REQUEST FOR PROPOSAL - Software Technology Parks of India · Software Technology Parks of India...

REQUEST FOR PROPOSAL

For

Selection of Consultant For

Creation of Tier-III Data Centre at

STPI-Bhubaneswar

Tender No: 81/4(20)/1518/STPI-Bh/2015

Date: 27/10/2015

Software Technology Parks of India

C-Ground Zero, Fortune Towers, C.S. Pur, Bhubaneswar – 751023, Odisha, India

Tel: +91-674-2300412 / 2300413 / 2300787 / 2300358, Fax: +91-674-2302307

URL: www.bbs.stpi.in

http://www.bbs.stpi.in/

RFP for Selection of Consultant for Creation of Tier-III Data Centre at STPI-Bhubaneswar 2

Table of Contents

1. Fact Sheet ............................................................................................................................................................... 4

2. About Software Technology Parks of India (STPI): ......................................................................................... 5

3. Background of the project ................................................................................................................................... 6

4. Invitation for Bids ................................................................................................................................................. 8

4.1 Clarification regarding Tender Document: ............................................................................................... 8

4.2 Amendment of Bids: .................................................................................................................................... 8

4.3 Language of Bid & Correspondence: ......................................................................................................... 9

3.4 Bid Currencies: .............................................................................................................................................. 9

4.5 Cost of Bidding ............................................................................................................................................. 9

4.6 Period of validity of Bids: ............................................................................................................................ 9

4.7 Submission of the Bid: ............................................................................................................................... 10

4.8 Deadline for Submission of Bids: ............................................................................................................. 11

4.9 Late Bids: ...................................................................................................................................................... 11

4.10 Withdrawal of Bids:.................................................................................................................................... 11

4.11 Opening of Bids by STPI: ........................................................................................................................... 12

4.12 Evaluation and Comparison of Commercial Bids: ................................................................................ 12

4.13 Ranking of Bidders: .................................................................................................................................... 12

4.14 Negotiations: ............................................................................................................................................... 13

4.15 STPI's Right to accept any Bid and to reject any or all Bids: ................................................................ 13

4.16 Notification of Award: ............................................................................................................................... 13

4.17 Corrupt or fraudulent Practices ................................................................................................................ 14

4.18 Application: ................................................................................................................................................. 14

4.19 Delay in the Consultant's Performance: .................................................................................................. 14

4.20 Performance Security: ................................................................................................................................ 15

4.21 Payment Schedule: ..................................................................................................................................... 15

4.22 Termination for Default: ............................................................................................................................ 15

4.23 Confidentiality: ........................................................................................................................................... 16

4.24 Ownership of Documents: ........................................................................................................................ 16

4.25 Arbitration: .................................................................................................................................................. 16

4.26 Legal Jurisdiction: ....................................................................................................................................... 16

4.27 Completeness of Tender Offer: ................................................................................................................. 16

4.28 Documents comprising of Bids ................................................................................................................. 17


5. Scope of Work & Deliverables .......................................................................................................................... 20

5.1 Pre-RFP Stage (Details Scope): .................................................................................................................. 20

5.2 RFP Stage ..................................................................................................................................................... 21

5.3 Project Implementation and Monitoring Stage ...................................................................................... 21

5.4 UAT and Sign-Off Stage ............................................................................................................................ 22

5.5 Deliverables ................................................................................................................................................. 22

5.6 Time lines for completion of project ........................................................................................................ 31

6. Pre-Qualification Criteria .................................................................................................................................. 31

7. Evaluation Criteria ............................................................................................................................................. 33

7.1 Evaluation of Technical Bid ...................................................................................................................... 33

8. Proformas and Schedules .................................................................................................................................. 37


1 Fact Sheet

Sl. No Particulars Details

01 Proposal inviting agency STPI- Bhubaneswar

02 Start date of issuance / sale of RFP

Tender document

27/10/2015

03 Bid Document Fee Rs. 10,000/- in form of DD

04 Last date for Submission of Pre-bid

Queries

04/11/2015 by 1600 Hrs.

05 Pre-Bid Conference 06/11/2015 at 1530 Hrs.

Venue: STPI, 2nd Floor, P.D Market

Complex, CRP Square,

Bhubaneswar

06 Proposal & Proposal security must remain

valid for

90 days after the proposal

submission deadline

07 The contact information for requesting

clarifications/ Queries is

Sh. Susil Sethy, Dy. Director

STPI, C-Ground Zero, Fortune

Towers, C.S. Pur, Bhubaneswar-

751023, Odisha

Phone: +91-674-2300160, 2301770

Fax:+91-674-2302307,

E-mail: [email protected]

08 EMD/Bid Security amount Rs. 1,00,000/- in shape of DD

09 Last date and time for Bid Submission 16/11/2015 at 1530 Hrs.

10 Opening of technical proposal 16/11/2015 at 1600 Hrs.

11 Date for technical presentation 23/11/2015 at 1130 Hrs.

12 Opening of financial proposal 27/11/2015 at 1530 Hrs


2 About Software Technology Parks of India (STPI):

Software Technology Parks of India (STPI) was established during the year 1991 by Ministry of

Communications & IT, under Department of Electronics & IT, (The then Department of Electronics) Govt.

of India with distinct focus for promotion of IT/ITeS exports from the country by providing single

window regulatory services under STP & EHTP schemes, plug & play incubation facilities for the start-up

companies and young entrepreneurs as well as High Speed Data communication services for a seamless

access for offshore IT/ITeS exports. STPI has been successfully delivering Statutory services to the IT/ITeS

industries in most industry friendly environment and has earned the goodwill of the industry for its

liberal style of functioning. A fact that is aptly proven by the stupendous growth in exports by STP units

from Rs. 52 crores in 1992-93 to a staggering Rs. 2 lakhs 90 thousand Crores in 2014-15 (approx).

Working closely with all the stakeholders STPI has played a key role in creating Brand India and

transforming the country as most preferred IT destination. STPI has also played a phenomenal role in

promoting Tier-II/Tier-III cities of the Country. Out of 53 STPI centres, 46 Centres are in Tier-II and Tier-

III locations with an objective of an uniform and overall development of IT/ITES exports across the

country. The IT Industry is transiting from Software Services to Product Development where STPI is set to

play a vital role and to meet the requirement of IT Industries in the years to come and is working closely

with Govts., Industry, and Academia for promotion of innovation led entrepreneurship and dispersal of IT

Industries beyond Metros.

STPI has Pan India presence with 53 centers across the country including at Bhubaneswar, Rourkela and

Berhampur in the State of Odisha. The upcoming facility at Balasore will be fourth STPI Centre and STPI

has set up provisional Incubation facility at Balasore in the State and to cater the need of the Industries.

STPI has also been instrumental in promoting IT exports from the state of Odisha. Over the years STPI has

put new milestones in IT exports of the State. STPI is instrumental for attracting blue-chip IT companies

and played phenomenal role in the growth IT exports from the State which recorded around Rs.2500

crores during 2014-15 putting the State in commendable position in the IT Map of the Country. STPI‟s

efforts have also created huge direct and indirect employments and overall development of economy of

the state.


