1 | Page Request for Proposal (RFP) for the provision of clearing, inland transportation and logistics services for the Ganta to Gbarnga Grid Extension Project (GGGEP) Method of Submittal: Bids shall be submitted in both hard copy and a soft copy on a CD or pen drive using the AMERICAN PROCUREMENT SERVICES CORPORATIONS (APSCO) RFP format. Hard copies should be fully signed, stamped, and addressed with attention to the Selection Committee, at the USAID Ganta to Gbarnga Grid Extension Project (GGGEP), APSCO Building, Warren Street and Camp Johnson Road, Monrovia, Liberia Vendors should submit 1 separate copy (hard & soft) of the technical proposal and 1 separate copy of the financial proposal (hard & soft). The hard & soft copies of the technical proposal should be placed in a separate envelop and the hard & soft copies of the financial proposals placed in another envelope. Both proposals must be place in a bigger enveloped and clearly marked as stated above. The Bidder/Service provider agrees to hold the prices in its offer firm for 90 days from the date specified for the receipt of offers, unless another time is specified in the addendum of the RFP. Service Required: Clearing, inland transportation and logistics Solicitation number RFP/APSCO/SER/02/2018_Provision of clearing, inland transportation and logistics services. Type of Procurement: One-Off Purchase Agreement/Blanket Purchase Order for one year Type of Contract: Firm Fixed Price Contract Number: 72066918C000005 This Procurement supports: The USAID funded Ganta to Gbarnga Grid Extension Project (GGGEP) Submit Proposal to: The selection committee APSCO, Monrovia, Liberia, email: [email protected]or [email protected]Date of Issue of RFP: October 31, 2018 Date Questions from service provider Due: November 7, 2018 Email to send question: [email protected]or [email protected]Date Responses to Questions Due: November 10, 2018 Date and time of Proposal Due: November 15, 2018 at 2pm GMT Approximate Date Purchase Order Issued to Successful Bidder(s): TBD
Transcript
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Request for Proposal (RFP) for the provision of clearing, inland transportation and logistics
services for the Ganta to Gbarnga Grid Extension Project (GGGEP)
Method of Submittal:
Bids shall be submitted in both hard copy and a soft copy on a CD or pen drive using the AMERICAN PROCUREMENT SERVICES CORPORATIONS (APSCO) RFP format. Hard copies should be fully signed, stamped, and addressed with attention to the Selection Committee, at the USAID Ganta to Gbarnga Grid Extension Project (GGGEP), APSCO Building, Warren Street and Camp Johnson Road, Monrovia, Liberia Vendors should submit 1 separate copy (hard & soft) of the technical proposal and 1 separate copy of the financial proposal (hard & soft). The hard & soft copies of the technical proposal should be placed in a separate envelop and the hard & soft copies of the financial proposals placed in another envelope. Both proposals must be place in a bigger enveloped and clearly marked as stated above. The Bidder/Service provider agrees to hold the prices in its offer firm for 90 days from the date specified for the receipt of offers, unless another time is specified in the addendum of the RFP.
Service Required: Clearing, inland transportation and logistics
Solicitation number RFP/APSCO/SER/02/2018_Provision of clearing, inland transportation and logistics services.
Type of Procurement: One-Off Purchase Agreement/Blanket Purchase Order for one year
Type of Contract: Firm Fixed Price
Contract Number: 72066918C000005
This Procurement supports: The USAID funded Ganta to Gbarnga Grid Extension Project (GGGEP)
The USAID Ganta to Gbarnga Grid Extension Project is a USAID funded project implemented by American Procurement Services Corporation (APSCO) a US based American firm. American Procurement Services Corporation (APSCO) was recently awarded a USAID funded contract to construct a Medium and Low Voltage Power grid linking Ganta, Nimba County to Gbarnga, Bong County. The goal of the Ganta to Gbarnga Grid Extension Project is to provide electricity grid to the people of Gbarnga, and its environs. The gesture is a bilateral agreement between the United States of America through the United States Agency for International Development (USAID) and the Republic of Liberia.
