15
1 Retool, Retrench and Rebuild A Framework for Managing Through the COVID-19 Uncertainty
1
Retool Retrench and RebuildA Framework for Managing Through the COVID-19Uncertainty
Introduction
RETOOLbull Your Employees are Suddenly Remote Now Whatbull New On-Site Safety Processesbull Switching to Clean Time Clocksbull Know Where Employees Are Geofencing amp Geolocation bull Dealing with Dynamic Employee Scheduling Challenges
RETRENCHbull Complying with Family First Leave Requirementsbull Building Proof for Payroll Protection SBA Loan Forgiveness
REBUILDbull Preparing for a Return to (New) Normalbull Ramping up Your Workforce to Meet New Demand
FINAL THOUGHTSbull Additional Resources Tools for the New Normal
1
2
6
8
10
1
IntroductionThis year began with great turbulence and uncertainty Almost overnight workplaces became hazards processes became unsafe and co-workers became risks Work schedules were thrown into disarray as schools and childcare centers closed Every business felt the ripple effect of social distancingmdashleading to worries about meeting payroll paying rent and staying afloat
Uncertainty is uncomfortablemdashand inspirational Companies across America are pivoting to meet new demand and rethink operations They combine creativity determination and technology to retool retrench and rebuild New production lines online shops takeout curbside service home delivery remote work drive-by clinics and telehealth are all inspired by uncertainty and need
ldquoUncertainty plays a role in creating opportunity and in providing a platform for innovation and renewal Most of all uncertainty brings with it new and entirely unexpected possibilities that we inevitably cannot live withoutmdashperhaps could not even have survived without A certain world may be what we want and what wish for but it is not what we need and it is not what we haverdquondash Thomas Koulopoulos The Uncertainty Principle
2
Adapt and Alter
In the face of dramatic change and uncertainty many businesses are choosing to adapt and alter the way they do business Retooling is an optimistic response to challenging times and takes some of the pain out of change
These agile adaptations were driven by necessity and ingenuity and are likely to remain in some incarnation into the future
RESTAURANTS pivoted to curbside service takeout and deliverymdashbecoming a virtual ghost kitchen Where possible employees were redeployed into these service roles
bull How the Covid-19 Pandemic is Reshaping Healthcare with Technology
bull Restaurants respond to the challenge
LEGAL ACCOUNTING IT AND OTHER ESSENTIAL PROFESSIONAL SERVICES switched at hyper speed to remote working Other non-essential businesses followed suit allowing software developers support service companies and others to continue delivering service in a new manner
bull Covid-19 pushes legal toward tech remote work
bull Accounting firms go remote at breakneck speed
HOSPITALS AND CLINICS established new protocols and ramped up emergency services to meet increased demand
bull 5 innovation leaders on how healthcare digital strategy changed
bull Telehealth coming of age
RETOOL
3
ESSENTIAL MANUFACTURERS redesigned their schedules to increase social distancing while meeting production requirements Others reimagined their production lines to answer the call for essential items like face masks ventilators and hand sanitizer
bull Cycling team sponsor INEOS retools to create hand sanitizer that is distributed by the team cars free of charge
bull OriginMaine retools from making jeans to making masks for the general public manufacturing to order
Employees across America are now working remote whenever possible The first hurdles have been crossedmdashInternet connection video conferencing phone rerouting and so on Now it is time to think about how to make sure these workers are productive and focused
Tip Create and publish schedules for all employees The schedules should be easily accessible on employee devices and allow shift modification and swapping as approved by managers
Tip Give employees 247 access to mobile time and attendance to track their hours This simple change makes it easy for you and your employees to quantify their work Have employees track time by projectclient to reduce billable leakage Timekeeping can be easily done using a mobile device Be sure to enforce automated rules such as max hours breaks and overtime to keep employees on track Give managers real-time access to timecards for efficient remote oversight
Employees are Suddenly Remote Now What
4
Until recently businesses routinely set aside common areas for clock-in stations break rooms official postings food storage and lockers Cubicles corrals and open plan workspaces minimized the business footprint and encouraged collaboration Shippingreceiving and reception allowed entry for non-employees into the facility
All of these areas now require retooling Social distancing demands greater spacing and tighter control over public spaces
Tip Establish new policies and procedures for maintaining distance disinfection and limited public access
Tip Make sure your employees have easy access to these new rules and understand how to enforce them An HR management system can make it easier to manage and communicate these new processes
Time clocks present a particular challenge They are more important than ever They provide the metrics needed to make decisions on labor allocation cash flow and prioritization Both hourly and sala-ried employees should report their time But how can you capture all time data safely and accurately
Systems that rely on paper or spreadsheets do not have sufficient oversight Systems that require employees to touch a shared device are not safe The safest and most accurate systems let employees clock in and out using their own mobile devices or proximity cards
New On-Site Safety Processes
Switch to Clean Time Clocks
Tip Mobile clock inout is a great option from a safety perspective Employees simply use their own personal device to record their punches which automatically update their timecards Everythingis online and immediately available to managers so there is no violation of social distancing and no data entry errors Employees can also use their mobile device to see their PTO balance timecard and schedule This mobile option supports onsite on the go and remote working employees
Tip For businesses that prefer a shared hardware time clock there are several safe and effective options For example some clocks use proximity cards to register punches from a distance Other physical clocks have specialty silver surfaces designed to kill bacteria
Social distancing and contingency planning make scheduling an ever more important and complicated task Workforce efficiency and agile production can make the difference between staying open and closing the doors
Tip For businesses that prefer a shared hardware time clock there are several options that do not require employees to touch a shared surface Proximity cards for example can register punches from a distance
5
Dynamic Employee Scheduling Challenges
Reduce or Diminish
During uncertain times business continuity depends on sound financial management including a tough review of costs cash flow and reserves Precipitous drops in demand for some sectors like restaurants and accommodations can trigger furloughs and layoffs Even essential businesses face disruption that threatens the balance sheet
In recognition of the dramatic challenges facing small business in particular the US government passed historic legislation that pro-motes employee retention and family leave These programs still in motion give business leaders a potential solution to short term is-sues that could otherwise hamper or destroy their companies Proof of compliance is a fundamental requirement to qualify for the full benefit of these programs
The Families First Coronavirus Response Act of 2020 is in effect from April 1 2020 through December 31 2020 Employers with fewer than 500 employees are required to provide employees with up to 10 weeks of paid family medical leave (FMLA) The first two weeks of the normal 12-week FMLA leave may be unpaid but an employee may be able to be paid through the paid sick leave provision or other paid leave the employee has available
Each quarter qualified companies are entitled to fully refundable tax credits for both paid sick leave and paid FMLA The tax credits are applied against an employerrsquos already-owed Social Security taxes
6
RETRENCH
Complying with Family First Leave Requirements
However if that offset is not enough to cover these payouts to em-ployees then the Treasury Department is authorized to help cover the rest with cash payouts In addition the Treasury is directed to issue regulations to waive penalties for businesses not submitting their payroll taxes if they do so in anticipation of a refund under the new law
Employers are required to
1 Provide employees with a special allocation of qualified PTO
2 Track employee usage of qualified PTO separately from regular PTO
3 Report qualified PTO usage in a compliant tax filing
Tip Leave management products can help you create the allocation and track its use by employee simply and easily These products can also manage your other time off and PTO accruals and usage
The Coronavirus Aid Relief and Economic Safety (CARES) act is de-signed to provide relief for individuals and businesses that have been negatively impacted by the coronavirus outbreak Key provisions in-clude potential payroll tax delays small business loans and business tax credits
The relief program can help businesses with cash flow and liquidity issues stemming from issues like supply chain disruption and dra-matic changes in demand The goals of the program are to keep employees on payroll and companies in business
7
Building Proof for Payroll Protection SBA Loan Forgiveness under CARES Act
Tip Managers are more effective when they donrsquot have to monitor offsite employees Use a system that sends an alert if an employee punches inout outside of the geofence Managers can focus only on problem punches not the in-bounds punches Managing by exception saves time and improves efficiency
8
Return to (New) Normal
Businesses will rebuild as the economy reopens Lessons learned during retooling and retrenching directly influence these plans
bull Working from home supports social distancing greater schedule flexibility and hiring unrestricted by geographic location
bull Workplace safety now extends to disease prevention which drives physical separation and process changes for everyone
bull Digital communication plays an increasing role between coworkers with clients and during recruitment Web conferencing team collaboration tools project management tools and texting have proven essential to effective communication in the new normal
bull Mobile time tracking and employee scheduling tools support greater business agility cost effectiveness and employee engagement
Rebuilding is an opportunity to emerge stronger Businesses that take the time to rethink their operation adopt new processes and leverage technology are well positioned for the future
REBUILD
9
We are all in this together All businesses are affected by this crisis We all have a new perspective As the economy opens up again business leaders need to consider how to best leverage their work-force in the new normal
Virtually everyone will have new processes for ongoing safety and compliance Social distancing will be with us into the foreseeable future Remote work may be a good option for part of the workforce going forward as will dynamic schedules
Tip Use an HR management system to manage key policies and procedures maintain certifications collect signatures and engage employees
Essential businesses are competing for talent in an effort to meet surging demand Efficient hiring and onboarding are critical suc-cess factor for these businesses Even those businesses that have suspended hiring or reduced their workforces will need a new hiring and onboarding strategy to rebuild their businesses
Hiring processes are often paper bound and labor intensive On-boarding can be time consuming and incomplete To compete effec-tively businesses need to streamline these processes
Tip Automate your onboarding process so that new hires are ready to work day 1 Collect direct deposit certifications and tax forms Distribute company handbook and other pre-read
Preparing for a Return to (New) Normal
Ramping up Your Workforce to Meet New Demand
110
Tip Use applicant tracking software to post jobs to all the popular job boards and your own site This software can automate initial screening based on resume content and application questions Hiring teams share access to applicant data throughout the interview process and applicants can be notified via texting The hiring process is condensed saving time and improving hiring odds
We are living and working in unprecedented times Social distancing remote work and uncertainty are the new normal Business leaders across America are revisiting how they manage their teams and comply with new rules We are here to help
Our customers rely on SwipeClock products for scheduling geofenced timekeeping time off hiringonboarding and HR management Now they can also count on these solutions to prove compliance with new legislation governing leave emergency relief and payroll protection
We at SwipeClock are dedicated to continuous service and innovation We are resolved to stay strong We are ready to help you retool retrench and rebuild
Final Thoughts
111
Time amp Attendance TrackingTrack time and attendance for your onsite mobile and remote work-ers with TimeWorksPlus Your employees clock in where and when they are assigned Timestamps geolocation and geofencing make sure that you know when your employees are late or offsite Compli-ance with leave overtime shift duration and break rulesis easy Get the insight and record you need to manage your work-force
Leave Management TrackingTracking leave has never been more important or more simple With TimeWorksPlus you set the rules for accrual and allocation for each leave category Your employees use their own mobile devices to request family first sick vacation or other leave Managers have the final say and may approve deny or modify each request TimeWork-sPlus gives you insight into PTO balances and keeps a complete record for compliance proof TimeWorksPlus also helps you optimize your labor management by tracking hours for all employees in-cluding salaried hourly in the office on the road and working from home
Employee SchedulingTake the work out of scheduling with TimeSimplicity even if you have multiple shifts sites and pay rates Schedulers depend on TimeSimplicity to help them build predictive schedules that can be change on the fly through managed shift swapping Employee pref-erences job skills required and labor laws all factor into scheduling With TimeSimplicity schedules are transparent and adaptive effi-cient and effective
Hiring and OnboardingHire and onboard new employees fast With ApplicantStack you can quickly post new jobs to Indeed LinkedIn CareerBuilder and other popular job sites Text and video conference with your candidates for faster engagement Streamline your whole process with automatic pre-screening team reviews candidate ranking and more Make an offer run a background check and begin the onboarding process so new employees arrive ready to start
HR Managementmdashemployee engagement process managementWorkforceHUB gives employees easy access to pay information company notices benefits enrollment and more WorkforceHUB automates key HR workflows including onboarding document dis-tribution and performance reviews Give your employees 247 access to their payroll records including pay stubs W210991095 address W4 and direct deposit details
Tools for the Return
Quickly walk new employees through account activation Electronically sign and track tax forms ACA notices employee handbook direct deposit forms and custom documents Keep employees in the know Create a virtual recognition wall company directory suggestion box and on-demand surveys Give employees secure access to both company-wide documents and private files like performance reviews
bull The Uncertainty Principle Thomas Koulopoulos Delphi Group
bull COVID-19 Small Business Guidance and Loan Resources US Small Business Adminisration
bull The CARES Act Works for All Americans US Treasury Department
bull The White House
bull Covid-19 Related Blogs
SwipeClock specializes in Human Resources Management System software for small and medium-sized business Our customers rely on us for hiring and applicant tracking onboarding and HR management time and attendance tracking and employee scheduling
Our solutions empower an increasingly mobile and remote workforce to save time streamline efficiency and optimize productivity
More than one million on-site remote and mobile employees use our software to get onboard manage schedules clock hours view paystubs maintain compliance and coordinate time off SwipeClock is an Inc 5000 company
Our Mission
Additional Resources
copy 2020 SwipeClock All Rights Reserved
1
Introduction
RETOOLbull Your Employees are Suddenly Remote Now Whatbull New On-Site Safety Processesbull Switching to Clean Time Clocksbull Know Where Employees Are Geofencing amp Geolocation bull Dealing with Dynamic Employee Scheduling Challenges
RETRENCHbull Complying with Family First Leave Requirementsbull Building Proof for Payroll Protection SBA Loan Forgiveness
REBUILDbull Preparing for a Return to (New) Normalbull Ramping up Your Workforce to Meet New Demand
FINAL THOUGHTSbull Additional Resources Tools for the New Normal
1
2
6
8
10
1
IntroductionThis year began with great turbulence and uncertainty Almost overnight workplaces became hazards processes became unsafe and co-workers became risks Work schedules were thrown into disarray as schools and childcare centers closed Every business felt the ripple effect of social distancingmdashleading to worries about meeting payroll paying rent and staying afloat
