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Report on
“Community Based Disaster Risk Reduction and School Safety”
Organized by CBM India Trust in collaboration with Sphere India
Dated: 17th to 19th November 2015
Venue: Montfort Education Society, Guwahati - Assam
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Introduction: The training in mainstreaming disability in community based disaster risk reduction and school
safety was held on 17th to 19th November 2015 at Montfort Education Society, Guwahati in collaboration with
Sphere India. This training aimed at building the capacity of the partner schools and other partners to respond
to the humanitarian crisis that can arise in the aftermath of disaster as well increase their level of
preparedness for facing disaster and intervene accordingly in the best interest of children with disabilities and
affected communities. All together 42 participants attended the training representing schools from North
Eastern and Southern part of India working in disaster prone areas. Participants included 6 CBM staffs.
Total number of participants: 42 participants from partner schools who are CBM partners have attended the
training. The list of participants is enclosed as annex I.
Day 1
Session 1: Introductory Session
After registration of the participants the session commenced with
introductory remarks by Ms. Fairlene and Mr. Manoj Dash. Mr.
Manoj explained the objectives of the training programme. They
are:
Explain basic concepts and terms in Disaster Management and need for School Safety.
Describe principles and framework for SFA DRR and Humanitarian Response.
Design the National School Safety Program.
Demonstrate CBDRR approach with HVCA for Schools.
Explain the Steps for preparation of School Safety Plan.
Describe the process for Mainstreaming Gender and Disability in School Safety process.
Explain the Structural and non structural measures for School Safety.
Conduct Mock exercise on the School Safety Plans.
Participants were given a chance to map out their expectations from the workshop. Subsequently efforts were made by the resource persons to ensure that most of the expectations were covered. The main expectations from the training have been summarized as below:
1. Basic concept of Disaster Management 2. Risk Factors of disasters and effective steps to safe
children with disability especially affected by disasters through physical and emotional support
3. How to Sensitize students about Disaster Management especially children with hearing and visual impairment
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4. Preparedness for School Safety with children with disability 5. New technologies/strategies to overcome impact of disaster in children with disability
Session 2: Basic Concept and Terms in Disaster Management
Resource Person: Mr. Kaustav Talukdar
Objective: Understand the basic terminology of disaster that
includes hazard, risk, vulnerability and capacities. Differentiate
between hazard and risk. Understand mitigation, preparedness,
response, rehabilitation and prevention.
Inputs: With the help of power point presentation it was
explained how hazard and risk differ from disaster. He explained
the participants the difference between hazard, risk, vulnerability and capacities. He also shared the do’s and
don’ts for various disasters including earthquake, flood and cyclone.
Output: The participants could now differentiate between disaster and hazard, risk and vulnerability which is
in accordance of standard terminology uses for the disaster
Session 3 Principle and Framework for Disaster Risk Reduction
and Humanitarian response
Resource Person: Mr. Manoj Dash
Objective: To make participants aware about the principles and
framework on DRR and HR for the participants.
Inputs: Introduction was given on the collation of Humanitarian
organization such as WHO, UN organization in setting the
standard to address and preparedness for carrying out disaster
risk reduction activities. The concept and practice of reducing disaster risks through systematic efforts to
analyze and manage the causal factors of disasters, including through reduced exposure to hazards, lessened
vulnerability of people and property, wise management of land and the environment, and improved
preparedness for adverse events was explained to the participants. Participants were also briefed about Hugo
Framework for Action (HFA) and Sendai Framework for disaster risk reduction. These frameworks which are
supported by United Nations asks for prioritizing disaster risk reduction by establishing relevant policies and
programs, allocating resources, identifying and assessing disaster risk and improving early warning systems.
Output: Better understanding to participants on international mandates and framework on DRR. Similarly
participants acquired an idea on immediate measures to be taken by the organization to respond on
deliverables mechanism during the Disaster Risks such strengthen the capacities of Human Resource, brining
inclusive policies changes of the organization to the standards of national framework, allocating the
resources, step that are to reduce the effects during the disaster
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Session 4: Community Based Disaster Risk Reduction and School Safety Programme
Resource Person: Mr. Manoj Dash
Objectives: To familiarize the participants with National School
Safety Programme (NSSP)
Inputs: The NSSP guidelines were shared stressing upon previous
disaster impacting children and infrastructure. He shared the
objectives and initiatives under NSSP. The key objectives of NSSP
are to initiate policy level changes for ensuring safe school
environment, to sensitize children and the school community on
disaster preparedness and safety measures, to motivate direct
participation of key stakeholders in activities that would help building towards a disaster resilient community,
to promote capacity building of officials, teachers and students, to carry out Information, Education and
Communication (IEC) activities in schools and associated environment, to implement non-structural mitigation
measures in select schools and to carry out demonstrative structural retrofitting in select schools.
Output: The participants were informed and understand the importance of School Safety as a preparedness
initiative for the benefits of children and society at large.
Session 5: Sphere Video and Minimum Standards
Resource Person: Ms. Neha Khara
Objectives: The session objectives were to introduce participants with Sphere Standards and handbook, its
origin and importance
Inputs: Documentary video on sphere standards was displayed and also discussion happened around sphere
handbook, humanitarian charter, core standards, protection principles and Minimum standards to ensure
right to life with dignity at time of disasters.