2. Purpose & Scope:
American Procurement Services Corporation (APSCO), now invites qualified clearing, inland transport and logistics firms with proven ability to submit proposals for providing quality clearing, inland transportation and logistics services for the Ganta to Gbarnga Grid Extension Project (GGGEP) with field offices in Palala, Bong County and Corporate Offices at Warren Street and Camp Johnson road, Monrovia; in support of the GGGE project implementation. American Procurement Services Corporation (APSCO) is seeking a reliable clearing, inland transportation and logistics firm with the capacity to perform general clearing, inland transport and logistics services as specified in the below tables, Attachment “A” and Attachment “B”. Interested firms are responsible for ensuring that their offers are received by APSCO in accordance with the instructions, terms, and conditions described in this RFP. Failure to adhere with instructions described in this RFP may lead to disqualification of an offer from consideration. Attachments to RFP:
1. Attachment “A” – Service Scope require & cost table for clearing 2. Attachment “B” – Service Scope require & cost table transport 3. Attachment “C” – Instructions to bidder/service provider 3. Attachment “D” – Past Performance References 4. Cover letter –Annex 1
Attachment “A” – Service scope required & cost table for clearing
Line Item
Description and Specification
Unit Number of days to clear (must be realistic)
Unit Cost (Clearance fees excluding administrative fees with customs) (USD)
Total cost (Clearing fees, excluding administrative fees with customs) (USD)
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1 Clearing of 20 ft. container from Freeport of Monrovia
Each
2 Clearing of 40 ft. container from Freeport of Monrovia
Each
3 Clearing of loose cargo from Freeport of Monrovia
Kilogram
4 Clearing of loose cargo from Roberts International Airport (RIA)
Kilogram
Attachment “B” – Service Scope require & cost table for transportation
Line Item
Description and Specification Unit Unit Cost (inclusive of diesel and all administrative cost) (USD)
Total cost (inclusive of diesel and all administrative cost) (USD)
1 Transporting 20 ft. container from Freeport of Monrovia to APSCO offices on Warren Street, Monrovia, Liberia
Each
2 Transporting 20 ft. container from Freeport of Monrovia to Palala, Bong County
Each
3 Transporting 40 ft. container from Freeport of Monrovia to APSCO offices on Warren Street, Monrovia, Liberia
Each
4 Transporting 40 ft. container from Freeport of Monrovia to Palala, Bong County, Liberia
Each
5 Transporting loose cargo from Freeport of Monrovia to APSCO offices on Warren Street, Monrovia, Liberia
Kilogram
6 Transporting loose cargo from Freeport of Monrovia to Palala, Bong County, Liberia
Kilogram
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7 Transporting loose cargo from Roberts International Airport (RIA) to APSCO offices on Warren Street, Monrovia, Liberia
Kilogram
8 Transporting loose cargo from Roberts International Airport (RIA) to Palala, Bong County, Liberia
Kilogram
3. Best and final Offer from Clearing and forwarding firm:
Interested firm should provide best and final offer for providing quality
clearing, inland transportation and logistics services at all locations as
stated in Attachment “A” and Attachment “B’, as well as the most
favorable, realistic clearing time.
4. Bid Currency
All bids should be submitted in United States Dollars (USD).
a. Eligibility/Qualification Requirements
Only bidders that meet all the eligibility requirements mentioned below
should submit a proposal.
b. Experience (provide documentary evidence)
o A minimum of three years in operation prior to the date of proposal
submission with an important part of its business being the provision of
clearing, inland transportation and logistics services in Liberia as
described in attachment “A” and attachment “B”.
o Successfully completed or ongoing at least 3 contracts with similar
scope of this project. Please provide documentary evidence of these
contracts and the full address, telephone number and email address of
two contact persons of these contracts for reference check as
described in attachment “D”.
o Documentation that demonstrates that your clearing, inland
transportation and logistics firm has sufficient internal quality control
procedures for responding to critical issues as it relates to delays from
NPA logistical and administrative issues, Asycuda, BIVAC, etc…
The bidder will also be assessed for quality performance in relation to
previous contracts.
o Total number of staff currently employed with your clearing, inland
transportation and logistics firm and what percentage is permanent.