Uncertainty is uncomfortablemdashand inspirational Companies across America are pivoting to meet new demand and rethink operations They combine creativity determination and technology to retool retrench and rebuild New production lines online shops takeout curbside service home delivery remote work drive-by clinics and telehealth are all inspired by uncertainty and need
ldquoUncertainty plays a role in creating opportunity and in providing a platform for innovation and renewal Most of all uncertainty brings with it new and entirely unexpected possibilities that we inevitably cannot live withoutmdashperhaps could not even have survived without A certain world may be what we want and what wish for but it is not what we need and it is not what we haverdquondash Thomas Koulopoulos The Uncertainty Principle
2
Adapt and Alter
In the face of dramatic change and uncertainty many businesses are choosing to adapt and alter the way they do business Retooling is an optimistic response to challenging times and takes some of the pain out of change
These agile adaptations were driven by necessity and ingenuity and are likely to remain in some incarnation into the future
RESTAURANTS pivoted to curbside service takeout and deliverymdashbecoming a virtual ghost kitchen Where possible employees were redeployed into these service roles
bull How the Covid-19 Pandemic is Reshaping Healthcare with Technology
bull Restaurants respond to the challenge
LEGAL ACCOUNTING IT AND OTHER ESSENTIAL PROFESSIONAL SERVICES switched at hyper speed to remote working Other non-essential businesses followed suit allowing software developers support service companies and others to continue delivering service in a new manner
bull Covid-19 pushes legal toward tech remote work
bull Accounting firms go remote at breakneck speed
HOSPITALS AND CLINICS established new protocols and ramped up emergency services to meet increased demand
bull 5 innovation leaders on how healthcare digital strategy changed
bull Telehealth coming of age
RETOOL
3
ESSENTIAL MANUFACTURERS redesigned their schedules to increase social distancing while meeting production requirements Others reimagined their production lines to answer the call for essential items like face masks ventilators and hand sanitizer
bull Cycling team sponsor INEOS retools to create hand sanitizer that is distributed by the team cars free of charge
bull OriginMaine retools from making jeans to making masks for the general public manufacturing to order
Employees across America are now working remote whenever possible The first hurdles have been crossedmdashInternet connection video conferencing phone rerouting and so on Now it is time to think about how to make sure these workers are productive and focused
Tip Create and publish schedules for all employees The schedules should be easily accessible on employee devices and allow shift modification and swapping as approved by managers
Tip Give employees 247 access to mobile time and attendance to track their hours This simple change makes it easy for you and your employees to quantify their work Have employees track time by projectclient to reduce billable leakage Timekeeping can be easily done using a mobile device Be sure to enforce automated rules such as max hours breaks and overtime to keep employees on track Give managers real-time access to timecards for efficient remote oversight
Employees are Suddenly Remote Now What
4
Until recently businesses routinely set aside common areas for clock-in stations break rooms official postings food storage and lockers Cubicles corrals and open plan workspaces minimized the business footprint and encouraged collaboration Shippingreceiving and reception allowed entry for non-employees into the facility
All of these areas now require retooling Social distancing demands greater spacing and tighter control over public spaces
Tip Establish new policies and procedures for maintaining distance disinfection and limited public access
Tip Make sure your employees have easy access to these new rules and understand how to enforce them An HR management system can make it easier to manage and communicate these new processes
Time clocks present a particular challenge They are more important than ever They provide the metrics needed to make decisions on labor allocation cash flow and prioritization Both hourly and sala-ried employees should report their time But how can you capture all time data safely and accurately
Systems that rely on paper or spreadsheets do not have sufficient oversight Systems that require employees to touch a shared device are not safe The safest and most accurate systems let employees clock in and out using their own mobile devices or proximity cards
New On-Site Safety Processes
Switch to Clean Time Clocks
Tip Mobile clock inout is a great option from a safety perspective Employees simply use their own personal device to record their punches which automatically update their timecards Everythingis online and immediately available to managers so there is no violation of social distancing and no data entry errors Employees can also use their mobile device to see their PTO balance timecard and schedule This mobile option supports onsite on the go and remote working employees
Tip For businesses that prefer a shared hardware time clock there are several safe and effective options For example some clocks use proximity cards to register punches from a distance Other physical clocks have specialty silver surfaces designed to kill bacteria
Social distancing and contingency planning make scheduling an ever more important and complicated task Workforce efficiency and agile production can make the difference between staying open and closing the doors
Tip For businesses that prefer a shared hardware time clock there are several options that do not require employees to touch a shared surface Proximity cards for example can register punches from a distance
5
Dynamic Employee Scheduling Challenges
Reduce or Diminish
During uncertain times business continuity depends on sound financial management including a tough review of costs cash flow and reserves Precipitous drops in demand for some sectors like restaurants and accommodations can trigger furloughs and layoffs Even essential businesses face disruption that threatens the balance sheet
In recognition of the dramatic challenges facing small business in particular the US government passed historic legislation that pro-motes employee retention and family leave These programs still in motion give business leaders a potential solution to short term is-sues that could otherwise hamper or destroy their companies Proof of compliance is a fundamental requirement to qualify for the full benefit of these programs
The Families First Coronavirus Response Act of 2020 is in effect from April 1 2020 through December 31 2020 Employers with fewer than 500 employees are required to provide employees with up to 10 weeks of paid family medical leave (FMLA) The first two weeks of the normal 12-week FMLA leave may be unpaid but an employee may be able to be paid through the paid sick leave provision or other paid leave the employee has available
Each quarter qualified companies are entitled to fully refundable tax credits for both paid sick leave and paid FMLA The tax credits are applied against an employerrsquos already-owed Social Security taxes
6
RETRENCH
Complying with Family First Leave Requirements
However if that offset is not enough to cover these payouts to em-ployees then the Treasury Department is authorized to help cover the rest with cash payouts In addition the Treasury is directed to issue regulations to waive penalties for businesses not submitting their payroll taxes if they do so in anticipation of a refund under the new law
Employers are required to
1 Provide employees with a special allocation of qualified PTO
2 Track employee usage of qualified PTO separately from regular PTO
3 Report qualified PTO usage in a compliant tax filing
Tip Leave management products can help you create the allocation and track its use by employee simply and easily These products can also manage your other time off and PTO accruals and usage
The Coronavirus Aid Relief and Economic Safety (CARES) act is de-signed to provide relief for individuals and businesses that have been negatively impacted by the coronavirus outbreak Key provisions in-clude potential payroll tax delays small business loans and business tax credits
The relief program can help businesses with cash flow and liquidity issues stemming from issues like supply chain disruption and dra-matic changes in demand The goals of the program are to keep employees on payroll and companies in business
7
Building Proof for Payroll Protection SBA Loan Forgiveness under CARES Act
Tip Managers are more effective when they donrsquot have to monitor offsite employees Use a system that sends an alert if an employee punches inout outside of the geofence Managers can focus only on problem punches not the in-bounds punches Managing by exception saves time and improves efficiency
8
Return to (New) Normal
Businesses will rebuild as the economy reopens Lessons learned during retooling and retrenching directly influence these plans
bull Working from home supports social distancing greater schedule flexibility and hiring unrestricted by geographic location
bull Workplace safety now extends to disease prevention which drives physical separation and process changes for everyone
bull Digital communication plays an increasing role between coworkers with clients and during recruitment Web conferencing team collaboration tools project management tools and texting have proven essential to effective communication in the new normal
bull Mobile time tracking and employee scheduling tools support greater business agility cost effectiveness and employee engagement
Rebuilding is an opportunity to emerge stronger Businesses that take the time to rethink their operation adopt new processes and leverage technology are well positioned for the future
REBUILD
9
We are all in this together All businesses are affected by this crisis We all have a new perspective As the economy opens up again business leaders need to consider how to best leverage their work-force in the new normal
Virtually everyone will have new processes for ongoing safety and compliance Social distancing will be with us into the foreseeable future Remote work may be a good option for part of the workforce going forward as will dynamic schedules
Tip Use an HR management system to manage key policies and procedures maintain certifications collect signatures and engage employees
Essential businesses are competing for talent in an effort to meet surging demand Efficient hiring and onboarding are critical suc-cess factor for these businesses Even those businesses that have suspended hiring or reduced their workforces will need a new hiring and onboarding strategy to rebuild their businesses
Hiring processes are often paper bound and labor intensive On-boarding can be time consuming and incomplete To compete effec-tively businesses need to streamline these processes
Tip Automate your onboarding process so that new hires are ready to work day 1 Collect direct deposit certifications and tax forms Distribute company handbook and other pre-read
Preparing for a Return to (New) Normal
Ramping up Your Workforce to Meet New Demand
110
Tip Use applicant tracking software to post jobs to all the popular job boards and your own site This software can automate initial screening based on resume content and application questions Hiring teams share access to applicant data throughout the interview process and applicants can be notified via texting The hiring process is condensed saving time and improving hiring odds
We are living and working in unprecedented times Social distancing remote work and uncertainty are the new normal Business leaders across America are revisiting how they manage their teams and comply with new rules We are here to help
Our customers rely on SwipeClock products for scheduling geofenced timekeeping time off hiringonboarding and HR management Now they can also count on these solutions to prove compliance with new legislation governing leave emergency relief and payroll protection
We at SwipeClock are dedicated to continuous service and innovation We are resolved to stay strong We are ready to help you retool retrench and rebuild
Final Thoughts
111
Time amp Attendance TrackingTrack time and attendance for your onsite mobile and remote work-ers with TimeWorksPlus Your employees clock in where and when they are assigned Timestamps geolocation and geofencing make sure that you know when your employees are late or offsite Compli-ance with leave overtime shift duration and break rulesis easy Get the insight and record you need to manage your work-force
Leave Management TrackingTracking leave has never been more important or more simple With TimeWorksPlus you set the rules for accrual and allocation for each leave category Your employees use their own mobile devices to request family first sick vacation or other leave Managers have the final say and may approve deny or modify each request TimeWork-sPlus gives you insight into PTO balances and keeps a complete record for compliance proof TimeWorksPlus also helps you optimize your labor management by tracking hours for all employees in-cluding salaried hourly in the office on the road and working from home
Employee SchedulingTake the work out of scheduling with TimeSimplicity even if you have multiple shifts sites and pay rates Schedulers depend on TimeSimplicity to help them build predictive schedules that can be change on the fly through managed shift swapping Employee pref-erences job skills required and labor laws all factor into scheduling With TimeSimplicity schedules are transparent and adaptive effi-cient and effective
Hiring and OnboardingHire and onboard new employees fast With ApplicantStack you can quickly post new jobs to Indeed LinkedIn CareerBuilder and other popular job sites Text and video conference with your candidates for faster engagement Streamline your whole process with automatic pre-screening team reviews candidate ranking and more Make an offer run a background check and begin the onboarding process so new employees arrive ready to start
HR Managementmdashemployee engagement process managementWorkforceHUB gives employees easy access to pay information company notices benefits enrollment and more WorkforceHUB automates key HR workflows including onboarding document dis-tribution and performance reviews Give your employees 247 access to their payroll records including pay stubs W210991095 address W4 and direct deposit details
Tools for the Return
Quickly walk new employees through account activation Electronically sign and track tax forms ACA notices employee handbook direct deposit forms and custom documents Keep employees in the know Create a virtual recognition wall company directory suggestion box and on-demand surveys Give employees secure access to both company-wide documents and private files like performance reviews
bull The Uncertainty Principle Thomas Koulopoulos Delphi Group
bull COVID-19 Small Business Guidance and Loan Resources US Small Business Adminisration
bull The CARES Act Works for All Americans US Treasury Department
bull The White House
bull Covid-19 Related Blogs
SwipeClock specializes in Human Resources Management System software for small and medium-sized business Our customers rely on us for hiring and applicant tracking onboarding and HR management time and attendance tracking and employee scheduling
Our solutions empower an increasingly mobile and remote workforce to save time streamline efficiency and optimize productivity
More than one million on-site remote and mobile employees use our software to get onboard manage schedules clock hours view paystubs maintain compliance and coordinate time off SwipeClock is an Inc 5000 company
Our Mission
Additional Resources
copy 2020 SwipeClock All Rights Reserved
1
1
IntroductionThis year began with great turbulence and uncertainty Almost overnight workplaces became hazards processes became unsafe and co-workers became risks Work schedules were thrown into disarray as schools and childcare centers closed Every business felt the ripple effect of social distancingmdashleading to worries about meeting payroll paying rent and staying afloat
Uncertainty is uncomfortablemdashand inspirational Companies across America are pivoting to meet new demand and rethink operations They combine creativity determination and technology to retool retrench and rebuild New production lines online shops takeout curbside service home delivery remote work drive-by clinics and telehealth are all inspired by uncertainty and need
ldquoUncertainty plays a role in creating opportunity and in providing a platform for innovation and renewal Most of all uncertainty brings with it new and entirely unexpected possibilities that we inevitably cannot live withoutmdashperhaps could not even have survived without A certain world may be what we want and what wish for but it is not what we need and it is not what we haverdquondash Thomas Koulopoulos The Uncertainty Principle
2
Adapt and Alter
In the face of dramatic change and uncertainty many businesses are choosing to adapt and alter the way they do business Retooling is an optimistic response to challenging times and takes some of the pain out of change
These agile adaptations were driven by necessity and ingenuity and are likely to remain in some incarnation into the future
RESTAURANTS pivoted to curbside service takeout and deliverymdashbecoming a virtual ghost kitchen Where possible employees were redeployed into these service roles
bull How the Covid-19 Pandemic is Reshaping Healthcare with Technology