3 Background of the project

The Information Technology (IT) and Information Technology Enabled Services (ITES) and the Electronic

Hardware units have acted as a bulwark for turning India into an IT superpower over past 20 years. It is

estimated that in 2014-15 the total revenue of the Indian IT/ITES industry was of the order of USD 146

billion contributing about 9.5 % to the GDP in 2014-15, as against only 1.2% in 1998-99. The sector is highly

export intensive and about 70% of the total revenues is generated through exports. It is estimated that

about 3.51 million people are directly employed in this sector- about 230000 jobs were added in 2014-15.

India with its qualified technical work force has earned a name for itself on a global scale in the arena of IT

and ITES. This is, therefore, the right time for Odisha to try hard to ride on the favorable tides of a

booming knowledge economy. With emergence of e-Governance initiatives across the country, there is

adoption of e-Governance to improve accessibility, transparency and efficiency in every sphere of

Government and Industrial activities. The Government aims to leverage Information Technology for

deployment of citizen friendly e-Governance applications to make it possible for millions of citizens to

access services electronically in self-service mode using mobile phones and the Internet or through

assisted service points.

This goal shall be made possible through ubiquitous network connectivity based on mobile technology,

broadband Internet, fiber penetration to all villages, high-technology and low-cost affordable devices and

software solutions which enable electronic access to services including e-payments and use of Social

Media to facilitate peer-to-peer interaction and thereby promote horizontal communication to foster the

growth of a connected society and most importantly the storage of vital Data with safety and security and

its efficient retrieval.

Software Technology Parks of India (STPI) has spearheaded for last two decades in providing Data

communication and value added services which includes High Speed Internet leased lines, Storage and

Business Continuity services, Web hosting and collocation and Disaster Management services etc. STPI has

contributed significantly catering the need of IT/ITES Industries and building a strong foundation for

better and more transparent governance and assisting the Government's endeavor to reach the unreached.


With the increased expectations from citizens for online services and the number of e-Governance Projects

being launched by the Government and Private as well as Corporate clients, the Data Centre requirements

are growing exponentially. There is a need to set up strategic infrastructure that facilitates high

availability, quick scalability, efficient management & optimized utilization of resources.

To fulfill this requirement, STPI-Bhubaneswar intends to set up state-of-the-art Data Centre at

Bhubaneswar of Tier-III Standard to cater the need of Industries and other agencies. The Proposed Data

Centre will provide a central data repository, secure data storage, online delivery of services, citizen

information/services portal, Intranet portal, disaster recovery, remote management and service

integration etc.

To cater this requirement, STPI has planned to come up with a state of the art Tier-III data centre in the

newly coming up infrastructure at Gothapatana, Bhubaneswar.

The deployment Tier-III data centre in Bhubaneswar which will enable the Government/MNCs/Private

organizations to hoist their public/private information/data to be used by users locally/globally and the

Proposed Data Centre will provide a central data repository, secure data storage, online delivery of

services, citizen information/services portal, Intranet portal, disaster recovery, remote management and

service integration etc.


4 Invitation for Bids

Software Technology Parks of India (STPI), Bhubaneswar invites technical cum financial proposal from

eligible bidders to work in capacity of a “Consultant Providing Consultancy Services for Creation of

Tier-III Data Centre at STPI-ELITE Building, Gothapatana, Bhubaneswar”. Interested bidders are

expected to examine the tender document carefully. Failure to furnish all information required as per the

Tender Document may result in the rejection of the Bid.

4.1 Clarification regarding Tender Document:

A prospective Bidder requiring any clarification about the Tender Document may request STPI in writing

by Fax/ E-Mail/ Speed post at the STPI‟s address indicated in the Invitation for Bids.

The clarification and queries must be submitted in the following format.

At any time prior to the last date of submission of Bids, STPI may for any reason be able to modify the

RFP.

Any modifications in RFP or reply to queries shall be hosted on http://eprocure.gov.in,

http://www.bbs.stpi.in.

STPI at its discretion may extend the last date for the receipt of Bids.

STPI reserves the right to reject/cancel any (bid) or all bids or the RFP without assigning any reason

thereof.

4.2 Amendment of Bids:

Bids once submitted cannot be amended. However, in case of some administrative exigencies, STPI

may decide to take fresh bids from all the Bidders before actually opening of the Technical and

Commercial Bids.

Sl No Section No Clause No & Page

No

Reference / Subject Clarification


In order to provide prospective Bidders reasonable time to make amendment in their bids, STPI may,

at his discretion, extend the deadline for the submission of bids. However, no such request in this

regard shall be binding on STPI.

4.3 Language of Bid & Correspondence:

The Bid will be prepared by the Bidder in English language only. All the documents relating to the Bid

(including brochures) supplied by the Bidder should also be in English, and the correspondence between

the Bidder & STPI will be in English language only. The correspondence by Fax / E-mail must be

subsequently confirmed by a duly signed copy (unless already signed digitally).

4.4 Bid Currencies:

Prices shall be quoted in Indian Rupees (INR).

4.5 Cost of Bidding

The Bidder shall bear all costs associated with the preparation and submission of its bid and STPI will in

no case be responsible or liable for these costs, whether or not the Bid is finally accepted.

4.6 Period of validity of Bids:

For the purpose of placing the order, the Bids shall remain valid for at least 90 days after the date of

bid opening. A bid valid for a shorter period may be rejected by STPI as being non-responsive. During

the period of validity of Bids, the rates quoted shall not change.

In exceptional circumstances, STPI may ask for extension of the period of validity and such a request

shall be binding on the Bidder. STPI's request and the response to such a request by various Bidders

shall be in writing. A Bidder agreeing to such an extension will not be permitted to increase its rates.


4.7 Submission of the Bid:

The Bid shall be submitted in two Bid format through procurement portal www.eprocure.gov.in.

BID - Part A: TECHNICAL

BID -Part B: COMMERCIAL

The bid shall be submitted in Two Bid System (Part A “ TECHNICAL BID” and Part B “

COMMERICAL BID”) indicating the name of the Bidder.

The bid should be signed by an authorized signatory (having power of attorney) on each page of the

bid document including enclosures. Copy of board resolution and / or power of attorney shall be

submitted along with technical bid

The Bid shall be submitted through e Procurement Portal www.eprocure.gov.in.

The hard copy of the Bid along with enclosures, tender fees & Bid Security / EMD must be received by

the STPI at the specified address not later than 1530 Hrs. on 16.11.2015.

STPI may, at its discretion, extend this deadline. STPI may also extend this deadline for any other

administrative reason.

The Bid shall contain no interlineations, erasures or overwriting, in order to correct error made by the

Bidder. All corrections shall be done & initialed by the authorized signatory after striking out the

original words / figures completely.

The Hard copy of the Technical Bid shall be sealed in a covering envelop super scribed with words

"Technical Bid” of “Proposal for Selection of Consultant for Creation of Tier-III Data Centre at STPI-

Bhubaneswar”. This envelope will also contain Bid Security/EMD & Tender fees in another small

sealed envelope.

Commercial Bid shall be sealed in a covering envelop super scribed with words “Commercial Bid” of

“Proposal for Selection of Consultant for Creation of Tier-III Data Centre at STPI-Bhubaneswar”

E very envelope and forwarding letter of various parts of the Bid shall be addressed as follows:

10 10

http://www.eprocure.gov.in/



The Director


C-Ground Zero, Fortune Towers, C.S. Pur

Bhubaneswar – 751023, Odisha, India

Tel: +91-674-2300412 / 2300413 / 2300787 / 2300358

Fax: +91-674-2302307, URL: www.bbs.stpi.in

If the envelopes are not sealed and marked as required above STPI will assume no responsibility

for the Bid's misplacement or premature opening.