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o List of staff that will be assign to this project and their years of
experience in the clearing, inland transportation and logistics business
in Liberia. All staff must be permanent. Can be submitted on bidder’s
free format.
o Demonstrated experience in providing similar services in Liberia for
USAID, International Organization and other large companies.
c. Financial capacity
Demonstrate your ability to pre-finance on a need by need basis;
Current bank statement.
d. Legal Entity
Valid Business Registration Document
Valid Article of Incorporation
Valid Current Tax Compliance Clearance
Valid Certificate from the Ministry of Transport
Attachment “C” Instructions to bidders/service provider
1. Procurement Narrative Description: The Buyer American Procurement
Services Corporation (APSCO) intends to hire the services of a potential
professional Liberian firm legally registered in the business of clearing, inland
transportation and logistics firm to provide services as described in Attachment
“A” and Attachment “B”. The term of this Service Agreement shall be from
Award Date to the Date the clearing, inland transportation and logistics firm
service will be require. In the event the services will be require beyond the date
specify in the service agreement the buyer APSCO will amend the agreement in
writing without any change to the price. APSCO reserve the right to award to
more than one bidder as per the requirement in Attachment “A” and
Attachment “B”. If a service Agreement is established as a result of this RFP,
the service provider understands that APSCO has not establish a defined
quantity or frequencies of the services that will be require as stated in
(Attachment “A” and Attachment “B”) and American Procurement Services
Corporation (APSCO) does not guarantee that the services will be available
frequently.
2. Procuring Activity: This procurement will be made by American Procurement
Services Corporation (APSCO), Located at
Warren Street & Camp Johnson Road, Monrovia, Liberia
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3. Proposal Requirements: All interested service providers will submit a proposal
which contains offers for ALL locations included in this RFP. All information
presented in the service provider proposal will be considered during APSCO’s
evaluation. Failure to submit the information required in this RFP may result in
service provider offer being deemed non-responsive. Service providers are
responsible for submitting offers, and any modifications, revisions, or
withdrawals, so as to reach APSCO’s office designated in the RFP by the time
and date specified in this RFP. Any offer, modification, revision, or withdrawal of
an offer received at the APSCO office designated in the RFP after the exact time
specified for receipt of offers is “late” and may not be considered at the discretion
of the APSCO Procurement Committee. The service provider proposal shall
include the following:
(a) The solicitation number: RFP/APSCO/SER/02/2018_Clearing, inland transport and
logistics services;
(b) The date and time submitted;
(c) The name, address, and telephone number of the seller (bidder) and authorized
signature of same;
(d) A technical description or methodology for services being offered in sufficient;
detail to evaluate compliance with the requirements in the solicitation;
(e) Validity period of proposal;
(f) Estimated time to clear per location, i.e. (Freeport of Monrovia & Roberts
International Airport (RIA));
(g) Past performance information, is included as an evaluation factor, to include
recent and relevant contracts for the same or similar services and other references
(including points of contact with telephone numbers, and other relevant information);
4. Forms: Service provider/potential bidders must record their pricing utilizing the
format found on Attachment “A”. & Attachment “B”. Service provider must
sign the single hardcopy submitted and send to address listed on the cover page
of this RFP.
5. Question Concerning this Procurement: All questions in regards to this RFP
must be directed to:
Selection Committee, APSCO offices located on Warren Street and Camp Johnson Road
11. Source/Nationality/Manufacture: All goods and services offered in response to
this RFP or supplied under any resulting award must meet USAID Geographic
Code 937 in accordance with the United States Code of Federal Regulations
(CFR), 22 CFR §228. The cooperating country for this RFP is Liberia.
Vendors may not offer or supply any commodities or services that are
manufactured or assembled in, shipped from, transported through, or otherwise
involving any of the following countries: Cuba, Iran, North Korea, or Syria.
12. Taxes and VAT: The USAID GANTA TO GBARNGA GRID EXTENSION
Project is exempt from cooperating country taxes, duties and VAT.
13. Eligibility: By submitting an offer in response to this RFP, the Vendors certifies
that it and its principal officers are not debarred, suspended, or otherwise
considered ineligible for an award by the U.S. Government. USAID GANTA TO
GBARNGA GRID EXTENSION PROJECT will not award a contract to any firm
that is debarred, suspended, or considered to be ineligible by the U.S.
Government.
14. Ethical and Business Conduct Requirements:
USAID GANTA TO GBARNGA GRID EXTENSION PROJECT is committed to integrity in procurement, and only selects suppliers/service providers based on objective business criteria such as price and technical merit. USAID GANTA TO GBARNGA GRID EXTENSION PROJECT does not tolerate fraud, collusion among vendors, falsified Proposals/bids, bribery, or kickbacks. Any firm or individual violating these standards will be disqualified from this procurement, barred from future procurement opportunities, and may be reported to both USAID and the Office of the Inspector General. Employees and agents of USAID GANTA TO GBARNGA GRID EXTENSION PROJECT are strictly prohibited from asking for or accepting any money, fee, commission, credit, gift, gratuity, object of value or compensation from current or potential vendors or suppliers in exchange for or as a reward for business. Employees and agents engaging in this conduct are subject to termination and will be reported to USAID and the Office of the Inspector General. In addition, USAID GANTA TO GBARNGA GRID EXTENSION PROJECT will inform USAID and the Office of the Inspector General of any supplier offers of money, fee, commission, credit, gift, and gratuity, object of value or compensation to obtain business. Vendors responding to this RFP must include the following as part of the proposal submission:
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Disclose any close, family, or financial relationships with USAID GANTA TO GBARNGA GRID EXTENSION PROJECT or project staff. For example, if Vendor’s cousin is employed by the project, the Vendors must state this.