bull Restaurants respond to the challenge
LEGAL ACCOUNTING IT AND OTHER ESSENTIAL PROFESSIONAL SERVICES switched at hyper speed to remote working Other non-essential businesses followed suit allowing software developers support service companies and others to continue delivering service in a new manner
bull Covid-19 pushes legal toward tech remote work
bull Accounting firms go remote at breakneck speed
HOSPITALS AND CLINICS established new protocols and ramped up emergency services to meet increased demand
bull 5 innovation leaders on how healthcare digital strategy changed
bull Telehealth coming of age
RETOOL
3
ESSENTIAL MANUFACTURERS redesigned their schedules to increase social distancing while meeting production requirements Others reimagined their production lines to answer the call for essential items like face masks ventilators and hand sanitizer
bull Cycling team sponsor INEOS retools to create hand sanitizer that is distributed by the team cars free of charge
bull OriginMaine retools from making jeans to making masks for the general public manufacturing to order
Employees across America are now working remote whenever possible The first hurdles have been crossedmdashInternet connection video conferencing phone rerouting and so on Now it is time to think about how to make sure these workers are productive and focused
Tip Create and publish schedules for all employees The schedules should be easily accessible on employee devices and allow shift modification and swapping as approved by managers
Tip Give employees 247 access to mobile time and attendance to track their hours This simple change makes it easy for you and your employees to quantify their work Have employees track time by projectclient to reduce billable leakage Timekeeping can be easily done using a mobile device Be sure to enforce automated rules such as max hours breaks and overtime to keep employees on track Give managers real-time access to timecards for efficient remote oversight
Employees are Suddenly Remote Now What
4
Until recently businesses routinely set aside common areas for clock-in stations break rooms official postings food storage and lockers Cubicles corrals and open plan workspaces minimized the business footprint and encouraged collaboration Shippingreceiving and reception allowed entry for non-employees into the facility
All of these areas now require retooling Social distancing demands greater spacing and tighter control over public spaces
Tip Establish new policies and procedures for maintaining distance disinfection and limited public access
Tip Make sure your employees have easy access to these new rules and understand how to enforce them An HR management system can make it easier to manage and communicate these new processes
Time clocks present a particular challenge They are more important than ever They provide the metrics needed to make decisions on labor allocation cash flow and prioritization Both hourly and sala-ried employees should report their time But how can you capture all time data safely and accurately
Systems that rely on paper or spreadsheets do not have sufficient oversight Systems that require employees to touch a shared device are not safe The safest and most accurate systems let employees clock in and out using their own mobile devices or proximity cards
New On-Site Safety Processes
Switch to Clean Time Clocks
Tip Mobile clock inout is a great option from a safety perspective Employees simply use their own personal device to record their punches which automatically update their timecards Everythingis online and immediately available to managers so there is no violation of social distancing and no data entry errors Employees can also use their mobile device to see their PTO balance timecard and schedule This mobile option supports onsite on the go and remote working employees
Tip For businesses that prefer a shared hardware time clock there are several safe and effective options For example some clocks use proximity cards to register punches from a distance Other physical clocks have specialty silver surfaces designed to kill bacteria
Social distancing and contingency planning make scheduling an ever more important and complicated task Workforce efficiency and agile production can make the difference between staying open and closing the doors
Tip For businesses that prefer a shared hardware time clock there are several options that do not require employees to touch a shared surface Proximity cards for example can register punches from a distance
5
Dynamic Employee Scheduling Challenges
Reduce or Diminish
During uncertain times business continuity depends on sound financial management including a tough review of costs cash flow and reserves Precipitous drops in demand for some sectors like restaurants and accommodations can trigger furloughs and layoffs Even essential businesses face disruption that threatens the balance sheet
In recognition of the dramatic challenges facing small business in particular the US government passed historic legislation that pro-motes employee retention and family leave These programs still in motion give business leaders a potential solution to short term is-sues that could otherwise hamper or destroy their companies Proof of compliance is a fundamental requirement to qualify for the full benefit of these programs
The Families First Coronavirus Response Act of 2020 is in effect from April 1 2020 through December 31 2020 Employers with fewer than 500 employees are required to provide employees with up to 10 weeks of paid family medical leave (FMLA) The first two weeks of the normal 12-week FMLA leave may be unpaid but an employee may be able to be paid through the paid sick leave provision or other paid leave the employee has available
Each quarter qualified companies are entitled to fully refundable tax credits for both paid sick leave and paid FMLA The tax credits are applied against an employerrsquos already-owed Social Security taxes
6
RETRENCH
Complying with Family First Leave Requirements
However if that offset is not enough to cover these payouts to em-ployees then the Treasury Department is authorized to help cover the rest with cash payouts In addition the Treasury is directed to issue regulations to waive penalties for businesses not submitting their payroll taxes if they do so in anticipation of a refund under the new law
Employers are required to
1 Provide employees with a special allocation of qualified PTO
2 Track employee usage of qualified PTO separately from regular PTO
3 Report qualified PTO usage in a compliant tax filing
Tip Leave management products can help you create the allocation and track its use by employee simply and easily These products can also manage your other time off and PTO accruals and usage
The Coronavirus Aid Relief and Economic Safety (CARES) act is de-signed to provide relief for individuals and businesses that have been negatively impacted by the coronavirus outbreak Key provisions in-clude potential payroll tax delays small business loans and business tax credits
The relief program can help businesses with cash flow and liquidity issues stemming from issues like supply chain disruption and dra-matic changes in demand The goals of the program are to keep employees on payroll and companies in business
7
Building Proof for Payroll Protection SBA Loan Forgiveness under CARES Act
Tip Managers are more effective when they donrsquot have to monitor offsite employees Use a system that sends an alert if an employee punches inout outside of the geofence Managers can focus only on problem punches not the in-bounds punches Managing by exception saves time and improves efficiency
8
Return to (New) Normal
Businesses will rebuild as the economy reopens Lessons learned during retooling and retrenching directly influence these plans
bull Working from home supports social distancing greater schedule flexibility and hiring unrestricted by geographic location
bull Workplace safety now extends to disease prevention which drives physical separation and process changes for everyone
bull Digital communication plays an increasing role between coworkers with clients and during recruitment Web conferencing team collaboration tools project management tools and texting have proven essential to effective communication in the new normal
bull Mobile time tracking and employee scheduling tools support greater business agility cost effectiveness and employee engagement
Rebuilding is an opportunity to emerge stronger Businesses that take the time to rethink their operation adopt new processes and leverage technology are well positioned for the future
REBUILD
9
We are all in this together All businesses are affected by this crisis We all have a new perspective As the economy opens up again business leaders need to consider how to best leverage their work-force in the new normal
Virtually everyone will have new processes for ongoing safety and compliance Social distancing will be with us into the foreseeable future Remote work may be a good option for part of the workforce going forward as will dynamic schedules
Tip Use an HR management system to manage key policies and procedures maintain certifications collect signatures and engage employees
Essential businesses are competing for talent in an effort to meet surging demand Efficient hiring and onboarding are critical suc-cess factor for these businesses Even those businesses that have suspended hiring or reduced their workforces will need a new hiring and onboarding strategy to rebuild their businesses
Hiring processes are often paper bound and labor intensive On-boarding can be time consuming and incomplete To compete effec-tively businesses need to streamline these processes
Tip Automate your onboarding process so that new hires are ready to work day 1 Collect direct deposit certifications and tax forms Distribute company handbook and other pre-read
Preparing for a Return to (New) Normal
Ramping up Your Workforce to Meet New Demand
110
Tip Use applicant tracking software to post jobs to all the popular job boards and your own site This software can automate initial screening based on resume content and application questions Hiring teams share access to applicant data throughout the interview process and applicants can be notified via texting The hiring process is condensed saving time and improving hiring odds
We are living and working in unprecedented times Social distancing remote work and uncertainty are the new normal Business leaders across America are revisiting how they manage their teams and comply with new rules We are here to help
Our customers rely on SwipeClock products for scheduling geofenced timekeeping time off hiringonboarding and HR management Now they can also count on these solutions to prove compliance with new legislation governing leave emergency relief and payroll protection
We at SwipeClock are dedicated to continuous service and innovation We are resolved to stay strong We are ready to help you retool retrench and rebuild
Final Thoughts
111
Time amp Attendance TrackingTrack time and attendance for your onsite mobile and remote work-ers with TimeWorksPlus Your employees clock in where and when they are assigned Timestamps geolocation and geofencing make sure that you know when your employees are late or offsite Compli-ance with leave overtime shift duration and break rulesis easy Get the insight and record you need to manage your work-force
Leave Management TrackingTracking leave has never been more important or more simple With TimeWorksPlus you set the rules for accrual and allocation for each leave category Your employees use their own mobile devices to request family first sick vacation or other leave Managers have the final say and may approve deny or modify each request TimeWork-sPlus gives you insight into PTO balances and keeps a complete record for compliance proof TimeWorksPlus also helps you optimize your labor management by tracking hours for all employees in-cluding salaried hourly in the office on the road and working from home
Employee SchedulingTake the work out of scheduling with TimeSimplicity even if you have multiple shifts sites and pay rates Schedulers depend on TimeSimplicity to help them build predictive schedules that can be change on the fly through managed shift swapping Employee pref-erences job skills required and labor laws all factor into scheduling With TimeSimplicity schedules are transparent and adaptive effi-cient and effective
Hiring and OnboardingHire and onboard new employees fast With ApplicantStack you can quickly post new jobs to Indeed LinkedIn CareerBuilder and other popular job sites Text and video conference with your candidates for faster engagement Streamline your whole process with automatic pre-screening team reviews candidate ranking and more Make an offer run a background check and begin the onboarding process so new employees arrive ready to start
HR Managementmdashemployee engagement process managementWorkforceHUB gives employees easy access to pay information company notices benefits enrollment and more WorkforceHUB automates key HR workflows including onboarding document dis-tribution and performance reviews Give your employees 247 access to their payroll records including pay stubs W210991095 address W4 and direct deposit details
Tools for the Return
Quickly walk new employees through account activation Electronically sign and track tax forms ACA notices employee handbook direct deposit forms and custom documents Keep employees in the know Create a virtual recognition wall company directory suggestion box and on-demand surveys Give employees secure access to both company-wide documents and private files like performance reviews
bull The Uncertainty Principle Thomas Koulopoulos Delphi Group
bull COVID-19 Small Business Guidance and Loan Resources US Small Business Adminisration
bull The CARES Act Works for All Americans US Treasury Department
bull The White House
bull Covid-19 Related Blogs
SwipeClock specializes in Human Resources Management System software for small and medium-sized business Our customers rely on us for hiring and applicant tracking onboarding and HR management time and attendance tracking and employee scheduling
Our solutions empower an increasingly mobile and remote workforce to save time streamline efficiency and optimize productivity
More than one million on-site remote and mobile employees use our software to get onboard manage schedules clock hours view paystubs maintain compliance and coordinate time off SwipeClock is an Inc 5000 company
Our Mission
Additional Resources
copy 2020 SwipeClock All Rights Reserved
1
2
Adapt and Alter
In the face of dramatic change and uncertainty many businesses are choosing to adapt and alter the way they do business Retooling is an optimistic response to challenging times and takes some of the pain out of change
These agile adaptations were driven by necessity and ingenuity and are likely to remain in some incarnation into the future
RESTAURANTS pivoted to curbside service takeout and deliverymdashbecoming a virtual ghost kitchen Where possible employees were redeployed into these service roles
bull How the Covid-19 Pandemic is Reshaping Healthcare with Technology
bull Restaurants respond to the challenge
LEGAL ACCOUNTING IT AND OTHER ESSENTIAL PROFESSIONAL SERVICES switched at hyper speed to remote working Other non-essential businesses followed suit allowing software developers support service companies and others to continue delivering service in a new manner
bull Covid-19 pushes legal toward tech remote work
bull Accounting firms go remote at breakneck speed
HOSPITALS AND CLINICS established new protocols and ramped up emergency services to meet increased demand
bull 5 innovation leaders on how healthcare digital strategy changed
bull Telehealth coming of age
RETOOL
3
ESSENTIAL MANUFACTURERS redesigned their schedules to increase social distancing while meeting production requirements Others reimagined their production lines to answer the call for essential items like face masks ventilators and hand sanitizer
bull Cycling team sponsor INEOS retools to create hand sanitizer that is distributed by the team cars free of charge
bull OriginMaine retools from making jeans to making masks for the general public manufacturing to order
Employees across America are now working remote whenever possible The first hurdles have been crossedmdashInternet connection video conferencing phone rerouting and so on Now it is time to think about how to make sure these workers are productive and focused
Tip Create and publish schedules for all employees The schedules should be easily accessible on employee devices and allow shift modification and swapping as approved by managers
Tip Give employees 247 access to mobile time and attendance to track their hours This simple change makes it easy for you and your employees to quantify their work Have employees track time by projectclient to reduce billable leakage Timekeeping can be easily done using a mobile device Be sure to enforce automated rules such as max hours breaks and overtime to keep employees on track Give managers real-time access to timecards for efficient remote oversight
Employees are Suddenly Remote Now What
4
Until recently businesses routinely set aside common areas for clock-in stations break rooms official postings food storage and lockers Cubicles corrals and open plan workspaces minimized the business footprint and encouraged collaboration Shippingreceiving and reception allowed entry for non-employees into the facility
All of these areas now require retooling Social distancing demands greater spacing and tighter control over public spaces
Tip Establish new policies and procedures for maintaining distance disinfection and limited public access
Tip Make sure your employees have easy access to these new rules and understand how to enforce them An HR management system can make it easier to manage and communicate these new processes
