigation Staff Attorney, Brooke Basquit Director of Human Resources & Org. Development, and Carolyn House Stewart Staff Attorney. Upon receipt of proposals it was discovered that one (1) of the evaluation members had a conflict of interest. Michael A. Stephens, Esq. / General Counsel & EVP of Legal Affairs Hillsborough County Aviation Authority reviewed the one (1) proposal to alleviate the conflict. Technical proposals were determined to be acceptable. Concurrently, price proposals were evaluated. Final scores were as follows:

SCORING SUMMARY

Saxon

Gilmore

Bryant Miller

Olive P.A

Dean, Ringers,

Morgan & Lawton P.A

Rumberger, Kirk &

Caldwell

Abbey Adams

Byelick & Mueller,

LLP

Quintairos, Prieto,

Wood, & Boyer,

P.A.

TOTAL TECH SCORE (Max Score 800 Points) 747 777 775 775 773 727

PRICE (Max Score 200 Points) 106 121 161 135 199 200 TOTALS (Tech + Price = 1000 Points Max) 853 898 936 910 972 927

RANKINGS 6 5 2 4 1 3 Prices were determined to be fair and reasonable based on the agency’s independent cost estimate and the evaluation selection committee. A responsibility review was conducted on each of the six firms to include reference and financial capacity checks; all were determined to have the capacity to perform the work. The attorneys proposed are all appropriately licensed and in good standing with the Florida bar. NEXT STEPS At the conclusion of discussions, the HART Board will advise staff to enter into negotiations with the highest ranked firms to reduce the cost of their initial proposals. Subsequently negotiations will be conducted and staff will receive Best and Final Offers (BAFO) from the firms that a BAFO had been requested. Prepared by: Michael Rosen, Staff Litigation Attorney Al Burns, Senior Manager of Procurement Contract Administration

Reviewed by: Kenyatta Lee, Chief Administrative Officer


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TO: MEMBERS OF THE HART BOARD FROM: LENA PETIT, CLERK OF THE BOARD DATE: JUNE 5, 2017 RE: Resolution #R2017-06-24 ~ Authorizing the Chief Executive Officer to Award a

Contract for External Audit Services to Cherry Bekaert, LLP in an Amount not to exceed $225,380 (Five-Year Contractual Period; Three-Year Base with One Two-Year Option)

Evaluation Committee for External Audit Services Meeting of May 18, 2017 Voting Committee Members Present: Directors Bowers, Jaroch, and Melendez

Committee Recommendation: The Evaluation Committee for External Audit Services met on May 18, 2017. Committee member Jaroch made a motion to advance the top four firms to the full Board of Directors and recommend Cherry Bekaert, LLP for the external audit services contract award. Committee member Bowers seconded. All Committee members present voted aye. The motion carried unanimously. Attachments: I. Action Item II. Resolution #R2017-06-24

ATTACHMENT I Hillsborough Transit Authority

Board of Directors Meeting June 5, 2017

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ACTION ITEM Resolution #R2017-06-24 ~ Authorizing the Chief Executive Officer to Award a Contract for External Audit Services to Cherry Bekaert, LLP in an Amount not to exceed $225,380 (Five-Year Contractual Period; Three-Year Base with One Two-Year Option) OVERVIEW HART is required by Florida Statutes to have its year-end financial statements examined by an independent auditing firm. The goal of the independent auditor is to provide a reasonable assurance that the financial statements of the Authority are free from material misstatement. These independent auditors serve as an arm of the Board of Directors and report their opinion on the financial statements to the Board of Directors, citizens of Hillsborough County, and other regulatory agencies. RECOMMENDATION That the Board of Directors approve the action item authorizing the Chief Executive Officer to Award a contract for External Audit Services to Cherry Bekaert, LLP in an amount not to exceed $225,380 (five-year contractual period; three-year base with one two-year option). FINANCIAL IMPACT Funding for this contract is HART general revenues, as appropriated in the FY2017 and future HART operating budget. PROCUREMENT CONSIDERATION On March 2, 2017, Request for Proposal (RFP) RFP-24279 was issued for External Audit Services. The solicitation was posted on HART website, Demand Star, the solicitation was accessed from HART’s website and Demand Star by 38 firms or individuals. Five proposals were received by the March 28, 2017 due date. Three technical review factors were cumulatively valued at 800 points with 200 points for pricing. Points are broken down by element as follows:

• 200 Points – Qualifications of the Firm

• 200 Points – Qualifications of the Staff

• 400 Points – Technical Work Plan

• 200 Points – Price On April 3, 2017, evaluation packages were distributed to the Evaluation Committee members for each member to independently evaluate the proposals. Technical proposals were reviewed by the Evaluation Committee which consisted of Directors John Melendez, Wallace Bowers, and Karen Jaroch. On April 21, 2017, the Evaluation Committee met to discuss its initial findings, to have the opportunity to rescore, based upon discussions by the group. The goal of this meeting was to

http://archive.constantcontact.com/fs082/1100778660802/archive/1107990479338.html

ATTACHMENT I Hillsborough Transit Authority

Board of Directors Meeting June 5, 2017

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identify the highest ranked proposal and make a recommendation for award to the highest ranked firm. At this meeting it was decided that presentations from the four top ranked firms were needed for clarifications. On May 15, 2017, four top overall ranked firms presented on the following: Introduction of the Firm, Work Plan, and Price. On May 18, 2017 the Evaluation Committee met to discuss the presentations. After discussions, the Evaluation Committee reaffirmed their previous scores and formed a recommendation. A summary of the evaluation scoring is provided below:

Cherry Bekaert

Clifton Larson Allen

Mauldin & Jenkins

Warren & Averett

EFPR, Inc.

TOTAL TECH SCORE (Max Score 800 Points) 747 765 690 703 727 PRICE (Max Score 200 Points) 161 120 200 126 180 TOTALS (Tech + Price = 1000 Points Max) 909 885 890 829 907

RANKINGS 1 4 3 5 2 Prices are determined to be fair and reasonable and in line with the Agency’s independent cost estimate. Further, Cherry Bekaert, LLP adequately demonstrated that it has the capacity to perform the work and is, therefore, eligible for award. Committee member Jaroch made a motion to advance the top four firms to the full Board of Directors and recommend Cherry Bekaert, LLP for the external audit services contract award. Committee member Bowers seconded. All Committee members present voted aye. The motion carried unanimously. NEXT STEPS HART Board will advise staff to enter into negotiations with Cherry Bekaert, LLD to receive Best and Final Offer (BAFO). Prepared by: Al Burns, Director of Procurement & Contract Administration

Reviewed by: Jeffrey Seward, Chief Financial Officer


ATTACHMENT II

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A RESOLUTION AUTHORIZING THE CHIEF EXECUTIVE OFFICER TO AWARD A CONTRACT FOR EXTERNAL AUDIT SERVICES TO CHERRY BEKEART, LLP IN AN AMOUNT NOT TO EXCEED OF $225,380 (FIVE-YEAR CONTRACTUAL PERIOD; THREE-YEAR BASE WITH ONE TWO-YEAR OPTION) WHEREAS, the Hillsborough Transit Authority (HART) has a need for ongoing external audit services; and WHEREAS, the current contract is due to expire on June 29, 2017; and WHEREAS, HART issued a Request for Proposal under RFP-24279 in compliance with HART’s procurement policies; and WHEREAS, five proposals were received and evaluated by the Evaluation Committee for External Audit Services in accordance with the solicitation provisions; and WHEREAS, Cherry Bekaert, LLP provided the most advantageous proposal, price and other factors considered and was determined to have the capacity to perform the contract; and WHEREAS, the prices were determined to be fair and reasonable; and WHEREAS, funding for these services will be appropriated in the annual operating budget; NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE HILLSBOROUGH TRANSIT AUTHORITY THAT: Section 1. The Chief Executive Officer is authorized to award a contract to Cherry Bekaert, LLP for external audit services in an amount not to exceed $225,380 (five-year contractual period; three-year base with one two-year option). Section 2. Proper officers of HART are authorized to do all things necessary and required in order to implement the terms of the aforementioned contract. Section 3. This resolution shall take effect immediately upon its adoption. PASSED AND ADOPTED BY THE BOARD OF DIRECTORS OF THE HILLSBOROUGH TRANSIT AUTHORITY ON JUNE 5, 2017. ATTEST: Commissioner Lesley “Les” Miller, Chairperson





Hillsborough Transit Authority HART Board of Directors

June 5, 2017

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BOARD ACTION ITEM Resolution #R2017-06-25 ~ Approval of the Amendment to Deed Restrictions Relating to Proposed Development of Tax Collector Branch Office Adjacent to the South County Regional Service Center. OVERVIEW The Tax Collector has requested to lease the HART Parcel and the County’s easternmost parcel to facilitate development of a South County Tax Collector branch office. To facilitate the Tax Collector’s plans, both the County and HART will each be entering into a long term ground lease with the Tax Collector. The amendment protects HART from market fluctuations; it ensures that if the land market value is less than $200,000 the Tax Collector’s office will pay the full grant obligation to FTA if they decide to purchase the land rather than continue the lease. FINANCIAL IMPACT The Tax Collector has committed to provide a reimbursement to HART of up to $60,000 for the construction of a bus stop on 30th Street adjacent to the South County Regional Service Center and up to $60,000 for the construction of any sidewalk necessary for pedestrian access from the bus stop to the South Shore Regional Service Center and the Tax Collector branch office. Any costs incurred by HART over and above the Tax Collector’s contribution would be funded with multi-modal fees appropriated to HART from Ruskin Zone 9. BACKGROUND In February 1999, Hillsborough County (County) entered into an Interlocal Agreement with the Hillsborough Transit Authority (HART) to establish terms and conditions for the purchase of approximately 10.59 acres of vacant land (Parent Tract) along 30th Street north of SR 674 in the Ruskin Area. HART agreed to contribute $200,000 to the project which included plans to develop the westernmost portion of the property as the South County Regional Service Center and the centermost 3.01 acres planned for development by HART as Intermodal/Intercity Terminal facility (the HART Parcel). The conveyance of the HART Parcel was concluded in 1996 with the County reserving certain easement rights; a right to repurchase the property; and a restriction limiting use of the property to HART-related activities and facilities. Except for a basic turn-around for HART buses, the HART Parcel remains undeveloped. The easternmost 3.72 acres remains in the County’s ownership and is undeveloped. The Tax Collector has requested to lease the HART Parcel and the County’s easternmost parcel to facilitate development of a South County Tax Collector branch office. To facilitate the Tax Collector’s plans, both the County and HART will each be entering into a long term ground lease with the Tax Collector. The leases between the Tax Collector and HART, and between the Tax Collector and Hillsborough County, are each for a period of fifty (50) years at nominal rent. As part of this transaction, the County and HART will terminate the Interlocal Agreement for the development of an Intermodal/Intercity Terminal, and amend the deed restrictions to allow other governmental uses, including but not limited to a Tax Collector branch office. HART will also release a drainage easement and an ingress/egress access easement which do not comport with the Tax Collector’s plans for development of the branch office. Inasmuch as a

Hillsborough Transit Authority HART Board of Directors

June 5, 2017

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portion of the branch office building, the associated parking lot, and the stormwater facilities will be located on the undeveloped County property, the County will also grant a Stormwater, Site Improvement, and Access Easement to HART as an appurtenance to their property, which will facilitate HART’s use of the improvements constructed within those easement areas following the expiration of its lease with the Tax Collector. As part of its lease with HART, the Tax Collector has committed to provide a reimbursement to HART of up to $60,000 for the construction of a bus stop on 30th Street adjacent to the South County Regional Service Center. The Tax Collector will also provide up to 10 parking spaces adjacent to the Tax Collector branch office for park and ride patrons, at no cost to HART. HART will construct any sidewalk necessary for pedestrian access from the bus stop to the South Shore Regional Service Center and the Tax Collector branch office, the cost of which will be reimbursed by the Tax Collector up to the $60,000 max limit. NEXT STEPS Execute the Amendment to Deed Restrictions relating to proposed development of Tax Collector branch office adjacent to the South County Regional Service Center upon approval by the HART Board of Directors.

Prepared by: Lucien Campillo, Director Enterprise Project Management Review by: Jeffrey Seward, Chief Financial Officer

Approved by: Katharine Eagan, AICP, Chief Executive Officer Attachments:

I. Resolution #R2017-06-25 II. Amendment to Deed Restrictions

ATTACHMENT I

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APPROVAL OF THE AMENDMENT TO DEED RESTRICTIONS RELATING TO PROPOSED DEVELOPMENT OF TAX COLLECTOR BRANCH OFFICE ADJACENT TO THE SOUTH COUNTY REGIONAL SERVICE CENTER

WHEREAS, HART has been approached by the Hillsborough County Tax Collector, a constitutional officer of the County of Hillsborough, with a proposal to lease the Property for a period of 50 years for the construction and development of a Tax Collector Branch Office (the “Branch Office”) serving the South Shore area of Hillsborough County; and

WHEREAS, the conveyance reserved to the County certain easement rights; a right to repurchase the property; and a restriction limiting use of the property to HART-related activities and facilities. Except for a basic turn-around for HART buses, the HART Parcel remains undeveloped; and

WHEREAS, as part of its lease with HART, the Tax Collector has committed to provide a reimbursement to HART of up to $60,000 for the construction of a bus stop on 30th Street and up to $60,000 for the construction of any sidewalk necessary for pedestrian access from the bus stop to the South Shore Regional Service Center and the Tax Collector branch office. The Tax Collector will also provide up to ten parking spaces adjacent to the Tax Collector branch office for park and ride patrons, at no cost to HART;

NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE HILLSBOROUGH TRANSIT AUTHORITY THAT:

Section 1: The HART Board of Directors approves the execution of the Amendment to Deed Restrictions relating to proposed development of Tax Collector branch office adjacent to the South County Regional Service Center.

Section 2: Proper officers of HART are authorized to do all things necessary and required in order to execute the Resolution and the Amendment.

Section 3: This resolution shall take effect immediately upon its adoption.

PASSED AND ADOPTED BY THE BOARD OF DIRECTORS OF THE HILLSBOROUGH TRANSIT AUTHORITY ON JUNE 5, 2017. ATTEST: Commissioner Lesley “Les” Miller, Chairperson





ATTACHEMENT II

Project: 2006-004-L Parcel 100.1 Portion of Folio #54994.0000 Sec 10 Twp 32 Rge 19 Prepared by: Return to:

AMENDMENT TO DEED RESTRICTIONS

THIS AMENDMENT TO DEED RESTRICTIONS (the “Amendment”) is made on

______________________, 2017, by and between Hillsborough County, a political subdivision of the State of Florida (the “County”), with an address of 601 E. Kennedy Boulevard, Tampa, Florida 33602, and the Hillsborough Transit Authority a/k/a Hillsborough Area Regional Transit Authority, a regional transportation authority organized and existing under the laws of the State of Florida (“HART”), with an address of 4305 E. 21st Avenue, Tampa, Florida 33605.

WHEREAS, the County has previously granted to HART via deed recorded on July 21, 2006, in Official Record Book 16738, Page 149, Public Records of Hillsborough County, Florida (the “Deed”), that certain real property (the “Property”) described in Exhibit “A” contained therein; and

WHEREAS, the Deed contains certain conditions, restrictions and reservations,

including a limitation on the use of the Property for HART related activities and facilities; and WHEREAS, at the time of the conveyance, HART intended to utilize the Property for

the development of an intermodal transit center; and WHEREAS, HART was not able to obtain adequate funding to construct the intermodal

transit center within the timeframes prescribed in the conditions and restrictions set forth in the Deed; and

WHEREAS, HART has been approached by the Hillsborough County Tax Collector, a constitutional officer of the County of Hillsborough, with a proposal to lease the Property for a period of fifty (50) years for the construction and development of a Tax Collector Branch Office (the “Branch Office”) serving the South Shore area of Hillsborough County; and

WHEREAS, in consideration of the leasehold interest, the Tax Collector has proposed to fund the construction of a bus shelter in close proximity to the Property in order to improve public access to the services available at the Branch Office and the adjacent South Shore Regional Service Center operated by the County; and

WHEREAS, HART desires to accommodate the Tax Collector’s development of a

Branch Office on the Property together with the construction of a bus shelter in close proximity thereto; and

ATTACHEMENT II

WHEREAS, the use of the Property for a Tax Collector Branch Office is inconsistent

with the restrictions set forth in the Deed; and

WHEREAS, by and through the execution and recording of this Amendment to Deed Restrictions, it is the intention of the County and HART to amend the conditions and restrictions set forth in the Deed to allow the Property to be developed for general governmental purposes in addition to HART related activities and facilities, including but not limited to a Branch Office for the Tax Collector.

WITNESSETH: That for and in consideration of the sum of Ten and No/100 Dollars ($10.00) and other valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the County and HART agree as follows: THE CONDITIONS AND RESTRICTIONS SET FORTH IN NUMBERED PARAGRAPHS (1) AND (2) OF THE DEED ARE HEREBY RELEASED IN THEIR ENTIRETY AND REPLACED WITH THE FOLLOWING:

(1) The Property shall be utilized by HART solely for transit or other general governmental purposes, including use by Hillsborough County or any of its constitutional officers pursuant to a lease agreement or other instrument in writing approved by HART.

(2) The County shall have the right to re-purchase the Property for the sum of Two

Hundred Thousand and No/100 Dollars ($200,000.00) upon providing HART with sixty (60) days written notice of the County’s intent to re-purchase.

The appurtenant easements reserved for use by the County in numbered paragraphs (3) and (4) of the Deed and all conditions associated therewith, are not affected by this Amendment and shall remain in full force and effect.

The provisions of this Amendment shall constitute covenants running with the land binding on all parties having or acquiring any right, title or interest in any portion of the Property.

(SIGNATURES FOLLOWING ON THE NEXT PAGES)

ATTACHEMENT II

HILLSBOROUGH TRANSIT AUTHORITY

WITNESS: ______________________ BY: ________________________________

PRINT NAME: ___________________ PRINT NAME: Lesley “Les” Miller

TITLE: CHAIRMAN

WITNESS: ______________________

PRINT NAME: ___________________

ATTEST: ___________________________

PRINT NAME: Lena Petit

TITLE: CLERK OF THE HART BOARD

APPROVAL AS TO FORM AND LEGAL

SUFFICIENCY

BY: ___________________________ David L. Smith GENERAL COUNSEL

STATE OF FLORIDA )

COUNTY OF HILLSBOROUGH )

The foregoing instrument was acknowledged before me this ____ day of ______________, 2017, by ___________________ as __________________ respectively, of HILLSBOROUGH COUNTY TRANSIT AUTHORITY a/k/a Hillsborough Area Regional Transit Authority, and on behalf of said Authority, who is personally known to me or who has produced _________________ as identification.

