M. Reichanadter
LCLS Project Management [email protected]
16-18 June 2008 FAC Meeting
Report to the LCLS Facilities Advisory Committee
•Project Management Status–Cost and Schedule Performance–Funding, Obligations & Costs–Milestones & Critical Path
•Procurement Status•Integration Management•Risks & Mitigations•Summary
Mark Reichanadter
LCLS Deputy Project Director
M. Reichanadter
LCLS Project Management [email protected]
16-18 June 2008 FAC Meeting2
Review DocumentationLCLS Project Review information:
http://www-ssrl.slac.stanford.edu/lcls/fac/2008-june/index.htmlThumb drives of presentations and back-up documents
Responses to Oct07 FAC RecommendationsApril 2008 Monthly ReportCurrent LCLS Risk Registry
Questions? Contact:Helen O’Donnell X3368, [email protected] Mitchell X5377, [email protected]
M. Reichanadter
LCLS Project Management [email protected]
16-18 June 2008 FAC Meeting3
Project StatusLCLS reporting against a new Baseline
Approved by DOE Deputy Secretary in JanuaryAddresses impacts of the FY07 CR TPC = $420M (TEC = $352M, OPC = $68M)CD-4 = July 2010TPC >78% Complete, TEC >82% CompleteContingency on TEC = $21.3M
35% on remaining work
Management Reserve on OPC = $9.5M35% on remaining work
FY08 contingency tight but is being managed
M. Reichanadter
LCLS Project Management [email protected]
16-18 June 2008 FAC Meeting4
TEC Project Status SummaryTechnical Systems well advanced
Injector & Linac complete through Sector 30Undulator components mostly in hand. XTOD in procurement phase. XES in final design.
Turner Construction >90% CompletePowering equipment & Tunneling activities complete.BO through NEH in June. BO through FEH in August.SLAC installing technical equipment prior to BO “co-occupancy”
LCLS Facilities turned over to OperationsInjector Facility (w/Drive Laser)Linac (w/BC-1, BC-2) through Sector 30Magnetic Measurement Facility
M. Reichanadter
LCLS Project Management [email protected]
16-18 June 2008 FAC Meeting
LCLS Project Performance (Apr08)
5
1.1 Project Management 19,171 84.0% 22,822
1.2 Injector 20,239 100.0% 20,239
1.3 Linac 24,168 85.5% 28,257
1.4 Undulator 40,455 89.2% 45,355
1.5 X-ray Transport 20,827 75.8% 27,494
1.6 X-ray Endstations 2,734 30.0% 9,115
1.9 Conventional Facilities 113,902 83.7% 136,040
1.X Controls 28,926 69.9% 41,369
1 LCLS Total Base Cost 270,422 81.8% 330,691
352,000
21,309
35.4%
2 LCLS Other Project Cost 31,260 53.5% 58,463
68,000
9,537
35.1%
LCLS Total Project Cost (TPC) 301,682 77.5% 420,000
% CompleteWork
Accomplished
% Contingency on ETC
LCLS Total Other Project Costs (OPC)
Available Mgmt Reserve
% Mgmt Reserve on ETC
Total Budget at Completion
LCLS Baseline Performance - April 2008 (AYK$)
WBS
LCLS Total Estimated Cost (TEC)
Available Contingency
M. Reichanadter
LCLS Project Management [email protected]
16-18 June 2008 FAC Meeting6
Project Performance (Apr08)TPC
BCWS $304.5MBCWP $301.7MACWP $301.4MObligations (cum) $309.6M
TEC (Line Item)Remaining Work (ETC) $ 60.3M
~$14M is under contract
Est at Complete (EAC) $332.7MEAC includes variances and Pending BCRs
M. Reichanadter
LCLS Project Management [email protected]
16-18 June 2008 FAC Meeting7
TEC Remaining Work ~$60.3M
LCLS Scope of Work (AYM$)
XTOD, 6,667
XES, 6,381
CF, 22,138
CT, 12,443
UN, 4,900LN, 4,089IJ, 0
Work Complete, 270,422
PM, 3,651
M. Reichanadter
LCLS Project Management [email protected]
16-18 June 2008 FAC Meeting8
LCLS Earned Value Indices
• Not much trend data with the resetting of CPI & SPI.