Bids sent through Telex /Telegrams/ Fax/ E-mail shall not be acceptable.

The envelope shall be sealed by signing across all joints & pasting good quality transparent

adhesive tape on top of such joints & signatures.

4.8 Deadline for Submission of Bids:

The Bid shall be submitted online through e Procurement Portal www.eprocure.gov.in on the date and

time as mentioned above.

The hard copy of Bids will be received by STPI at the specified address not later than 16/11/2015 by

1530 Hrs.

STPI may, at its discretion, extend this deadline. STPI may also extend this deadline for any other

administrative reason.

4.9 Late Bids:

Any bid received by STPI after the deadline for submission of bids prescribed by STPI, will be rejected.

4.10 Withdrawal of Bids:

Bids cannot be withdrawn in the interval after its submission of bids and before the expiry of Bid's

validity specified by STPI.

http://www.bbs.stpi.in/



4.11 Opening of Bids by STPI:

The Bids shall be opened at 1600 Hrs. on 16/11/2015 or on any other later day and time as notified

through above mentioned websites, in STPI-Bhubaneswar office in the presence of representatives of

the Bidders who may choose to attend the proceedings. The representatives of Bidders will sign a

register in evidence of their presence.

In order to assist in the examination, evaluation and comparison of Bids, STPI may at its discretion ask

the Bidder for a clarification regarding its Bid. The clarification shall be given in writing, but no change

in the price or substance of the Bid shall be permitted.

An open discussion regarding various elements contained in the Technical Bids may also take place, if

required. Marks for quality shall be assigned in accordance with the criteria spelt out in Para 7.1. The

Commercial Bids of only those Bidders will be opened who fulfill all the eligibility criteria, get at

least 70 marks in the Technical Bid and who also have deposited Bid Security as required under.

STPI's determination of technical qualification shall be based on objective evaluation of the contents of

the Bid itself and not on any extrinsic evidence (except the one that is given by way of a written

technical clarification in response to a query by the Tender Committee). However, while determining

the technical qualification of various Bidders, STPI may waive off any minor infirmity, which does not

constitute a material deviation. The decision of STPI in this regard shall be final.

4.12 Evaluation and Comparison of Commercial Bids:

The comparison of Commercial Bids shall be done as follows:

The Bidders are required to complete their Commercial Bid in Form-D. Initial evaluation / comparison for

various categories of items given in the Tender Document will be done on the basis of Gross Bid Value for

both the Modules put together.

Note 1: The Bidder shall not quote prices subject to any condition(s). Any conditional financial bid shall

be summarily rejected.

4.13 Ranking of Bidders:

Quality-cum-Cost Based Selection (QCBS) method of selection shall be followed in the ratio of 60:40.

The bidder shall have to score at least 70 marks in Technical Score (St) as per “Evaluation and Selection


Matrix” for being eligible for opening of financial bid. The lowest evaluated financial bid shall be given the

maximum financial scoring (Sf). The formula for determining the financial scores shall be as follows:

Quality-cum-Cost based method of selection shall be followed in the ratio of 60:40. Percentile method shall

be used for computing marks in Commercial Bid. Thus, the Bidder with lowest bid will be given full

marks (i.e. 40) and the marks obtained by others shall be proportionately lower based on the ratio of their

bid with respect to the lowest bid.

Sf1=100*Fm1 / F1, in which “Sf1” is the financial score for the work specified in scope of work, “Fm1”

is the lowest price, and “F1” the quoted price of the bid under consideration.

Sf2= 100*Fm2/F2, in which Sf2 is the financial score of the man month rate (for one technical and one

project management consultant, Fm2 is the lowest total price and F2 is the quoted price of the bid

under consideration.

Sf is the mean financial score i.e. Sf=(Sf1+Sf2)/2

The weights given to the Technical (T) and Financial (P) bids shall be: Technical (T) = 60%, and

Financial (P) = 40%

Bids shall be ranked according to their combined technical (St) and financial (SF) scores using the

weights (T = the weight given to the Technical Proposal; P = the weight given to the Financial

Proposal; T + P =1) as follows: Combined Score (S) = St x T + Sf x P

The bidder whose bid scores the highest Combined Score (S) shall be awarded the project.

4.14 Negotiations:

STPI shall finalize the Tender & award the Work without any negotiations.

4.15 STPI's Right to accept any Bid and to reject any or all Bids:

Notwithstanding anything else contained to contrary in this Tender Document, STPI reserves the right to

accept or reject any Bid or to annul the bidding process fully or partially or modifying the same and to

reject all Bids at any time prior to the award of work, without incurring any liabilities in this regard.

4.16 Notification of Award:


Prior to the expiry of the period of Bid validity, STPI will notify the successful Bidder in writing by

speed post or Fax or email that his Bid has been accepted.

The liability of the Consultant(s) to perform the services will commence from the date of notification of

Award. The Completion Period shall be counted from the date of 'Notification of Award of Work'.

4.17 Corrupt or fraudulent Practices

STPI requires that the Bidders under this tender observe the highest standards of ethics during the tender

and execution of such contracts. In pursuance of this policy, STPI defines the terms set forth as follows:

“corrupt practice” means the offering, giving, receiving or soliciting of anything of value to influence the

action of the public official in the procurement process or in contract execution; and “fraudulent practice”

means a misrepresentation of facts in order to influence a tender process or a execution of a contract to the

detriment of STPI, and includes collusive practice among Bidders (prior to or after bid submission)

designed to establish bid prices at artificial non-competitive levels and to deprive the Purchaser of the

benefits of the free and open competition; STPI will reject a proposal for award if it determines that the

Bidder recommended for award has engaged in corrupt or fraudulent practices in competing for the

contract in question.

STPI will declare a Bidder ineligible, either indefinitely or for a stated period of time, to be awarded a

contract if it at any time determines that the Bidder has engaged in corrupt and fraudulent practices in

competing for, or in executing, a contract.

4.18 Application:

These General Conditions shall apply to the extent that these are not superseded specific by provisions in

other parts of this tender document. A detailed order regarding consultancy work shall be issued after the

bid is allowed. Detailed provisions of such an order shall have an over-riding effect vis-à-vis this Tender

Document.

4.19 Delay in the Consultant's Performance:

Delivery of services shall be made by the Consultant in accordance with the time schedule specified by

STPI.


The Consultant will strictly adhere to the time-schedule for the performance of Work. However, STPI

may relax this time limit in force majeure conditions.

In case of delay in performance for reasons attributable to the Consultant, such liquidated damages

shall be imposed @ 1% per week with a ceiling of 10% of the total fee.

4.20 Performance Security:

Within 10 days of Notification of “Award of the Work” the company shall furnish Performance Security to

STPI @ 10% of the total value of quoted bid by way of irrevocable and unconditional Bank Guarantee from

a reputed Nationalized Bank in favour of Software Technology Parks of India for a period to be specified

in the award of work as per Form „J‟. This Bank Guarantee must be validity of minimum one year duration

to cover the risk of STPI which may be extended further as per requirement of STPI. The proceeds of the

Performance Security shall be payable to STPI as compensation for any loss resulting from the Company‟s

failure to compete its obligations under the terms and conditions of the work. The Performance Security

regarding commencement of job / task will be discharged by STPI and returned to the company not later

than 30 days following the date of completion of the company‟s performance related obligations under the

terms & conditions of the work.