Outputs: Participants got a brief idea about Sphere Standards and Handbook. They could understand various
cross cutting themes to be included in any response including children with disability.
Day 2
The day started with the recapitulation by the participants sharing their
individual learning.
Session 1: HVCA Exercise and mapping of Schools
Resource Person: Mr. Manoj Dash and Mr. Kaustav Talukdar
Objective: To make the participants understand about various hazards,
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vulnerability and capacity to cope up with those hazards/disasters
Inputs: First, the mapping of schools was done with the involvement of participants and then the participants
were explained about on various hazards i.e. Accidents, Fire, Floods and Earthquake and how to assess the
vulnerability and capacity of these hazards.
Outputs: Better understanding of participants on HVCA and mapping of schools
Session 2: Steps involved in preparation of School Safety Plan
Resource Person: Mr. Kaustav Talukdar
Objective: To give an overview on SDMP concepts and
processes and to orient the participants on steps to be covered
under the planning process
Inputs: Participants were informed about the needs for School
Safety Plans and its objectives. The following steps involved in
the Institutional School Safety Disaster Management Planning
were also discussed:
Step 1: Sensitization meeting for awareness amongst the Teachers/Students/Management Step 2: Formation of the Disaster Management Committee Step 3: Hazard Identification and Safety Assessment Step 4: Preparation of Disaster Management Plan Document Step 5: Formation and Training of Disaster Management Teams Step 6: Dissemination of the plan to everybody Step 7: Conduct regular mock drills Step 8: Evaluation and Updating of the Plan to improve effectiveness and reporting to coordination group
Output: There was a better understanding and clarity among the participants on School Safety Disaster Management Planning and how to go about it for their schools. Session 3: Group Work and Presentations on School DM Plan Resource Person: Mr. Manoj Dash The participants were divided into 4 groups and then developed their school social map as well as school safety DM plan. Brief presentations were made by each group indicating the details for making disability inclusive DM plan.
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Day 3 The day started with the Mockdrill and Demonstration by Civil Defence on Rescue Operation in Schools. Various ways were demonstrated to successfully rescue the children post any crisis. In parallel to it, Fire Service team has demonstrated the skill to use Fire Extinguisher in case of emergency. Session 1: Post Mockdrill, the session was facilitated by Ms. Nandita Hazarika, Assam State Disaster Management Authority - Government of Assam. She emphasized on having disaggregated data for Children with Disability. This is important to understand no. of assistive devices required to rescue them post disaster and also no. of trained personnel required to support CWD. There is a need to strengthen capacity of Children with Disability to overcome with their challenges in protecting them post any crisis. Session 2: Structural and Non structural safety measures for Schools Resource Person: Mr. Manoj Dash Objectives: To understand safety of school from natural hazards – structural and non structural Inputs: Participants were informed about the structural and non structural safety of school and focus to be laid more on non – structural safety which can be managed with preparedness and training/capacity building. Participants have shared various structural and non structural issues to ensure school safety Outputs: Participants were more aware about the structural and non structural safety measures for schools. Last session feedback discussions
At the end of the training, the participants shared their
feedbacks, where were as follows:
- Participants found training very informative and
interactive especially video shared on Sphere Standard
- Participants expressed satisfaction on logistics
arrangement especially food and accommodation
- They find resource persons friendly and interactive
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Annex I
List of Participants
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Annex II
Training Schedule:
Pre-training Day 0 (16th Nov) Day 1(17th Nov) Day 2(18th Nov) Day 3(19th Nov)
Training Objectives, Training Module
9:00 to 9:30 am Registration Neha/Shakeeb
9:00 to 9:30 am Recap+ Tips Neha
8:00 to 10:00 am Mock Drill Session 9 Fire Services and Civil Defence
9:30 to 10:00 am Intro of course and participants, pre-test, expectations, ground rules, logistics Manoj
9:30 to 11:00 HVCA Exercise and mapping of Schools Session 5 Kaustav
10:00 to 10:30 Recap+ Tips Neha
10:00 to 11:30 Basic concepts and terms in Disaster Management and need for School Safety Session 1 Kaustav
11:30 to 13:00 Steps involved in preparation of School Safety Plan Session 6 Kaustav
10:30 to 11:30 Structural and Non structural safety measures for Schools Session 10 Manoj
12:00 to 13:00 Principle and Framework for DRR and HR Session 2 Manoj
14:00 to 15:30 Mainstreaming Gender and Disability in School Preparedness Plan Session 7 Nandita
11:30 to 01:00 Post test Feedback of participants Distribution of Certificates Manoj/Shakeeb
14:00- 15:00 Sphere Video and Minimum Standards Session 3 Neha
15:30 to 16:30 Group Work and Presentations on School DM Plan Session 8 Manoj
7:00 to 8:00 pm Interaction with the participants
15:00-16:30 CBDRR and National School Safety Programme Session 4 Manoj
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Annex III
Pre – Post Test Evaluation:
0%
10%
20%
30%
40%
50%
60%
70%
80%
90%
100%
Q1 Q2 Q3 Q4 Q5 Q6 Q7 Q8 Q9 Q10 Q11
Pre Test
Post Test