Disclose any family or financial relationship with other vendors submitting Proposals. For example, if the Vendor’s father owns a company that is submitting another proposal, the Vendors must state this.
Certify that the prices in the offer have been arrived at independently, without any consultation, communication, or agreement with any other Vendors or competitor for the purpose of restricting competition.
Certify that all information in the proposal and all supporting documentation are authentic and accurate.
Certify understanding and agreement to USAID GANTA TO GBARNGA GRID EXTENSION PROJECT’s prohibitions against fraud, bribery and kickbacks.
[email protected] with any questions or concerns regarding the above
information or to report any potential violations.
15. Terms and Conditions:
This solicitation is subject to USAID GANTA TO GBARNGA GRID EXTENSION PROJECT’s standard terms and conditions. Any resultant award will be governed by these terms and conditions; a copy of the full terms and conditions is available upon request. Please note the following terms and conditions will apply: (a) USAID GANTA TO GBARNGA GRID EXTENSION PROJECT’s standard payment terms are net
30 days after receipt and acceptance of any services, commodities or deliverables. Payment will only be issued to the entity submitting the offer in response to this RFP and identified in the resulting award; payment will not be issued to a third party.
(b) All purchases of goods, services and or works must be consistent with the USAID 937 geographic code as included in the link https://www.bing.com/search?q=geographic+code+937&FORM=R5FD
(c) No commodities or services may be supplied that are manufactured or assembled in, shipped from, transported through, or otherwise involving any of the following countries: Cuba, Iran, North Korea, or Syria as stated in the this link https://www.usaid.gov/sites/default/files/documents/1876/310.pdf
(d) Any international air or ocean transportation or shipping carried out under any award resulting from this RFP must take place on U.S.-flag carriers/vessels.
(e) United States law prohibits transactions with, and the provision of resources and support to, individuals and organizations associated with terrorism. The supplier under any award resulting from this RFP must ensure compliance with these laws.
(f) The title to any goods under any award resulting from this RFP shall pass to USAID GANTA TO GBARNGA GRID EXTENSION PROJECT following delivery and acceptance of the goods by USAID GANTA TO GBARNGA GRID EXTENSION PROJECT. Risk of loss, injury, or destruction of the goods shall be borne by the Vendors until title passes to USAID GANTA TO GBARNGA GRID EXTENSION PROJECT.
(g) United States law prohibits engaging in any activities related to Trafficking in Persons. The supplier under any award resulting from this RFP must ensure compliance with these laws.