4.21 Payment Schedule:

4.22 Termination for Default:

STPI may without prejudice to any other remedy for breach up terms and conditions (including forfeiture

of Performance Security by written notice of default sent to the company, terminate the work / task in

whole or in part after sending a notice to the Consultant in this regard.

If the Consultant fails to deliver or complete the job assigned in the terms and conditions within

Sl. No. Deliverables Payment

1 Submission of Design Documents and DPR 20 %

2 Certification of Design Documents and RFP Preparation 30%

3 Tender Process Assistance and Finalization of Bidder 20 %

4 Project Implementation Monitoring, Sign off & Certification

30%


the time period (s) specified in the Tender Document.

If the Consultant fails to perform any other obligations under the terms and conditions.

4.23 Confidentiality:

Any information pertaining to STPI or any other agency involved in the project, matters concerning STPI

or with the agency that comes to the knowledge of the vendor in connection with this contract will be

deemed to be confidential and the Consultant will be fully responsible for the same being kept confidential

and held in trust, as also for all consequences of its concerned personnel failing to do so. The vendor shall

ensure due secrecy of information and data not intended for public distribution. The affidavit to that

effect should be submitted along with security deposit.

4.24 Ownership of Documents:

All documents and reports prepared or obtained by the Consultant in performing the Services shall

become and remain the property of STPI, and the Consultant shall, not later than upon termination or

expiration of this Contract, deliver all such documents to STPI, together with a detailed inventory thereof.

4.25 Arbitration:

All disputes, differences, claims and demands arising under the contract shall be referred to arbitration of a

sole arbitrator to be appointed by the Director General, STPI. All arbitrations will be held in New Delhi.

4.26 Legal Jurisdiction:

All legal disputes are subject to the jurisdiction of New Delhi courts only.

4.27 Completeness of Tender Offer:

The Bidder is expected to examine all instructions, forms, terms, conditions and deliverables in the Tender

Documents. Failure to furnish all information required by the tender documents or submission of a tender

offer not substantially responsive in every respect to the tender documents will be at the Bidder's risk and

may result in rejection of its tender offer. The tender offer is liable to be rejected outright without any

intimation to the Bidder if complete information as called for in the tender document is not given therein, or

if particulars asked for in the Forms / Performa in the tender are not fully furnished.


4.28 Documents comprising of Bids

The Bidder will prepare his bid in two parts:

Part 1 –Technical Bid:

In support of his eligibility, a Bidder must submit the following documents:

i. A clause-by-clause compliance on STPI‟s RFP requirements. Any deviations may result into

rejection of the bid. The complete bid document should be stamped and signed by the bidder as

acceptance of all terms and conditions.

ii. Detailed profile/Background of the Company / Firm.

a. Full particulars of the constitution, ownership and main business activities of the

bidder.

b. Unabridged Annual Reports or Audited financial accounts for the last three

financial years.

c. Details of the pending litigation and contingent liabilities, if any, that could affect the

performance of the bidder under the mandate, as also details of any past conviction

and pending litigation against sponsors/ partners, Directors etc.

d. Details of any Consultancy work undertaken in the infrastructure sector or in projects

of a similar nature.

iii. Audited Statement regarding turnover of the Bidder for last three financial years (2012-13, 2013-14, 2014-15) in the format „I‟

(iii) DD of Rs. 10,000/- towards the cost of the tender document in favor of Software Technology Park

of India (STPI) payable at Bhubaneswar in a separate envelope inside Technical Bid.

(iv) Declaration in Form 'A‟ by an authorized signatory to the effect that all conditions contained in the

Tender Document is acceptable to the Bidder. Such an authorization may be seen during scrutiny

of bids.

(v) Declaration in Form „B‟ that the Bidder has not been debarred / blacklisted by any Government /

Semi-Government organization for quality of services / product and that there is no major

complaint against the Bidder by any organization mentioned in this clause.

(vi) List of projects in which project management consultancy has been offered along with major

clients.

(vii) Details of the jobs undertaken during the last three years in the format given in Form 'C‟.


(viii) Documentary proof for establishing the capability of the Bidder to undertake this consultancy by

showing satisfactory / timely completion reports or similar activities currently being delivery.

Competitive advantages in terms of work proposed.

List and profile of experts in the organization along with profile of the experts proposed to be

stationed in Bhubaneswar. The staff to be deployed for this Project should not be from a third

party or subcontracted agencies.

Statements in support of each of the technical assessment criteria.

Copy of the presentation in a CD/DVD.

Signed and stamped copy of RFP in every page by the authorized signatory.

Certified copies of documents in support of various criteria based on which Technical Bids are to

be evaluated as mentioned below.

Income Tax assessment Certificate for the last three financial years, Copy of Service Tax Registration

Certificate & Copy of PAN Card.

Bid Security amounting Rs.1,00,000/- (Rupees One Lakh only) in shape of Demand Draft in favor of

Software Technology Park of India payable at Bhubaneswar in a separate envelope inside

Technical Bid.

Bid Security may be forfeited:

If a Bidder withdraws its bid during the period of bid validity specified in the Tender Document or

in the Award of Work.

During the tendering process, if a Bidder indulges in any such activity as would jeopardize the

tender process. The decision of STPI regarding forfeiture of the Bid Security shall be final & shall

not be called upon question under any circumstances.

In the case of a successful bidder, if the Bidder fails to,

o accept award of work,

o fails to furnish Performance Security.

o violates any of the such important conditions of this tender document or indulges in any such

activity as would jeopardize the interest of STPI in timely finalization of this tender. The

decision of STPI regarding forfeiture of the Bid Security shall be final & shall not be called upon

question under any circumstances.


Part-2 : Commercial Bid

The Commercial Bid shall be given in Form „D‟ (Table-I & Table-II) consist of cost of executing the project

as per scope of work in this RFP. Man-month rates must be quoted separately for addition services (including

Project Management for oversight during Implementation Period and further Operations & Maintenance Phases)

which STPI may award in form of extension at its sole discretion. This will enable STPI to pay additional

amount per man month, if the consultancy work extends beyond the prescribed period due to reasons

attributable to it. Incomplete Financial Offer/Conditional offers will be rejected.

5 Scope of Work & Deliverables

The broad scope of work consists of providing the following deliverables.

Pre RFP Stage

Preparation and submission of the Detailed Design and

Infrastructure Requirement Report for proposed Tier-III

Certified Data Center after evaluation of existing infrastructure.

The design has to be certified by the Uptime Institute which is to

be facilitated and ensured by the consultant.

To prepare/suggest business plan for proposed data center at

Bhubaneswar.

Assist STPI in preparation of RFP document for Selection of

System Integrator for Creation Tier-III Data Center.

RFP Stage Preparing Pre-bid clarifications, Assisting in Techno commercial

evaluation of the bids, selection of Vendor and submission of reports

as and when required till selection of vendor.

Project

implementation stage

Project Management and Monitoring the works of the Selected

Vendor, to ensure conformity to Tier-III standards of Uptime

Institute.

User Acceptance Testing and

Sign-Off

Final testing, handing over of the site to STPI and conformity to the

standards specified and issuance of completion certificate.


Operation & Maintenance

Monitoring & Supervision

(Optional)

If required, STPI may hire the services of the agency during the

Operation & Maintenance stage post implementation for

monitoring, Supervision and operation review processes on man

month rate as quoted by the agency. STPI may opt for this service

for a period of 6 months after completion of the project which may

be extended further on half yearly basis subject to maximum three

years as per requirement OR terminated at any point of time

without assigning any reason thereof.