LCLS Cost and Schedule Indices (TEC Only)
0.5
0.6
0.7
0.8
0.9
1.0
1.1
1.2
1.3
1.4
1.5
BCWP/BCWS(SPI)BCWP/ACWP(CPI)
M. Reichanadter
LCLS Project Management [email protected]
16-18 June 2008 FAC Meeting9
LCLS TEC ProgressLCLS SPAOF Chart
0
50,000
100,000
150,000
200,000
250,000
300,000
350,000
400,000
FY03FY04
FY05FY06
FY07FY08
FY09FY10
(AY
$K)
Data for chart
BCWS
BCWP
ACWP
BA
OBLG
~$4.1M uncommitted BA on ~$24M of planned work
M. Reichanadter
LCLS Project Management [email protected]
16-18 June 2008 FAC Meeting
FY08 Contingency Estimate
10
LCLS ProjectCumulative Obligations (TEC)
$255
$265
$275
$285
$295
$305
ACWP ACWP ACWP Estimate Estimate Estimate Estimate Estimate
Feb-08 Mar-08 Apr-08 May-08 Jun-08 Jul-08 Aug-08 Sep-08
Mil
lio
ns
Cumulative Obligations (TEC)
FY08 Budget Authority (TEC)
Cumulative BCWS (TEC)
Sep-08 remaining budget authority = $ 4.1 M
Estimate ~$1.4M draw on contingency
through 30Sep08
M. Reichanadter
LCLS Project Management [email protected]
16-18 June 2008 FAC Meeting
FY09 CR Impact & Mitigation
11
•TEC base plan exceeds a strict 1/12th monthly CR allocation ~$2.6M.
Worst case: Delay procurements to match CR BA. Early science in FY09 is at risk.
0
1,000,000
2,000,000
3,000,000
4,000,000
5,000,000
6,000,000
7,000,000
8,000,000
9,000,000
Oct Nov Dec Jan Feb Mar
1 LCLS PROJECT TEC BCWS
TEC Proposed CR Funding
0
1,000,000
2,000,000
3,000,000
4,000,000
5,000,000
6,000,000
7,000,000
8,000,000
9,000,000
Oct Nov Dec Jan Feb Mar Apr
1 LCLS PROJECT TEC BCWS
TEC CR Funding (1/12 of 36.94M)
Assumes $0 carry-forward
•Preferred solution: Request $8.1M in Oct08, with $3.1M in subsequent months.
•Award schedule-critical procurements. Adequate contingency is available to address unexpected costs. Turner close out scheduled for Dec08.
M. Reichanadter
LCLS Project Management [email protected]
16-18 June 2008 FAC Meeting12
DOE (Level 2) Milestone Performance
L2 milestones include ~2 months float from early finish dates
LCLS DOE (Level 2) Milestones Baseline Date Actual VarianceDelivery of Undulator 1st Articles to MMF 3-Jul-06 15-Jun-06 -12 daysSector 20/Alcove Beneficial Occupancy 21-Jul-06 14-Apr-06 -70 daysMMF Qualified & Ready to Measure Prod Undulators 28-Aug-06 28-Aug-06 0 daysStart Injector Commissioning (Drive Laser) 29-Jan-07 15-Dec-06 -22 daysInjector Accelerator Readiness Review (ARR) Comp 31-Jan-07 30-Mar-07 42 daysStart Injector Commissioning(UV Beam to Cathode) 9-Apr-07 5-Apr-07 -2 daysLinac Water/Power Available 11-Jul-07 29-Mar-07 -74 daysLinac (Li20-Li30) Ready for Commissioning 1-Dec-07 1-Dec-07 0 daysStart Installation of Undulator Facility 16-May-08 On ScheduleBTH-UN-FEE-NEH-CUP Beneficial Occupancy 21-Jul-08 On ScheduleLinac (Li20-Li30) Commissioning Complete 30-Jul-08 2-Apr-08 -76 daysSafety Analysis Document (SAD) Approved 29-Aug-08 On ScheduleXT-FEH Beneficial Occupancy 22-Oct-08 On ScheduleXT Start FEE Installation 13-Jan-09 On ScheduleLCLS ARR Complete (BTH thru FEH) 17-Apr-09 On ScheduleStart Linac-to-Undulator (LTU) Commissioning 20-Apr-09 On ScheduleXT Start Tunnel Installation 27-May-09 On ScheduleStart Undulator Commissioning (1st Light) 6-Jul-09 On Schedule2-D Detector Shipped to SLAC 30-Jul-09 On ScheduleStart FEE Commissioning with Beam 6-Aug-09 On ScheduleFirst X-Rays into NEH - Initiate Early Ops 10-Sep-09 On ScheduleXE Start Installation in FEH 17-Sep-09 On ScheduleFirst X-Rays into FEH 26-Feb-10 On Schedule
M. Reichanadter
LCLS Project Management [email protected]
16-18 June 2008 FAC Meeting13
LCLS ScheduleCritical Path (CP) to CD-4
Undulator/FEE C.O. – install – FEL commission – Photons in FEH Total float 108 working days (~5months)
K-measurement = 108 days
Soft X-ray Mirror System = 109 days
Undulator Girder Assembly = 111 days
Pop-Up Camera System = 113 days
Space Renovation BO = ~90 daysRenovation of existing space (low risk). Construction planned in FY10 but can be advanced if necessary.
“Co-occupancy” installation of technical equipment prior to BO.Turner activities have priority. Co-mingled work is proceeding smoothly due to advance planning.