Time clocks present a particular challenge They are more important than ever They provide the metrics needed to make decisions on labor allocation cash flow and prioritization Both hourly and sala-ried employees should report their time But how can you capture all time data safely and accurately
Systems that rely on paper or spreadsheets do not have sufficient oversight Systems that require employees to touch a shared device are not safe The safest and most accurate systems let employees clock in and out using their own mobile devices or proximity cards
New On-Site Safety Processes
Switch to Clean Time Clocks
Tip Mobile clock inout is a great option from a safety perspective Employees simply use their own personal device to record their punches which automatically update their timecards Everythingis online and immediately available to managers so there is no violation of social distancing and no data entry errors Employees can also use their mobile device to see their PTO balance timecard and schedule This mobile option supports onsite on the go and remote working employees
Tip For businesses that prefer a shared hardware time clock there are several safe and effective options For example some clocks use proximity cards to register punches from a distance Other physical clocks have specialty silver surfaces designed to kill bacteria
Social distancing and contingency planning make scheduling an ever more important and complicated task Workforce efficiency and agile production can make the difference between staying open and closing the doors
Tip For businesses that prefer a shared hardware time clock there are several options that do not require employees to touch a shared surface Proximity cards for example can register punches from a distance
5
Dynamic Employee Scheduling Challenges
Reduce or Diminish
During uncertain times business continuity depends on sound financial management including a tough review of costs cash flow and reserves Precipitous drops in demand for some sectors like restaurants and accommodations can trigger furloughs and layoffs Even essential businesses face disruption that threatens the balance sheet
In recognition of the dramatic challenges facing small business in particular the US government passed historic legislation that pro-motes employee retention and family leave These programs still in motion give business leaders a potential solution to short term is-sues that could otherwise hamper or destroy their companies Proof of compliance is a fundamental requirement to qualify for the full benefit of these programs
The Families First Coronavirus Response Act of 2020 is in effect from April 1 2020 through December 31 2020 Employers with fewer than 500 employees are required to provide employees with up to 10 weeks of paid family medical leave (FMLA) The first two weeks of the normal 12-week FMLA leave may be unpaid but an employee may be able to be paid through the paid sick leave provision or other paid leave the employee has available
Each quarter qualified companies are entitled to fully refundable tax credits for both paid sick leave and paid FMLA The tax credits are applied against an employerrsquos already-owed Social Security taxes
6
RETRENCH
Complying with Family First Leave Requirements
However if that offset is not enough to cover these payouts to em-ployees then the Treasury Department is authorized to help cover the rest with cash payouts In addition the Treasury is directed to issue regulations to waive penalties for businesses not submitting their payroll taxes if they do so in anticipation of a refund under the new law
Employers are required to
1 Provide employees with a special allocation of qualified PTO
2 Track employee usage of qualified PTO separately from regular PTO
3 Report qualified PTO usage in a compliant tax filing
Tip Leave management products can help you create the allocation and track its use by employee simply and easily These products can also manage your other time off and PTO accruals and usage
The Coronavirus Aid Relief and Economic Safety (CARES) act is de-signed to provide relief for individuals and businesses that have been negatively impacted by the coronavirus outbreak Key provisions in-clude potential payroll tax delays small business loans and business tax credits
The relief program can help businesses with cash flow and liquidity issues stemming from issues like supply chain disruption and dra-matic changes in demand The goals of the program are to keep employees on payroll and companies in business
7
Building Proof for Payroll Protection SBA Loan Forgiveness under CARES Act
Tip Managers are more effective when they donrsquot have to monitor offsite employees Use a system that sends an alert if an employee punches inout outside of the geofence Managers can focus only on problem punches not the in-bounds punches Managing by exception saves time and improves efficiency
8
Return to (New) Normal
Businesses will rebuild as the economy reopens Lessons learned during retooling and retrenching directly influence these plans
bull Working from home supports social distancing greater schedule flexibility and hiring unrestricted by geographic location
bull Workplace safety now extends to disease prevention which drives physical separation and process changes for everyone
bull Digital communication plays an increasing role between coworkers with clients and during recruitment Web conferencing team collaboration tools project management tools and texting have proven essential to effective communication in the new normal
bull Mobile time tracking and employee scheduling tools support greater business agility cost effectiveness and employee engagement
Rebuilding is an opportunity to emerge stronger Businesses that take the time to rethink their operation adopt new processes and leverage technology are well positioned for the future
REBUILD
9
We are all in this together All businesses are affected by this crisis We all have a new perspective As the economy opens up again business leaders need to consider how to best leverage their work-force in the new normal
Virtually everyone will have new processes for ongoing safety and compliance Social distancing will be with us into the foreseeable future Remote work may be a good option for part of the workforce going forward as will dynamic schedules
Tip Use an HR management system to manage key policies and procedures maintain certifications collect signatures and engage employees
Essential businesses are competing for talent in an effort to meet surging demand Efficient hiring and onboarding are critical suc-cess factor for these businesses Even those businesses that have suspended hiring or reduced their workforces will need a new hiring and onboarding strategy to rebuild their businesses
Hiring processes are often paper bound and labor intensive On-boarding can be time consuming and incomplete To compete effec-tively businesses need to streamline these processes
Tip Automate your onboarding process so that new hires are ready to work day 1 Collect direct deposit certifications and tax forms Distribute company handbook and other pre-read
Preparing for a Return to (New) Normal
Ramping up Your Workforce to Meet New Demand
110
Tip Use applicant tracking software to post jobs to all the popular job boards and your own site This software can automate initial screening based on resume content and application questions Hiring teams share access to applicant data throughout the interview process and applicants can be notified via texting The hiring process is condensed saving time and improving hiring odds
We are living and working in unprecedented times Social distancing remote work and uncertainty are the new normal Business leaders across America are revisiting how they manage their teams and comply with new rules We are here to help
Our customers rely on SwipeClock products for scheduling geofenced timekeeping time off hiringonboarding and HR management Now they can also count on these solutions to prove compliance with new legislation governing leave emergency relief and payroll protection
We at SwipeClock are dedicated to continuous service and innovation We are resolved to stay strong We are ready to help you retool retrench and rebuild
Final Thoughts
111
Time amp Attendance TrackingTrack time and attendance for your onsite mobile and remote work-ers with TimeWorksPlus Your employees clock in where and when they are assigned Timestamps geolocation and geofencing make sure that you know when your employees are late or offsite Compli-ance with leave overtime shift duration and break rulesis easy Get the insight and record you need to manage your work-force
Leave Management TrackingTracking leave has never been more important or more simple With TimeWorksPlus you set the rules for accrual and allocation for each leave category Your employees use their own mobile devices to request family first sick vacation or other leave Managers have the final say and may approve deny or modify each request TimeWork-sPlus gives you insight into PTO balances and keeps a complete record for compliance proof TimeWorksPlus also helps you optimize your labor management by tracking hours for all employees in-cluding salaried hourly in the office on the road and working from home
Employee SchedulingTake the work out of scheduling with TimeSimplicity even if you have multiple shifts sites and pay rates Schedulers depend on TimeSimplicity to help them build predictive schedules that can be change on the fly through managed shift swapping Employee pref-erences job skills required and labor laws all factor into scheduling With TimeSimplicity schedules are transparent and adaptive effi-cient and effective
Hiring and OnboardingHire and onboard new employees fast With ApplicantStack you can quickly post new jobs to Indeed LinkedIn CareerBuilder and other popular job sites Text and video conference with your candidates for faster engagement Streamline your whole process with automatic pre-screening team reviews candidate ranking and more Make an offer run a background check and begin the onboarding process so new employees arrive ready to start
HR Managementmdashemployee engagement process managementWorkforceHUB gives employees easy access to pay information company notices benefits enrollment and more WorkforceHUB automates key HR workflows including onboarding document dis-tribution and performance reviews Give your employees 247 access to their payroll records including pay stubs W210991095 address W4 and direct deposit details
Tools for the Return
Quickly walk new employees through account activation Electronically sign and track tax forms ACA notices employee handbook direct deposit forms and custom documents Keep employees in the know Create a virtual recognition wall company directory suggestion box and on-demand surveys Give employees secure access to both company-wide documents and private files like performance reviews
bull The Uncertainty Principle Thomas Koulopoulos Delphi Group
bull COVID-19 Small Business Guidance and Loan Resources US Small Business Adminisration
bull The CARES Act Works for All Americans US Treasury Department
bull The White House
bull Covid-19 Related Blogs
SwipeClock specializes in Human Resources Management System software for small and medium-sized business Our customers rely on us for hiring and applicant tracking onboarding and HR management time and attendance tracking and employee scheduling
Our solutions empower an increasingly mobile and remote workforce to save time streamline efficiency and optimize productivity
More than one million on-site remote and mobile employees use our software to get onboard manage schedules clock hours view paystubs maintain compliance and coordinate time off SwipeClock is an Inc 5000 company
Our Mission
Additional Resources
copy 2020 SwipeClock All Rights Reserved
1
3
ESSENTIAL MANUFACTURERS redesigned their schedules to increase social distancing while meeting production requirements Others reimagined their production lines to answer the call for essential items like face masks ventilators and hand sanitizer
bull Cycling team sponsor INEOS retools to create hand sanitizer that is distributed by the team cars free of charge
bull OriginMaine retools from making jeans to making masks for the general public manufacturing to order
Employees across America are now working remote whenever possible The first hurdles have been crossedmdashInternet connection video conferencing phone rerouting and so on Now it is time to think about how to make sure these workers are productive and focused
Tip Create and publish schedules for all employees The schedules should be easily accessible on employee devices and allow shift modification and swapping as approved by managers
Tip Give employees 247 access to mobile time and attendance to track their hours This simple change makes it easy for you and your employees to quantify their work Have employees track time by projectclient to reduce billable leakage Timekeeping can be easily done using a mobile device Be sure to enforce automated rules such as max hours breaks and overtime to keep employees on track Give managers real-time access to timecards for efficient remote oversight
Employees are Suddenly Remote Now What
4
Until recently businesses routinely set aside common areas for clock-in stations break rooms official postings food storage and lockers Cubicles corrals and open plan workspaces minimized the business footprint and encouraged collaboration Shippingreceiving and reception allowed entry for non-employees into the facility
All of these areas now require retooling Social distancing demands greater spacing and tighter control over public spaces
Tip Establish new policies and procedures for maintaining distance disinfection and limited public access
Tip Make sure your employees have easy access to these new rules and understand how to enforce them An HR management system can make it easier to manage and communicate these new processes
Time clocks present a particular challenge They are more important than ever They provide the metrics needed to make decisions on labor allocation cash flow and prioritization Both hourly and sala-ried employees should report their time But how can you capture all time data safely and accurately
Systems that rely on paper or spreadsheets do not have sufficient oversight Systems that require employees to touch a shared device are not safe The safest and most accurate systems let employees clock in and out using their own mobile devices or proximity cards
New On-Site Safety Processes
Switch to Clean Time Clocks
Tip Mobile clock inout is a great option from a safety perspective Employees simply use their own personal device to record their punches which automatically update their timecards Everythingis online and immediately available to managers so there is no violation of social distancing and no data entry errors Employees can also use their mobile device to see their PTO balance timecard and schedule This mobile option supports onsite on the go and remote working employees
Tip For businesses that prefer a shared hardware time clock there are several safe and effective options For example some clocks use proximity cards to register punches from a distance Other physical clocks have specialty silver surfaces designed to kill bacteria
Social distancing and contingency planning make scheduling an ever more important and complicated task Workforce efficiency and agile production can make the difference between staying open and closing the doors
Tip For businesses that prefer a shared hardware time clock there are several options that do not require employees to touch a shared surface Proximity cards for example can register punches from a distance
5
Dynamic Employee Scheduling Challenges
Reduce or Diminish
During uncertain times business continuity depends on sound financial management including a tough review of costs cash flow and reserves Precipitous drops in demand for some sectors like restaurants and accommodations can trigger furloughs and layoffs Even essential businesses face disruption that threatens the balance sheet
In recognition of the dramatic challenges facing small business in particular the US government passed historic legislation that pro-motes employee retention and family leave These programs still in motion give business leaders a potential solution to short term is-sues that could otherwise hamper or destroy their companies Proof of compliance is a fundamental requirement to qualify for the full benefit of these programs
The Families First Coronavirus Response Act of 2020 is in effect from April 1 2020 through December 31 2020 Employers with fewer than 500 employees are required to provide employees with up to 10 weeks of paid family medical leave (FMLA) The first two weeks of the normal 12-week FMLA leave may be unpaid but an employee may be able to be paid through the paid sick leave provision or other paid leave the employee has available
Each quarter qualified companies are entitled to fully refundable tax credits for both paid sick leave and paid FMLA The tax credits are applied against an employerrsquos already-owed Social Security taxes
6
RETRENCH
Complying with Family First Leave Requirements
However if that offset is not enough to cover these payouts to em-ployees then the Treasury Department is authorized to help cover the rest with cash payouts In addition the Treasury is directed to issue regulations to waive penalties for businesses not submitting their payroll taxes if they do so in anticipation of a refund under the new law
Employers are required to
1 Provide employees with a special allocation of qualified PTO
2 Track employee usage of qualified PTO separately from regular PTO
3 Report qualified PTO usage in a compliant tax filing