5.1 Pre-RFP Stage (Details Scope):

The consultant shall prepare a detailed Infrastructure requirement report for the implementation of Data

Center at 2nd Floor, STPI-Elite Building (Under Construction) in Gothapatana, Bhubaneswar. The

consultant is expected to study, advice and submit report etc to STPI on the following:

Site survey and report on existing civil works at the site and propose the additional civil works

required for making it suitable for the Tier-III Data Center as defined by “The Uptime Institute”

Cost benefits and efficiency analysis of various Technologies for HVAC, Security, Safety Systems,

UPS, BMS, DG power etc for Data Center.

Prepare the Data Center Infrastructure Architecture that is scalable vertically and horizontally.

The consultant shall prepare detailed RFP document in consultation with STPI suggest detailed

specifications for various components which may broadly include and not limited to HVAC, Electrical

& Data Cabling, Safety and Security Systems like fire handling, CCTV, Access control, UPS, DG etc,

with Integrated management system, Interior and Electrical works with suitable layout for

accommodating various functional areas like Equipment room, UPS, Office space and discussion

rooms etc and any other requirements for the proposed Data Center.

The detailed specification and design documents with relevant drawings for each of the services

mentioned above shall be submitted to STPI by the selected bidder for evaluation and

confirmation. Any suggestion/modification from STPI shall be incorporated and the successful bidder

will submit the revised document till finalization and confirmation by STPI. After approval of the

“Design Documents” from STPI the consultant has the responsibility to get them certified from the

“Uptime Institute”.


The Data Center Architecture Proposed and specifications contained in the RFP shall be compliant to

the ISO 27001 Standard for Security.

The RFP document prepared by the consultant should also contain the technical and commercial

specifications/ documentation and Service Level Agreements.

To prepare business plan with details like potential market, revenue model, process, cost benefit

analysis, RoI, Internal Rate of Return (IRR) actions to be taken etc.

The business plan shall be vetted/accepted by STPI.

To support STPI in implementation of business plan, once the plan is accepted by STPI.

The bidder is also required to advice and recommend on any other matter during the course of

engagement as and when needed/required by STPI to complete the data center at Bhubaneswar.

5.2 RFP Stage

The consultant would assist STPI in floating of RFP / Tender document for all the components/systems

identified in the Pre- RFP stage, conducting pre bid conference, preparing pre-bid clarification, technical

evaluation, commercial evaluation, selecting bidders, drafting (legal, W.O. Agreements and SLA‟s etc),

finalizing of award of contract etc.

5.3 Project Implementation and Monitoring Stage

After award of contract to the Vendor, the consultants is expected to vet the project plan and milestone

prepared by the vendor in order to ensure the conformity with the timelines prescribed for execution and

completion of the project. The consultant is expected to visit the site locations at the time of execution,

prepare inventory of components delivered at site and organize testing of the same onsite before

commissioning.

The consultant/consulting agency shall co-ordinate with the selected vendor and submit detailed

PERT and Gantt Charts.

The consultant s h a l l submit a weekly report on the progress of the supply, implementation and

deviation if any from the baseline PERT and Gantt Charts.

Arrange weekly meetings onsite with STPI representative and all involved vendors.

Preparation of issue/event log and review with STPI.

The consultant shall support STPI, till completion of complete data center.


5.4 UAT and Sign-Off Stage

The consultant shall organize testing of the systems (Civil, electrical, UPS, DG, HVAC, Safety and Security

etc.) for conformity to the standards specified to meet the Standards for Tier -III and above before handing

over the site along with warranty information to STPI with Tier- III complaint certificate.

5.5 Deliverables

The bidder must deploy experienced Project Management Professionals with internationally recognized

certification not less than one CDCP/CDCS (Certified Datacenter Professional/Certified Datacenter

Specialist) certified personnel, one PMP (Project Management Professional and one Uptime Institute of

USA certified ATD (Accredited Tier Designer).

The indicative deliverables are listed below in detail.

Sl.

No. Stage/Milestone Scope of Services Deliverable

SOW Consultant /

Client

A Assessment, Planning and Pre-Design

A.1 Assessment of site Selected - Data Center Build Perspective

A.1.2 Infrastructure

assessment of the site

selected for DC.

Site Visit, Analysis of

physical

infrastructure in

terms of

accommodating all

the required integral

components of the

DC as per

International

standards.

Site Survey Report Building Layout, Floor

Layout, Structural

Drawings or reports in

Hard Copy for onsite

working & in Soft

Copy for offsite

working.

A.2 Assessment of future requirements


A.2.1 Assessment of future

IT requirements

Understanding the

Facility requirement

and sizing based on IT

growth envisaged with

relevant inputs from

STPI

Data Collection

Report

List of all the IT

equipments with their

Load rating & BTU;

which client is

planning to put in DC

- Immediate Usage

- Next 2-3 Years

- Next 5-7 Years

- The Ultimate

Capacity

- Network connectivity

Diagram for the DC

- Inter Rack & MUX to

Core Rack Connectivity

Diagram

A.3 User Brief

finalization

Finalization of user

brief through close

interaction with STPI

with respect to

following

1. Raised Floor Space

2. Energy performance,

PUE

3. Tier targets

(constraints, reliability,

redundancy,

performance

User Brief Report Considering the

current and future

requirements;

Consultant Shall let us

know the number of

Racks STPI wants


specifications,

Resilience, Availability,

Reliability, Scalability

and Modularity

requirements etc.)

4. Any certification

targets

A.4 Capacity Sizing of

the DC Components

Suggest the Capacity

/Sizes for the following

DC Components

1. UPS

2. PAC

3. Electrical

4. Civil Infrastructure

(Relevant to DC only)

5. Security systems

including Access

Control, Surveillance,

Fire Detection &

Suppression Systems,

WLD, Rodent Repellent

System with

consultation with STPI

Capacity Sizing

Report

A.5 Finalization of the

Technical

Specification of DC

components to meet

Customer Services

expectation as

Suggest Technical

specification for

following DC

components

1. UPS

2. PAC

Technical

Specification

Document


defined in the User

Brief Finalization

Report

3. Electrical

4. Civil Infrastructure

(Relevant to DC only)

5. Security Components

including Access

Control, Surveillance,

Fire Detection &

Suppression Systems,

WLD, Rodent Repellent

System in consultation

with STPI

B Concept Design: Strategy Development

B.1 Infrastructure

Concept Design

Develop Conceptual

level Data Center

Layout for Client

Discussion and

Approval depicting

Following main

Services Controllers.

Design Basis Report

covering design

criteria, functional

design brief and

Project Engineering

Schedule.

Consultant.

1. DC Raised Floor

Area

2. Location and Sizes of

cooling units

3. Location and Sizes of

UPS's with Battery

Banks

4. Location and sizes of

NOC Room



Staging Room


MUX Room

B.2 Budgetary Estimate Preparation of

Budgetary cost

estimates including

break-up based on

design drawings and

documents for DC

build

Cost Estimate

C Scheme Design

Aim to develop

schematic design

with vendor-neutral

equipment

specifications; all

scheme designs to be

incorporated into a

Preliminary design

Report

C.1 Infrastructure

schematic design

Space planning

indicating location,

layout of IT

equipment and other

facilities

DC layout


C.2 Electrical

Distribution scheme

Development of

Power distribution

scheme including

load assessments,

distribution schemes,

energy efficiency

measures

Preliminary

drawings and

Preliminary design

report on electrical

distribution with

calculations and a

single Line diagram.