NOTARY PUBLIC:

Sign: ___________________________

Print: ___________________________

My Commission Expires:

ATTACHEMENT II

ATTEST: PAT FRANK CLERK OF THE CIRCUIT COURT BY: DEPUTY CLERK PRINT NAME:_______________________

HILLSBOROUGH COUNTY, A POLITICAL SUBDIVISION OF THE STATE OF FLORIDA BY: CHAIRMAN PRINT NAME:_______________________

APPROVED AS TO FORM AND LEGAL SUFFICIENCY BY: Susan J. Fernandez Chief Assistant County Attorney

G:\REAL ESTATE & DEVELOPMENT DIVISION\FERNANDEZ\SUSAN\TAX COLLECTOR\TAX COLLECTOR - SOUTH COUNTY (RUSKIN) BRANCH OFFICE\AMENDMENT TO DEED RESTRICTIONS.DOCX

Hillsborough Transit Authority

HART Board of Directors June 5, 2017

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BOARD ACTION ITEM Resolution #R2017-06-26 ~ Authorize Staff to Hold Public Outreach on Proposed Transformative Network Service Changes Identified Through Comprehensive Operational Analysis OVERVIEW Staff, in collaboration with consultant Tindale Oliver & Associates, requests authorization to conduct public outreach sessions to elicit feedback on the proposed network changes. FINANCIAL IMPACT None BACKGROUND Tindale Oliver & Associates (TOA) has been contracted by HART to conduct a Comprehensive Operational Analysis (COA) and Ten Year Transit Development Plan (TDP). The COA’s final network design will be the foundation from which the TDP will expand to fulfill future needs. TOA has developed a rationalized transformative network design based upon numerous inputs from public outreach sessions, email feedback, Staff recommendations, Committee, and Board sessions. TOA and Staff request authorization to present this planned network design to the public for feedback to finalize the network proposal for the August 7, 2017 Board meeting. NEXT STEPS Conduct public outreach sessions. Review feedback from those sessions and examine the feasibility and impacts on the rationalized transformative network. Final network proposal will be presented for Board approval on August 7, 2017.

Prepared by: Phillip St Pierre, Manager of Scheduling Services Review by: Steve Feigenbaum, Director of Service Development Ruthie Reyes Burckard, Chief Operations Officer

Approved by: Katharine Eagan, AICP, Chief Executive Officer Attachment: Resolution #R2017-06-26

ATTACHMENT

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APPROVAL FOR STAFF TO HOLD PUBLIC OUTREACH ON PROPOSED TRANSFORMATIVE NETWORK SERVICE CHANGES IDENTIFIED THROUGH COMPREHENSIVE OPERATIONAL ANALYSIS

WHEREAS, HART and Tindale Oliver & Associates have analyzed the current service network and propose a rationalized transformative network service change; and

WHEREAS, HART and Tindale Oliver & Associates plan on conducting public outreach sessions to receive feedback on the proposed change;

NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE HILLSBOROUGH TRANSIT AUTHORITY THAT:

Section 1: The HART Board of Directors approves for the staff to conduct public outreach on proposed transformative network service changes identified through the Comprehensive Operational Analysis.

Section 2: Proper officers of HART are authorized to do all things necessary and required in order to execute the Resolution and the Amendment.

Section 3: This resolution shall take effect immediately upon its adoption.

PASSED AND ADOPTED BY THE BOARD OF DIRECTORS OF THE HILLSBOROUGH TRANSIT AUTHORITY ON JUNE 5, 2017. ATTEST: Commissioner Lesley “Les” Miller, Chairperson





Hillsborough Transit Authority Evaluation Committee Meeting for External Audit Services

April 21, 2017

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Committee Members Present (3) Staff Present Wallace Bowers Danielle Arthur Karen C. Jaroch Lisa Barco C. John Melendez III Alvin Burns Laura Jean Flowers Committee Members Absent (0) Emmanuel Nunez Lena Petit Cyndy Zambella Others Present Campbell McLeon, GrayRobinson

Sign-in sheets are attached. CALL TO ORDER The meeting was called to order at 9:17 a.m. by Committee member Melendez. PLEDGE OF ALLEGIANCE Pledge of Allegiance followed. PUBLIC COMMENT ON AGENDA ITEMS (3 MINUTES PER SPEAKER) No one signed up for public comment on agenda items. INTRODUCTION Al Burns, Director of Procurement and Contracts Administration, provided an introduction and overview of the meeting purpose and opened the floor for questions. Chair Melendez asked if the scoring sheets are accepted in any form, electronic and paper. Committee member Jaroch asked if the price will be revealed at this point. Mr. Burns said that first the technical aspect will be discussed, and after that the price will be displayed. PROPOSAL REVIEW The scoring scale has been clarified to be 200 points for section 2 – Qualification of the Firm and /or Team; 200 points for section 3- Qualifications of Staff; and 400 points for Section 4 Technical work. Input Scores and Review any Score Disparities

Committee members submitted their scores and Mr. Burns highlighted the scores which range had discrepancies for further discussion by the Committee. Discussion on Score Variances

Cherry Beakart


April 21, 2017

4-2

Committee member Jaroch indicated that she considered the amount of time spent by their CPA staff, and 74% of their proposed work plan was by non CPAs. She noted that this offeror has an overall good experience, and she would be willing to raise her score a little. Committee member Bowers noted the longevity of staff, their experience in transit and ability to work with grants. He also noted that the IT department appeared to be very strong. Committee Chair Melendez pointed out the high level of professionalism and qualification across the board for all proposals. He added that in his evaluations he was considering experience in transit. Committee Chair Melendez said Cherry Beakart had local presence and had experience with other transit properties. He indicated that he was comfortable with adjusting the score to 190. Committee member Jaroch said, looking back, she did want to acknowledge experience with transit agencies as their strength. She added that she would like to amend the score to 185 Director Bowers changed his score for qualifications of staff to 189.

Cherry Beakart TECHNICAL Bowers Jaroch Melendez 1. Qual of Firm/Team (Max score 200 points) 193 190 190 2. Qualifications of the Staff(200 Total Maximum Points) 189 175 195 3. Work Plan (Max score 400 points) 350 380 375

Clifton Larson Allen Committee Chair Melendez stated that he was overall impressed with the work plan. He added that he found no weaknesses, the offeror demonstrated command of the scope and articulated with detail, had no exceptions. Committee member Bowers said the proposal was well organized. He pointed out that this firm is well familiar with HART operations, they are strong in technical area, staff had longevity in the area they specialize in. Committee member Jaroch suggested keeping the scores as they are.

Clifton Larson Allen TECHNICAL Bowers Jaroch Melendez 1. Qual of Firm/Team (Max score 200 points) 190 185 195 2. Qualifications of the Staff(200 Total Maximum Points) 195 190 195 3. Work Plan (Max score 400 points) 370 380 395


April 21, 2017

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Mauldin & Jenkins Mr. Burns indicated that their average score is lower than of the other offerors and suggested discussing them last. Warren & Averett Committee Chair Melendez indicated that he would have given the higher score if they had more local experience. He clarified that all their experience in Destin area. He noted good overall staff experience. Committee Chair Melendez remarked that he will be willing to bring the score down based on his overall scale of scoring. Committee member Jaroch pointed out the strength of how much CPA time will be devoted to the project because she believes in vigorous licensing of CPAs. She said the offeror had extensive government experience; however, not much in transit, which she noted as a weakness. Committee member Jaroch said she will be willing to adjust her score to 180, because she was not sure that she gave them enough credit for the government experience. Committee member Bowers indicated that it was a rapidly growing company. He pointed out that their weakness was lack of strong local presence, with a small local office with limited staff. Committee member Bowers noted the offeror’s strong experience in government. Committee Chair Melendez remarked that he did not account for the lack of experience in transit. He said he will bring the score down to 180.

Warren & Averett

TECHNICAL Bowers Jaroch Melendez 1. Qual of Firm/Team (Max score 200 points) 180 160 175 2. Qualifications of the Staff(200 Total Maximum Points) 175 180 180 3. Work Plan (Max score 400 points) 375 370 375

EFPR Inc. Committee Chair Melendez noted disparity in scoring among the Committee members in all three sections. Committee member Bowers explained that he scored qualifications of the firm and staff equally low due to their lack of experience with transit and the fact that he did not see that they were putting enough time into the project with major stakeholders. Committee member Bowers commented that the scope of the work plan was too narrow, focused on accounting and lacking in other areas. Committee Chair Melendez indicated that the overall proposal was dry. He added that he factored in the overall quality of the proposal and the work plan. Committee Chair Melendez said the proposal was very detailed, but not transit or HART specific. He remarked that this offeror is out of state, that he gave them extra points because they will be able to bring a completely different perspective, not tainted by Florida specifics.


April 21, 2017

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Committee member Jaroch agreed with his comments. She noted that their deliverables were in line with the others and that they had transition experience. She agreed with the comment that sometimes, it is healthy for a company to have someone from outside come and take a fresh look. Committee member Jaroch indicated that she marked their work plan solid even though it was not glossy or flashy the details were good. She pointed out that they made a reference to auditing or certifying the deliverables to NTD as part of the work plan which shows that they looked at it from a transit perspective, not just a government agency. Committee Chair Melendez noted a very detailed work plan, but their background is not transit. Committee member Bowers said he will be willing to adjust his score: 170 for section 1; 185 for section 2; and for the work plan 375 points. Committee Chair Melendez brought the Section 2 score down to 185.

EFPR Inc.


Mauldin & Jenkins Committee member Jaroch noted that the firm had a GFOA, a certificate of excellence award. She commended their work plan. Committee member Bowers spoke about staff, experience and the work plan and commented that he believed it did not give all that is needed. He noted that he marked the work plan low because of the schedule. Committee Chair Melendez explained his score of 345 due to a grammar error he noticed in the second paragraph of the proposal. He noted that they referred to HART as the HART displaying a lack of familiarity, and while the work plan was detailed, it was not detailed specific to HART.

Mauldin & Jenkins



April 21, 2017

4-5

SELECTION OF FINAL FIRMS AND NEXT STEPS Mr. Burns announced that after taking into the fact the price of the proposals, the combined scores ranking is as follows:

1. EFPR Inc. 2. Mauldin and Jenkins 3. Clifton, Larson, Allen 4. Warren & Averett 5. Cherry Beakart

Mr. Burns outlined the options available to the Evaluation Committee. He asked for the Committee direction to enter into negotiations with the offerors with the highest range based on technical proposal. Mr. Burns pointed out a significant disparity between the technical portion and the pricing, with the highest ranked technically being CLA at 765. EFPR came third highest at 737; Mauldin and Jenkins were second overall and last in technical ratio 693. He indicated that the solicitation Exhibit F outlines that HART can do whatever is in its best interest. Committee member Jaroch suggested to enter into negotiations with the top three in technical scores. Mr. Burns remarked that it would be in line with best practices. He confirmed that the direction of the Committee was to request that the firms with top three technical scores present their BAFOs and appear before the Committee with presentations to go over their work plans. Committee Chair Melendez asked if including such presentations into the overall schedule would affect timing of the contract. Mr. Burns stated that the current contract expired in June, and statutory HART cannot have a gap between the contracts. Cyndy Zambella, Budget and Grants Manager, emphasized importance of the transition period. She noted that typically, auditors do an interim audit in July to prepare for actual single audit. Committee member Jaroch inquired about the most optimal start date of the contract. Ms. Zambella indicated that over the past two years CAFR has been pushed to a later date. She added that April date is the optimal for a contract for external auditing services. ADJOURNMENT The meeting adjourned at 10:43 a.m.



PHONE NUMBER

Danielle Arthur Employee 6517Lena Petit Employee 6552Al Burns Employee

Emmanuel Nunez Employee 6434Laura Jean Flowers Employee 6475

Cyndy Zambella employee 6385Lisa Barco Employee 6487

EVALUATION COMMITTEE MEETING FOR EXTERNAL AUDITING SERVICES

21, 2017APRIL


PHONE NUMBER

PUBLIC COMMENT



COMMENT ON AGENDA

ITEM


APRIL 21, 2017

PUBLIC COMMENT


COMMENT ON AGENDA

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APRIL 21, 2017

Hillsborough Transit Authority Legislative and Strategic Planning Committee Workshop

April 25, 2017

4-6

Committee Members Present (7) Staff Present Wallace Bowers Danielle Arthur Mickey Jacob Sylvia Berrien Karen Jaroch Justin Begley Commissioner Pat Kemp Christina Buchanan Richard A. McClain Lucien Campillo C. John Melendez III Katharine Eagan Commissioner Sandra Murman Steve Feigenbaum Lena Petit Committee Members Absent (2) Marco Sandusky Kathleen Shanahan Cynthia Zambella Councilmember Mike Suarez Others Present David Smith, GrayRobinson Asela Silva, Tindale Oliver Joel Rey, Tindale Oliver Sign-in sheets are attached. CALL TO ORDER The meeting was called to order at 2:07 p.m. by Committee Chair Sandra Murman. PLEDGE OF ALLEGIANCE Pledge of Allegiance followed. Committee Chair Murman thanked everyone for attendance. PUBLIC COMMENT ON AGENDA ITEMS (3 MINUTES PER SPEAKER) No one signed up for comment. APPROVAL OF MINUTES Committee member Jacob moved and Committee member Melendez seconded the approval of the minutes from the January 23, 2017 Legislative and Strategic Planning Committee meeting. All Committee members present voted aye. The motion carried unanimously. DISCUSSION ITEMS

a. HART 10-Year Transit Development Plan (TDP) and Comprehensive Operations Analysis (COA)

Ms. Eagan thanked everyone for attending the unveiling of HyperLINK the previous day and stated that HART has the best staff in transit. She noted that HART has been discussing doing business differently, and services such as HyperLINK show that those conversations are coming to fruition. Ms. Eagan referenced a slide titled “Integrating Success” that illustrates how everything comes together. She noted that success is not tied to an older MetroRapid study or sales tax and indicated where the TDP update is shown. Ms. Eagan explained that the question that needs to be answered is what does quality transit mean in a universe where traditional service is becoming less popular. She observed that


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emerging technology is changing the options quickly as five years ago the discussion was determining where trains could go, and the current discussion is where can AV be implemented. Ms. Eagan added that the Board’s direction will determine what services are implemented while also coming together with the budget. She indicated that Committee Chair Murman previously mentioned a series of workshops. Ms. Eagan stated that there is an LSP committee meeting scheduled for May 15 and suggested staff comes back then with the comments from today’s meeting incorporated to ensure that the plan is proceeding down the correct path. Committee Chair Murman asked if Ms. Eagan will be discussing what were considered the major goals of previous TDP. Ms. Eagan explained that the previous TDP was based on what HART could afford and driven by external factors. She stated that the focus this year will be on the community and will also have opportunities for county investments that are not tied to a nine-year-old MetroRapid study or sales tax initiative. Ms. Eagan noted that the Board was briefed that the budget will be lower than it was previously and that the only way to be successful is to do business differently than before. She explained that some changes made such as CNG and the Taxi Voucher Program were able to impact the budget positively. Ms. Eagan reported that HyperLINK is cost effective and introduces new services and technology while also demonstrating that there are private partners who are willing to invest in HART. She summarized that innovations are funded by what is in the budget, the budget will fund what is identified in the plan, and the plan will be developed through conversations with the Committee and Board about what is important. Committee Chair Murman asked if the intention is to send a recommendation on the TDP to the Board meeting as the Committee will be creating a work plan. She suggested encouraging all Board members to attend the May 15 LSP committee meeting and noted that there will likely need to be another meeting after. Ms. Eagan asked if the Committee would prefer to brief the Board or if they would like her to do so. Committee Chair Murman stated that there will not be anything ready to take to the Board meeting. Committee member Melendez added that there was also a Finance and Audit Committee meeting the week before and that there are several pieces moving together. Committee Chair Murman stated that it is important that everything moves together in developing a plan. Committee member McClain agreed as both pieces are anchored toward the budget. Ms. Eagan clarified that the Board typically receives a TDP update tied to the budget in September. She stated that the intent for this year is to approve a work plan in addition to the budget, goals, vision and mission. Ms. Eagan advised that there is usually a two-month gap between authorization from the Board to gather public comment to staff’s recommendation. She noted that any significant service changes also require a public hearing and the comments received and ideas being discussed will feed into that window to get a final level of input


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Committee Chair Murman noted that there will be a transition time before any changes can take place and suggested that FY18 may be a transition year. Justin Begley, Sr. Planner, introduced Joel Rey, Principal with Tindale-Oliver and Associates. Mr. Rey lead a presentation explaining that in 2017, HART is carrying out a major update of its 10-year Transit Development Plan. This statutorily required effort shall focus on updating the bus network and identifying opportunities to implement innovative, cost-effective solutions that are Beyond the Bus. The TDP becomes the HART blueprint for where to go and how to grow. The result shall be a practical, forward-thinking TDP which will identify opportunities to rework the current network and identify a smart, phased approach for implementing new services as funding allows. Also produced will be a 10-year transit needs plan. Committee Chair Murman asked what information is being distributed to the public. Mr. Rey stated that information is available later in the presentation. Ms. Eagan suggested stopping at the end of the current slide. Committee member Kemp inquired if a box for general comments was ever added and if it generates an email or general text box. Justin Begley, Senior Planner, responded affirmatively and that both options are possible. Committee member Kemp suggested having “Do our survey” pop up when someone first goes to the website. Ms. Eagan stated that IT and Marketing will look into it. Mr. Rey resumed the presentation. Committee member Kemp reported that she has studied northwest Hillsborough and agrees with Mr. Rey’s assessment of the north-south and east-west routes. Committee Chair Murman asked if Tindale-Oliver used the Long Range Transportation Plan (LRTP) as the population numbers are from 2014. Mr. Rey confirmed that the most current LRTP was used. Committee Chair Murman indicated that a high percentage of the 56,000 new residents moving into Hillsborough county were in South County and the maps do not show the density. She advised that it is important to use the most accurate population data. Mr. Rey explained that the LRTP was used and it is the most current data for the county for planning purposes. Committee Chair Murman stated that a lot has changed in three years.


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Mr. Rey resumed the presentation. Committee member Kemp observed that the ridership trend graphic was shown at the workshops and she feels it is extremely important to note ridership is double the county growth while funding sources remain stagnant. She commented that transit agencies are losing ridership nationally, partly due to the economy improving and gas prices decreasing, and in the Tampa Bay area, people are using rideshare for short trips. Ms. Eagan added that the typical rider travels about four to five miles. She gave an example of the State Fair as people may ride the bus to get there, but on the return trip are tired and will opt for the faster Uber trip. Committee member Kemp stated that she has heard that about HyperLINK as well and does not think it is because people need transit less. She observed that many agencies are trying to partner with the Transportation Network Companies (TNCs) as mobility managers. Committee member Jaroch agreed with Committee member Kemp and added that HART ridership is something that speaks to the innovation of rideshare. She asked how the TDP will account for the advances in technology. Mr. Rey explained that AVs are assumed to influence the volume factors; however, there is not a reliable way to predict how the technology will be applied, how much of the population will convert, and how the highways will initially be a connected network. Committee member Jaroch reported that Dr. Polzin wrote a paper on AV and the impact on public transportation regarding those owning vehicles and subscription services. She referred to Senator Brandes’s analogy at the June 2016 Board meeting comparing the telegraph and pony express as technology is changing, which may be disruptive, and cautioned the Committee to be mindful. Mr. Rey explained that 70% of a trip cost is the operator and transit will benefit more than anyone. Committee member Jaroch clarified that the Tindale-Oliver is mindful of the technology, but is not modeling due to so many unknowns. Committee Chair Murman advised that it should be included in the modeling as HART can begin thinking differently about how farebox recovery and costs per trip may look. She suggested one way to incorporate the possibility would be to consider converting low ridership routes to AVs and van pools. Committee Chair Murman noted that those options provide more flexibility and are more cost effective. Committee member Melendez reported that the algorithms for incorporating AVs into the planning models still need to be developed and it is a big step that requires an investment. Mr. Rey commented that he will not discuss TNCs as the pricing model is not sustainable long term. He reported that AVs are coming, but it is a matter of timing and how it can be incorporated. Mr. Rey advised that the only option is to wait and be aware and plan as much as information allows. He added that infrastructure based tools are not able to accommodate AVs which is why they are incorporated as


April 25, 2017

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improvements to the volume which allows the current model to mimic the assumptions but the modeling structure will need to be completely reconstituted in order for AV to be truly incorporated. Committee member Melendez asked if the way the industry looks at it is transformative. Committee member McClain left at 3:05 p.m. Mr. Rey responded affirmatively. Committee member Jacob commented that there are continued discussion about transit technology changing how agencies operate. He asked if cost per ride is how transit is currently measured and new technology does not support that, how can measurements be adjusted or updated to accurately reflect tomorrow’s technology. Ms. Eagan responded that the question of efficiently measuring new transit was recently featured on CityLab and the answer was it varies from agency to agency depending on the values of each organization such as access to jobs, trip frequency, or a new paradigm. She noted that cost per trip will continue to be tracked; however, she feels that costs are currently used as a proxy for other value estimates and would like to continue exploring other ways to meet the community’s service needs. Mr. Rey agreed and added that performance measures are becoming increasingly important on the federal level and the measures themselves need to evolve as transportation services do. He stated that agencies who want funding for projects will have to come up with metrics quickly to justify the current services and funding requests. Mr. Rey indicated that this is another aspect to the transformational model that is being discussed. Committee member Jacob asked how technology crosses into other areas, what HART is willing to pay for a different type of connectivity and new technology, and how can the agency effectively measure services to taxpayers. He cautioned against using pure population growth to make decisions as it is not about the quantity, but dispersion as no agency can service the kind of sprawl that Hillsborough county is experiencing. Committee member Jacob suggested that since it is known that people are moving into South County due to lower housing costs, land use should also be discussed. Committee Chair Murman commented that she understands what Committee member Jacob is suggesting; however, if economic nodes are established around the county, then people will move to those areas and there can be service connecting those areas. Mr. Rey added that Miami-Dade is developing nodes around major stations and are identifying land that is available for affordable housing and advised that these are the things that communities should be looking at. Committee Chair Murman stated that there will be incentives structured going forward. Committee member Jacob added that these are all things that are important to consider. Mr. Rey resumed the presentation. Ms. Eagan highlighted that the cost per revenue mile from 2008 to 2016 increased only 10%.