16. Disclaimers:
This is a RFP only. Issuance of this RFP does not in any way obligate USAID GANTA TO GBARNGA GRID EXTENSION PROJECT or USAID to make an award or pay for costs incurred by potential vendors in the preparation and submission of an offer. In addition: (a) USAID GANTA TO GBARNGA GRID EXTENSION PROJECT may cancel RFP and not award; (b) USAID GANTA TO GBARNGA GRID EXTENSION PROJECT may reject any or all responses
received; (c) Issuance of RFP does not constitute award commitment by USAID GANTA TO GBARNGA
GRID EXTENSION PROJECT; (d) USAID GANTA TO GBARNGA GRID EXTENSION PROJECT reserves the right to disqualify
any offer based on Vendors failure to follow RFP instructions; (e) USAID GANTA TO GBARNGA GRID EXTENSION PROJECT will not compensate service
provider/supplier for response to RFP; (f) USAID GANTA TO GBARNGA GRID EXTENSION PROJECT reserves the right to issue award
based on initial evaluation of offers without further discussion; (g) USAID GANTA TO GBARNGA GRID EXTENSION PROJECT may negotiate with short-listed
vendors for their best and final offer; (h) USAID GANTA TO GBARNGA GRID EXTENSION PROJECT reserves the right to order
additional quantities or units with the selected Vendors; (i) USAID GANTA TO GBARNGA GRID EXTENSION PROJECT may reissue the solicitation or
issue formal amendments revising the original RFP specifications or scope of work and evaluation criteria before or after receipt of Proposals;
(j) USAID GANTA TO GBARNGA GRID EXTENSION PROJECT may modify the specifications/scope of work without issuing a formal notice to all vendors when the revisions are immaterial to the scope of the RFP;
(k) USAID GANTA TO GBARNGA GRID EXTENSION PROJECT may choose to award only part of the activities in the RFP, or issue multiple awards based on multiple RFP activities;
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(l) USAID GANTA TO GBARNGA GRID EXTENSION PROJECT reserves the right to waive minor proposal deficiencies that can be corrected prior to award determination to promote competition;
(m) USAID GANTA TO GBARNGA GRID EXTENSION PROJECT will contact all vendors to confirm contact person, address, and that the bid was submitted for this RFP;
(n) USAID GANTA TO GBARNGA GRID EXTENSION PROJECT will contact all vendors to inform
them whether or not they were selected for award; (o) In submitting a response to this RFP, vendors understand that USAID is not a party to this
solicitation and the Vendors agrees that any protest hereunder must be presented – in writing with full explanations – to the USAID GANTA TO GBARNGA GRID EXTENSION
Project for consideration. USAID will not consider protests regarding procurements carried out by implementing partners. USAID GANTA TO GBARNGA GRID EXTENSION PROJECT, at its sole discretion, will make a final decision on any protest for this procurement.
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Acceptance:
Bidder agrees, as evidenced by signature below, that the bidder’s completed and signed
solicitation, bidder’s proposal including all required submissions and the negotiated terms
contained herein, constitute the entire agreement for the services described herein.
Reference 1 Client & Date of service provided: ___________________________________________________________________ Client Phone Number: ____________________________________________________________________________________ Location/Address: _________________________________________________________________________________________ Name(s) and email addresses of at least 1 contact person from the Client:
1. _____________________________________________
2. ______________________________________________
Reference 2 Client & Date of work order: _____________________________________________________________________________ Client Phone Number: ____________________________________________________________________________________ Location/Address: ________________________________________________________________________________________ Name(s) and email addresses of at least 1 contact person from the Client:
Reference 3 Client & Date of work order: ___________________________________________________ Client Phone Number: ___________________________________________________________ Location/Address: ________________________________________________________________
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Name(s) and email addresses of at least 1 contact person from the Client:
The following cover letter must be placed on letterhead and completed/signed/stamped by a representative authorized to sign on behalf of the Vendors: To: USAID GANTA TO GBARNGA GRID EXTENSION PROJECT Head Office Camp Johnson Road/Benson Street Intersection, Monrovia Liberia Reference: RFP/APSCO/SER/02/2018_Provision of Clearing, Inland Transportation and logistics services. To Whom It May Concern: We, the undersigned, hereby provide the attached offer to perform all work required to complete the activities and requirements as described in the above-referenced RFP. Please find our offer attached. We hereby acknowledge and agree to all terms, conditions, special provisions, and instructions included in the above-referenced RFP. We further certify that the below-named firm—as well as the firm’s principal officers and all commodities and services offered in response to this RFP—are eligible to participate in this procurement under the terms of this solicitation and under USAID regulations. Furthermore, we hereby certify that, to the best of our knowledge and belief:
● We have no close, familiar, or financial relationships with any USAID GANTA TO GBARNGA GRID EXTENSION PROJECT staff members; ● We have no close, familiar, or financial relationships with any other vendors submitting Proposals in response to the above-referenced RFP; and ● The prices in our offer have been arrived at independently, without any consultation, communication, or agreement with any other Vendors or competitor for the purpose of restricting competition. ● All information in our proposal and all supporting documentation is authentic and accurate.
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● We understand and agree to USAID GANTA TO GBARNGA GRID EXTENSION PROJECT’s prohibitions against fraud, bribery, and kickbacks. ● We understand and agree to USAID GANTA TO GBARNGA GRID EXTENSION PROJECT’s prohibitions against funding or associating with individuals or organizations engaged in terrorism or trafficking in person’s activities.
We hereby certify that the enclosed representations, certifications, and other statements are accurate, current, and complete.
Authorized Signature:____________________
Name & Title of Signatory:____________________________
Date:________________________________
Company Name:_________________________
Company Address:_______________________ ___________________________________