C.3 HVAC scheme Development of

HVAC schemes with

load calculations and

schematic details

Preliminary

drawings and

Preliminary design

report on HVAC

systems.

C.4 Fire system schemes Development of Fire

system schemes

including design basis

covering detection

and alarm systems,

suppression and

fighting systems

Preliminary

drawings and

Preliminary design

report on Fire

Protection &

Fighting.

C.5 Passive &

Networking scheme

Development

networking related to

Passive IT cabling

schematic designs

Preliminary

drawings and

Preliminary design

report on cabling

systems with

calculations

D Detailed Design, Tender Documents and Drawings

Detailed design of all

schematic designs

covered in Stage C.1


to C.5

D.1 Final Data Center

architecture

Development of final

Data Center

architecture

Prepare a CFD & a

Walkthrough Model

to be Presented to

STPI Management

D.2 Development of

Tender documents

Number of tender

packages to decided

in association with

STPI for expedited,

comprehensive,

integrated and

responsible delivery

Tender drawings

with:

Technical

specifications,

Bill of quantities,

, drawings

for any works

involving

vendor/contractor

design

For all work packages

tender drawings,

specifications and bill

of quantities in detail

for bidders to submit

competitive bids

D.3 Assist STPI in

tendering process

Clarifying technical

queries

Technical evaluation

of offers from

vendors/contractors

and


recommendations

E Construction Documentation and support

This phase covers

review of GFC

Drawings prepared

by the shortlisted

bidder, periodic site

visits and inspections

as required.

E.1 Approval of vendors'

drawings, method

statements, samples

Review of shop

drawings, samples,

method statements

(Project plan,

execution

methodology etc.)

submitted by

contractor for

compliance with the

tender design

drawings, details and

specifications.

Approved shop

drawings, samples,

method statements

etc. in consultation

with STPI

E.2 Periodic site visits for

inspection of works,

materials and advise

STPI.

Periodic site visits for

inspection of works,

materials and advice

to STPI.

Site Visit Report

E.3 Tier Certification (If

needed)

Provide necessary

construction related

guidance for design

and technical support

Provide technical

and documentation

support for

successful


for commissioning

and testing related

services by third

party like Uptime

Institute etc.

certification of the

project by preparing

and compiling

documents/submitta

ls in prescribed

formats.

F Close-out

F.1 As-built

documentation for

the systems designed

under scope of

services

Verifying the as built

drawings submitted

by the Vendor /

Contractor after

completion of the

work.

Onsite project

verification and audit

report

F.2 Review the

installation and

testing reports at the

completion of

construction to

validate the

performance

parameters set in

Stage A

Approved test

reports

F.3 Tier Certification Provide necessary

services to get the

project Tier certified

from relevant bodies

Tier certification

F.4 Project sign-off Project sign-off

document


5.6 Time lines for completion of project

Sl. No. Activity / Mile stone Delivery Schedule 1. Pre RFP Stage 4 Weeks from date of issue of Purchase Order to the Consultant

2. RFP Stage 9 Weeks from date of floating of the RFP/tender for selection of

infrastructure vendor.

3. Project Implementation and

Monitoring Stage

16 Weeks from date of Purchase Order to the infrastructure

Vendor

4. UAT and Sign-off 18 Weeks from date of Purchase Order to the

infrastructure Vendor

TOTAL TIME FOR THE COMPLETION OF THE PROJECT: 31 WEEKS. IN CASE THE PROJECT IS

NOT COMPLETED IN TIME. THE PENALTY OF 1% PER WEEK (liquidated damage charges/delay

charges) MAX 10 WEEKS WILL BE APPLICABLE. AFTER THAT STPI IS FREE TO CANCEL THE

P.O/CONTARCT. THE REMAINING PART OF WORK WILL BE COMPLETED BY STPI OR ANY AGENCY

ENGAGED BY STPI AT THE COST OF SELECTED VENDOR.

6 Pre-Qualification Criteria

The Bidder must meet all of the following eligibility requirements. Bids of non- compliant bidders shall

not be evaluated technically or commercially.

Sl. No. Qualification

1 The bidder should be an Indian registered company/ Agency /Limited Liability

Partnership (LLP) engaged in the job of design/consulting/TPA for Data Center activities

for minimum of 3 years as on date of RFP.

Documents Required:

Certificate of incorporation or Certificate of Commencement or Certificate confirming

LLP

Certificate consequent to change of name, if applicable has to be submitted.


2 The bidder must have provided design/consultancy/TPA services for the successful

execution of at least 3 Data Centers of Tier-III/SDC each with at least minimum 1000 Sq. Ft.

of Server Farm Area during the last 4 years.

Documents Required:

Bidder shall submit Copy of Work order / Contract, Completion Certificate confirming the

above duly certified by Chartered Engineer and attested by Notary public with legible

stamp. Documentary evidence for this should be submitted along with the technical bid

document.

The Completion Certificate must clearly indicate the following:

Full Name & Address of Client and Contact Person

Reference to relevant work order,

Actual value of executed work, and Stipulated date of start and date of actual

completion.

Original work/service orders and Client certificate should be available with the bidder for

verification of the same, if so desired by STPI. A job executed by a bidder for its own in-

house purpose/sister concern/subsidiary shall not be considered as experience. Also, job

executed by a bidder as a Subsidiary / Fellow Subsidiary / Holding Company and Sub-

Contractors shall not be considered as experience for the purpose of meeting PQC.

3 The bidder should be a profit-making concern for the last three consecutive years, with

minimum Average Annual turnover of at least Rs.75 Crores for each year (From

consulting).

Documents Required:

The self attested audited balance sheet of the agency / consultant for the last three financial

years (i.e. 2014-15, 2013-14, 2012-13) must be submitted along with the bid.

4 The bidder should have minimum One experienced Project Management Professionals

with valid internationally recognized certification such as CDCP/CDCS (Certified

Datacenter Professional/Certified Datacenter Specialist) certified personnel and minimum

Two PMP (Project Management Professional) certified personnel on company regular rolls

as on bid submission date related to site and facilities preparation for Data Center

implementation. Bidder should have minimum one Uptime Institute of USA certified ATD


(Accredited Tier Designer) personnel (Not from third party or subcontracted agency) as on

bid submission date.

Documents Required:

Bidder shall provide Certificate along with undertaking on the bidder‟s letter head for the

same duly certified by chartered engineer and attested by Notary public with legible stamp.

A list of professionals proposed to be associated with the project shall be provided with the

bid document. In case the proposed personnel would have to leave the assignment, bidder

should replace with equally qualified personnel. In such cases, STPI reserves the right to

validate them.

5 Bidder should have valid ISO 9001:2008 & ISO 27001 certifications

Documents Required:

Valid Certificates as above (Self attested copy).

All the above Eligibility Criteria must necessarily be supported by relevant documentation such as

purchase order copies, annual reports, project sign-off document, customer reference list along with

contact details etc. along with the Pre- Qualification bid. STPI reserves the right to reject the bid incase all

the documents specified above are not available with the technical bid.

Note: - Only bidders qualifying in Pre-Qualification evaluation would be considered for the technical evaluation as per below criteria.