Tip Leave management products can help you create the allocation and track its use by employee simply and easily These products can also manage your other time off and PTO accruals and usage
The Coronavirus Aid Relief and Economic Safety (CARES) act is de-signed to provide relief for individuals and businesses that have been negatively impacted by the coronavirus outbreak Key provisions in-clude potential payroll tax delays small business loans and business tax credits
The relief program can help businesses with cash flow and liquidity issues stemming from issues like supply chain disruption and dra-matic changes in demand The goals of the program are to keep employees on payroll and companies in business
7
Building Proof for Payroll Protection SBA Loan Forgiveness under CARES Act
Tip Managers are more effective when they donrsquot have to monitor offsite employees Use a system that sends an alert if an employee punches inout outside of the geofence Managers can focus only on problem punches not the in-bounds punches Managing by exception saves time and improves efficiency
8
Return to (New) Normal
Businesses will rebuild as the economy reopens Lessons learned during retooling and retrenching directly influence these plans
bull Working from home supports social distancing greater schedule flexibility and hiring unrestricted by geographic location
bull Workplace safety now extends to disease prevention which drives physical separation and process changes for everyone
bull Digital communication plays an increasing role between coworkers with clients and during recruitment Web conferencing team collaboration tools project management tools and texting have proven essential to effective communication in the new normal
bull Mobile time tracking and employee scheduling tools support greater business agility cost effectiveness and employee engagement
Rebuilding is an opportunity to emerge stronger Businesses that take the time to rethink their operation adopt new processes and leverage technology are well positioned for the future
REBUILD
9
We are all in this together All businesses are affected by this crisis We all have a new perspective As the economy opens up again business leaders need to consider how to best leverage their work-force in the new normal
Virtually everyone will have new processes for ongoing safety and compliance Social distancing will be with us into the foreseeable future Remote work may be a good option for part of the workforce going forward as will dynamic schedules
Tip Use an HR management system to manage key policies and procedures maintain certifications collect signatures and engage employees
Essential businesses are competing for talent in an effort to meet surging demand Efficient hiring and onboarding are critical suc-cess factor for these businesses Even those businesses that have suspended hiring or reduced their workforces will need a new hiring and onboarding strategy to rebuild their businesses
Hiring processes are often paper bound and labor intensive On-boarding can be time consuming and incomplete To compete effec-tively businesses need to streamline these processes
Tip Automate your onboarding process so that new hires are ready to work day 1 Collect direct deposit certifications and tax forms Distribute company handbook and other pre-read
Preparing for a Return to (New) Normal
Ramping up Your Workforce to Meet New Demand
110
Tip Use applicant tracking software to post jobs to all the popular job boards and your own site This software can automate initial screening based on resume content and application questions Hiring teams share access to applicant data throughout the interview process and applicants can be notified via texting The hiring process is condensed saving time and improving hiring odds
We are living and working in unprecedented times Social distancing remote work and uncertainty are the new normal Business leaders across America are revisiting how they manage their teams and comply with new rules We are here to help
Our customers rely on SwipeClock products for scheduling geofenced timekeeping time off hiringonboarding and HR management Now they can also count on these solutions to prove compliance with new legislation governing leave emergency relief and payroll protection
We at SwipeClock are dedicated to continuous service and innovation We are resolved to stay strong We are ready to help you retool retrench and rebuild
Final Thoughts
111
Time amp Attendance TrackingTrack time and attendance for your onsite mobile and remote work-ers with TimeWorksPlus Your employees clock in where and when they are assigned Timestamps geolocation and geofencing make sure that you know when your employees are late or offsite Compli-ance with leave overtime shift duration and break rulesis easy Get the insight and record you need to manage your work-force
Leave Management TrackingTracking leave has never been more important or more simple With TimeWorksPlus you set the rules for accrual and allocation for each leave category Your employees use their own mobile devices to request family first sick vacation or other leave Managers have the final say and may approve deny or modify each request TimeWork-sPlus gives you insight into PTO balances and keeps a complete record for compliance proof TimeWorksPlus also helps you optimize your labor management by tracking hours for all employees in-cluding salaried hourly in the office on the road and working from home
Employee SchedulingTake the work out of scheduling with TimeSimplicity even if you have multiple shifts sites and pay rates Schedulers depend on TimeSimplicity to help them build predictive schedules that can be change on the fly through managed shift swapping Employee pref-erences job skills required and labor laws all factor into scheduling With TimeSimplicity schedules are transparent and adaptive effi-cient and effective
Hiring and OnboardingHire and onboard new employees fast With ApplicantStack you can quickly post new jobs to Indeed LinkedIn CareerBuilder and other popular job sites Text and video conference with your candidates for faster engagement Streamline your whole process with automatic pre-screening team reviews candidate ranking and more Make an offer run a background check and begin the onboarding process so new employees arrive ready to start
HR Managementmdashemployee engagement process managementWorkforceHUB gives employees easy access to pay information company notices benefits enrollment and more WorkforceHUB automates key HR workflows including onboarding document dis-tribution and performance reviews Give your employees 247 access to their payroll records including pay stubs W210991095 address W4 and direct deposit details
Tools for the Return
Quickly walk new employees through account activation Electronically sign and track tax forms ACA notices employee handbook direct deposit forms and custom documents Keep employees in the know Create a virtual recognition wall company directory suggestion box and on-demand surveys Give employees secure access to both company-wide documents and private files like performance reviews
bull The Uncertainty Principle Thomas Koulopoulos Delphi Group
bull COVID-19 Small Business Guidance and Loan Resources US Small Business Adminisration
bull The CARES Act Works for All Americans US Treasury Department
bull The White House
bull Covid-19 Related Blogs
SwipeClock specializes in Human Resources Management System software for small and medium-sized business Our customers rely on us for hiring and applicant tracking onboarding and HR management time and attendance tracking and employee scheduling
Our solutions empower an increasingly mobile and remote workforce to save time streamline efficiency and optimize productivity
More than one million on-site remote and mobile employees use our software to get onboard manage schedules clock hours view paystubs maintain compliance and coordinate time off SwipeClock is an Inc 5000 company
Our Mission
Additional Resources
copy 2020 SwipeClock All Rights Reserved
1
4
Until recently businesses routinely set aside common areas for clock-in stations break rooms official postings food storage and lockers Cubicles corrals and open plan workspaces minimized the business footprint and encouraged collaboration Shippingreceiving and reception allowed entry for non-employees into the facility
All of these areas now require retooling Social distancing demands greater spacing and tighter control over public spaces
Tip Establish new policies and procedures for maintaining distance disinfection and limited public access
Tip Make sure your employees have easy access to these new rules and understand how to enforce them An HR management system can make it easier to manage and communicate these new processes
Time clocks present a particular challenge They are more important than ever They provide the metrics needed to make decisions on labor allocation cash flow and prioritization Both hourly and sala-ried employees should report their time But how can you capture all time data safely and accurately
Systems that rely on paper or spreadsheets do not have sufficient oversight Systems that require employees to touch a shared device are not safe The safest and most accurate systems let employees clock in and out using their own mobile devices or proximity cards
New On-Site Safety Processes
Switch to Clean Time Clocks
Tip Mobile clock inout is a great option from a safety perspective Employees simply use their own personal device to record their punches which automatically update their timecards Everythingis online and immediately available to managers so there is no violation of social distancing and no data entry errors Employees can also use their mobile device to see their PTO balance timecard and schedule This mobile option supports onsite on the go and remote working employees
Tip For businesses that prefer a shared hardware time clock there are several safe and effective options For example some clocks use proximity cards to register punches from a distance Other physical clocks have specialty silver surfaces designed to kill bacteria
Social distancing and contingency planning make scheduling an ever more important and complicated task Workforce efficiency and agile production can make the difference between staying open and closing the doors
Tip For businesses that prefer a shared hardware time clock there are several options that do not require employees to touch a shared surface Proximity cards for example can register punches from a distance
5
Dynamic Employee Scheduling Challenges
Reduce or Diminish
During uncertain times business continuity depends on sound financial management including a tough review of costs cash flow and reserves Precipitous drops in demand for some sectors like restaurants and accommodations can trigger furloughs and layoffs Even essential businesses face disruption that threatens the balance sheet
In recognition of the dramatic challenges facing small business in particular the US government passed historic legislation that pro-motes employee retention and family leave These programs still in motion give business leaders a potential solution to short term is-sues that could otherwise hamper or destroy their companies Proof of compliance is a fundamental requirement to qualify for the full benefit of these programs
The Families First Coronavirus Response Act of 2020 is in effect from April 1 2020 through December 31 2020 Employers with fewer than 500 employees are required to provide employees with up to 10 weeks of paid family medical leave (FMLA) The first two weeks of the normal 12-week FMLA leave may be unpaid but an employee may be able to be paid through the paid sick leave provision or other paid leave the employee has available
Each quarter qualified companies are entitled to fully refundable tax credits for both paid sick leave and paid FMLA The tax credits are applied against an employerrsquos already-owed Social Security taxes
6
RETRENCH
Complying with Family First Leave Requirements
However if that offset is not enough to cover these payouts to em-ployees then the Treasury Department is authorized to help cover the rest with cash payouts In addition the Treasury is directed to issue regulations to waive penalties for businesses not submitting their payroll taxes if they do so in anticipation of a refund under the new law
Employers are required to
1 Provide employees with a special allocation of qualified PTO
2 Track employee usage of qualified PTO separately from regular PTO
3 Report qualified PTO usage in a compliant tax filing
Tip Leave management products can help you create the allocation and track its use by employee simply and easily These products can also manage your other time off and PTO accruals and usage
The Coronavirus Aid Relief and Economic Safety (CARES) act is de-signed to provide relief for individuals and businesses that have been negatively impacted by the coronavirus outbreak Key provisions in-clude potential payroll tax delays small business loans and business tax credits
The relief program can help businesses with cash flow and liquidity issues stemming from issues like supply chain disruption and dra-matic changes in demand The goals of the program are to keep employees on payroll and companies in business
7
Building Proof for Payroll Protection SBA Loan Forgiveness under CARES Act
Tip Managers are more effective when they donrsquot have to monitor offsite employees Use a system that sends an alert if an employee punches inout outside of the geofence Managers can focus only on problem punches not the in-bounds punches Managing by exception saves time and improves efficiency
8
Return to (New) Normal
Businesses will rebuild as the economy reopens Lessons learned during retooling and retrenching directly influence these plans
bull Working from home supports social distancing greater schedule flexibility and hiring unrestricted by geographic location
bull Workplace safety now extends to disease prevention which drives physical separation and process changes for everyone
bull Digital communication plays an increasing role between coworkers with clients and during recruitment Web conferencing team collaboration tools project management tools and texting have proven essential to effective communication in the new normal
bull Mobile time tracking and employee scheduling tools support greater business agility cost effectiveness and employee engagement
Rebuilding is an opportunity to emerge stronger Businesses that take the time to rethink their operation adopt new processes and leverage technology are well positioned for the future
REBUILD
9
We are all in this together All businesses are affected by this crisis We all have a new perspective As the economy opens up again business leaders need to consider how to best leverage their work-force in the new normal
Virtually everyone will have new processes for ongoing safety and compliance Social distancing will be with us into the foreseeable future Remote work may be a good option for part of the workforce going forward as will dynamic schedules
Tip Use an HR management system to manage key policies and procedures maintain certifications collect signatures and engage employees
Essential businesses are competing for talent in an effort to meet surging demand Efficient hiring and onboarding are critical suc-cess factor for these businesses Even those businesses that have suspended hiring or reduced their workforces will need a new hiring and onboarding strategy to rebuild their businesses
Hiring processes are often paper bound and labor intensive On-boarding can be time consuming and incomplete To compete effec-tively businesses need to streamline these processes
Tip Automate your onboarding process so that new hires are ready to work day 1 Collect direct deposit certifications and tax forms Distribute company handbook and other pre-read
Preparing for a Return to (New) Normal
Ramping up Your Workforce to Meet New Demand
110
Tip Use applicant tracking software to post jobs to all the popular job boards and your own site This software can automate initial screening based on resume content and application questions Hiring teams share access to applicant data throughout the interview process and applicants can be notified via texting The hiring process is condensed saving time and improving hiring odds
We are living and working in unprecedented times Social distancing remote work and uncertainty are the new normal Business leaders across America are revisiting how they manage their teams and comply with new rules We are here to help
Our customers rely on SwipeClock products for scheduling geofenced timekeeping time off hiringonboarding and HR management Now they can also count on these solutions to prove compliance with new legislation governing leave emergency relief and payroll protection
We at SwipeClock are dedicated to continuous service and innovation We are resolved to stay strong We are ready to help you retool retrench and rebuild
Final Thoughts
111
Time amp Attendance TrackingTrack time and attendance for your onsite mobile and remote work-ers with TimeWorksPlus Your employees clock in where and when they are assigned Timestamps geolocation and geofencing make sure that you know when your employees are late or offsite Compli-ance with leave overtime shift duration and break rulesis easy Get the insight and record you need to manage your work-force
Leave Management TrackingTracking leave has never been more important or more simple With TimeWorksPlus you set the rules for accrual and allocation for each leave category Your employees use their own mobile devices to request family first sick vacation or other leave Managers have the final say and may approve deny or modify each request TimeWork-sPlus gives you insight into PTO balances and keeps a complete record for compliance proof TimeWorksPlus also helps you optimize your labor management by tracking hours for all employees in-cluding salaried hourly in the office on the road and working from home