April 25, 2017

4-11

Committee Chair Murman asked how to compare based on the fact that HART has about half the number of buses as other agencies. Mr. Rey explained that it is normalized based on hour of service as this allows comparisons between agencies that are slightly different sizes. Committee member Jacob indicated that Charlotte and possibly other cities cited have a rail system connecting to the transit systems and noted that the discussions regarding different transit options and how the ridership numbers are impacted over time. Ms. Eagan observed that Tampa is different than other metropolitan areas as Pinellas is the approximate size of the portion of Hillsborough county west of I-275, and those areas are well-connected. She noted that other areas are also more connected than the Tampa Bay region. Mr. Rey added that the rivers force routes to get off track and geography makes a difference. Ms. Eagan referred to Committee Chair Murman’s comments about South County and explained that the current service network is most effective for East County. Committee member Kemp referred to a slide about on-time performance, fare price, travel time, and frequency listed at the bottom of the chart; however, they are the considered the top priorities of riders and should be emphasized. She asked how to define premium transit as she has received differing information on classification. Mr. Rey explained that premium typically refers to anything that is not local and is generally used as a euphemism for BRT although light rail and ferries become premium. Committee member Kemp indicated that premium transit to her means a congestion free route operating from a set aside right of way, and she finds it interesting that the premium transit study also includes express routes as she perceives those as different. Mr. Rey reported that express is considered premium by some because of how it can be applied. He gave an example of some systems that are over the road coaches with reclining seats and tables for laptops, which is a much different experience than express in Florida. Mr. Rey agreed with Committee member Kemp’s comments about frequency as on-board research consistently rates the top three things as later evening service, frequency, and better infrastructure at stops. Committee member Kemp confirmed that she has also observed that later evening service is a priority as patrons need a way to return. Mr. Rey agreed that everyone wants an emergency trip. Committee Chair Murman asked about different modes being available. Ms. Eagan referenced first mile/last mile solutions as possibilities.


April 25, 2017

4-12

Committee member Kemp noted as long as the public knows it is available because patrons will not use the bus to go somewhere if they are unsure about the ability to get home. Ms. Eagan explained that HyperLINK is the ideal option to implement for times when the bus is not full enough and as an “insurance policy”. She added that there have been significant late night and weekend improvements which increased ridership starting at 10 p.m. that in turn also improved ridership at 7 and 8 p.m. in a trend not reflected nationally. Ms. Eagan noted that this boosts the overall footprint of the service and the definition of service quality. Committee member Jaroch observed that the pie chart represents two populations and suggested cross-tabulating to see the differences between a user and non-user. Committee member Bowers left at 3:29 p.m. Mr. Rey explained that he is presenting the high level view of the analysis and that a cross-tabulation was done to determine the difference of opinions and perspective between a non-user and user. Committee member Melendez asked whether Title VI and Civil Rights Act impacts the ability to move on the Transit Panning Continuum. Mr. Rey clarified it depends on what changes are being made. Committee member Kemp stated that the Transit Panning Continuum is the key for HART and transit agencies nationally. She advised looking at inefficient routes as there were 969 weekday riders on the express routes in February 2017 who could be served with HyperLINK or van pool. Committee member Kemp added that the use of AVs will depend on whether they need their own right of way and would be good at being a first mile/last mile solution in suburban neighborhoods. She reported that she shares Committee Chair Murman’s concerns on developing an early action plan. Committee member Kemp stated that the county is doing their budget and she would like HART to come forward within 30 days with a list of set projects including addressing frequency versus low density routes and the possibilities to shift to other programs. Ms. Eagan stated that there will be another LSP Committee meeting on May 15 and there needs to be more conversation to ensure that staff is able to both develop the list of projects, as well as develop the budget as there is an $8 million gap. She indicated that HART will ask the county to help pay for more service, but cannot ask for additional funding for something HART would typically determine to be inefficient; however, would feel comfortable with discussing increasing frequency. Committee member Kemp agreed that it would be prudent to look at where HART can expand service, issues for service lie, and inefficiencies. She stated that after those areas are examined, HART can determine where assistance would be needed, and having a plan for those improvements. Committee Chair Murman stated that the Committee will be ready in 30 days and suggested a joint LSP and Finance & Audit Committee meeting prior to taking recommendations to the Board. Ms. Eagan indicated that staff will look into having the joint meeting on May 15 and will discuss at the May 1 Board meeting.


April 25, 2017

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Committee Chair Murman agreed with Committee member Kemp and stated that she has developed a ten-point plan to initiate the transformation and move forward. Mr. Rey completed the presentation.

b. Next Steps Committee Chair Murman stated that Tindale-Oliver did an excellent job at providing a thought provoking and solution driven update. She appreciated the feedback from the community and would like to know about the percentage of feedback for county compared to city residents as she is not sure that those in the county have as much access. Committee member Jacob expressed his concern that the solutions being discussed do not include the one type of transportation system that requires $0 to build/maintain infrastructure is only at 10%. He noted that with the budget issues being addressed, the conversations are still focused on how much it will cost to build a rail system or a road network while using the water available is not considered. Committee Chair Murman indicated that patrons in South Tampa are primarily using the ferry; however, advised against cutting the express bus service going to MacDill as it is highly used as well as critical for building ridership for the ferry. Ms. Eagan reported that those express routes are the most productive routes. She noted that she does not make any trips that could be replaced by the ferry and regional connection would discuss water travel. Ms. Eagan added that Committee member Kemp rightly stated in a previous meeting that most trips originating in Hillsborough county also end in Hillsborough county. Committee Chair Murman agreed that a ferry is a big investment but 10% still shows a high level of interest. Committee member Kemp stated that the public does not always consider the total cost of services and suggested that some do not consider using the ferry as it is not currently a wide-spread option. She suggested hearing from Mr. Turanchik. Committee member Melendez observed that the feedback regarding ferry use were responses to a geographically specific question while the other questions were fairly general. Mr. Rey agreed and noted that more specific questions regarding the ferry would likely see the percentage increase. He added that the 10% response rate is telling. Committee member Melendez confirmed that the information provided today will be available on the website. Ms. Eagan stated it will and that the presentation will also be sent to the Board for comment and do a recap on Monday. Committee Chair Murman indicated that the committee has spent two hours on the update and there will be additional Board business to attend to on Monday. She asked if the presentation will be provided to the Board.


April 25, 2017

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Ms. Eagan stated it is not on the agenda. Committee Chair Murman stated that the committee and staff have a plan on moving forward and suggested that Ms. Eagan provide the presentation in the CEO Weekly report for comments and inform them of the next meeting. Committee member Melendez asked that the information also be available to the public. Ms. Eagan explained that the CEO report will refer to the website. Committee Chair Murman outlined her ten-point plan:

1. Increase frequency of bus routes on key development routes - #30 and #1 in the City.

2. Advance PD & E on Hillsborough Ave. and Dale Mabry for BRT with dedicated lanes.

3. Keep top 10 commuter routes – including MacDill Express Routes; keep all buses going from East County to MacDill AFB.

4. Use more van pools for commuter routes with low ridership.

5. Enhance circulator service around business centers, Brandon, Downtown, Westshore, USF, South County.

6. Look at fare recovery on express routes compared to top development routes.

7. Enhance peak hour service.

8. Invest in HyperLINK as an option with van pools – establish transition schedule from low ridership buses to van pools and HyperLINK.

9. Collaborate with City and County for shared use of maintenance facilities in key development areas for van pools.

Goals: - Frequency grid - Improve commuter service - Build ridership for transit - Increase HyperLINKS and van pools - Eliminate flex in low production routes - Make routes more cost effective – cost/trip - Eliminate “empty buses”

10. Expand rubber-wheeled trolley or In-Towner to Hyde Park for Heritage Tourism, but also provide service in low-ridership routes.

Ms. Eagan stated that Committee Chair Murman will be pleased by the presentation planned for May 15 and thanked her for making good comments and observations. She added that there are some areas like Kennedy and Cypress that she would like to discuss further as 6-7% fare recovery means that the current service is not the most appropriate.


April 25, 2017

4-15

Committee Chair Murman observed that there are many service options available now and Committee member Kemp has been a great partner on the Commission. She reported that her focus is increasing ridership and cost efficiency and she would like to continue to expand services into South County. PUBLIC COMMENT Ed Turanchik, Akerman LLP and TransDev, agreed that continuing the discussion is really important. He stated that he did not support a county wide tax. Mr. Turanchik indicated that it was an effort to get transit to work in some areas where it does not work. He reported that he is involved with TransDev on AV projects who will be rolling out the first AV bus in Florida to a master plan community, and he has had conversations with Senator Brandes regarding the same. Mr. Turanchik commented that AVs will see as much innovation as the early car industry although it will not be widely reported due to its proprietary nature. He noted that the ability to service South County is very important as that is an area with a large portion of potential patrons. Mr. Turanchik emphasized that the region needs to start investing in transit for high density areas and alternative solutions for suburban areas and suggested that employment density maps be reevaluated as there are at least 29,000 federal employees working at MacDill and this is not shown on the maps. He defined “premium” transit as “congestion proof” to attract choice riders and stated that Senator Brandes has created an environment that embraces AV technology and innovation. Mr. Turanchik added that HART is an agency known as a transit innovator and has the opportunity to do something extraordinary with unique technology and new ways to bundle options for a growing community. He added that AVs are coming and will be transformational and asked that the Board think about the ameliorating effects on congestion, mobility, and community. Mr. Turanchik acknowledged that he has historically been a proponent for rail transit, but thinks that HART is poised to introduce something unique and cutting edge. Ms. Eagan commented that HART is potentially so far behind that the agency is actually ahead regarding the opportunities to invest and upgrade to new technologies and solutions. Committee Chair Murman thanked Mr. Rey and Ms. Eagan for the presentation and the committee members for their discussions and solution-driven contributions. ADJOURNMENT The meeting adjourned at 4:09 p.m.



PHONE NUMBER

Joel Rey Tindale Oliver, 1000 N Ashley Dr, Tpa 813-224-8862Asela Silva Tindale Oliver, 1000 N Ashley Dr, Tpa 813-224-8862

Kenyatta Lee HARTSteve Feigenbaum HART 6559

Sylvia Berrien HART 6625Justin Begley HART

Danielle Arthur HART 6517Christina Buchanan HART 6575

cyndy zambella hart 6583lucien campillo hartEd TuranchikJoan Brown HART 3580

LEGISLATIVE AND STRATEGIC PLANNING COMMITTEE WORKSHOP

25, 2017APRIL


PHONE NUMBER


PHONE NUMBER

PUBLIC COMMENT



COMMENT ON AGENDA

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APRIL 25, 2017

PUBLIC COMMENT


COMMENT ON AGENDA

ITEM


APRIL 25, 2017

Hillsborough Transit Authority Legislative and Strategic Planning Committee

May 15, 2017

4-16

Committee Members Present (7) Staff Present Wallace Bowers Danielle Arthur Mickey Jacob Brooke Basquit Karen Jaroch Sylvia Berrien Commissioner Pat Kemp Justin Begley C. John Melendez III Gregory Brackin Commissioner Sandra Murman Joan Brown Kathleen Shanahan Lucien Campillo Katharine Eagan Committee Members Absent (2) Steve Feigenbaum Richard A. McClain James Fetzer Councilmember Mike Suarez Cesar Hernandez Lena Petit Ruthie Reyes Burckard Marco Sandusky Phillip St Pierre Cynthia Zambella Kenyatta Lee Jeffrey Seward Others Present Campbell McLeon, GrayRobinson Gary Cloyd, Transit Advocate Mitch Perry, Florida Politics Scott Pringle, Jacobs Engineering Joel Rey, Tindale Oliver Asela Silva, Tindale Oliver Justin Willits, Tindale Oliver Sign-in sheets are attached. CALL TO ORDER The meeting was called to order at 9:04 a.m. by Committee Chair Sandra Murman. PLEDGE OF ALLEGIANCE Pledge of Allegiance followed. PUBLIC COMMENT ON AGENDA ITEMS (3 MINUTES PER SPEAKER) No one signed up for comment. APPROVAL OF MINUTES Committee member Kemp moved and Committee member Bowers seconded the approval of the minutes from the April 25, 2017 Legislative and Strategic Planning Committee Workshop. All Committee members present voted aye. The motion carried unanimously.


May 15, 2017

4-17

LSP Committee Chair Murman stepped away for a conference call and handed the Chair to Vice Chair Jacob. Committee member Jaroch arrived at 9:06 a.m. PRESENTATIONS Adopting New Fuel Technologies Jeff Seward, Chief Financial Officer; James Fetzer, Director of Maintenance; Thomas Jones, Environmental Program Manager; and Justin Begley, Manager of Planning provided a comparison of operating and purchasing costs for CNG and electric powered buses, including an overview of the infrastructure requirements for the operation of electric buses. A full copy of the presentation is available upon request from the Clerk of the Board at [email protected]. Committee member Shanahan asked whether this is the first generation electric bus on the market. Mr. Fetzer responded affirmatively and added that they have not been available long enough to go through the life of the battery and therefore the battery life is concerning as the replacement costs are high. Committee member Shanahan agreed that it is important to keep track of the technology as the evolution will be fast and there need to be wise decisions in terms of capital investment. She added that staff needs to ensure that new technology options are tracked and evaluated on a competitive and comparative basis. Committee member Kemp asked what the investment is in CNG. Mr. Fetzer stated $36 million. Committee member Kemp inquired about the investment in fueling stations. Mr. Fetzer explained that the initial compressor investment was $5.5 million with a useful life of 20 years. Committee member Kemp asked how CNG versus electric effects the possibility of expanding the maintenance facilities and future facility needs. Mr. Fetzer reported that more space and high voltage electricity will be needed due to the charging stations. Committee member Kemp noted that there have been discussions regarding a second major facility and wondered whether the technologies would make it possible. Ms. Eagan explained that the initial intention was to have a second facility for buses and a separate one from vans; however, the study is now focusing on shared facilities. She noted that Committee member Kemp’s question is likely addressing whether there will be somewhere for charging smaller electric vehicles and advised that presentation will provide more information.



May 15, 2017

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Committee member Kemp commented that the charging needs are changing as the battery technology is adapting to AVs. Ms. Eagan advised that each run includes recovery time at the end, but that is not guaranteed to be there. Mr. Fetzer explained that there are many factors that can influence battery life such as air conditioning use, starting and stopping, the temperature, and driving style. He indicated that there would need to be charging stations for routes with long run times. Committee member Kemp noted that the transition from Diesel to CNG was impressive in terms of both environmental and financial impacts. She asked about the trajectory and reported concerns about the potential for rising fuel costs. Mr. Fetzer stated that the CNG fuel costs are expected to be stable over the next ten years and HART gets the fuel at a good price and that the overall fuel expense for HART has decreased by approximately fifty percent due to CNG implementation. Committee member Jaroch asked what is the main benefit for electric. Mr. Fetzer responded that it is the perception of the bus being “clean” and the quietness of the coach. He added that in a congested urban area, no emission a is positive aspect; however, how the electricity is produced can be a factor as zero emissions is not truly zero if coming from a coal-fired electric plant. Committee member Jaroch inquired whether HART gets the electricity from TECO. Mr. Fetzer answered affirmatively. Committee member Jaroch reported that TECO produces about 5 megawatts of energy and of that, approximately one third is coal. She contends that running electric buses would generate more net emissions, although TECO is transitioning to solar power which is something to keep in mind in the future. Committee member Melendez agreed with Committee member Jaroch and commended staff on the reduction in costs. Committee member Bowers asked for the advantage. Mr. Fetzer clarified the main advantage is the perception of lower emissions in the community. Committee member Kemp reported that TECO is enthusiastic about the low costs of solar power. She asked that a measure incorporated in the future is capital versus operating costs as she has concerns about future CNG costs. Committee member Kemp commented that transit agencies are opting to transition toward electric buses based on being a good investment. She added that the FTA covers 80% of the capital cost. Committee member Kemp suggested that HART is able to set up mini stations which could also use solar power which is very cost effective. Mr. Fetzer advised that as the technology improves, the decision can be revisited as it is still an emerging technology. He indicated that CNG was also a very good decision for the agency to make.


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Ms. Eagan clarified that the 80% capital is a finite dollar amount. Committee member Jacob asked whether the maintenance facility would be able to accommodate electric buses, the associated costs with training the mechanic personnel, and whether the discussion is in reference to replacing all buses or continuing to use CNG for the 40 foot buses while transitioning the smaller vehicles to the technology that is already available. Mr. Fetzer answered that there are major concerns with space and training is a consideration as high voltage electricity can be a serious safety issue. Committee member Melendez observed that the vehicles will be charged through induction with possible overhead charging. Mr. Fetzer confirmed that there are two types, either inducted or an option where it drops down to the contacts under the vehicles. Committee member Melendez asked if they were off-site. Mr. Fetzer confirmed. Committee member Melendez noted that potential right-of-way costs would also need to be incorporated. Thomas Jones, Environmental Program Manager, provided an overview of the connections between Low-No Project Concept, FDOT and HART AV Project, the Transit-IDEA WPT Decision Making Tool, and electric vehicles. Committee member Jaroch asked the amount of the CNG grant that HART applied for. Mr. Jones reported it was for $24 million for approximately 30 buses. He added that one of the questions is whether the project is scalable. Committee member Jaroch inquired if the process would be to apply for a new grant rather apply again for the CNG grant. Mr. Jones responded affirmatively. Committee member Jaroch asked when the application date is. Mr. Jones reported the due date is the end of June; however, staff has set an internal due date of June 15. Committee member Jaroch commented that if possible, HART should wait to see where the current administration is going due to changes in federal funding. She explained that this may allow staff to continue with the purchasing CNG buses. Mr. Jones indicated that all 20 awards for the grant over the last two cycles were related to electric vehicles.