7 Evaluation Criteria

Quality-cum-Cost based (QCBS) method of selection shall be followed in the ratio of 60:40.

7.1 Evaluation of Technical Bid

Format for evaluation of Technical Bids

Sl.

No

Criteria Scoring Criteria Max

marks


Sl.

No


marks

1 Average annual turnover of Rs. 75

Crores from project management

advisory / IT consultancy services

(excluding turnover from any

hardware or implementation projects

and limited to services delivered

within domestic sector) for last three

financial years ending March 31, 2015.

<Rs. 75 Cr.: 0 Mark

Rs. 75 to Rs. 100 Cr.: 5 Marks



Over Rs. 150 Cr.: 15 Marks

15

2 The bidder must have provided

design/consultancy/TPA services for

the successful execution of at least 3

Data Centers of Tier-III/SDC with at

least 1000 sq. ft. Data Centers of Server

Farm Area during the last 4 years.

0-1 qualifying project: 0 Mark

2 qualifying project: 5 Marks

3 – 5 qualifying projects: 10 Marks

6 or above qualifying projects: 15

Marks

15

3

The bidder should have at least 75 full

time professionals on its payroll as on

March 31, 2015. Such professionals

should hold degrees such as B.E., B.

Tech., MCA, MBA (IT), CA and

certifications such as PMP, CDCP,

CDCS CISA, CISSP, CGRC-IT, CIRM,

CISM, ISO27001 LA or LI . Bidder

should have minimum one Uptime

Institute of USA certified ATS

(Accredited Tier Specialist) personnel

on company regular rolls as on bid

submission date.

Below 75 professionals: 0 Mark

75 or above professionals: 5 Marks

One CDCP/CDCS Professionals:

5 Marks

One Uptime Institute of USA

certified ATD (Accredited Tier

Designer) personnel: 10 marks

Two Project Management

Professional: 5 Marks

25


Sl.

No


marks

4

Data Centre Specialist (To be deployed

for this particular project):

Expertise and Experience in design of

Data Center Projects. Should have

internationally accreted Certifications in

Data Centre (CDCP/CDCS) and should

have network security experience in

large scale Data Centre design and

implementation.

Qualifications: B. Tech. / B.E. /

M.Tech. / M.C.A.

Relevant Experience: With at least

3 projects on Data Centers design

and implementation for Govt.

(Center or State) or PSUs

(including National Banks) or

Private Organizations.

o Less than 3 years: 0 Mark

o 3 year to 5 years: 5 Marks

o More than 5 year: 10marks

10

5 Project Management Consultant‟s

Profile (To be deployed for this

particular project)-

Experience in Information

Communication and Technology (ICT)

domain pertaining to project

formulation / execution / and

management / techno-financial analysis

/ feasibility studies /market survey

Business strategy / business consulting

etc. Should have experience in business

requirement analysis, impact analysis,

business case development, market

research, trend analysis etc. Must

possess PMP Certification

Qualifications: B. Tech. /B.E./

M.Tech./M.E./M.B.A /M.C.A /

CA

Relevant Experience: With at least

3 projects covering feasibility

study / DPR or / Bid

Management and Vendor

Selection for Govt. (Center or

State) or PSUs (including National

Banks) or Private Organizations

o Less than 3 years: 0 Mark

o 3 year to 5 years: 5Marks

o More than 5 year: 10Marks

10


Sl.

No


marks

6

Technical Presentation:

Presentation on Design,

Approach, Methodology,

Implementation Plan, Best Practices,

Marketing Plan and revenue Model

and Work Plan

Summary of compliance

against PQs: 5 Marks

Approach & Methodology: 5

Marks

Design & Implementation

Strategy: 10 Marks

Marketing Plan and revenue

Model: 5 Marks

25

**Firms willing to visit the site may contact Sh. Susil Sethy, Dy. Director in the contact no. 9437066061

The minimum qualifying marks in the Technical Bid shall be 70. Commercial Bids of only technically

qualified bidders shall be opened.


8. Proforma and Schedules

FORM–A

DECLARATION REGARDING ACCEPTANCE OF TERMS & CONDITIONS CONTAINED IN THE

TENDER DOCUMENT

To

The Director


Bhubaneswar

Sir,

I have carefully gone through the Terms & Conditions contained in the Tender Document Tender No: 81/4(20)/1518/STPI-Bh/2015 Dated: 27/10/2015 f o r s e l e c t i o n o f “Consultant” for “Creation of Tier-III Data Centre at Gothapatana, STPI-Bhubaneswar”.

I declare that all the provisions of this Tender Document are acceptable to my Company. I

further certify that I am an authorized signatory of my company and am, therefore, competent to make

this declaration.

Yours truly,

Name:_______________________

Designation: _______________________

Company:_____________________

Address:______________________


FORM „B‟ –DECLARATION REGARDING CLEAN TRACK RECORD

To

The Director


Bhubaneswar

Sir,

I have carefully gone through the Terms & Conditions contained in the Tender Document the Tender

Document Tender No: 81/4(20)/1518/STPI-Bh/2015 Dated: 27/10/2015 f o r s e l e c t i o n o f

“Consultant” for “Creation of Tier-III Data Centre at Gothapatana, STPI-Bhubaneswar”. I hereby

declare that my company has not been debarred / blacklisted by any Government / Semi-Government

organizations. I further certify that I am / competent authority in my company has authorized me to make

this declaration.

Yours truly,

Name:_______________________

Designation:_______________________

Company:_____________________

Address:______________________


FORM„C‟-DETAILS OF PAST WORK EXPERIENCE

Sl. No.

Organization(s)

Number of

other similar

Projects

Handled

Value (in Rs.)

Date of Award

Current Status

1.

2.

3.

4.

5.

Date:

Signature:

Place:

Name:

Designation:

Seal:


FORM „D‟ – Commercial Bid

Table-I

Sr. No.

Item

Total Amount

In Figures

In Words

1.

Preparation of DPR & RPF as per the

detailed Scope of Work defined in the RFP

2 Applicable Taxes if any (Indicate

percentage)

3 Total price in INR

Rate for additional Services

Table-II

Sl. No.

Item

Amount per month (Man Month Rate)

In Figures

In Words

1.

Technical Consultant (Data Centre)

2. Project Management Consultant

Taxes if any (Indicate Percentage)

Total Cost per month in INR

Date:

Signature:

Place:

Name:

Designation:

Seal:

*: The price must be quoted for both Table-I & II. All the costs above shall be inclusive of all taxes and

expenses which include professional fees, operating expenses (including travel, lodging, meals,

mobile/data cards, laptops etc.). STPI will only provide sitting space and wired internet facility in STPI

Bhubaneswar office. Incomplete Financial Offer/Conditional offer will be rejected. Rates for additional

services (Post Implementation) are optional. STPI may hire the additional services as and when required

basis for the period of six months after the completion of the project which may be further extended on

half yearly basis for maximum three years as per requirement or till termination at any point of time

without assigning any reason thereof.


FORM „E‟- Detailed Timeline

Sl.

No

Activity*

Weeks

1

2

3

4

5

6

7

8

9

10

11

….

31

1

2

3

4

5

N

*Indicate all main activities of the assignment, including delivery of reports (e.g. inception, interim and final

reports) and other benchmarks such as Client approvals. For phased assignments indicate activities, delivery of

reports / deliverables, and benchmarks separately for each phase. Duration of activities shall be indicated in the

form of a bar chart. The consultant may also complete the work as specified before 31 weeks and modify the above

table accordingly.