Employee SchedulingTake the work out of scheduling with TimeSimplicity even if you have multiple shifts sites and pay rates Schedulers depend on TimeSimplicity to help them build predictive schedules that can be change on the fly through managed shift swapping Employee pref-erences job skills required and labor laws all factor into scheduling With TimeSimplicity schedules are transparent and adaptive effi-cient and effective
Hiring and OnboardingHire and onboard new employees fast With ApplicantStack you can quickly post new jobs to Indeed LinkedIn CareerBuilder and other popular job sites Text and video conference with your candidates for faster engagement Streamline your whole process with automatic pre-screening team reviews candidate ranking and more Make an offer run a background check and begin the onboarding process so new employees arrive ready to start
HR Managementmdashemployee engagement process managementWorkforceHUB gives employees easy access to pay information company notices benefits enrollment and more WorkforceHUB automates key HR workflows including onboarding document dis-tribution and performance reviews Give your employees 247 access to their payroll records including pay stubs W210991095 address W4 and direct deposit details
Tools for the Return
Quickly walk new employees through account activation Electronically sign and track tax forms ACA notices employee handbook direct deposit forms and custom documents Keep employees in the know Create a virtual recognition wall company directory suggestion box and on-demand surveys Give employees secure access to both company-wide documents and private files like performance reviews
bull The Uncertainty Principle Thomas Koulopoulos Delphi Group
bull COVID-19 Small Business Guidance and Loan Resources US Small Business Adminisration
bull The CARES Act Works for All Americans US Treasury Department
bull The White House
bull Covid-19 Related Blogs
SwipeClock specializes in Human Resources Management System software for small and medium-sized business Our customers rely on us for hiring and applicant tracking onboarding and HR management time and attendance tracking and employee scheduling
Our solutions empower an increasingly mobile and remote workforce to save time streamline efficiency and optimize productivity
More than one million on-site remote and mobile employees use our software to get onboard manage schedules clock hours view paystubs maintain compliance and coordinate time off SwipeClock is an Inc 5000 company
Our Mission
Additional Resources
copy 2020 SwipeClock All Rights Reserved
1
Tip Mobile clock inout is a great option from a safety perspective Employees simply use their own personal device to record their punches which automatically update their timecards Everythingis online and immediately available to managers so there is no violation of social distancing and no data entry errors Employees can also use their mobile device to see their PTO balance timecard and schedule This mobile option supports onsite on the go and remote working employees
Tip For businesses that prefer a shared hardware time clock there are several safe and effective options For example some clocks use proximity cards to register punches from a distance Other physical clocks have specialty silver surfaces designed to kill bacteria
Social distancing and contingency planning make scheduling an ever more important and complicated task Workforce efficiency and agile production can make the difference between staying open and closing the doors
Tip For businesses that prefer a shared hardware time clock there are several options that do not require employees to touch a shared surface Proximity cards for example can register punches from a distance
5
Dynamic Employee Scheduling Challenges
Reduce or Diminish
During uncertain times business continuity depends on sound financial management including a tough review of costs cash flow and reserves Precipitous drops in demand for some sectors like restaurants and accommodations can trigger furloughs and layoffs Even essential businesses face disruption that threatens the balance sheet
In recognition of the dramatic challenges facing small business in particular the US government passed historic legislation that pro-motes employee retention and family leave These programs still in motion give business leaders a potential solution to short term is-sues that could otherwise hamper or destroy their companies Proof of compliance is a fundamental requirement to qualify for the full benefit of these programs
The Families First Coronavirus Response Act of 2020 is in effect from April 1 2020 through December 31 2020 Employers with fewer than 500 employees are required to provide employees with up to 10 weeks of paid family medical leave (FMLA) The first two weeks of the normal 12-week FMLA leave may be unpaid but an employee may be able to be paid through the paid sick leave provision or other paid leave the employee has available
Each quarter qualified companies are entitled to fully refundable tax credits for both paid sick leave and paid FMLA The tax credits are applied against an employerrsquos already-owed Social Security taxes
6
RETRENCH
Complying with Family First Leave Requirements
However if that offset is not enough to cover these payouts to em-ployees then the Treasury Department is authorized to help cover the rest with cash payouts In addition the Treasury is directed to issue regulations to waive penalties for businesses not submitting their payroll taxes if they do so in anticipation of a refund under the new law
Employers are required to
1 Provide employees with a special allocation of qualified PTO
2 Track employee usage of qualified PTO separately from regular PTO
3 Report qualified PTO usage in a compliant tax filing
Tip Leave management products can help you create the allocation and track its use by employee simply and easily These products can also manage your other time off and PTO accruals and usage
The Coronavirus Aid Relief and Economic Safety (CARES) act is de-signed to provide relief for individuals and businesses that have been negatively impacted by the coronavirus outbreak Key provisions in-clude potential payroll tax delays small business loans and business tax credits
The relief program can help businesses with cash flow and liquidity issues stemming from issues like supply chain disruption and dra-matic changes in demand The goals of the program are to keep employees on payroll and companies in business
7
Building Proof for Payroll Protection SBA Loan Forgiveness under CARES Act
Tip Managers are more effective when they donrsquot have to monitor offsite employees Use a system that sends an alert if an employee punches inout outside of the geofence Managers can focus only on problem punches not the in-bounds punches Managing by exception saves time and improves efficiency
8
Return to (New) Normal
Businesses will rebuild as the economy reopens Lessons learned during retooling and retrenching directly influence these plans
bull Working from home supports social distancing greater schedule flexibility and hiring unrestricted by geographic location
bull Workplace safety now extends to disease prevention which drives physical separation and process changes for everyone
bull Digital communication plays an increasing role between coworkers with clients and during recruitment Web conferencing team collaboration tools project management tools and texting have proven essential to effective communication in the new normal
bull Mobile time tracking and employee scheduling tools support greater business agility cost effectiveness and employee engagement
Rebuilding is an opportunity to emerge stronger Businesses that take the time to rethink their operation adopt new processes and leverage technology are well positioned for the future
REBUILD
9
We are all in this together All businesses are affected by this crisis We all have a new perspective As the economy opens up again business leaders need to consider how to best leverage their work-force in the new normal
Virtually everyone will have new processes for ongoing safety and compliance Social distancing will be with us into the foreseeable future Remote work may be a good option for part of the workforce going forward as will dynamic schedules
Tip Use an HR management system to manage key policies and procedures maintain certifications collect signatures and engage employees
Essential businesses are competing for talent in an effort to meet surging demand Efficient hiring and onboarding are critical suc-cess factor for these businesses Even those businesses that have suspended hiring or reduced their workforces will need a new hiring and onboarding strategy to rebuild their businesses
Hiring processes are often paper bound and labor intensive On-boarding can be time consuming and incomplete To compete effec-tively businesses need to streamline these processes
Tip Automate your onboarding process so that new hires are ready to work day 1 Collect direct deposit certifications and tax forms Distribute company handbook and other pre-read
Preparing for a Return to (New) Normal
Ramping up Your Workforce to Meet New Demand
110
Tip Use applicant tracking software to post jobs to all the popular job boards and your own site This software can automate initial screening based on resume content and application questions Hiring teams share access to applicant data throughout the interview process and applicants can be notified via texting The hiring process is condensed saving time and improving hiring odds
We are living and working in unprecedented times Social distancing remote work and uncertainty are the new normal Business leaders across America are revisiting how they manage their teams and comply with new rules We are here to help
Our customers rely on SwipeClock products for scheduling geofenced timekeeping time off hiringonboarding and HR management Now they can also count on these solutions to prove compliance with new legislation governing leave emergency relief and payroll protection
We at SwipeClock are dedicated to continuous service and innovation We are resolved to stay strong We are ready to help you retool retrench and rebuild
Final Thoughts
111
Time amp Attendance TrackingTrack time and attendance for your onsite mobile and remote work-ers with TimeWorksPlus Your employees clock in where and when they are assigned Timestamps geolocation and geofencing make sure that you know when your employees are late or offsite Compli-ance with leave overtime shift duration and break rulesis easy Get the insight and record you need to manage your work-force
Leave Management TrackingTracking leave has never been more important or more simple With TimeWorksPlus you set the rules for accrual and allocation for each leave category Your employees use their own mobile devices to request family first sick vacation or other leave Managers have the final say and may approve deny or modify each request TimeWork-sPlus gives you insight into PTO balances and keeps a complete record for compliance proof TimeWorksPlus also helps you optimize your labor management by tracking hours for all employees in-cluding salaried hourly in the office on the road and working from home
Employee SchedulingTake the work out of scheduling with TimeSimplicity even if you have multiple shifts sites and pay rates Schedulers depend on TimeSimplicity to help them build predictive schedules that can be change on the fly through managed shift swapping Employee pref-erences job skills required and labor laws all factor into scheduling With TimeSimplicity schedules are transparent and adaptive effi-cient and effective
Hiring and OnboardingHire and onboard new employees fast With ApplicantStack you can quickly post new jobs to Indeed LinkedIn CareerBuilder and other popular job sites Text and video conference with your candidates for faster engagement Streamline your whole process with automatic pre-screening team reviews candidate ranking and more Make an offer run a background check and begin the onboarding process so new employees arrive ready to start
HR Managementmdashemployee engagement process managementWorkforceHUB gives employees easy access to pay information company notices benefits enrollment and more WorkforceHUB automates key HR workflows including onboarding document dis-tribution and performance reviews Give your employees 247 access to their payroll records including pay stubs W210991095 address W4 and direct deposit details
Tools for the Return
Quickly walk new employees through account activation Electronically sign and track tax forms ACA notices employee handbook direct deposit forms and custom documents Keep employees in the know Create a virtual recognition wall company directory suggestion box and on-demand surveys Give employees secure access to both company-wide documents and private files like performance reviews
bull The Uncertainty Principle Thomas Koulopoulos Delphi Group
bull COVID-19 Small Business Guidance and Loan Resources US Small Business Adminisration
bull The CARES Act Works for All Americans US Treasury Department
bull The White House
bull Covid-19 Related Blogs
SwipeClock specializes in Human Resources Management System software for small and medium-sized business Our customers rely on us for hiring and applicant tracking onboarding and HR management time and attendance tracking and employee scheduling
Our solutions empower an increasingly mobile and remote workforce to save time streamline efficiency and optimize productivity
More than one million on-site remote and mobile employees use our software to get onboard manage schedules clock hours view paystubs maintain compliance and coordinate time off SwipeClock is an Inc 5000 company
Our Mission
Additional Resources
copy 2020 SwipeClock All Rights Reserved
1
Reduce or Diminish
During uncertain times business continuity depends on sound financial management including a tough review of costs cash flow and reserves Precipitous drops in demand for some sectors like restaurants and accommodations can trigger furloughs and layoffs Even essential businesses face disruption that threatens the balance sheet
In recognition of the dramatic challenges facing small business in particular the US government passed historic legislation that pro-motes employee retention and family leave These programs still in motion give business leaders a potential solution to short term is-sues that could otherwise hamper or destroy their companies Proof of compliance is a fundamental requirement to qualify for the full benefit of these programs
The Families First Coronavirus Response Act of 2020 is in effect from April 1 2020 through December 31 2020 Employers with fewer than 500 employees are required to provide employees with up to 10 weeks of paid family medical leave (FMLA) The first two weeks of the normal 12-week FMLA leave may be unpaid but an employee may be able to be paid through the paid sick leave provision or other paid leave the employee has available
Each quarter qualified companies are entitled to fully refundable tax credits for both paid sick leave and paid FMLA The tax credits are applied against an employerrsquos already-owed Social Security taxes
6
RETRENCH
Complying with Family First Leave Requirements
However if that offset is not enough to cover these payouts to em-ployees then the Treasury Department is authorized to help cover the rest with cash payouts In addition the Treasury is directed to issue regulations to waive penalties for businesses not submitting their payroll taxes if they do so in anticipation of a refund under the new law
Employers are required to
1 Provide employees with a special allocation of qualified PTO
2 Track employee usage of qualified PTO separately from regular PTO
3 Report qualified PTO usage in a compliant tax filing
Tip Leave management products can help you create the allocation and track its use by employee simply and easily These products can also manage your other time off and PTO accruals and usage
The Coronavirus Aid Relief and Economic Safety (CARES) act is de-signed to provide relief for individuals and businesses that have been negatively impacted by the coronavirus outbreak Key provisions in-clude potential payroll tax delays small business loans and business tax credits
The relief program can help businesses with cash flow and liquidity issues stemming from issues like supply chain disruption and dra-matic changes in demand The goals of the program are to keep employees on payroll and companies in business
7
Building Proof for Payroll Protection SBA Loan Forgiveness under CARES Act
Tip Managers are more effective when they donrsquot have to monitor offsite employees Use a system that sends an alert if an employee punches inout outside of the geofence Managers can focus only on problem punches not the in-bounds punches Managing by exception saves time and improves efficiency
8
Return to (New) Normal
Businesses will rebuild as the economy reopens Lessons learned during retooling and retrenching directly influence these plans
bull Working from home supports social distancing greater schedule flexibility and hiring unrestricted by geographic location
bull Workplace safety now extends to disease prevention which drives physical separation and process changes for everyone
bull Digital communication plays an increasing role between coworkers with clients and during recruitment Web conferencing team collaboration tools project management tools and texting have proven essential to effective communication in the new normal
bull Mobile time tracking and employee scheduling tools support greater business agility cost effectiveness and employee engagement
Rebuilding is an opportunity to emerge stronger Businesses that take the time to rethink their operation adopt new processes and leverage technology are well positioned for the future