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Committee member Jaroch commented that a large portion of Tampa’s electricity is coal fired and she would like to compare PSTA’s electric bus and their emissions as Florida Power may be different. Committee member Kemp observed that HART can look at local electricity generation, but based on the grant history it makes sense to move forward with an electric vehicle project. She added that in 2010, there were only three electric vehicles to choose from and now there are 90 with 110 projected by 2020. Committee member Kemp noted that it is moving very quickly due to concerns with greenhouse gases and she would like to see HART produce its own source. Committee Chair Murman suggested that CNG would be preferable for high ridership routes while electric would be more cost efficient for the lower ridership routes. Ms. Eagan explained that it is a little more expensive than CNG; however, Committee member Jacob made the point of looking at smaller vehicles which could be more easily scaled. Committee Chair Murman stated that her point was electric might be preferable for different types of vehicles. Ms. Eagan added that HyperLINK is a great example for HART. Committee member Shanahan applauds the regional approach, and agrees that with the shift in federal administration, the electric vehicles are still emphasized. Committee Chair Murman noted this as another area to pursue with PSTA and suggested holding a joint meeting. Update on the Regional Transit Feasibility Plan Scott Pringle, Jacobs Engineering, gave an overview of the ongoing Regional Transit Feasibility plan. He presented step one results, which identify the top performing connections for premium transit within the region. A full copy of the presentation is available upon request from the Clerk of the Board at [email protected]. LSP Committee member Committee member Shanahan inquired about the composition of the TMA Leadership group. Mr. Pringle responded that Commissioners Committee member Kemp and Committee Chair Murman, and representatives of Pinellas, Pasco, and Hillsborough MPOs. Committee Chair Murman added there are also the MPO Directors Mr. Pringle included that the airport and port are also present. He resumed the presentation. Committee Chair Murman asked if Jacobs Engineering has considered adding an element regarding what can be produced the fastest as there is a sense of urgency involved and federal funding can slow down the project.



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Mr. Pringle indicated that there will be target dates established for implementation based on a sequence regarding what can be done quickly, first, and building the network for the future. He added that there is also a lot of interest from the private industry in the efforts. Committee Chair Murman clarified that it may be a matter of selecting a project that can be produced first while working on the others. Mr. Pringle agreed and that staff was considering the outcomes that would be a catalyst project prior to coordinating with the stakeholders. He explained that over the last few months, it appears that there will be multiple catalysts. Committee member Kemp added that people would like to see solutions happening quickly rather than in decades. She noted that one important point is looking at congestion proof avenues, which is how she defines premium transit. Committee member Kemp agreed that focusing on federal funding could delay the process. She noted that definitionally, congestion proof options would use and occupy a separate right-of-way for the exclusive use of public transportation, using rail, fixed catenary system, a passenger ferry system, or bus rapid transit system. Committee member Kemp asked if this means express buses using High Occupancy Toll lanes no longer qualifies. Mr. Pringle gave examples of other systems that have an express bus operating in the HOV lane that went through the federal process and received a federal grant. He agreed that congestion proof transit is important and that the conversation is focused on the opportunity to move a transit vehicle past congestion. Mr. Pringle stated that he will do more research on whether there are other express buses in HOV lanes. Committee member Shanahan agreed with Committee member Kemp’s assessment on the community’s frustration and expressed concerns about communication and the level of public engagement. Mr. Pringle agreed and clarified that there is a business leaders group that is engaged in the process and asked the Board to provide any suggestions on entities or individuals to be included in the discussions. He resumed the presentation. Committee member Shanahan asked the number served today as shown on slide 19. Mr. Pringle stated that he does not have the number available, but can provide it. He resumed the presentation. Committee member Jaroch asked it is safe to conclude from this presentation that the CSX corridor is not in the list of programs to advance to the federal level Mr. Pringle clarified that the Tampa/USF connection mirrors the CSX corridor as well as the connection in South Tampa which is in the vicinity of both the Selmon Expressway and CSX corridor. Committee member Jaroch asked if the calculations count the jobs the routes may be serving twice. Mr. Pringle stated there are portions where there is an overlap.


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Committee member Jaroch noted that one of the issues is how people rely on transit today and the responsibility HART has to serve them better with service that is quicker and more cost efficient. She inquired whether the feasibility calculations later in the study will incorporate travel time between different points and different modes. Mr. Pringle confirmed. Committee member Jaroch also asked if the blue lines include the express buses on the Tampa Bay Express project. Mr. Pringle responded that it depends on how the study progresses and evolves. He explained that a good example would be between Westshore and Tampa as there may be an option on Cypress or Kennedy in addition to the interstate. Committee member Jaroch noted that the express lanes would be one less project to necessitate federal funds. She added that environmental processes are looking at being sped up at the federal level. Mr. Pringle agreed. Committee Chair Murman asked if Jacobs Engineering is in the process of updating the population projections. Mr. Pringle responded affirmatively. Committee Chair Murman observed that there does not appear to be a lot of growth in South County on the slides; however, that is where all the growth is. She thanked the firm for adding a connector line. Mr. Pringle reported that the need is what necessitated the addition. Committee Chair Murman noted that Mr. Pringle referenced the regular updates from Pasco BOCC, but did not include Hillsborough or Pinellas and asked if they are added to the regular updates. Mr. Pringle explained that Pasco BOCC is on there is because they are the acting board for the transit authority. Committee Chair Murman commented that Pinellas is as well. Mr. Pringle clarified that the coordination is primarily conducted with the elected officials on each of the three transit agency boards. He added that he met with Hillsborough county staff two weeks earlier and the meetings will continue to be conducted routinely. Committee Chair Murman indicated that the I-4 development will be a major project and that there are still discussions about getting Bright Line eventually. Mr. Pringle responded affirmatively.


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Comprehensive Operational Analysis: Recommended Service Transformation Tindale Oliver & Associates returned to the committee to follow up their previous presentation with recommendations for a rationalized transit network. Recommendations are based on data and what was learned from public and Board input, stakeholder working groups, and staff. This recommended network sets the foundation to better meet current and future mobility needs with coordinated HART services. A full copy of the presentation is available upon request from the Clerk of the Board at [email protected]. Ms. Eagan introduced Mr. Joel Rey, Tindale Oliver & Associates. Committee member Jaroch asked if there would need to be a transfer to go from downtown to the airport. Mr. Rey confirmed there would need to be a transfer with the most likely routes being route 1 with a transfer at Martin Luther King to route 32. Committee member Jaroch indicated that she would like to see more airport service. Mr. Rey explained that this is new airport service as currently nothing comes from that direction. He added that the intent is to provide various options as that is the beauty of a grid network. Committee Chair Murman asked if the proposed routes will replace the discussions for express service on West Kennedy Boulevard. Ms. Eagan stated that staff is examining if there are ways to go faster and that more options will be presented later in the presentation. Committee Chair Murman agreed. Mr. Rey added that staff is trying not to impact any future plans. He clarified that the focus is on what can be done during the first year to be better, faster, and more cost efficient. Committee Chair Murman commented that the plan will build ridership which will in turn increase farebox recovery. Committee member Shanahan asked about the estimated cost savings. Mr. Rey explained that staff is using Remix which creates various scenarios and provides estimated cost savings. He noted that once the network and route modifications are approved, Tindale Oliver will work with HART scheduling to finesse; however, the proposed changes are estimating 200 weekday hours of savings per day which translates to approximately $3 million and could be as high as $5 million. Committee member Shanahan commented that the plan has the potential to both increase ridership and save the organization. Mr. Rey clarified that it will not only increase ridership, but productivity as well. He resumed the presentation. Committee Chair Murman asked if there is any thought about asking the county participate in the PD&E for dedicated connectivity between Bruce B. Downs to New Tampa.



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4-24

Mr. Rey agreed as the traffic from New Tampa and Wesley Chapel is expected to continue to grow. Committee Chair Murman reported the county invested approximately $200 million on Bruce B. Downs and would like to start realizing a return on the investment. Mr. Rey added that HyperLINK may be expanded for the areas north of Fletcher. He resumed the presentation. Committee member Jaroch noted that Route 2 currently has more stops than are on MetroRapid and is concerned that there will only be two stops added as this is one of the busiest routes and it may be limiting where people can go. Mr. Rey explained that staff did an analysis of MetroRapid stops versus Route 2 stops that are most utilized and stop spacing. He reported that there will be many more than two stops added where the walk is one quarter mile or less. Mr. Rey added that the new stops will not get the same infrastructure as MetroRapid stops, but there will be the same branding. Committee member Jaroch asked if any modelling from end point to end point has been completed to determine whether it will increase overall time. Mr. Rey stated that modelling was not done and explained that the Traffic Signal Priority (TSP) was not getting triggered for the MetroRapid due to low ridership as 40% of the ridership was MetroRapid and 60% was on route 2. He indicated that by moving 100% of the ridership to the MetroRapid means a better change the TSP will trigger although this does not fix the congestion issue. Justin Begley, Manager of Planning, reported there was an analysis two years earlier that the MetroRapid had 10% travel time savings over route 2. He clarified that it will be slower when stops are added; however, the increased capacity will initiate the TSP. Committee member Jaroch agreed if combining the routes will help with the TSP. Mr. Rey added it will help make MetroRapid more of a BRT as it was meant to be and hopefully open the way for Hillsborough Avenue to be the East-West spine. Committee Chair Murman agreed that the essence of the MetroRapid was not previously realized, but with full buses and the signal it can be more rapid. She commented that without dedicated lanes, nothing can really be fast. Mr. Rey resumed the presentation. Committee Chair Murman asked if the plan is to use the rubber wheeled trolleys. Mr. Rey clarified they will be local routes. Mr. Rey resumed the presentation. Committee Chair Murman inquired if flex buses are being considered.


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Mr. Rey confirmed the full proposal will be in the June 5 TDP presentation. Committee Chair Murman suggested extending the trolley service to offset the circulator service and gather ridership. She added that Visit Tampa Bay can use it for heritage tourism and conventions. Mr. Rey explained the trolley is being discussed regarding ways to make it more useful as well as ending the service. Committee Chair Murman confirmed it would be in the June 5 presentation. Mr. Rey responded affirmatively and noted that those changes are considered something for the future as opposed to year one. Committee Chair Murman reported that the downtown conventioneers ask where to shop and suggested that the trolley could be used for such trips. Mr. Rey resumed the presentation. Ms. Eagan noted that the previous two year TDPs were responsive to Go Hillsborough and prior to that was a recession and therefore this is the first time in many years that service has been examined for what is responsive for the community. She thanked HART staff and the entire team for their dedication. Mr. Rey also thanked the HART team. Committee member Kemp commented that this is an excellent plan with the types of recommendations HART needs. She suggested that in the future maps could be color-coded to represent frequency. Committee member Kemp asked if this will be presented at the HART Board meeting. Committee Chair Murman stated both the TDP. Mr. Rey added that the COA will also be presented although it likely will not be as detailed. Ms. Eagan commented that it will be a presentation referencing the changes for the fall as a highlight for the Board and any member not on this Committee will have a one on one discussion prior to June 5. Committee member Kemp suggested requesting funding from the BOCC for a few projects, especially those that increase frequency. She asked what the process is. Committee Chair Murman explained that the projects would need to go to the HART Board and approved, followed by public hearings as there could be further changes. Ms. Eagan confirmed there will be changes. Committee Chair Murman stated it is something to get the conversation going. She advised that, with the homestead exemption, the funds that are currently available will not be as plentiful; however, there will still be funding to move some of the issues forward. Committee Chair Murman suggested that Ms.


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Eagan identify the top two projects that will have the biggest return on investment and make that report on June 5. Ms. Eagan reported that staff continues to work with county staff on more infrastructure intensive projects such as the PD&E and Bus Rapid Transit. Committee Chair Murman commented that Ms. Eagan should sit with the county with the report and indicate where the county can assist so that there will be some sort of an agreement. Mr. Rey noted that a lot of the proposed changes involve resources being reallocated so the net savings are truly net savings and the proposed frequency increases are included in that. He indicated that the budget will cover the proposed changes. Committee member Shanahan stated that HART will not turn down additional funding to expedite the projects. She commented the plan is something that will put HART into the next generation of thoughtful leadership in terms of being responsive. Committee member Shanahan suggested that the focus for maps should be through online or an app. Committee member Kemp agreed but pointed out that there are riders that do not have access to the internet. Committee member Shanahan observed that 97% of Americans have some ability to access the internet and therefore there needs to be interactive maps. Committee member Kemp reported that she asked Ms. Eagan for preliminary projections for some of the routes and costs if they were to be moved forward to the BOCC and the numbers were approximately 738,000 on only route 1. She reported that the BRT study to evaluate corridors and take the preferred corridor to 30% PD&E would be approximately $1 million. Committee member Kemp advised that ad valorem should be the floor, not the ceiling and every other county besides Pinellas and Hillsborough are funded by county wide tax sources. Committee member Jacob commented that the study was terrific and emphasized that this will improve the performance. He noted that if the experience of getting to buses is not good, it will diminish ridership. Mr. Rey explained that when a person drives by a stop, it is their first experience with transit and if there is garbage piled up or graffiti on the walls, they will not be interested in trying it out. Committee member Shanahan left at 11:14 a.m. Committee Chair Murman noted the red boxes for circulators and asked if Mr. Rey will be coming back to the Board regarding the type of service and cost evaluation. She noted that the county would like to invest in more HyperLINK projects, especially in the outlying areas. Mr. Rey responded affirmatively. Committee Chair Murman confirmed that this is preliminary and that Tindale Oliver will bring a final recommendation for vanpool, HyperLINK, and other services.


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Ms. Eagan clarified that the red squares are areas with no coverage and one of the projects with the TDP is a route is cut, it is within a quarter mile of another route and if an entire route is removed, it is within the 10% least productive. Committee Chair Murman commented that the plan is transformational and meets what the Board wanted staff to develop. She agreed with Committee member Jaroch that ridership needs to be developed and demonstrated as the patrons who ride the buses may eventually use higher transit. Committee Chair Murman stated that she would like to see the trolley used for Hyde Park and perhaps Ybor. She reviewed her 10-point plan and noted that almost all of the points were addressed. Committee Chair Murman noted that maintenance facilities and using city and county yards were not discussed. Ms. Eagan noted that the overall footprint will be a smaller fleet. Mr. Rey reported that capital will be included as part of the TDP. Committee Chair Murman reiterated that the frequency grids and improving commuter service is transformational. Committee member Kemp commented that Westshore was not discussed and should be an area of focus. She noted that there may be opportunities for P3 projects for a circulator. Committee Chair Murman agreed as what is proposed for USF could likely be replicated at Westshore. COMMITTEE ACTION ITEMS Authorize the Chief Executive Officer to Purchase up to Nine Gasoline Powered Chevrolet Cutaway Paratransit Vans with Mobility Ramps from Creative Bus Sales Inc. in an Amount Not-to-Exceed $652,941 Committee member Committee member Bowers moved and Committee member Committee member Jaroch seconded to advance this item to the June 5, 2017 full Board of Directors meeting. All Committee members present voted aye. The motion carried unanimously.

Authorize the Chief Executive Officer to Award a 14 Months Contract with Two One-Year Options for General Litigation and Personal Injury Legal Services to The Following Law Firms: Abbey Adams Byelick & Mueller, LLP, Dean, Ringers, Morgan & Lawton P.A and Quintairos, Prieto, Wood, & Boyer, P.A. Committee member Committee member Kemp moved and Committee member Committee member Bowers seconded to advance this item to the June 5, 2017 full Board of Directors meeting. All Committee members present voted aye. The motion carried unanimously. Ms. Eagan reported that she will keep the Board posted about the budget request and the governor’s action to the TBARTA restructuring. Committee Chair Murman thanked staff for their hard work and asked if HART can make a statement in favor of the proposed plan.


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Committee member Committee member Kemp moved and Committee member Committee member Bowers seconded a motion to advance the TDP preliminary plan and COA to the June 5, 2017 full Board of Directors meeting. All Committee members present voted aye. The motion carried unanimously. Committee member Committee member Jacob suggested that a committee representative will report the Committee’s recommendation prior to the presentation to the Board on June 5 to emphasize the importance of the plan. ADJOURNMENT The meeting adjourned at 11:25 a.m.



PHONE NUMBER

Danielle Arthur Employee 6517Lena Petit Employee 6552

lucien campillo employee 6482Jeff Seward employee 6482

Brooke Basquit employee 63856Sylvia Berrien Employee 6625

Asela Silva Tindale Oliver 8132248862Scott Pringle Jacobs 8136762222Kenyatta Lee Employee mMitch Perry Florida Politiics

Steve Feigenbaum HART 6559Phillip St Pierre Employee 6560

Joel Rey Tindale Oliver 8132248862

LEGISLATIVE AND STRATEGIC PLANNING COMMITTEE MEETING

15, 2017MAY


PHONE NUMBER

Jim Fetzer EmployeeJustin Willits Tindale Oliver 8132248862

Gregroy Brackin Employee 6314Ruthie Reyes Burckard Employee 6312

Justin Begley Employee 6553Gary Cloyd Transit Advocate 813-360-9974Joan Brown Employee 6580

Cyndy Zambella Employye 6583marco sandusky employee 6556


PHONE NUMBER

PUBLIC COMMENT



COMMENT ON AGENDA

ITEM


MAY 15, 2017

PUBLIC COMMENT


COMMENT ON AGENDA

ITEM


MAY 15, 2017


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4-29

Committee Members Present (3) Staff Present Wallace Bowers Danielle Arthur Karen C. Jaroch Joan Brown C. John Melendez III Alvin Burns Lena Petit Committee Members Absent (0) Jeff Seward Others Present Campbell McLeon, GrayRobinson Jim Barton, Clifton, Larson, Allen Tommye Barie, Mauldin & Jenkins John Gilberto, Cherry Beakart Joseph Klimek, EFPR Inc Andrew Laflin, Clifton, Larson, Allen Cat Marsh, Clifton, Larson, Allen Sue Pagan, Clifton, Larson, Allen Kimberly Poblete, Clifton, Larson, Allen M. Monica Sanchez, Clifton, Larson, Allen Wade Sansbury, Mauldin & Jenkins Trey Scott, Mauldin & Jenkins Lauren Strope, Cherry Beakart Michael Townshed, Cherry Beakart Douglas Zimmerman, EFPR Inc.

Sign-in sheets are attached. CALL TO ORDER The meeting was called to order at 11:37 a.m. by Committee member Melendez. PLEDGE OF ALLEGIANCE Pledge of Allegiance followed. PUBLIC COMMENT ON AGENDA ITEMS (3 MINUTES PER SPEAKER) No one signed up for public comment on agenda items. APPROVAL OF MINUTES Committee member Bowers moved and Committee member Jaroch seconded the approval of the minutes from the April 21, 2017 Evaluation Committee meeting. All Committee members present voted aye. The motion carried unanimously. INTRODUCTION Al Burns, Director of Procurement and Contracts Administration, provided an introduction and overview of the presentation timelines for the top four technically-scored firms.