Date:

Signature:

Name:

Designation:

Company:


FORM „F‟ –Technical and Management Human Resource to be deployed for this activity

Sl.No

.

Members

Name

Fulltime/Part

Time

Module-I&II

1.

Consultant- Project

Management

Full Time

2.

Consultant- Data Centers(

CDCP/CDCS)

Full Time

3.

Certified ATD (Accredited

Tier Designer)

Please Indicate

Date:

Signature:

Place:

Name:

Designation:

Seal:


FORM „G‟ – Curriculum Vitae of Staff

[Use the format given below for each individual to be deployed for this project and

the middle /senior level managers, who would guide this team]

Sl.

No.

Particulars

Details

Attachment Reference

For additional

information

1.

Name

2.

Age

3.

Specify role to be played by him/her

4.

Current job title

5.

Experience in years

6.

Number of years with the

organization

7.

Current job responsibilities

8.

Summary of Professional / Domain

experience

9.

Skill sets

10.

Highlights of assignments handled

and significant accomplishments

11.

Educational Background*

12.

Training/Certifications

13.

Membership of Professional

Associations

14.

Employment Record**

*Indicate college/university and specialized education of the staff member

**Starting with present position, list in reverse order every employment held by the staff member

since graduation


15.

Detailed tasks Proposed to be assigned

Work already undertaken that best

illustrates capability to handle the tasks

assigned***

16 Data Centers Design & Architecture

RFP Preparation

Bid Process Management

Monitoring of Vendor

Preparation of DPR / Case study

…..

…..

***Among the assignments in which the staff has been involved, indicate brief details of the

project in which this responsibility was assigned (including nature and duration of duty).

Date:

Signature:

Place:

Name:

Designation:

Seal:


FORM „H‟- DETAILS OF BIDDER

Details filled in this form must be accompanied by sufficient documentary evidence,

in order to verify the correctness of the information.

The Registered name of the company Address of Registered office Registration Number and Registration authority

Year of Incorporation

Legal Status (Public or Private or LLP) Public /Private Ltd./LLP Technological Collaborations Business Address for correspondence in India Location:

Street: City: Pin Code: Telephone/Facsimile: Email: URL:

Name of the contact/ Authorized person Contact‟s Designation Contact address if different from above Quality Certifications (Enclose Certificates copy)

Details of Bid Security furnished Amount

Date

Bank & Branch Other Office location in India And addresses

Proof to be enclosed for the all of the above

Date:

Signature:

Place:

Name:

Designation:

Seal:


FORM „I‟- PARTICULARS OF TURNOVER.

Details filled in this form must be accompanied by sufficient documentary evidence,

in order to verify the correctness of the information.

Functional Year

Turnover

Turnover under site and facilities Preparation for

Data Centers

Net worth of the company

as on 31st

March

2014-15 2013-14 2012-13

Note: The Particulars of Turnover in the above format has to be certified by company auditor or Company authorized signatory. Please attach audited balance sheets for years 2014-15, 2013-14, and 2012-13.


FORM „J‟- PERFORMANCE SECURITY GUARANTEE BOND

1. In consideration of the Software Technology Parks of India (hereinafter called “STPI”) having agreed to allow M/s. (Hereinafter called “the said Consultant(s)”) from the demand under the terms and conditions of an Agreement No. (LOI No) . . . . . . . . . . . . . for the work of . . . . . . . . . . . . (hereinafter called “the said Agreement” for furnishing Performance Security Guarantee Bond for the due fulfillment by the said Consultant(s) of the terms and conditions in the said Agreement, by production of a BANK GUARANTEE for Indian Rs. . . . . . . (Indian Rs. . . . . .. . . . only). We the . . . . . . . . . . . . . (Name of the Bank) having our Head Office at . . . . . .. . . . . and having branch at . . . . . . . . . . referred to as “the Bank” at the request of M/s.….. . . . . . . . Successful Bidder/(S)do hereby undertake to pay to STPI an amount not exceeding Indian Rs. . . . . . . (Indian Rs. . . . . . . . . . only).

2. We . . . . . . . . . . . . . . . . . . . . (Name of the Bank) . . . . . . . . branch do hereby undertake to pay the amounts due and payable under this guarantee without and demure, merely on a demand from STPI stating that the amount claimed is required to meet the recoveries due or likely to be due from the said Successful Bidder/(s). Any such demand made on the Bank shall be conclusive as regards the amount due and payable by the Bank under this guarantee. However, our liability under this guarantee shall be restricted to an amount not exceeding Rs . . .. . . . (Rs. . . . . . . . . . only).

3. We undertake to pay to the STPI, the amount due under this Guarantee so demanded notwithstanding any dispute to disputes raised by the Successful Bidder in any suit or proceeding pending before any Court or Tribunal relating thereto, our liability under this present being absolute and unequivocal.

4. The payment so made by us under this bond shall be a valid discharge of our liability for payment there under.

5. We . . . . . . . . . . . . (Name of the Bank) . . . . . . . . .. branch further agree that the guarantee herein contained shall remain in full force and effect during the period that would be taken for the performance of the said agreement and that it shall continue to be enforceable till the dues of STPI under or by virtue of the said agreement have been fully paid and its claims satisfied or discharged or till the Project Coordinator on behalf of STPI certifies that the terms and conditions of the said Agreement have been fully and properly carried out by the said Successful Bidder accordingly discharges this guarantee.

6. We . . . . . . . . . . (Name of the Bank) . . . . . . . . branch further agree with STPI, that STPI shall have the fullest liberty without our consent and without affecting in any manner our obligations hereunder to vary any of the terms and conditions of the said Agreement or to extend time of performance by the said Successful Bidder from time to time or to postpone for any time or from time to time any of the powers exercisable by STPI against the said Successful Bidder and to forbear or enforce any of terms and conditions relating to the said agreement and we shall not be relieved from our liability by reason of any such variation or extension being granted to the said Successful Bidder or for any forbearance act or omission on the part of the STPI or any indulgence by the STPI to the said Successful Bidder or by


any such matter or thing whatsoever which under the law relating to sureties would but for this provision have effect of so relieving us.

7. This guarantee will not be discharged due to the change in the constitution of the Bank or the Successful Bidder.

8. We hereby waive the necessity of your demanding the Successful Bidder/ before presenting us with the demand.

9. We . . . . . . . . . . . . (Name of the Bank) . . . . . . Branch lastly undertakes not to revoke this guarantee except with the previous consent of the STPI in writing.

10. This guarantee shall be valid up to. . . . …… unless extended on demand by STPI. Notwithstanding anything contained herein before our liability against this guarantee is restricted to Indian Rs. . . . . . . (Indian Rs. . . . . . . . . . only). and it will remain in force till . . . . . ……….. unless a claim or demand in writing is made against us under this guarantee before the expiry of 12 months from the aforesaid date that is before . . . . . . . of . . . .……….. …. ( . . ………………..) all your rights under the said guarantee shall be forfeited and we shall be relieved and discharged from all liability hereunder.

Dated the day of ………for (Name of the Bank) Branch.

WITNESS 1 WITNESS2

………………. (Signature) ………… … (Signature)

Attorney as per Power of Attorney:

Attorney Number & Date

Date post:	26-Aug-2020
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