Track Turner EV in LCLS PMCS, site walk validation, OAC meetings
M. Reichanadter
LCLS Project Management [email protected]
16-18 June 2008 FAC Meeting14
LCLS Procurements
LCLS using co-located procurement group1 Manager2 Buyers (technical components)1 Contract Administrator (A/E, CM/GC contracts)1 Construction Buyer (Davis-Bacon contracts)
Administer field changes and submittals
2 P/T Consultants (price and change negotiations)Weekly technical/procurement staff meetings
Advance procurements monitored via APP’s
DOE increased SLAC authority to $500KStarting pre-planning of LUSI procurements.
M. Reichanadter
LCLS Project Management [email protected]
16-18 June 2008 FAC Meeting15
Recent Procurements >$100K
•Recent performance on estimating contracted work has been good.
•~$11M of large procurements remain (~4.5M Space Renovation, $2.8M D/B FEH Hutches)
Description Estimate Award Price Award Date Delta
Model VME-EVR-230 Event Receiver Module 175,920 175,920 21-Aug-07 0
Muon Shield Plates for Wall 2 214,500 282,110 19-Dec-06 -67,610
Quad Stands 471,450 251,612 28-J un-07 219,838
MCOR Power Modules 254,300 238,420 24-Apr-07 15,880
MCOR Power Modules 369,013 341,447 24-Apr-07 27,566
Intermediate Power Supplies 348,000 270,500 22-Feb-07 77,500
Double Bay Racks 130,000 132,125 5-Feb-08 -2,125
BYD Magnet 250,000 173,400 2-Nov-07 76,600
Commisioning Services - CUP 350,000 228,900 19-Oct-07 121,100
Substation 522 Project 1,900,000 1,852,097 10-J ul-07 47,903
install LTU Stands and grout 125,000 162,380 23-J an-08 -37,380
Cable Plant Phase 3 1,100,000 761,513 25-J ul-07 338,487
Cable Plant Phase 4 1,111,000 921,230 28-Feb-08 189,770
BTH Switchboard Installation 362,000 412,698 10-May-07 -50,698
BTH West Tunnel Upgrade 400,000 619,918 20-Nov-07 -219,918
Cable Plant Phase 5 468,000 398,503 10-Apr-08 69,497
M. Reichanadter
LCLS Project Management [email protected]
16-18 June 2008 FAC Meeting16
Integration Management
Integration Management Team (staff of 8)Directed by R Boyce
Meets weekly to review interfaces, resolve gaps, conflicts
Representation from all LCLS L2 WBS (includes LUSI)
Monitor installation readiness, planning and coordination
Design reviews continue to play important role in advancing design and vetting integrated solutions
Risk Registry now mostly a tactical documentPunch list managed by System Managers
Often involves integrated mitigation actions
M. Reichanadter
LCLS Project Management [email protected]
16-18 June 2008 FAC Meeting17
LCLS Technical Specifications
•LCLS technical specs flow down from GRD-PRDs
•LUSI beginning to finalize its design specs
•LUSI interface captured in ICDs + Interface Working Group
M. Reichanadter
LCLS Project Management [email protected]
16-18 June 2008 FAC Meeting18
Project Management Risks & Mitigations
Safety – Particularly construction and installationFully staffed in ES&H, construction safety and oversight (UTR’s)Regular inspections, enforced procedures, stand-downs, daily tool box meetingsAligned DOE, SLAC, Turner, Jacobs, Subcontractors
Cost – ContingencyPerform monthly analysis on EAC and projected ‘burn rate’Perform semi-annual contingency assessment & MC analysis
Cost – Control (Owner-directed changes)Regular walk-arounds with IMT and LUSI teams
Adhere to configuration controls (BCR, FCO and DCR)
M. Reichanadter
LCLS Project Management [email protected]
16-18 June 2008 FAC Meeting19
Project Management Risks & MitigationsSchedule – Installation Coordination
IMT facilitates integration and identify gaps/conflicts Weekly install meetings (w/Turner) +readiness reviews
Schedule – FY09 Continuing ResolutionRequest $8.1M ($5M above CR level) at beginning of FY09Defer less critical work until later in FY09Evaluate cost and contingency monthly
Management – TransitionsActively manage organizational interfaces
LCLS-LUSI, transition to Linac Ops, transition to LCLS Science Program
Project transitions are high priority to DOE and SLACRegular communication and access to key resourcesDOE-BES, DOE-SSO, SLAC Directorate• System Managers will address their risks and risk handling plans.
• Full lists of active risks and mitigation actions are LCLS Risk Registry.
M. Reichanadter
LCLS Project Management [email protected]
16-18 June 2008 FAC Meeting20
SummaryLCLS reporting on recently revised baseline
Overall, earned value making steady progressMilestone performance good so far
Cost and schedule contingencies adequate to address project risks
Monitor and manage FY08 contingency allocationRequest $8.1M in Oct08 ($5M above CR level) to maintain schedule to early science
Challenges ahead:Close out (Turner) construction projectSimultaneously manage install/commission activities Continue LUSI integration and transition to operations
M. Reichanadter
LCLS Project Management [email protected]
16-18 June 2008 FAC Meeting21
End of Presentation