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FIRM PRESENTATIONS a. Cherry Beakart

Team of John Gilberto, CPA, MBA; Lauren Strope, CPA, and Michael Townsend, presented the technical work plan, transition plan, the rate schedule and specified role assignments. A full copy of the presentation is available upon request from the Clerk of the Board at [email protected]. Mr. Burns asked for clarification on the price schedule, if it represented an annual fee or a fee for the term of the contract. Mr. Gilberto stated that it as a fixed fee, guaranteed for three years. Committee Chair Melendez inquired about the reason for the discounted rates HART was quoted by Cherry Beakart. Mr. Gilberto responded that it was the matter of timing and local availability. He said Cherry Beakart staff is available coming from the Port Authority contract. Ms. Joan Brown, Director of Financial Operations, inquired how much hands on assistance Cherry Beakart would give HART with the FRS pension reporting. Mr. Gilberto responded that Cherry Beakart spends a lot of time with its clients, providing specific webinars, educating the clients from the Board to staff level so that there are no surprises at the time of the audit. Committee member Jaroch noted that Hillsborough County PTC was one of the current clients of Cherry Beakart. Committee Chair Melendez inquired if Cherry Beakart will be willing to revisit their fee. Mr. Gilberto remarked that he would welcome an opportunity to revisit the proposed fees, if Cherry Beakart is selected as the top technically-ranked firm. Committee member Bowers commented on importance of keeping continuous communication with staff, keeping in touch with many changes taking place. He inquired about the communications strategies of Cherry Beakart. Ms. Strope stated that the Cherry Beakart team takes pride in their very proactive approach and individual trainings it implements for its clients, which will be provided to HART staff should Cherry Beakart be selected as external auditor. Mr. Burns indicated that staff has begun the reference checks listed by all firms that are in the competitive range.



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b. Clifton, Larson, Allen Andrew Laflin, Sue Pagan, Kim Poblete, Cat Marsh, Monica Sanchez, and Jim Barton spoke about their prior experiences, and outlined advantages of retaining CLA as HART external auditor. A full copy of the presentation is available upon request from the Clerk of the Board at [email protected]. Mr. Burns asked for clarification on the price schedule, if it represented an annual fee or a fee for the term of the contract. Mr. Laflin explained that the price schedule represented the annual hourly fee breakdown by staff. Mr. Bowers asked if these will be the fees for any extra work HART may ask the firm to engage in. Mr. Burns remarked that this year, there were numerous extra tasks HART engaged the auditors. He added that such tasks were handled in a form of task orders, and the cost for the task is negotiated. Committee Chair Melendez asked if CLA would revisit their fees if given the opportunity. Mr. Laflin responded that HART is getting a good deal. He pointed out that CLA team knows the amount of time it takes to do an audit for HART based on experience. Committee members discussed inconsistency in price scheduling, one reflecting the total contract fee, and the other, the annual fee. Committee Chair Melendez indicated that for the Committee members to have prudent deliberations today, it is important to clarify the pricing methodology. Mr. Jeff Seward, Chief Financial Officer, noted for the Committee members’ information that Clifton Allen Larson’s principle has a very hands-on approach during the audits. Mr. Gilberto was reached via phone by staff and clarified that the presented pricing schedule for Cherry Baerkart is the total direct labor fee for 5 years, not per annum.

c. EFPR, Inc. Douglas Zimmerman and Joseph Klimek spoke about their extensive experience with single audits, government auditing standards, and a dedicated staff of 50 individuals in government auditing. They noted the vigorous in-house quality control system and provided highlights of their audit approach. A full copy of the presentation is available upon request from the Clerk of the Board at [email protected]. Mr. Zimmerman stated that the pricing represents a flat rate over the five years period. He explained that the first year will require more participation and more hours for a transition, and gathering of documentation to have a deeper understanding of the Authority’s practices; however, EFPR, Inc. would absorb the difference in the first year cost. Committee member Jaroch requested a highlight of a couple of agencies closest to transit with which EFPR had experience conducting audits.




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Mr. Zimmerman provided examples of Niagara Frontier Transportation Authority in Buffalo; New York State Department of Transportation; Leprechaun Lines which is a commuter service in Dutchess County; Ogdensburg Bridge and Port Authority; New York State Thruway Authority; New York City Bridge Authority; and Niagara Falls Bridge Commission. He noted that EFPR Inc. are newer in the Florida market, but wanted to extend their experience in the area. Ms. Brown inquired about their involvement with FRS system requirements. Mr. Klimek responded that FRS is similar to New York’s pension plan in terms of the liabilities so they are familiar with the requirements. Mr. McLeon drew the Committee members’ attention to the fact that the pricing will be negotiated later on through the process, and it constitutes of only 20 percent of the total score. Mr. McLeon stressed that it is important that every firm is scored fairly, and the Committee does not have to make a definitive decision today. Committee Chair Melendez pointed out inconsistencies in the scoring sheets and said the Committee needs clarification on pricing. Mr. Burns stated that the only inconsistency was in the pricing schedules, not in technical scores. Mauldin & Jenkins Wade Sansbury, Tommye Barie and Trey Scott highlighted their experience with governments, and specifically with transit authorities. A full copy of the presentation is available upon request from the Clerk of the Board at [email protected]. Mr. Burns asked for clarification on the price schedule, if it represented an annual fee or a fee for the term of the contract. Mr. Scott said the rate schedule represents a set fee, and has estimated hours. He added that HART will not be charged for extra hours. Committee member Jaroch inquired if the team presenting to the Committee that morning will be the same team assigned working with HART and the transit authority in southern Florida. Mr. Scott answered affirmatively. DISCUSSION Committee Chair Melendez stated that Cherry Beakart had a very strong presentation and are competitively priced. He said, in his opinion, it is hard to argue the benefits of CLA. Committee Chair Melendez inquired if there was a benefit for HART in getting a fresh set of eyes. Mr. McLeon indicated that questions to staff from Committee member are appropriate at this meeting.



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Committee member Bowers agreed that both Cherry Beakart and CLA gave good presentations, highlighting their experiences in transit and government auditing. He indicated that the advantage may be in maintaining continuity if staff has been reasonably satisfied with the incumbent. Committee member Jaroch spoke in favor of having a fresh set of eyes and practices of sometimes getting comfortable doing the things the same way. She noted that Cherry Beakart has different experiences with other agencies and they can bring best practices. Committee member Jaroch indicated that the Port Authority has a policy of changing external auditors every five years, hence Cherry Beakart has just finished their engagement there. She said overall, she was happy with both firms and if other Committee member have strong preferences, she will consider their recommendations. She further stated that all firms seemed to understand the work, but she was leaning towards Cherry Beakart because she liked their presentation, felt comfortable with the staff and the firm has an extensive transit background that is needed. Committee Chair Melendez stressed the fact that CLA has an advantage of knowing what it takes to have the job done. Mr. Burns referred the Committee members to the scoring sheet that indicates that Chery Beakart came as number one, EFPR Inc as number two, and CLA scored fourth highest. He inquired if the Committee members would like to amend their previous technical scores at this point. Mr. McLeon advised the Committee members that they can adjust the scores and make a recommendation to the Board. He said the Committee can justify any decision it makes. Mr. McLeon said the methods of scoring are set up by the procurement process, but the Committee members are not bound by the scores. He stressed the fact that price was only 20 percent, and can be further negotiated once the Board selects a top candidate. Mr. McLeon remarked that these are the points to keep in consideration while making a final recommendation Mr. Burns confirmed that as in most government agencies, the solicitation has the language stating that the Authority can award to whom it deems best. He said staff would come up with a negotiation strategy if it is a matter of a high price. Committee member Bowers inquired if it was the Committee’s responsibility to evaluate all presentations and make a recommendation to the Board on top one or top three firms. He indicated that he would like to keep his technical scores. Committee member Jaroch said she trusted her initial scores. She pointed out that the technical score is being impacted by the pricing. Committee member Jaroch stated that she still believed that technically, Cherry Beakart and CLA are both competent and have transit experience; however, she would prefer to have a new set of eyes. Mr. McLeon noted that the score sheets need to be updated and brought to the Committee so they can make a decision. Committee Chair Melendez asked if procedurally, it would be recommended that the Committee meet again to review the final scores. He also inquired if it was possible to get his notes back from the evaluation of the firms.


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Mr. Burns said that staff does not have to rush through the process and requested time to plug in the numbers and present in the ranking through the Clerk of the Board. Mr. McLeon reminded that it is still in the procurement process and cone of silence. Mr. Seward responded to the question earlier asked of staff. He said there are some services that every government entity appreciates continuity with, such as safety and security; however, the fiscal philosophy is to have a fresh set of eyes. Mr. Seward stated that he was a firm proponent of fresh audits; and considered it as fiscal responsibility to have a fresh set of eyes, when it can be afforded. Committee Chair Melendez inquired if HART would put itself in risk by not having continuity in services. Mr. Seward responded that there would be no risk for HART. Committee members discussed that they need to meet again to finalize their recommendation to the Board. Mr. McLeon confirmed that the Committee members need to be present at such meeting. He remarked that considerable amount of deliberation is completed and at the next Committee meeting, the members will review the final ranking and put it to vote. Committee Chair Melendez requested that staff transmit the final score sheet and individual notes to each Committee member. ADJOURNMENT The meeting adjourned at 2:09 p.m.



PHONE NUMBER

Lauren Strope 401 E Jackson Suite 1200 Tampa FL 33629 8132511010John Gilberto 401 E Jackson Suite 1200 Tampa FL 33629 8132511010

Michael Townshed 401 E Jackson Suite 1200 Tampa FL 33629 8132511010Kimberly Poblete 201 North Franklin St. Suite 2500 Tampa, FL 33602 8133842748

Sue Pagan 201 North Franklin St Suite 2500 Tampa, FL 33602 7274124015Cat Marsh 201 North Franklin St Suite 2500 Tampa, FL 33602 8139511429Jim Barton 201 North Franklin St Suite 2500 Tampa, FL 33602 8636805640

M. Monica Sanchez 201 North Franklin St Suite 2500 Tampa, FL 33602 8137867219Andrew Laflin 201 North Franklin St. Suite 2500 Tampa, FL 33602 8133842711

douglas zimmerman 1061 E indian town Road, Jupiter 716-204-5704trey scott 1401 Manatee Avenue W, Bradenton FL 34205 9417474483

Wade Sansbury 1401 Manatee Avenue W, Bradenton FL 34205 9417474483Tommye Barie 1401 Manatee Avenue W, Bradenton FL 34205 9417474483


15, 2017MAY


PHONE NUMBER


PHONE NUMBER

PUBLIC COMMENT



COMMENT ON AGENDA

ITEM

EVALUATION COMMITTEE FOR EXTERNAL AUDITING SERIVES

MAY 15, 2017

PUBLIC COMMENT


COMMENT ON AGENDA

ITEM

EVALUATION COMMITTEE FOR EXTERNAL AUDITING SERIVES

MAY 15, 2017


May 18, 2017

4-35

Committee Members Present (3) Staff Present Wallace Bowers Danielle Arthur Karen C. Jaroch Joan Brown C. John Melendez III Alvin Burns Jeff Seward Committee Members Absent (0) Lena Petit Others Present David Smith, GrayRobinson

Sign-in sheets are attached. CALL TO ORDER The meeting was called to order at 9:07 a.m. by Committee member Melendez. PLEDGE OF ALLEGIANCE Pledge of Allegiance followed. PUBLIC COMMENT ON AGENDA ITEMS (3 MINUTES PER SPEAKER) No one signed up for public comment on agenda items. REVIEW AND DISCUSS UPDATED PRICE SCHEDULES Alvin Burns, Director of Procurement and Contracts Administration, reported that he requested clarifications on the pricing schedules from all offerors, not only top-ranked. He referred the Committee members to the spreadsheet with the bid tabulation that includes technical scores and pricing FORMULATE RECOMMENDATION Committee member Jaroch indicated based on the overall ranking and the presentation at the last Committee meeting, Cherry Beakart are the top-ranked candidate. Committee member Bowers inquired if the Committee is to recommend one or three top firms for the Board’s vote. Mr. David Smith, HART General Counsel, indicted that the Evaluation Committee members can select which of the three top firms is the best, so the Board can vote on the recommendation, Committee Chair Melendez remarked that he did not give any firm a perfect score. He noted thatClifton, Larson, Allen received a ranking of #4, largely due to their pricing. Committee Chair Melendez said he would be comfortable giving them more credit in the tech score in qualifications of the firm and staff, raising the score to 198 in both categories, to better reflect the overall ranking of the firm and bring them to the table. Committee member Bowers stated that he rated CLA as the highest in technical aspect based on the fact that have been working with HART over the past five years. He remarked that taking into consideration HART’s history when one audit firm has been doing business with HART over an extended period of time, and understanding the benefit of having fresh outlook, he would support recommending Cherry Beakart as number one firm.


May 18, 2017

4-36

Mr. Smith stated that the Committee members are not limited to any number. He added that scoring is often conducted by staff, who bring to the Board’s vote top three to five firms, depending on the range between ranking of the firms. Committee member Bowers pointed out that CLA were fourth in overall ranking due to pricing. He added that the proposal and presentation were indicative of the depth in staff experience and technical support level. Committee Chair Melendez agreed that CLA, having experience working with HART, were able to accurately provide value of the contract in the proposal. He added that higher price has a negative impact on overall ranking, however it could be more accurate, and that should be taken into consideration. Committee member Jaroch pointed out that the top four firms are very close in ranking, and she was comfortable with advancing all four to the Board’s consideration. Mr. Burns referenced Exhibit B of the solicitation that speaks about competitive range. He stated that the four top ranked firms were within a competitive range and HART can enter into negotiations with them. Mr. Smith remarked that staff will start negotiations with the firm the Board selects and if they cannot reach an agreement, staff will proceed with negotiations with the second top-rated firm. Committee member Jaroch indicated that she is comfortable with her previous scoring and would be willing to advance the top four firms to the Board’s consideration, with a recommendation for Cherry Beakart. Committee Chair Melendez said he was very comfortable with the idea that Cherry Beakart would give HART a fresh perspective. He said he was concerned that CLA ranked as number four. Mr. Smith indicated that the audit service contract award will be on the consent agenda and the Evaluation Committee members can share their comments and background details with the Board prior to the vote. Committee Chair Melendez noted that the Board will see the scoring tabulation that reflects the level he scored CLA and Cherry Baekart from technical aspect. He added that he was comfortable with his scoring and was not compelled to make adjustments to his scoring. Committee Chair Melendez said he would like to keep his notes for reference. Mr. Burns reminded that from the procurement stand point the Committee members need to continue maintaining the cone of silence. Committee member Jaroch made a motion to advance the top four firms to the full Board of Directors and recommend Cherry Baekart for the external audit services contract award. Committee member Bowers seconded. All Committee members present voted aye. The motion carried unanimously. ADJOURNMENT The meeting adjourned at 9:31 a.m.



PHONE NUMBER

Danielle Arthur Employee 6517Christina Buchanan Employee 6575

Lena Petit Employee 6552Jeff Seward Employee

Al Burns EmployeeBrenda Nichols Employee


18, 2017MAY


PHONE NUMBER


PHONE NUMBER

PUBLIC COMMENT



COMMENT ON AGENDA

ITEM


MAY 18, 2017

PUBLIC COMMENT


COMMENT ON AGENDA

ITEM


MAY 18, 2017


June 5, 2017

5-1

REPORT FROM HART BOARD REPRESENTATIVE Tampa Historic Streetcar, Inc. ~ April 2017 The Tampa Historic Streetcar, Inc. (THS) Board of Directors held its regular meeting on May 17, 2017. The Board approved the minutes from the April 19, 2017 regular Board and Nominating Committee meetings. The following is a recap of the key items that were discussed: Staff reviewed the goals and progress made by Elevate, Inc. hired for a six-month engagement for Public Relations Efforts, Community Relations Activities and General Marketing Endeavors in Support of the Ridership Development for the TECO Line Streetcar System. The Board approved the following action items: Resolution #R2017-05-02 – Request to Extend Streetcar Service and Offer Free Fares for the 2017 Memorial Day and Fourth of July Festivities in Channelside Bay Plaza Resolution #R2017-05-03 – Authorization to Hold the 2017 Streetcar Fest on October 21, 2017, Modify Service and Offer a Special Incentive Free Fare During the 2017 Streetcar Fest, Contingent Upon Exhibiting a Concerted Effort to Collaborate with Stakeholders to Promote Streetcar Fest and to Help Underwrite the Cost of Extra Service and Potential Lost Farebox Revenues HART staff gave a presentation on the FY2018 budget and various service scenarios as previously requested by the THS Board members. The Board members received the monthly compliance reports. If you wish to view the Board packet for the THS Board of Directors Meetings in their entirety, please visit http://www.tecolinestreetcar.org/board/ths_board_packet.pdf

Prepared by: Christina Buchanan, Administrative Assistant II - Executive

Approved by: Michael English, THS Board President

http://www.tecolinestreetcar.org/board/ths_board_packet.pdf


June 5, 2017

5-2

REPORTS FROM HART BOARD REPRESENTATIVES Metropolitan Planning Organization – May 2017 The attachment summarizes activities of the Metropolitan Planning Organization (MPO) during their May 2, 2017 Board of Directors meetings. Prepared by: Linda Walker, Planner II

Reviewed by: Steve Feigenbaum, Director of Service Development Attachment: Summary of May 2, 2017 MPO Meeting

ATTACHMENT

MPO Board Meeting Summary May 2, 2017 CALL TO ORDER AND PLEDGE OF ALLEGIANCE

Chairman Miller called the meeting to order at 9:00 a.m. Commissioner White led in the pledge of allegiance to the flag and gave the invocation. PUBLIC COMMENT

Dr. Douglas Jesseph, 6007 North Suwanee Avenue, discussed Tampa Bay Express (TBX) project alternatives and relayed transportation expert/citizen suggestions. COMMITTEE REPORTS, ONLINE COMMENTS

Ms. Gena Torres, MPO, referenced distributed information; discussed meetings attended; and noted an e-mail from Ms. Angela Hatter, County resident, who opposed the TBX project. CONSENT AGENDA

A. Approval of Minutes – April 4, 2017

B. Tampa-Hillsborough Greenways and Trails Plan Amendment

C. Committee Appointments Chairman Miller sought a motion to approve the Consent Agenda. Commissioner Murman so moved, seconded by Councilman Maniscalco, and carried thirteen to zero. (Mr. Bowers had not arrived; Members Stuart and Waggoner were absent.) ROLL CALL VOTE: TRANSPORTATION IMPROVEMENT PROGRAM (TIP) AMENDMENTS (34TH STREET COMPLETE STREET PROJECT; STATE ROAD (SR) 674/BALM-WIMAUMA ROADS SAFETY PROJECT) ACTION ITEMS

A. MPO Unified Planning Work Program Update for Fiscal Year 2017-2018 Ms. Allison Yeh, MPO, gave a presentation. Commissioner Murman asked MPO staff to possibly incorporate SouthShore mobility plan components into an amendment. Chairman Miller sought a motion to concur with staff’s recommendations. Commissioner Murman

Meeting Summary May 2, 2017 Page 2 so moved, seconded by Councilman Maniscalco, and carried fourteen to zero. (Members Stuart and Waggoner were absent.)

B. Florida Department of Transportation(FDOT)Strategic Intermodal System 2045 Needs Assessment and MPO Comment Letter

Mr. Richard Clarendon, MPO, shared a presentation, as illustrated in background material. Chairman Miller called for a motion to approve. Councilman Maniscalco so moved, seconded by Commissioner Murman, and carried fourteen to zero. (Members Stuart and Waggoner were absent.)