REBUILD
9
We are all in this together All businesses are affected by this crisis We all have a new perspective As the economy opens up again business leaders need to consider how to best leverage their work-force in the new normal
Virtually everyone will have new processes for ongoing safety and compliance Social distancing will be with us into the foreseeable future Remote work may be a good option for part of the workforce going forward as will dynamic schedules
Tip Use an HR management system to manage key policies and procedures maintain certifications collect signatures and engage employees
Essential businesses are competing for talent in an effort to meet surging demand Efficient hiring and onboarding are critical suc-cess factor for these businesses Even those businesses that have suspended hiring or reduced their workforces will need a new hiring and onboarding strategy to rebuild their businesses
Hiring processes are often paper bound and labor intensive On-boarding can be time consuming and incomplete To compete effec-tively businesses need to streamline these processes
Tip Automate your onboarding process so that new hires are ready to work day 1 Collect direct deposit certifications and tax forms Distribute company handbook and other pre-read
Preparing for a Return to (New) Normal
Ramping up Your Workforce to Meet New Demand
110
Tip Use applicant tracking software to post jobs to all the popular job boards and your own site This software can automate initial screening based on resume content and application questions Hiring teams share access to applicant data throughout the interview process and applicants can be notified via texting The hiring process is condensed saving time and improving hiring odds
We are living and working in unprecedented times Social distancing remote work and uncertainty are the new normal Business leaders across America are revisiting how they manage their teams and comply with new rules We are here to help
Our customers rely on SwipeClock products for scheduling geofenced timekeeping time off hiringonboarding and HR management Now they can also count on these solutions to prove compliance with new legislation governing leave emergency relief and payroll protection
We at SwipeClock are dedicated to continuous service and innovation We are resolved to stay strong We are ready to help you retool retrench and rebuild
Final Thoughts
111
Time amp Attendance TrackingTrack time and attendance for your onsite mobile and remote work-ers with TimeWorksPlus Your employees clock in where and when they are assigned Timestamps geolocation and geofencing make sure that you know when your employees are late or offsite Compli-ance with leave overtime shift duration and break rulesis easy Get the insight and record you need to manage your work-force
Leave Management TrackingTracking leave has never been more important or more simple With TimeWorksPlus you set the rules for accrual and allocation for each leave category Your employees use their own mobile devices to request family first sick vacation or other leave Managers have the final say and may approve deny or modify each request TimeWork-sPlus gives you insight into PTO balances and keeps a complete record for compliance proof TimeWorksPlus also helps you optimize your labor management by tracking hours for all employees in-cluding salaried hourly in the office on the road and working from home
Employee SchedulingTake the work out of scheduling with TimeSimplicity even if you have multiple shifts sites and pay rates Schedulers depend on TimeSimplicity to help them build predictive schedules that can be change on the fly through managed shift swapping Employee pref-erences job skills required and labor laws all factor into scheduling With TimeSimplicity schedules are transparent and adaptive effi-cient and effective
Hiring and OnboardingHire and onboard new employees fast With ApplicantStack you can quickly post new jobs to Indeed LinkedIn CareerBuilder and other popular job sites Text and video conference with your candidates for faster engagement Streamline your whole process with automatic pre-screening team reviews candidate ranking and more Make an offer run a background check and begin the onboarding process so new employees arrive ready to start
HR Managementmdashemployee engagement process managementWorkforceHUB gives employees easy access to pay information company notices benefits enrollment and more WorkforceHUB automates key HR workflows including onboarding document dis-tribution and performance reviews Give your employees 247 access to their payroll records including pay stubs W210991095 address W4 and direct deposit details
Tools for the Return
Quickly walk new employees through account activation Electronically sign and track tax forms ACA notices employee handbook direct deposit forms and custom documents Keep employees in the know Create a virtual recognition wall company directory suggestion box and on-demand surveys Give employees secure access to both company-wide documents and private files like performance reviews
bull The Uncertainty Principle Thomas Koulopoulos Delphi Group
bull COVID-19 Small Business Guidance and Loan Resources US Small Business Adminisration
bull The CARES Act Works for All Americans US Treasury Department
bull The White House
bull Covid-19 Related Blogs
SwipeClock specializes in Human Resources Management System software for small and medium-sized business Our customers rely on us for hiring and applicant tracking onboarding and HR management time and attendance tracking and employee scheduling
Our solutions empower an increasingly mobile and remote workforce to save time streamline efficiency and optimize productivity
More than one million on-site remote and mobile employees use our software to get onboard manage schedules clock hours view paystubs maintain compliance and coordinate time off SwipeClock is an Inc 5000 company
Our Mission
Additional Resources
copy 2020 SwipeClock All Rights Reserved
1
However if that offset is not enough to cover these payouts to em-ployees then the Treasury Department is authorized to help cover the rest with cash payouts In addition the Treasury is directed to issue regulations to waive penalties for businesses not submitting their payroll taxes if they do so in anticipation of a refund under the new law
Employers are required to
1 Provide employees with a special allocation of qualified PTO
2 Track employee usage of qualified PTO separately from regular PTO
3 Report qualified PTO usage in a compliant tax filing
Tip Leave management products can help you create the allocation and track its use by employee simply and easily These products can also manage your other time off and PTO accruals and usage
The Coronavirus Aid Relief and Economic Safety (CARES) act is de-signed to provide relief for individuals and businesses that have been negatively impacted by the coronavirus outbreak Key provisions in-clude potential payroll tax delays small business loans and business tax credits
The relief program can help businesses with cash flow and liquidity issues stemming from issues like supply chain disruption and dra-matic changes in demand The goals of the program are to keep employees on payroll and companies in business
7
Building Proof for Payroll Protection SBA Loan Forgiveness under CARES Act
Tip Managers are more effective when they donrsquot have to monitor offsite employees Use a system that sends an alert if an employee punches inout outside of the geofence Managers can focus only on problem punches not the in-bounds punches Managing by exception saves time and improves efficiency
8
Return to (New) Normal
Businesses will rebuild as the economy reopens Lessons learned during retooling and retrenching directly influence these plans
bull Working from home supports social distancing greater schedule flexibility and hiring unrestricted by geographic location
bull Workplace safety now extends to disease prevention which drives physical separation and process changes for everyone
bull Digital communication plays an increasing role between coworkers with clients and during recruitment Web conferencing team collaboration tools project management tools and texting have proven essential to effective communication in the new normal
bull Mobile time tracking and employee scheduling tools support greater business agility cost effectiveness and employee engagement
Rebuilding is an opportunity to emerge stronger Businesses that take the time to rethink their operation adopt new processes and leverage technology are well positioned for the future
REBUILD
9
We are all in this together All businesses are affected by this crisis We all have a new perspective As the economy opens up again business leaders need to consider how to best leverage their work-force in the new normal
Virtually everyone will have new processes for ongoing safety and compliance Social distancing will be with us into the foreseeable future Remote work may be a good option for part of the workforce going forward as will dynamic schedules
Tip Use an HR management system to manage key policies and procedures maintain certifications collect signatures and engage employees
Essential businesses are competing for talent in an effort to meet surging demand Efficient hiring and onboarding are critical suc-cess factor for these businesses Even those businesses that have suspended hiring or reduced their workforces will need a new hiring and onboarding strategy to rebuild their businesses
Hiring processes are often paper bound and labor intensive On-boarding can be time consuming and incomplete To compete effec-tively businesses need to streamline these processes
Tip Automate your onboarding process so that new hires are ready to work day 1 Collect direct deposit certifications and tax forms Distribute company handbook and other pre-read
Preparing for a Return to (New) Normal
Ramping up Your Workforce to Meet New Demand
110
Tip Use applicant tracking software to post jobs to all the popular job boards and your own site This software can automate initial screening based on resume content and application questions Hiring teams share access to applicant data throughout the interview process and applicants can be notified via texting The hiring process is condensed saving time and improving hiring odds
We are living and working in unprecedented times Social distancing remote work and uncertainty are the new normal Business leaders across America are revisiting how they manage their teams and comply with new rules We are here to help
Our customers rely on SwipeClock products for scheduling geofenced timekeeping time off hiringonboarding and HR management Now they can also count on these solutions to prove compliance with new legislation governing leave emergency relief and payroll protection
We at SwipeClock are dedicated to continuous service and innovation We are resolved to stay strong We are ready to help you retool retrench and rebuild
Final Thoughts
111
Time amp Attendance TrackingTrack time and attendance for your onsite mobile and remote work-ers with TimeWorksPlus Your employees clock in where and when they are assigned Timestamps geolocation and geofencing make sure that you know when your employees are late or offsite Compli-ance with leave overtime shift duration and break rulesis easy Get the insight and record you need to manage your work-force
Leave Management TrackingTracking leave has never been more important or more simple With TimeWorksPlus you set the rules for accrual and allocation for each leave category Your employees use their own mobile devices to request family first sick vacation or other leave Managers have the final say and may approve deny or modify each request TimeWork-sPlus gives you insight into PTO balances and keeps a complete record for compliance proof TimeWorksPlus also helps you optimize your labor management by tracking hours for all employees in-cluding salaried hourly in the office on the road and working from home
Employee SchedulingTake the work out of scheduling with TimeSimplicity even if you have multiple shifts sites and pay rates Schedulers depend on TimeSimplicity to help them build predictive schedules that can be change on the fly through managed shift swapping Employee pref-erences job skills required and labor laws all factor into scheduling With TimeSimplicity schedules are transparent and adaptive effi-cient and effective
Hiring and OnboardingHire and onboard new employees fast With ApplicantStack you can quickly post new jobs to Indeed LinkedIn CareerBuilder and other popular job sites Text and video conference with your candidates for faster engagement Streamline your whole process with automatic pre-screening team reviews candidate ranking and more Make an offer run a background check and begin the onboarding process so new employees arrive ready to start
HR Managementmdashemployee engagement process managementWorkforceHUB gives employees easy access to pay information company notices benefits enrollment and more WorkforceHUB automates key HR workflows including onboarding document dis-tribution and performance reviews Give your employees 247 access to their payroll records including pay stubs W210991095 address W4 and direct deposit details
Tools for the Return
Quickly walk new employees through account activation Electronically sign and track tax forms ACA notices employee handbook direct deposit forms and custom documents Keep employees in the know Create a virtual recognition wall company directory suggestion box and on-demand surveys Give employees secure access to both company-wide documents and private files like performance reviews
bull The Uncertainty Principle Thomas Koulopoulos Delphi Group
bull COVID-19 Small Business Guidance and Loan Resources US Small Business Adminisration
bull The CARES Act Works for All Americans US Treasury Department
bull The White House
bull Covid-19 Related Blogs
SwipeClock specializes in Human Resources Management System software for small and medium-sized business Our customers rely on us for hiring and applicant tracking onboarding and HR management time and attendance tracking and employee scheduling
Our solutions empower an increasingly mobile and remote workforce to save time streamline efficiency and optimize productivity
More than one million on-site remote and mobile employees use our software to get onboard manage schedules clock hours view paystubs maintain compliance and coordinate time off SwipeClock is an Inc 5000 company
Our Mission
Additional Resources
copy 2020 SwipeClock All Rights Reserved
1
8
Return to (New) Normal
Businesses will rebuild as the economy reopens Lessons learned during retooling and retrenching directly influence these plans
bull Working from home supports social distancing greater schedule flexibility and hiring unrestricted by geographic location
bull Workplace safety now extends to disease prevention which drives physical separation and process changes for everyone
bull Digital communication plays an increasing role between coworkers with clients and during recruitment Web conferencing team collaboration tools project management tools and texting have proven essential to effective communication in the new normal
bull Mobile time tracking and employee scheduling tools support greater business agility cost effectiveness and employee engagement
Rebuilding is an opportunity to emerge stronger Businesses that take the time to rethink their operation adopt new processes and leverage technology are well positioned for the future
REBUILD
9
We are all in this together All businesses are affected by this crisis We all have a new perspective As the economy opens up again business leaders need to consider how to best leverage their work-force in the new normal
Virtually everyone will have new processes for ongoing safety and compliance Social distancing will be with us into the foreseeable future Remote work may be a good option for part of the workforce going forward as will dynamic schedules
Tip Use an HR management system to manage key policies and procedures maintain certifications collect signatures and engage employees
Essential businesses are competing for talent in an effort to meet surging demand Efficient hiring and onboarding are critical suc-cess factor for these businesses Even those businesses that have suspended hiring or reduced their workforces will need a new hiring and onboarding strategy to rebuild their businesses
Hiring processes are often paper bound and labor intensive On-boarding can be time consuming and incomplete To compete effec-tively businesses need to streamline these processes
Tip Automate your onboarding process so that new hires are ready to work day 1 Collect direct deposit certifications and tax forms Distribute company handbook and other pre-read
Preparing for a Return to (New) Normal
Ramping up Your Workforce to Meet New Demand
110
Tip Use applicant tracking software to post jobs to all the popular job boards and your own site This software can automate initial screening based on resume content and application questions Hiring teams share access to applicant data throughout the interview process and applicants can be notified via texting The hiring process is condensed saving time and improving hiring odds
We are living and working in unprecedented times Social distancing remote work and uncertainty are the new normal Business leaders across America are revisiting how they manage their teams and comply with new rules We are here to help
Our customers rely on SwipeClock products for scheduling geofenced timekeeping time off hiringonboarding and HR management Now they can also count on these solutions to prove compliance with new legislation governing leave emergency relief and payroll protection