C. Executive Director Evaluation Chairman Miller suggested the County Attorney’s Office present the executive director evaluation the following year in light of conflict of interest concerns. Ms. Beth Alden, MPO Executive Director, introduced documents, discussed MPO Board survey data, wanted to strategize with members about the Imagine 2040 plan in the coming months, explored placing a workshop on the MPO Policy Committee agenda, touched on positive survey feedback, and sought acceptance of the staff report. In response to Commissioner Murman, Ms. Alden explained staff retention efforts precluded the executive director raise. Chairman Miller established that staff would receive a 3 percent raise. Subsequent to praising Ms. Alden for putting staff first, Mayor Lott moved to accept the executive director evaluation report; once Ms. Alden talked with her financial group, if the dollars were there for Ms. Alden to warrant that same 3 percent, wanted Ms. Alden to bring the item back up to the MPO Board so the MPO Board could address the item, seconded by Commissioner Murman. Chairman Miller confirmed a June 13, 2017, MPO meeting date. The motion carried fourteen to zero. (Members Stuart and Waggoner were absent.) STATUS REPORTS

A. Tampa International Airport Master Plan

Mr. Lopano expounded on a presentation. Councilman Maniscalco opined the airport concepts would better showcase what Tampa offered. Councilman Cohen sought confirmation on planned office building/hotel access points through West Boy Scout Boulevard and the U.S. Post Office. Appreciative comments followed.

B. Plant City Walk/Bike Plan

Mr. Wade Reynolds, MPO, gave a presentation. Mayor Lott thanked the MPO for their support.

Meeting Summary May 2, 2017 Page 3 EXECUTIVE DIRECTOR’S REPORT

A. Federal Certification of the MPO

B. Regional Transportation Leadership Workshop, May 12, 2017, 10:00 a.m., at St. Petersburg College Collaborative Laboratories, EpiCenter Building, 13805 North 58th Street, Clearwater, Florida

C. Tampa Bay Transportation Management Area Leadership Group, June 2, 2017, 9:30 a.m., AECOM conference room

D. Public hearing on the TIP, June 13, 2017, 6:00 p.m.

E. Tampa Bay Area Regional Transportation Authority MPO Chairs Coordinating Committee, June 16, 2017, 10:00 a.m., MetroPlan Orlando; joint meeting with the Central Florida MPO Alliance was to follow

OLD BUSINESS & NEW BUSINESS There was no old or new business. ADJOURNMENT There being no further business, the meeting adjourned at 10:11 a.m.


June 5, 2017 ______________________________________________________________________________

6-1

STATUS REPORT ~ FINANCIAL HIGHLIGHTS Period Ending April 30, 2017 Key Information Points: We are 58% through the Fiscal Year with our target to trend as closely to that as possible

with expenditures. Year to date operating expenses are at 64% of the annual budget but when normalized for

one time impacts and spread upfront costs evenly through the year they are at 61%.

Key Takeaways: Fare revenues continue to track down with correlated ridership decreases – will continue

to monitor; Salary expenditures are tracking higher than the target which is primarily due to the front-

loaded ATU retro-pay adjustment that occurred in December – when normalized by removing that upfront cost, salaries are trending at 64%;

Fringes continue outpacing our target and will continue to be monitored; as discussed, this is being driven primarily by medical claims and we are looking at options for FY2018 to change this trend;

Operational Contract Services is tracking higher than the target due to front-loaded annual payments on several contracts; when normalized for a 12-month period, this category is spending slightly below target at 54%;

Utilities are running higher than the target at 63% due to WIFI on the buses. Other Administrative Expenses are higher than the target at 66% which is primarily due to

a onetime expense for the early payoff of financed equipment.

“Cash in the Bank” Overview


June 5, 2017 ______________________________________________________________________________

6-2

HART’s cash is managed in two

% of Budget % of BudgetAnnual YTD Budget to collected Annual YTD collected Budget Actual Actual to date Budget Actual to date

Operating Revenues:Total Fare (Cash) Revenues $4,717,010 $2,296,901 ($2,420,109) 49% $4,659,140 $2,396,728 51%Total Pass Revenues 12,614,728 $5,952,332 (6,662,396) 47% 12,542,271 6,736,708 54%Advertising Income 755,770 578,951 (176,819) 77% 774,942 512,745 66%Interest Income 84,466 77,917 (6,549) 92% 43,726 46,131 106%Other Income 476,683 371,672 (105,011) 78% 562,776 169,786 30%Ad Valorem 34,788,573 36,004,480 1,215,907 103% 34,884,712 33,299,775 95%Federal Operating Grants 12,342,000 372,768 (11,969,232) 3% 9,793,406 376,056 4%State Operating Grants 5,827,256 3,042,529 (2,784,727) 52% 5,319,707 1,157,464 22%Local Operating Grants 650,000 483,504 (166,496) 74% 650,000 415,818 64%Tampa Historic Streetcar, Inc. 458,877 410,072 (48,805) 89% 350,939 222,282 63%Fund Balance - Operating 0 0 (0) 0% (1,556,140) 0 0%

Total Operating Revenues $72,715,363 $49,591,126 ($23,124,237) 68% $68,025,479 $45,333,493 67%

% of Budget % of BudgetAnnual YTD Budget to expended Annual YTD expended Budget Actual Actual to date Budget Actual to date

Operating Expenses:Salaries and Wages $36,735,562 $24,608,994 ($12,126,568) 67% $36,954,492 $22,640,782 61%Fringe Benefits 10,529,491 8,991,543 (1,537,948) 85% 10,914,596 6,632,995 61%Fuel and Oil 5,199,962 2,348,465 (2,851,497) 45% 4,895,138 2,566,169 52%Parts and Supplies 4,720,641 2,329,703 (2,390,938) 49% 3,470,399 2,282,751 66%Operational Contract Services 4,600,701 2,907,412 (1,693,289) 63% 2,878,443 1,723,700 60%Administrative Contract Services 1,882,290 651,060 (1,231,230) 35% 1,122,529 468,514 42%Legal Services 610,595 185,985 (424,610) 30% 481,715 188,664 39%Marketing and Printing 691,477 280,722 (410,755) 41% 638,250 214,812 34%Insurance Costs 3,042,804 1,067,293 (1,975,511) 35% 2,677,419 2,472,827 92%Utilities 1,010,530 640,992 (369,538) 63% 857,290 499,174 58%Taxes and Fees 229,304 101,611 (127,693) 44% 764,521 419,700 55%Other Expenses 3,462,006 2,285,607 (1,176,399) 66% 2,370,687 1,527,821 64%

Total Operating Expenses $72,715,363 $46,399,387 ($26,315,976) 64% $68,025,479 $41,637,909 61%

All Mode Major Revenues

Fiscal Year 2017

Fiscal Year 2017

All Mode Major Expenses

Fiscal Year 2016

Fiscal Year 2016


June 5, 2017 ______________________________________________________________________________

6-3

accounts; for the primary account HART utilizes the State of Florida’s local government investment pool, Florida PRIME, as its primary source of cash holdings. Considered low-risk and conservative in its investment strategy, Florida PRIME allows HART to attain a higher yield compared to that of a typical bank cash-flow concentration account. The second account is a concentration account at Bank of America for receiving deposits and managing Payroll and Accounts Payable disbursements. The graphic below depicts the “cash on hand” as of the day listed, as it is fluid and changes day to day.

Prepared by: Joan Brown, Director of Financial Operations

Reviewed by: Jeffrey C. Seward, Chief Financial Officer


Account Total

Bank of America 1,853,448.59$ SBOA 9,577,183.48$ Total 11,430,632.07$

CURRENT CASH BALANCE 11,430,632.07$

CASH ON HAND (as of 4/30/17)


June 5, 2017

6-4

STATUS REPORT Ridership and Productivity ~ April 2017 April 2017 Ridership April 2017 bus ridership declined 10.7% compared to April 2016 and all mode ridership is off 7.3% for the first seven months of FY 2017.

Mode April 2016

April 2017

Percentage Change

Total Year

FY 20161

Total Year

FY 2017 Percentage

Change Local, MetroRapid, & Express Bus2 1,179,232 1,053,023 -10.7% 8,445,475 7,768,476 -8.0%

Weekday

919,813

808,372 -12.1%

6,634,876

6,091,135 -8.2%

MetroRapid

49,703

39,024 -21.5%

345,049

301,077 -12.7% Total

Weekday Local

969,516

847,396 -12.6%

6,979,925

6,392,212 -8.4%

Express

21,659

18,969 -12.4%

147,883

134,844 -8.8%

Saturday

121,679

111,179 -8.6%

781,768

705,634 -9.7%

Sunday

66,378

75,479 13.7%

535,899

535,786 0.0%

Streetcar 26,443 23,646 -10.6% 184,975 193,975 4.9% Paratransit3 13,377 13,900 3.9% 93,043 91,850 -1.3% Taxi Voucher4 2,774 5,970 115.2% 9,021 34,763 285.4% Flex5 7,578 7,465 -1.5% 52,301 50,564 -3.3% Total All Modes 1,229,404 1,104,004 -10.2% 8,784,815 8,139,628 -7.3%

Highlights

• April 2017 streetcar ridership is down 10.6% compared to April 2016. Year-to-date streetcar ridership is up 4.9% compared to the same time period of FY 2016.

• April 2017 HARTPlus ridership is up 3.9% compared to April 2016. Year-to-date HARTPlus ridership is down 1.3% compared to the same time period of FY 2016.

1 Fiscal Year runs October 1 through September 30. 2 Local and connector, express, and streetcar ridership are taken from HART Finance Department GFI reports. 3 HART Operations Department Trapeze reports. 4 Taxi invoice 5 HART Operations Trapeze reports


June 5, 2017

6-5

• April 2017 Taxi Voucher rides were 5,970 compared to 2,774 in April 2016. When added to HARTPlus, there was a net gain of 3,719 for April paratransit trips. Year-to-date, combined HARTPlus and Taxi Voucher are up 24,549 or +24.1% over HARTPlus and Taxi from the same period last year.

• April 2017 HARTFlex ridership is down 1.5% compared to April 2016. Year-to-date HARTFlex ridership is down 3.3% compared to the same time period of FY 2016.

Cost per Passenger Cost per passenger is presented as non-audited numbers and subject to restatement. Cost per passenger can vary when presented as a single month because expenses encumbered will vary depending on items acquired and billing cycles. Year-to-date is more pertinent and will ‘smooth out’ as the year progresses. Bus + Flex

Month* Bus + Flex FY

2016* Paratransit

Month* Paratransit FY

2016* FY 2016 – Oct. – April $3.88 $4.45 $25.40 $29.94

FY 2017– Oct. – April

$6.49 $5.08 $28.13 $28.88

% Change 67.3% 14.2% 10.7% -3.5% *Not adjusted to revenue

Ridership and Productivity Reports On the following ridership and productivity report (Attachment), service is broken into three groups: local routes, express routes, and flex routes. Each group is ranked ‘first to worst’ for the current fiscal year in passengers per revenue hour. Routes in red are routes that fall 60% or below the average for their group. Routes in blue are routes that are 75% or above the average for the group.

Paratransit Reports Paratransit Riders – April

April Disabled Patrons

Personal Care

Attendants Companions Children Total

Passengers

Subscriptions

Wheelchair

Trips 2016 11,534 1,660 163 20 13,377 6,159 3,193 2017 12,344 1,390 122 44 13,900 6,176 3,021

% Change 7.0% -16.3% -25.2% 120.0% 3.9% 0.3% -5.4% Trip Cancellations – April

Type of Cancellation

April 2016

April 2017

% Change

Advanced Cancellations 1,173 1,480 26.2% Same Day Cancellations 965 1,450 50.3% No Shows 235 329 40.0% Patron/Dispatch Error Cancellations 331 68 -79.5% Other Cancellations 20 37 85.0% Total Trip Cancellations/No Shows 2,724 3,364 23.5% Total Suspensions Per No-Show Policy 2 3 50.0%


June 5, 2017

6-6

Trip Purpose - April

April Employment Education

Medical/ Hospital/Adult

Day Care Recreation Shopping Church Other

2016 1,825 2,508 5,340 1,165 416 300 1,823

2017 1,677 2,801 5,410 1,276 568 293 1,875

% Change -8.1% 11.7% 1.3% 9.5% 36.5% -2.3% 2.9%

HARTPlus Certifications – April

April Certified Total Certified

2016 89 3,045

2017 99 3,413 ± Change +11.2% 12.1%

On-Time Performance – April*

April Month** Year-to-Date**

2016 95.2% 93.7%

2017 97.3% ± % Change 15.8% 20.1%

*On-Time window reset in August 2016 from 30 – 10 to 30 - 0 **FY 2015 monthly and year-to-date restated for consistency of methodology

Prepared by: Steve Feigenbaum, Director of Service Development

Reviewed by: Ruthie Reyes Burckard, Chief Operating Officer

Approved by: Katharine Eagan, AICP, Chief Executive Officer Attachment: Ridership and Productivity Report

HA

RT

Serv

ices R

iders

hip

Su

mm

ary

Ap

ril 2017

Atta

ch

men

t

Mon

thly

Rid

ersh

ip C

om

pa

riso

n

Yea

r-to

-Da

teA

pril

Ap

ril

FY

20

16

FY

20

17

HA

RT

Servic

eF

Y 2

01

6 F

Y 2

01

7%

Ch

an

ge

Rid

ersh

ipR

idersh

ip%

Ch

an

ge

Fix

ed R

oute B

us

8,4

45

,47

57

,76

8,4

76

-8.0

%1

,17

9,2

32

1,0

53

,02

3-1

0.7

%

TE

CO

Streetcar

18

4,9

75

19

3,9

75

4.9

%2

6,4

43

23

,64

6-1

0.6

%

AD

A P

aratransit

93

,04

39

1,8

50

-1.3

%1

3,3

77

13

,90

03

.9%

Tax

i Vouch

er9

,02

13

4,7

63

28

5.4

%2

,77

45

,97

01

15

.2%

HA

RT

Flex

52

,30

15

0,5

64

-3.3

%7

,57

87

,46

5-1

.5%

All M

od

e T

ota

l8

,78

4,8

15

8,1

39

,62

8-7

.3%

1,2

29

,40

41

,10

4,0

04

-10

.2%

Wheelch

airs on F

ixed

Route

29

,49

02

8,5

06

-3.3

%3

,89

74

,27

19

.6%

Bik

es on B

uses

14

1,2

56

13

0,3

23

-7.7

%2

0,5

66

18

,38

1-1

0.6

%

U-P

ass Pro

gram

28

5,4

59

25

3,0

65

-11

.3%

40

,50

63

5,6

12

-12

.1%

FY

20

16

vs. F

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Com

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Num

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47

14

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12

0

Num

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f Satu

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33

15

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Num

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f Sunday

s3

33

44

5

No S

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ergen

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re Day

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00

0

Total S

ervice D

ays

21

3

21

2

30

30

% C

ha

ng

e%

Ch

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ge

Week

day

Rid

ership

6,6

34

,87

6

6,0

91

,13

5

-8.2

%9

19

,81

3

80

8,3

72

-1

2.1

%

Week

day

Metro

Rap

id R

idersh

ip3

45

,04

9

30

1,0

77

-1

2.7

%4

9,7

03

3

9,0

24

-2

1.5

%

Total W

eekday

Local R

idersh

ip6

,97

9,9

25

6

,39

2,2

12

-8

.4%

96

9,5

16

8

47

,39

6

-12

.6%

Week

day

Exp

ress Rid

ership

14

7,8

83

1

34

,84

4

-8.8

%2

1,6

59

1

8,9

69

-1

2.4

%

Satu

rday

Rid

ership

78

1,7

68

7

05

,63

4

-9.7

%1

21

,67

9

11

1,1

79

-8

.6%

Sunday

Rid

ership

53

5,8

99

5

35

,78

6

0.0

%6

6,3

78

7

5,4

79

1

3.7

%

% C

ha

ng

e%

Ch

an

ge

Week

day

Averag

e Rid

ership

45

,13

5

41

,43

6

-8.2

%4

3,8

01

4

0,4

19

-7

.7%

Week

day

Metro

Rap

id R

idersh

ip2

,34

7

2,0

48

-1

2.7

%2

,36

7

1,9

51

-1

7.6

%

Week

day

Averag

e Exp

ress Rid

ership

1,0

06

9

17

-8

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1,0

31

9

48

-8

.0%

Com

bin

ed W

eekday

Averag

e Rid

ership

4

8,4

88

4

4,4

02

-8

.4%

47

,19

9

43

,31

8

-8.2

%

Satu

rday

Averag

e Rid

ership

23

,69

0

22

,76

2

-3.9

%2

4,3

36

2

2,2

36

-8

.6%

Sunday

Averag

e Rid

ership

16

,23

9

15

,75

8

-3.0

%1

6,5

95

1

5,0

96

-9

.0%

Calcu

lations are su

bject to

month

ly ad

justm

ent/restatem

ent

Rid

ersh

ip, F

Y 2

01

6 v

s FY

20

17

Sourc

e: H

AR

T R

iders

hip

Reports

and T

rapeze S

chedule

d S

erv

ice R

evenue H

our R

eport

ATTACHMENT

HART Services Ridership Summary

April 2017

Attachment

FY 16 April

Weekday

Average

FY 17 April

Weekday

Average % Change

FY 17 April

Saturday

Average*

FY 17 April

Sunday

Average*

Y-T-D

Ridership

Y-T-D Bus

Vehicle

Trips

Y-T-D

Riders per

Bus Trip

Local Routes*1 Florida Avenue 3,643 3,226 -11.4% 1,872 1,584 596,119 19,546 30.5

2 Nebraska Avenue 2,277 2,178 -4.4% 2,170 1,693 441,996 15,747 28.1

4 Palma Ceia/MacDIll AFB 394 415 5.4% 56,803 4,263 13.3

5 40th Street 1,515 1,573 3.9% 726 559 259,494 12,348 21.0

6 56th Street 4,158 3,912 -5.9% 2,543 1,805 732,090 19,487 37.6

7 West Tampa/Citrus Park 1,632 1,375 -15.7% 438 408 248,284 11,358 21.9

8 Progress Village/Brandon 1,559 1,401 -10.1% 656 498 257,189 11,741 21.9

9 15th Street 2,553 2,198 -13.9% 870 606 390,343 11,442 34.1

10 Cypress Street 267 231 -13.7% 33,108 4,110 8.1

12 22nd Street 2,798 2,703 -3.4% 1,841 1,434 497,279 18,872 26.4

14 Armenia Avenue 512 489 -4.5% 305 82,607 6,762 12.2

15 Columbus Drive 1,451 1,290 -11.1% 639 449 231,414 10,652 21.7

16 Waters Avenue 892 758 -15.1% 515 134,921 7,176 18.8

18 30th Street 1,619 1,417 -12.5% 612 463 245,856 10,838 22.7

19 Port Tampa 1,369 1,193 -12.8% 641 412 229,507 12,525 18.3

30 Town 'N Country/Airport 2,206 1,988 -9.9% 1,396 1,236 384,296 16,354 23.5

31 South Hillsborough County 249 237 -4.9% 33,990 3,527 9.6

32 Dr. Martin Luther King Jr. Boulevard 1,614 1,505 -6.7% 509 616 268,962 12,656 21.3

33 Fletcher Avenue 914 914 0.0% 410 301 154,468 12,879 12.0

34 Hillsborough Avenue 2,946 2,714 -7.9% 1,629 761 483,896 13,741 35.2

36 Dale Mabry/Himes 1,841 1,694 -8.0% 856 655 301,978 11,591 26.1

37 Brandon/Netpark 1,278 1,105 -13.6% 512 493 224,224 11,298 19.8

39 Busch Boulevard 2,747 2,605 -5.2% 1,527 634 480,001 13,667 35.1

41 Sligh Avenue 423 458 8.3% 65,613 4,409 14.9

45 UATC/Rome Avenue/Westshore Plaza 1,566 1,426 -8.9% 699 491 257,601 11,737 21.9

46 Downtown Tampa/Brandon via Causeway Blvd. 562 617 9.9% 348 97,103 5,282 18.4

57 UATC/Temple Terrace/Netp@rk 722 714 -1.1% 496 124,905 6,307 19.8

96 In-Towner - Weekdays 95 83 -12.9% 14,186 3,224 4.4

97 In-Towner - Weekends NA NA NA 25 962 304 3.2

400 Nebraska-Fletcher MetroRapid 2,367 1,951 -17.6% 301,077 16,563 18.2

Group Total 46,168 42,370 -8.2% 22,236 15,096 7,630,272 320,406 23.8

FLEX Routes570 Brandon Flex 61 59 -3.3% 32 8,825 2,461 3.6

571 South County Flex 27 34 25.9% 4,497 4,116 1.1

572 Northdale Flex 154 154 0.0% 65 23,022 5,448 4.2

573 Town 'N Country Flex 40 45 12.5% 6,134 2,058 3.0

574 South Tampa Flex 57 56 -1.8% 8,086 3,381 2.4

Group Total 339 348 2.7% 97 50,564 17,464 2.9

Express and Limited Express Routes*

20X Lutz Express 84 53 -37.1% 8,358 574 14.6

21LX UATC/Downtown Tampa via Temple Terrace-56th 47 42 -10.0% 6,223 574 10.8

22X Dover/Brandon Express 54 45 -16.4% 6,684 576 11.6

24X Fishhawk/Riverview/MacDill AFB Express 228 220 -3.3% 30,712 1,716 17.9

25LX South Brandon/Mac Dill AFB Express 183 148 -19.1% 22,285 1,572 14.2

27LX South Brandon Express 84 86 2.2% 12,011 716 16.8

28X East County Express 36 36 0.7% 4,617 288 16.0

47LX Southshore Limited Express 67 56 -15.9% 9,126 575 15.9

51X New Tampa Express 47 51 9.4% 6,657 576 11.6

53LX South County/Brandon via 301 Limited Express 99 116 16.9% 15,987 3,456 4.6

61LX NW County Limited Express** 33 41 24.2% 5,396 576 9.4

200X Clearwater Express - R 71 54 -23.9% 6,788 1,450 4.7

Group Total 1,032 948 -8.1% 134,844 12,649 10.7

R = Reverse Commute

*Current routes only

Streetcar800 TECO Streetcar 682 578 -15.2% 1,655 760 193,975 17,920 10.8

Calculations are subject to monthly adjustment/restatement

Source: HART Ridership Reports and Trapeze Scheduled Service Revenue Hour Report

HA

RT

Serv

ices R

iders

hip

Su

mm

ary

Ap

ril 2017

Atta

ch

men

t

FY

2016

FY

2017

% C

han

ge

Ap

r. 2016

Ap

r. 2017

% C

han

ge

Bus V

ehic

le H

ours

396,1

03

394,9

63

-0

.29%

56,3

22

55,0

65

-2

.23%

Bus R

evenue H

ours

372,3

68

373,0

51

0.1

8%

53,1

39

52,0

23

-2

.10%

Bus V

ehic

le M

iles

5,2

44,7

53

5,2

49,1

03

0.0

8%

750,2

14

730,5

23

-2

.62%

Bus R

evenue M

iles

4,7

12,9

73

4,7

25,1

08

0.2

6%

674,4

25

659,4

34

-2

.22%

Fle

x V

ehic

le H

ours

12,5

34

12,6

52

0.9

4%

1,8

31

1,7

61

-3

.82%

Fle

x R

evenue H

ours

10,9

29

11,0

24

0.8

7%

1,5

85

1,5

38

-2

.97%

Fle

x V

ehic

le M

iles

189,2

94

195,1

85

3.1

1%

28,6

40

26,9

41

-5

.93%

Fle

x R

evenue M

iles

145,2

79

146,3

51

0.7

4%

21,8

90

20,3

04

-7

.25%

Para

transit V

ehic

le H

ours

65,9

07

70,3

81

6.7

9%

9,4

87

10,2

96

8.5

3%

Para

transit R

evenue H

ours

56,7

90

59,6

97

5.1

2%

8,2

09

8,7

57

6.6

8%

Para

transit V

ehic

le M

iles

966,3

76

1,0

10,9

77

4.6

2%

138,8

09

151,8

37

9.3

9%

Para

transit R

evenue M

iles

846,5

31

877,3

86

3.6

4%

122,2

25

132,2

50

8.2

0%

Taxi R

evenue H

ours

*3,0

94

11,4

88

271.3

0%

994

2,1

14

112.6

8%

Taxi R

evenue M

iles*

37,1

31

137,8

51

271.2

6%

11,9

28

25,3

72

112.7

1%

Stre

etc

ar V

ehic

le H

ours

7,2

91

8,5

62

17.4

3%

1,0

43

1,0

27

-1

.54%

Stre

etc

ar R

evenue H

ours

7,2

49

8,5

08

17.3

7%

1,0

37

1,0

21

-1

.55%

Stre

etc

ar V

ehic

le M

iles

39,0

18

45,8

99

17.6

4%

5,5

78

5,4

96

-1

.47%

Stre

etc

ar R

evenue M

iles

39,0

05

45,3

92

16.3

8%

5,5

77

5,4

94

-1

.48%

HA

RT

Syste

m V

ehic

le H

ours

484,9

29

498,0

46

2.7

0%

69,6

77

70,2

63

0.8

4%

HA

RT

Syste

m R

evenue H

ours

450,4

30

463,7

68

2.9

6%

64,9

64

65,4

53

0.7

5%

HA

RT

Syste

m V

ehic

le M

iles

6,4

76,5

72

6,6

39,0

15

2.5

1%

935,1

69

940,1

69

0.5

3%

HA

RT

Syste

m R

evenue M

iles

5,7

80,9

19

5,9

32,0

88

2.6

1%

836,0

45

842,8

54

0.8

1%

*Vehic

le a

nd R

evenue h

ours

/mile

s fo

r Taxi V

oucher a

re e

qual. T

axi p

rogra

m c

om

menced 1

/1/2

016.

Calcu

lations are su

bject to

mo

nth

ly ad

justm

ent/restatem

ent

Ho

urs

an

d M

iles b

y M

od

e

HA

RT

Serv

ices R

iders

hip

Su

mm

ary

Ap

ril 2017

Atta

ch

men

t

Rou

te pro

du

ctivity

, Pa

sseng

ers per R

even

ue H

ou

r & M

ile (YT

D)

Mon

thly

Yea

r-to-D

ate

FY

20

16

FY

20

17

FY

20

16

FY

20

17

Ap

rilP

assen

gers p

erP

assen

gers p

erP

assen

gers p

erP

assen

gers p

er

Lo

cal R

ou

tesF

Y 2

01

6F

Y 2

01

7%

Ch

an

ge

FY

20

16

FY

20

17

% C

ha

ng

eR

even

ue H

ou

rR

even

ue H

ou

rR

even

ue M

ileR

even

ue M

ile

34

- Hillsb

oro

ugh

Aven

ue

74,1

58

66,2

37

-1

0.7

%528,8

62

483,8

96

-8

.5%

32

.19

29

.73

2.6

47

2.4

37

6 -5

6th

Street

107,5

48

99,9

86

-7

.0%

772,5

72

732,0

90

-5

.2%

30

.75

29

.30

2.4

85

2.3

81

2 - N

ebra

ska A

ven

ue

67,8

01

62,8

68

-7

.3%

482,3

53

441,9

96

-8

.4%

31

.66

29

.05

3.0

69

2.7

95

9 - 1

5th

Street

61,3

05

51,3

42

-1

6.3

%433,4

16

390,3

43

-9

.9%

30

.84

27

.86

2.8

06

2.5

60

1 - F

lorid

a A

ven

ue

93,6

59

81,8

10

-1

2.7

%672,1

47

596,1

19

-1

1.3

%3

0.9

22

7.6

82

.81

62

.50

8

12

- 22n

d S

treet74,7

01

70,4

34

-5

.7%

512,1

67

497,2

79

-2

.9%

28

.42

26

.58

2.6

46

2.4

65

16

- Waters A

ven

ue

20,7

89

17,7

24

-1

4.7

%150,7

64

134,9

21

-1

0.5

%2

9.3

52

6.4

22

.53

72

.27

5

39

- Bu

sch B

ou

levard

70,2

75

62,9

12

-1

0.5

%506,3

74

480,0

01

-5

.2%

26

.29

25

.13

1.9

86

1.8

64

57

- UA

TC

/Tem

ple T

errace/N

etp@

rk17,9

20

16,7

62

-6

.5%

137,2

44

124,9

05

-9

.0%

24

.50

22

.37

1.3

15

1.1

93

32

- Dr. M

artin

Lu

ther K

ing J

r. Bou

levard

40,2

05

35,7

25

-1

1.1

%292,1

68

268,9

62

-7

.9%

23

.57

22

.36

1.8

28

1.6

91

5 - 4

0th

Street

38,3

05

37,8

88

-1

.1%

280,8

15

259,4

94

-7

.6%

22

.22

21

.55

1.9

08

1.7

74

7 - W

est Tam

pa/C

itrus P

ark

39,4

03

31,7

35

-1

9.5

%289,9

29

248,2

84

-1

4.4

%2

4.7

72

1.3

22

.15

01

.88

0

37

- West B

ran

don

/Netp

@rk

31,4

86

27,1

15

-1

3.9

%241,7

04

224,2

24

-7

.2%

21

.78

20

.52

1.5

27

1.4

21

36

- Dale M

ab

ry H

wy

./Him

es Aven

ue

46,0

46

41,4

33

-1

0.0

%325,4

51

301,9

78

-7

.2%

19

.51

18

.23

1.7

56

1.6

72

18

- 30th

Street

39,2

19

33,7

05

-1

4.1

%267,5

15

245,8

56

-8

.1%

19

.74

18

.14

1.7

44

1.6

41

15

- Colu

mb

us D

rive

35,9

12

31,2

33

-1

3.0

%251,7

98

231,4

14

-8

.1%

21

.19

17

.62

1.5

50

1.3

21

33

- Fletch

er Aven

ue

22,9

75

21,8

39

-4

.9%

164,9

63

154,4

68

-6

.4%

17

.83

17

.56

1.5

48

1.5

04

45

- UA

TC

/Rom

e Aven

ue/W

estshore P

laza

39,4

72

34,4

67

-1

2.7

%288,1

57

257,6

01

-1

0.6

%1

8.7

71

7.3

21

.67

71

.50

5

40

0 - N

ebra

ska-F

letcher M

etroR

ap

id49,7

03

39,0

24

-2

1.5

%345,0

49

301,0

77

-1

2.7

%1

9.4

61

6.5

11

.52

11

.34

7

30

- Tow

n 'N

Cou

ntry

/Airp

ort

57,8

31

52,9

20

-8

.5%

409,7

87

384,2

96

-6

.2%

17

.11

16

.05

1.2

95

1.2

12

8 -P

rogress V

ilage/B

ran

don

39,1

46

33,7

90

-1

3.7

%282,4

69

257,1

89

-8

.9%

16

.71

15

.34

1.2

27

1.1

26

19

- Port T

am

pa

34,1

18

29,1

30

-1

4.6

%245,4

25

229,5

07

-6

.5%

16

.16

15

.22

1.4

30

1.3

47

41

- Slig

h A

ven

ue

8,8

80

9,1

59

3.1

%67,1

46

65,6

13

-2

.3%

15

.29

15

.21

1.1

85

1.0

92

14

- Arm

enia

Aven

ue

12,2

62

11,3

00

-7

.8%

90,3

03

82,6

07

-8

.5%

16

.01

14

.65

1.2

65

1.1

68

46

- Dow

nto

wn

Tam

pa

/Bra

nd

on

via

Cau

seway

13,3

46

14,0

85

5.5

%90,9

12

97,1

03

6.8

%1

2.9

41

2.7

80

.97

10

.95

9

10

- Cy

press S

treet5,6

12

4,6

13

-1

7.8

%38,8

44

33,1

08

-1

4.8

%1

4.7

11

1.5

91

.53

11

.32

4

4 - P

alm

a C

eia/M

acD

ill AF

B8,2

74

8,3

09

0.4

%69,7

35

56,8

03

-1

8.5

%1

3.9

21

0.7

01

.25

81

.02

0

96

- Dow

nto

wn

Tro

lley - P

urp

le Lin

e1,9

95

1,6

54

-1

7.1

%16,1

62

14,1

86

-1

2.2

%1

0.1

99

.07

1.4

10

1.2

34

31

- Sou

th H

illsboro

ugh

Cou

nty

5,2

27

4,7

32

-9

.5%

37,7

11

33,9

90

-9

.9%

8.6

07

.82

0.4

03

0.3

67

97

- Dow

ntto

wn

Tro

lley - S

atu

rday

*N

A123

N

AN

A962

N

AN

A5

.50

NA

0.8

04

99

9 - P

ub

lic Serv

iceN

A3,3

60

N

AN

AN

AN

AN

A

Sy

stem T

ota

l1,1

57,5

73

1,0

34,0

54

-10.7

%8,2

91,9

42

7,6

33,6

32

-7.9

%2

3.1

52

1.2

11

.88

31

.73

1

Blu

e = R

ou

tes perfo

rmin

g 7

5%

or h

igh

er ab

ove th

e loca

l system

avera

ge

75%

of L

oca

l System

Avera

ge

15

.91

Red

= R

ou

tes perfo

rmin

g 6

0%

or lo

wer th

an

the lo

cal sy

stem a

vera

ge

60%

of L

oca

l System

Avera

ge

12

.73

April

Year to

Date

FY

2016

FY

20

17

FY

20

16

FY

20

17

FY

2016

FY

2017

% C

han

ge

FY

2016

FY

2017

% C

han

ge

Pass./R

ev H

r.P

ass/Rev

Hr.

Pass./R

ev M

i.P

ass/Rev

Mi.

TE

CO

Streetcar

26,4

43

23,6

46

-10.6

%184,9

75

193,9

75

4.9

%2

5.5

22

1.7

44

.74

4.2

7

Calcu

lations are su

bject to

month

ly ad

justm

ent/restatem

ent

*B

egan

service 1

2/1

0/1

6

Rid

ership

, FY

2016 v

s. FY

2017

Rid

ership

, FY

2016 v

s. FY

2017

Sourc

e: H

AR

T R

iders

hip

Reports

and T

rapeze S

chedule

d S

erv

ice R

evenue H

our R

eport

HA

RT

Serv

ices R

iders

hip

Su

mm

ary

Ap

ril 2017

Atta

ch

men

t

Rou

te pro

du

ctivity

, Pa

sseng

ers per R

even

ue H

ou

r & M

ile (YT

D)

Mon

thly

Yea

r-to-D

ate

FY

20

16

FY

20

17

FY

20

16

FY

20

17

Ap

rilP

assen

gers p

erP

assen

gers p

erP

assen

gers p

erP

assen

gers p

er

FL

EX

Rou

tesF

Y 2

01

6F

Y 2

01

7%

Ch

an

ge

FY

20

16

FY

20

17

% C

ha

ng

eR

even

ue H

ou

rR

even

ue H

ou

rR

even

ue M

ileR

even

ue M

ile

North

dale F

LE

X3,5

68

3,4

45

-3

.4%

24,2

83

23,0

22

-5

.2%

9.3

98

.63

0.7

62

0.7

43

Sou

th T

am

pa F

LE

X1,2

02

1,1

10

-7

.7%

8,2

07

8,0

86

-1

.5%

4.1

74

.16

0.3

69

0.3

78

Bra

nd

on

FL

EX

1,4

02

1,3

41

-4

.4%

9,5

14

8,8

25

-7

.2%

4.1

83

.71

0.3

35

0.2

99

To

wn

N' C

ou

ntry

FL

EX

832

897

7.8

%6,3

96

6,1

34

-4

.1%

3.2

13

.11

0.2

28

0.2

18

Sou

th C

ou

nty

FL

EX

574

672

17.1

%3,9

01

4,4

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1 - Florida Avenue12 - 22nd Street

16 - Waters Avenue39 - Busch Boulevard

57 - UATC/Temple Terrace/Netp@rk32 - Dr. Martin Luther King Jr. Boulevard

5 - 40th Street7 - West Tampa/Citrus Park

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36 - Dale Mabry Hwy./Himes Avenue18 - 30th Street

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45 - UATC/Rome Avenue/Westshore Plaza20X - Lutz Express

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19 - Port Tampa41 - Sligh Avenue

14 - Armenia Avenue27LX - Fishhawk/South Brandon Express

22X - Dover/Brandon Express46 - Downtown Tampa/Brandon

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96 - In-Towner TrolleyNorthdale FLEX

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June 5, 2017

7-1

MONTHLY INFORMATION REPORT Organizational Key Performance Indicators (KPIs) ~April 2017

SUMMARY This memorandum provides a report on the attainment level of the adopted organizational KPIs covering Fiscal Year 2017. DISCUSSION At the September 26, 2016, regular Board meeting, the HART Board adopted Resolution #R2016-09-47, approval of HART Key Performance Indicators (KPIs) for the Hillsborough Transit Authority for FY 2017. The established KPIs are directly measurable and the organization’s level of attainment is updated and reported to the Board on a monthly basis (see table below).

ORGANIZATIONAL KEY PERFORMANCE INDICATORS

EVALUATION PERIOD FY2017 (OCTOBER 2016 – SEPTEMBER 2017) (TENTATIVE RESULTS)*

KPI CRITERIA TARGET

FY2017 (7 MONTH)

PERFORMANCE 04/17

Ridership Productivity

Bus Passengers per Revenue Hour

Greater than or equal to 21.8 20.82

Efficiency Gross Cost per Revenue Mile Less than or equal to

$7.10 $7.38

Safety Collisions per 100,000

Revenue Miles Less than or equal to

.55 0.540 Quality of

Service Complaints per 100,000

Passengers Less than or equal to

10.0 8.70 Quality of

Service Mean Distance Between

Vehicle Failures Greater than or equal

to 7,749 8,417 On-Time

Performance 1 Minute Early to 5 Minutes

Late at Scheduled Timepoints Greater than 81.5% 81.8%

Finance Growth of Fund Balance and

Fiscal Sustainability

Greater than or equal to 0.5% of previous year’s ending fund

balance To be reported at

year’s end *All calculations subject to restatement Bold Italics = KPI target not met in reporting period


June 5, 2017

7-2

CONCLUSION The effective date for measurement of the proposed KPIs is FY2017, October 1, 2016 through September 30, 2017. Safety, Quality of Service (complaints), Quality of Service (Mean Distance Between Vehicle Failures), and On-Time Performance are the KPI measures being met for the first seven months of Fiscal Year 2017. The KPI for Ridership Productivity and Efficiency are not being met in the first seven months of FY 2017. Charts of the FY 2017 annual KPIs are presented as an Attachment.

Prepared by: Steve Feigenbaum, Director of Service Development


Approved by: Katharine Eagan, AICP, Chief Executive Officer Attachment: KPIs Charts

Attachment

7-3

21.8

20.82

18

19

20

21

22

23

24

25

1

HART KPI: Ridership ProductivityFY 2017 - October 2016 - April 2017

Measure: Passengers Per Revenue HourGreater Than or Equal to 21.8

KPI Year To Date

$7.10 $7.38

$3.00

$4.00

$5.00

$6.00

$7.00

$8.00

$9.00

1

HART KPI: EfficiencyFY 2017 - October 2016 - April 2017

Measure: Cost per Revenue MileLess Than or Equal to $7.10

KPI Year To Date

0.55 0.54

0.00

0.20

0.40

0.60

0.80

1.00

1.20

1

HART KPI: SafetyFY 2017 - October 2016 - April 2017

Measure: Collisions Per 100,000 Revenue MilesLess Than or Equal to 0.55

KPl Year-to-Date

7-4

10

8.70

5

6

7

8

9

10

11

1

HART KPI: Quality of Service FY 2017 - October 2016 - April 2017

Measure: Complaints per 100,000 Passengers Less Than or Equal to 10

KPI Year to Date

7,749

8,417

6,500

7,000

7,500

8,000

8,500

9,000

1

HART KPI: Quality of Service FY 2017 - October 2016 - April 2017

Measure: Mean Distance Between FailuresGreater Than or Equal to 7,749 Miles

KPI Year to Date

81.5%81.8%

75.0%

76.0%

77.0%

78.0%

79.0%

80.0%

81.0%

82.0%

83.0%

84.0%

1

HART KPI: On-Time PerformanceFY 2017- October 2016 - April 2017

Measure: On-Time PerformanceGreater Than or Equal to 81.5%

KPI Year to Date


June 5, 2017

7-5

MONTHLY INFORMATION REPORT Risk Management Activities ~ April 2017 The purpose of this report is to inform the HART Board of Directors of significant developments related to Risk Management for April 2017. Claims and settlements at the $5,000 reporting threshold and above are categorized as significant; claims and settlements below the $5,000 reporting threshold are categorized as insignificant. LIABILITY Bodily Injury and Property Damage

Month of April Claims Opened Claims Closed

Significant 3 4

Insignificant 0 9

Combined Total Expected Costs $34,000.00 $141,630.95

Current open claims caseload is 121

WORKERS’ COMPENSATION

Month of April Claims Opened Claims Closed

Significant 1 4

Insignificant 4 11

Combined Total Expected Costs $36,510.00 $130,960.42

Current open claims caseload is 57 Prepared by: Gisela Rivera-Rios, Risk Management Coordinator




June 5, 2017 _______________________________________________________________________________

7-6

MONTHLY INFORMATION REPORT Procurement & Contracts Administration Activity Report ~ April 2017

A. There were no solicitations released in the month of April B. Contracts Awarded

Awarded to Description Amount

Reggies Affordable Heating & Cooling 3-Ton Air Conditioners for Procurement Annex $25,750

Zabatt Engine Services, Inc. Streetcar Air Conditioner Air Compressors $293,600

C. Open Contracts: There are 110 open contracts that are currently under administration, including construction Task Orders

D. Processed Purchase Orders Under $25,000 = $361,761 162 Standard Purchase Orders totaling $252,589 59 Inventory Purchase Orders totaling $109,172

E. Unauthorized Procurements

There were no unauthorized procurements made in the month of April, 2017.

Prepared by: Al Burns, Director, Procurement & Contracts Administration

Reviewed by: Jeffrey C. Seward, Chief Financial Officer



June 5, 2017 ______________________________________________________________________________

7-7

MONTHLY INFORMATION REPORT Human Resources – April 2017

April 2017 Activity

Type of Activity Bargaining NB Total Percentage New Hires 1 3 4 21.1% Rehire 0 0 0 0.0% Reinstated 0 0 0 0.0% Transfer 1 2 3 15.8% Reduction in Force 0 0 0 0.0% Voluntary Resignations 3 2 5 26.3% Retirement 3 0 3 15.8% Deceased 0 0 0 0.0% Terminations 4 0 4 21.1% Promotions 0 0 0 0.0% Reclassification 0 0 0 0.0%

Grand Total: 12 7 19 100% As of April 30, 2017 there were 833 active (non-temporary) employees of which 132 are Non-Bargaining and 701 are Bargaining

NOTE: The reporting reflects a full calendar month.

New Hires, 21.1%

Transfer, 15.8%

Voluntary Resignations,

26.3%

Retirement,

Terminations, 21.1%

APRIL 2017 ACTIVITY CHART


June 5, 2017 ______________________________________________________________________________

7-8

Employee Classification Breakdown

Turnover Report – April 2017

Division # of Separations* % Per

Division Bargaining Non-Bargaining Total

Executive 0 2 2 0.2% Administration 0 0 0 0.0% Finance 0 0 0 0.0% Operations 10 0 10 1.2%

HART Monthly Turnover Total 10 2 12 1.4% *Includes: Voluntary Resignations, Retirement, Terminations and Death

EE Class Count ATUHRLY 643

ATUPTHRLY 9 NBHRLY 37

NBPTHRLY 2 NBSLRY 93

TEAMHRLY 49

TOTAL 833


June 5, 2017 ______________________________________________________________________________

7-9

ANNUAL TURNOVER YTD – 2017 vs. 2016:


June 5, 2017 ______________________________________________________________________________

7-10

DEMOGRAPHICS – ACTIVE VS. TERMED:

Prepared by: Laura Rivera, HR Generalist – HRIS Data Management

Reviewed by: Brooke Basquit, Director of Human Resources

Kenyatta Lee, Chief Administrative Officer


Gender Count PercentageMale 9 75.0%

Female 3 25.0%Total 12 100.0%

Ethnic Origin Count PercentageBlack or African American 7 58.3%

Hispanic or Latino 2 16.7%White or Caucasian 3 25.0%

Asian 0 0.0%American Indian or Alaskan Native 0 0.0%

Two or More Races 0 0.0%Total 12 100.0%

APRIL 2017 TERMED EEO SNAPSHOTGender Count Percentage

Male 576 69.1%Female 257 30.9%

Total 833 100.0%

Ethnic Origin Count PercentageBlack or African American 428 51.4%

Hispanic or Latino 184 22.1%White or Caucasian 205 24.6%

Asian 6 0.7%American Indian or Alaskan Native 1 0.1%

Two or More Races 9 1.1%Total 833 100.0%

APRIL 2017 ACTIVE EEO SNAPSHOT


June 5, 2017

7-11

MONTHLY INFORMATION REPORT Marketing Services Activities ~April 2017

Marketing/Advertising

HyperLINK Unveiling Event, April 24, 2017

• Theme: Are you ready for the future of Transportation? • Save the date sent • Invitations sent • Place: USF • Video Produced: https://www.youtube.com/watch?v=K5QJPXuLrEU • Four electric vehicles covered • Program Produced • On goHART.org • Place on internal employee information monitors • Press Release

https://www.youtube.com/watch?v=K5QJPXuLrEU


June 5, 2017

7-12

Flamingo Fares: Phase II: During the time period from March 13 through September 2 the following Flamingo Fares are in place at HART and PSTA.

• 3 Consecutive Day Pass - $18.00 • 7 Consecutive Day Regional Pass - $25.00 • Passport Monthly Pass - $85.00 • TECO Line Streetcar 1 Day Pass - $5.00 and Family Pass - $12.50

Advertising and Marketing Support included:

• Flyers on buses • New Interior cards on buses • Digital advertising campaign on WFTS & Google Ad Networks • Native article about electronic fares in

transportation • Internal Communication – Wall clings of the Flamingo with

corresponding fares as shown directly below.

HART Earth Day Promotion, Saturday, April 22, 2017

• Ride HART FREE* with a Friend • Passengers boarding together Both Ride Free.

* Excludes HARTPlus and Streetcar services.

Transit Advertising Revenue

• Direct Media USA, (Transit Advertising). April was the last month of the new contract year (three years with two one year options). Revenue split was increased from 60% /40%, to 63%/37% HART/Direct Media USA. The monthly guarantee is $52,500.

• Signal Outdoor (Shelter Advertising) Monthly Summary: HART received revenue of $10,475 for April (which was the tenth month of this annual contract year). There are 419 shelters built; 838 panels in inventory; 760, or 90.7% panels sold.

Month Jan ‘17 Feb ‘17 Mar ‘17 Apr ‘17 May ‘17 Jun ‘17 # of Shelter Panels 834 838 836 838 Panels Sold 686 752 759 760 % Panels Sold 82.3% 89.8% 90.8% 90.7% Monthly Revenue $10,425 $10,475 $10,450 $10,475 Revenue to Date $103,900

6th contract year May 2016-April 2017

Contract Year Media Sales HART 63% Guarantee Deduction Overage

Current month media sales 73,720.71$ 46,444.05$ -$ N/A

Previous months' media sales 880,516.69$ 554,725.51$ 577,500.00$ 1,600.00$ N/A

Year to date media sales 954,237.40$ 601,169.56$ 577,500.00$ 1,600.00$ N/A


June 5, 2017

7-13

• Commuter Advertising (premier provider of GPS based short form audio and text scroll advertising on transit vehicles): In April, the fourth month of the fourth annual contract term, (January – December 2016), a total of $2,818 in revenue was generated. Year to date revenue for this contract period was $14,635. Annual guaranteed payment to HART is $20,000. Payments since inception (in the fifth year) to HART has been $143,525.

Marketing Collateral and Graphic Support 45 projects were completed in April

Monthly goHART.org Metrics Peer Social Media Snapshot (April)

Organization Facebook Likes

Change (%)

Twitter Followers

Change (%)

YouTube Videos

YouTube Views

Change Views (%)

HART 5959 +0.8% 4421 +1.0% 153 89027 +33.2%

PSTA 9198 +0.4% 2544 +1.2% 153 65760 +2.0%

JTA 3053 +1.5% 2573 +0.9% 167 58362 +1.0%

LYNX 4400 +1.0% 4621 +1.3% 126 117952 +4.0%

TBARTA 1295 +0.1% 4316 +0.8% 10 4054 +0.0%

SCAT 1101 +0.5% N/A N/A N/A N/A N/A

*JTA: Jacksonville Transit Authority; LYNX: Central Florida Regional Transportation Authority; PSTA: Pinellas Suncoast Transit Authority; TBARTA: Tampa Bay Area Regional Transit; SCAT: Sarasota County Area Transit. Monthly goHART.org Metrics

• Total Hits: 166,999 • Average Time Spent on Website (minutes): 02:11. This is :02 decrease since last month • Top referral sites are: Indeed.com; Google Adwords; Mobile Facebook;

TampaAirport.com, and OneBusAway Tampa • Top Viewing Device is mobile (68%), followed by Desktop (15%)

Prepared by: Steve Rosenstock, Sr. Manager of Marketing Services

Reviewed by: Lena Petit, Director of Executive Office and Board Support



June 5, 2017

7-14

MONTHLY INFORMATION REPORT EEO & Community Programs ~ April 2017 Summary of Community Engagement Activities

Prepared by: Marco Sandusky, Sr. Manager of EEO and Community Programs


Meetings17%

Outreach77%

Networking3%

Streetcar3%

April 2017 Activities, by typeApril 2017 Snapshot:

• 30 activities

• 2797 total activity participants (approximate)

• 4 new contacts (for further engagement/collaboration)

• 16 new registered vendors (10 small businesses; 5 DBEs)

• satisfaction surveys received


June 5, 2017

7-15

MONTHLY INFORMATION REPORT Maintenance Activities ~ April 2017

Fleet Maintenance Fixed Route

Total Miles Preventative Maintenance Completed

Demand Work Orders Completed

737,993 166 635

Paratransit



140,687 29 53

Flex Service



27,594 4 6

Streetcar Maintenance Streetcar

Total Miles/Trips Preventative Maintenance Completed


Miles- 5,591

Trips- 2,071 12 20

Facility Maintenance

• Preventative Maintenance Tasks Completed – 63

• Demand Work Orders Completed – 173

Scheduled Projects

• Quarterly fire sprinkler inspections for the 21st Operations facility, including the Preventative Maintenance building.

• The semi-annual fire alarm inspection for the HART Administrative office and Streetcar facility.

Completed Projects

• Tampa Armature Works completed the quarterly generator inspections for the 21st Operations facility, including the Preventative Maintenance building.


June 5, 2017

7-16

• Guardian Fueling Technologies completed the operability tests on all Above Ground Storage Tanks for the 21st Operations facility, including the Preventative Maintenance building.

• United Fire Systems completed the semi-annual fire suppression test for the server room at the 21st Operations facility, including the Preventative Maintenance building.

• BCI Integrated Solutions completed the annual inspection of the Fire Alarm Panel at the 21st Operations facility, including the Heavy and Preventative Maintenance buildings.

Passenger Amenities

• Preventative Maintenance Tasks Completed – 33

• Demand Work Orders Completed – 114

Scheduled Projects

• Assist Facilities Maintenance with Metro Rapid Ticket Vending Machine relocations.

Completed Projects

• Bus shelter solar light program: replaced three solar light systems for Routes 37, 24X and Fishhawk Park and Ride.

• Bus stop maintenance: 12 bus stops were repaired due to downed or damaged stops. One bus stop was adjusted and 11 loose or missing ID tags repaired/replaced. Repaired 19 loose/damaged signage, kiosks and/or bike racks.

• Shelter maintenance: replaced two broken glass panels for shelters along Route 19 and Route 31. Replaced 13 perforated panels for the MetroRapid Route 400. Painted four Key West style shelters along Route 8 and Route 12.

• Preventative maintenance shelter washing: 23 shelters and 10 MetroRapid shelters were pressure washed and cleaned.

• Benches and trash receptacles: Repaired three benches. Installed two new trash receptacles per patron request and removed two trash receptacles. Repaired 36 trash receptacles and replaced two trash receptacles.

• Ticket Vending Machines door modifications for three shelters.

Prepared by: James Fetzer, Director of Maintenance




June 5, 2017

7-17

MONTHLY INFORMATION REPORT Operations Activities ~ April 2017

Transportation

• HART Bus Operations welcomed the new Manager of Transit Supervision, Phil Classi. Mr. Classi will manage and monitor the daily activities of Dispatchers and Transit Supervisors as well as introduce innovative programs and activities to the bargaining unit aimed at performance enhancement.

• HART Bus Operations and Maintenance collaborated to address bus accidents on property. Along with ATU input this situation has been improved by the flow of traffic during peak morning pull-out. Bus-to-fixed object accidents were zeroed-out based upon the implementation of this plan.

• HART Bus Operator Eric McKethan represented HART in Daytona, Florida, at the FPTA State Roadeo. He finished in eighth place in this competition. This is Eric’s second time representing HART at the State Roadeo.

• HART Transportation and Maintenance are reviewing policies and procedures as we assess the service vehicles and the customer service experience. The revised program institutes increased face-to-face interactions by Transit Supervisors with our patrons at the transit centers and improved communication between service vehicles and Bus Dispatch.

Operations Support

• On April 24, HART launched four Tesla X Model vehicles into the HyperLINK service. The unveiling took place at the USF Marshall center with many local dignitaries in attendance. Ridership for April on HyperLINK was 795 trips. Transdev continues to re-develop its staff, and work on improving the service.

• Director of Operation Support-ADA Officer Gregory Brackin attended the National Association of ADA Coordinators Conference held in Tampa from April 24 through April 27. Several ADA experts presented case law and reviewed ADA requirements for all governmental agencies and college facilities. Points earned at this conference go towards certification.

Customer Service / Paratransit New Hires - Sherika Garfield completed route familiarization, and is now shadowing CSRs and training with Customer Service Coordination, Catherine Sanchez. Ms. Garfield is a quick learner, and is already taking calls with supervision.

Service Development Highlights • The Request for Proposal (RFP) for the autonomous vehicle project was finalized and

published with evaluations and indication of award in early June. • Staff continued to work with the consultant group on the TDP/COA. Information included

is based upon public and focus group information mentioned in the initial plan. The TDP/COA presentation to the HART Committee is anticipated for May with Board approval for outreach in June.


June 5, 2017

7-18

• Staff continued regular meetings with the consultant group on the Regional Transit Feasibility Plan. Project web site, www.tbregionaltransit.com, has been completed and published. The Consultant presentation to TMA took place on April 8.

• Staff met with and provided input on MPO study: o HART Maintenance Facility Feasibility Study – Working with consultant group,

completed study. To be presented to MPO and HART Strategic Planning Committee at June meetings.

o Additional meetings attended by staff include the MPO Livable Roadways Committee, the MPO Citizens Advisory Committee, and the MPO Technical Advisory Committee.

• Staff completed and submitted a proposal to redirect Urban Corridor grants in the New Tampa and Lutz areas to FDOT.

• OneBusAway usage report: Oct. Nov. Dec. Jan. Feb. Mar. Apr.

Max. Hits per Day

883,920 1,047,520 1,195,620 1,346,500 1,229,228 1,402,169 1,357,479

Max. Hits per Minute

865 1,038 1,199 1,365 1,224 1,387 1,219

Total Text 10,126 10,057 11,291 9,560 9,440 10,007 10,116

IVR (Phone) Minutes

702 715 806 1,138 1,076 1,196 1,178

OBA Unique Users for April = 30,743

County and Municipal Land Use Activities HART staff reviewed 10 City of Tampa and 21 Hillsborough County proposed projects during April 2017. Improved pedestrian access was recommended for all projects. The Florida Department of Transportation is recommending a bus bay for traffic flow improvements for the Apollo Beach Retail Development at US Highway 41 and Elsberry Road.

Prepared by: Keith Sanders, Director of Transportation Greg Brackin, Director of Operation Support-ADA Officer Steve Feigenbaum, Director of Service Development




June 5, 2017

7-19

MONTHLY INFORMATION REPORT Technology and Innovation – April 2017 Enterprise Critical Network Infrastructure Upgrade Project The HART Board of Directors approved to purchase the Core Hardware including professional services in July 2015. The IT Team completed detail tasks with Presidio to get a final cost for the professional services for the project phases listed below. Phase 3 – IVR (Customer Service) Configuration is in progress. Upcoming events for each phase of this project:

Phase 3 - IVR Configuration o Discovery, Planning, and Preparation Meetings Completed o Deployment Plan In Progress o Follow up / clean up Not Started

Security Surveillance System (SSS) Project Suggested by Procurement Department that an A&E Firm be used to help determine the scope and create an Independent cost estimate for the project. Upcoming Project events:

o Review the IT infrastructure design with the A&E – Completed o Complete Independent Cost Estimate for HART site locations – Completed o Procurement Phase - In Process

Phase I - Facilities (eight facilities to be fitted with cameras) Phase II - Vehicles Wireless Phase II Project RFP was advertised in November 2016 and is anticipated to be on the agenda for the January Finance and Audit Committee and February full Board of Directors meeting. Project was approved by the Board of Directors on February 6, 2017. Next Steps:

Deployments: o Ybor barn and Streetcars - In Progress o MTC - In Progress o UATC - Not Started

HART will be executing Phase II, which includes 11 Streetcars, 76 Vehicles, and 8 transit/transfer centers. Jabber Deployment Technology and Innovation group is currently deploying Jabber through the agency which lets you connect with your colleagues in completely new ways with improved single interfaced for meetings, instant messaging conversations, phone integration and video collaborations.

Departments Using Jabber today: IT, PMO, Procurement, and HR


June 5, 2017

7-20

Applications Group Farebox Project – Site visits by installers were completed and HART has received equipment from INIT to install on buses. HART is in the testing phase with INIT to verify equipment is properly designed and operational for the buses. Time Matrix The implementation of Time Matrix, electronic time keeping system, has afforded the payroll department great benefits regarding time. These improvements are streamlined, paperless; process time for managers has decreased and made managers more involved with timekeeping for their departments. HART has also added additional clocks to further the advantage of this investment. Greenshades payroll check forms automated for disbursement via the web.

Prepared by: Gabriel Quiñones, Director of Technology and Innovation



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