We at SwipeClock are dedicated to continuous service and innovation We are resolved to stay strong We are ready to help you retool retrench and rebuild
Final Thoughts
111
Time amp Attendance TrackingTrack time and attendance for your onsite mobile and remote work-ers with TimeWorksPlus Your employees clock in where and when they are assigned Timestamps geolocation and geofencing make sure that you know when your employees are late or offsite Compli-ance with leave overtime shift duration and break rulesis easy Get the insight and record you need to manage your work-force
Leave Management TrackingTracking leave has never been more important or more simple With TimeWorksPlus you set the rules for accrual and allocation for each leave category Your employees use their own mobile devices to request family first sick vacation or other leave Managers have the final say and may approve deny or modify each request TimeWork-sPlus gives you insight into PTO balances and keeps a complete record for compliance proof TimeWorksPlus also helps you optimize your labor management by tracking hours for all employees in-cluding salaried hourly in the office on the road and working from home
Employee SchedulingTake the work out of scheduling with TimeSimplicity even if you have multiple shifts sites and pay rates Schedulers depend on TimeSimplicity to help them build predictive schedules that can be change on the fly through managed shift swapping Employee pref-erences job skills required and labor laws all factor into scheduling With TimeSimplicity schedules are transparent and adaptive effi-cient and effective
Hiring and OnboardingHire and onboard new employees fast With ApplicantStack you can quickly post new jobs to Indeed LinkedIn CareerBuilder and other popular job sites Text and video conference with your candidates for faster engagement Streamline your whole process with automatic pre-screening team reviews candidate ranking and more Make an offer run a background check and begin the onboarding process so new employees arrive ready to start
HR Managementmdashemployee engagement process managementWorkforceHUB gives employees easy access to pay information company notices benefits enrollment and more WorkforceHUB automates key HR workflows including onboarding document dis-tribution and performance reviews Give your employees 247 access to their payroll records including pay stubs W210991095 address W4 and direct deposit details
Tools for the Return
Quickly walk new employees through account activation Electronically sign and track tax forms ACA notices employee handbook direct deposit forms and custom documents Keep employees in the know Create a virtual recognition wall company directory suggestion box and on-demand surveys Give employees secure access to both company-wide documents and private files like performance reviews
bull The Uncertainty Principle Thomas Koulopoulos Delphi Group
bull COVID-19 Small Business Guidance and Loan Resources US Small Business Adminisration
bull The CARES Act Works for All Americans US Treasury Department
bull The White House
bull Covid-19 Related Blogs
SwipeClock specializes in Human Resources Management System software for small and medium-sized business Our customers rely on us for hiring and applicant tracking onboarding and HR management time and attendance tracking and employee scheduling
Our solutions empower an increasingly mobile and remote workforce to save time streamline efficiency and optimize productivity
More than one million on-site remote and mobile employees use our software to get onboard manage schedules clock hours view paystubs maintain compliance and coordinate time off SwipeClock is an Inc 5000 company
Our Mission
Additional Resources
copy 2020 SwipeClock All Rights Reserved
1
9
We are all in this together All businesses are affected by this crisis We all have a new perspective As the economy opens up again business leaders need to consider how to best leverage their work-force in the new normal
Virtually everyone will have new processes for ongoing safety and compliance Social distancing will be with us into the foreseeable future Remote work may be a good option for part of the workforce going forward as will dynamic schedules
Tip Use an HR management system to manage key policies and procedures maintain certifications collect signatures and engage employees
Essential businesses are competing for talent in an effort to meet surging demand Efficient hiring and onboarding are critical suc-cess factor for these businesses Even those businesses that have suspended hiring or reduced their workforces will need a new hiring and onboarding strategy to rebuild their businesses
Hiring processes are often paper bound and labor intensive On-boarding can be time consuming and incomplete To compete effec-tively businesses need to streamline these processes
Tip Automate your onboarding process so that new hires are ready to work day 1 Collect direct deposit certifications and tax forms Distribute company handbook and other pre-read
Preparing for a Return to (New) Normal
Ramping up Your Workforce to Meet New Demand
110
Tip Use applicant tracking software to post jobs to all the popular job boards and your own site This software can automate initial screening based on resume content and application questions Hiring teams share access to applicant data throughout the interview process and applicants can be notified via texting The hiring process is condensed saving time and improving hiring odds
We are living and working in unprecedented times Social distancing remote work and uncertainty are the new normal Business leaders across America are revisiting how they manage their teams and comply with new rules We are here to help
Our customers rely on SwipeClock products for scheduling geofenced timekeeping time off hiringonboarding and HR management Now they can also count on these solutions to prove compliance with new legislation governing leave emergency relief and payroll protection
We at SwipeClock are dedicated to continuous service and innovation We are resolved to stay strong We are ready to help you retool retrench and rebuild
Final Thoughts
111
Time amp Attendance TrackingTrack time and attendance for your onsite mobile and remote work-ers with TimeWorksPlus Your employees clock in where and when they are assigned Timestamps geolocation and geofencing make sure that you know when your employees are late or offsite Compli-ance with leave overtime shift duration and break rulesis easy Get the insight and record you need to manage your work-force
Leave Management TrackingTracking leave has never been more important or more simple With TimeWorksPlus you set the rules for accrual and allocation for each leave category Your employees use their own mobile devices to request family first sick vacation or other leave Managers have the final say and may approve deny or modify each request TimeWork-sPlus gives you insight into PTO balances and keeps a complete record for compliance proof TimeWorksPlus also helps you optimize your labor management by tracking hours for all employees in-cluding salaried hourly in the office on the road and working from home
Employee SchedulingTake the work out of scheduling with TimeSimplicity even if you have multiple shifts sites and pay rates Schedulers depend on TimeSimplicity to help them build predictive schedules that can be change on the fly through managed shift swapping Employee pref-erences job skills required and labor laws all factor into scheduling With TimeSimplicity schedules are transparent and adaptive effi-cient and effective
Hiring and OnboardingHire and onboard new employees fast With ApplicantStack you can quickly post new jobs to Indeed LinkedIn CareerBuilder and other popular job sites Text and video conference with your candidates for faster engagement Streamline your whole process with automatic pre-screening team reviews candidate ranking and more Make an offer run a background check and begin the onboarding process so new employees arrive ready to start
HR Managementmdashemployee engagement process managementWorkforceHUB gives employees easy access to pay information company notices benefits enrollment and more WorkforceHUB automates key HR workflows including onboarding document dis-tribution and performance reviews Give your employees 247 access to their payroll records including pay stubs W210991095 address W4 and direct deposit details
Tools for the Return
Quickly walk new employees through account activation Electronically sign and track tax forms ACA notices employee handbook direct deposit forms and custom documents Keep employees in the know Create a virtual recognition wall company directory suggestion box and on-demand surveys Give employees secure access to both company-wide documents and private files like performance reviews
bull The Uncertainty Principle Thomas Koulopoulos Delphi Group
bull COVID-19 Small Business Guidance and Loan Resources US Small Business Adminisration
bull The CARES Act Works for All Americans US Treasury Department
bull The White House
bull Covid-19 Related Blogs
SwipeClock specializes in Human Resources Management System software for small and medium-sized business Our customers rely on us for hiring and applicant tracking onboarding and HR management time and attendance tracking and employee scheduling
Our solutions empower an increasingly mobile and remote workforce to save time streamline efficiency and optimize productivity
More than one million on-site remote and mobile employees use our software to get onboard manage schedules clock hours view paystubs maintain compliance and coordinate time off SwipeClock is an Inc 5000 company
Our Mission
Additional Resources
copy 2020 SwipeClock All Rights Reserved
1
110
Tip Use applicant tracking software to post jobs to all the popular job boards and your own site This software can automate initial screening based on resume content and application questions Hiring teams share access to applicant data throughout the interview process and applicants can be notified via texting The hiring process is condensed saving time and improving hiring odds
We are living and working in unprecedented times Social distancing remote work and uncertainty are the new normal Business leaders across America are revisiting how they manage their teams and comply with new rules We are here to help
Our customers rely on SwipeClock products for scheduling geofenced timekeeping time off hiringonboarding and HR management Now they can also count on these solutions to prove compliance with new legislation governing leave emergency relief and payroll protection
We at SwipeClock are dedicated to continuous service and innovation We are resolved to stay strong We are ready to help you retool retrench and rebuild
Final Thoughts
111
Time amp Attendance TrackingTrack time and attendance for your onsite mobile and remote work-ers with TimeWorksPlus Your employees clock in where and when they are assigned Timestamps geolocation and geofencing make sure that you know when your employees are late or offsite Compli-ance with leave overtime shift duration and break rulesis easy Get the insight and record you need to manage your work-force
Leave Management TrackingTracking leave has never been more important or more simple With TimeWorksPlus you set the rules for accrual and allocation for each leave category Your employees use their own mobile devices to request family first sick vacation or other leave Managers have the final say and may approve deny or modify each request TimeWork-sPlus gives you insight into PTO balances and keeps a complete record for compliance proof TimeWorksPlus also helps you optimize your labor management by tracking hours for all employees in-cluding salaried hourly in the office on the road and working from home
Employee SchedulingTake the work out of scheduling with TimeSimplicity even if you have multiple shifts sites and pay rates Schedulers depend on TimeSimplicity to help them build predictive schedules that can be change on the fly through managed shift swapping Employee pref-erences job skills required and labor laws all factor into scheduling With TimeSimplicity schedules are transparent and adaptive effi-cient and effective
Hiring and OnboardingHire and onboard new employees fast With ApplicantStack you can quickly post new jobs to Indeed LinkedIn CareerBuilder and other popular job sites Text and video conference with your candidates for faster engagement Streamline your whole process with automatic pre-screening team reviews candidate ranking and more Make an offer run a background check and begin the onboarding process so new employees arrive ready to start
HR Managementmdashemployee engagement process managementWorkforceHUB gives employees easy access to pay information company notices benefits enrollment and more WorkforceHUB automates key HR workflows including onboarding document dis-tribution and performance reviews Give your employees 247 access to their payroll records including pay stubs W210991095 address W4 and direct deposit details
Tools for the Return
Quickly walk new employees through account activation Electronically sign and track tax forms ACA notices employee handbook direct deposit forms and custom documents Keep employees in the know Create a virtual recognition wall company directory suggestion box and on-demand surveys Give employees secure access to both company-wide documents and private files like performance reviews
bull The Uncertainty Principle Thomas Koulopoulos Delphi Group
bull COVID-19 Small Business Guidance and Loan Resources US Small Business Adminisration
bull The CARES Act Works for All Americans US Treasury Department
bull The White House
bull Covid-19 Related Blogs
SwipeClock specializes in Human Resources Management System software for small and medium-sized business Our customers rely on us for hiring and applicant tracking onboarding and HR management time and attendance tracking and employee scheduling
Our solutions empower an increasingly mobile and remote workforce to save time streamline efficiency and optimize productivity
More than one million on-site remote and mobile employees use our software to get onboard manage schedules clock hours view paystubs maintain compliance and coordinate time off SwipeClock is an Inc 5000 company
Our Mission
Additional Resources
copy 2020 SwipeClock All Rights Reserved
1
111
Time amp Attendance TrackingTrack time and attendance for your onsite mobile and remote work-ers with TimeWorksPlus Your employees clock in where and when they are assigned Timestamps geolocation and geofencing make sure that you know when your employees are late or offsite Compli-ance with leave overtime shift duration and break rulesis easy Get the insight and record you need to manage your work-force
Leave Management TrackingTracking leave has never been more important or more simple With TimeWorksPlus you set the rules for accrual and allocation for each leave category Your employees use their own mobile devices to request family first sick vacation or other leave Managers have the final say and may approve deny or modify each request TimeWork-sPlus gives you insight into PTO balances and keeps a complete record for compliance proof TimeWorksPlus also helps you optimize your labor management by tracking hours for all employees in-cluding salaried hourly in the office on the road and working from home
Employee SchedulingTake the work out of scheduling with TimeSimplicity even if you have multiple shifts sites and pay rates Schedulers depend on TimeSimplicity to help them build predictive schedules that can be change on the fly through managed shift swapping Employee pref-erences job skills required and labor laws all factor into scheduling With TimeSimplicity schedules are transparent and adaptive effi-cient and effective
Hiring and OnboardingHire and onboard new employees fast With ApplicantStack you can quickly post new jobs to Indeed LinkedIn CareerBuilder and other popular job sites Text and video conference with your candidates for faster engagement Streamline your whole process with automatic pre-screening team reviews candidate ranking and more Make an offer run a background check and begin the onboarding process so new employees arrive ready to start
HR Managementmdashemployee engagement process managementWorkforceHUB gives employees easy access to pay information company notices benefits enrollment and more WorkforceHUB automates key HR workflows including onboarding document dis-tribution and performance reviews Give your employees 247 access to their payroll records including pay stubs W210991095 address W4 and direct deposit details
Tools for the Return
Quickly walk new employees through account activation Electronically sign and track tax forms ACA notices employee handbook direct deposit forms and custom documents Keep employees in the know Create a virtual recognition wall company directory suggestion box and on-demand surveys Give employees secure access to both company-wide documents and private files like performance reviews
bull The Uncertainty Principle Thomas Koulopoulos Delphi Group
bull COVID-19 Small Business Guidance and Loan Resources US Small Business Adminisration
bull The CARES Act Works for All Americans US Treasury Department
bull The White House
bull Covid-19 Related Blogs
SwipeClock specializes in Human Resources Management System software for small and medium-sized business Our customers rely on us for hiring and applicant tracking onboarding and HR management time and attendance tracking and employee scheduling
Our solutions empower an increasingly mobile and remote workforce to save time streamline efficiency and optimize productivity
More than one million on-site remote and mobile employees use our software to get onboard manage schedules clock hours view paystubs maintain compliance and coordinate time off SwipeClock is an Inc 5000 company
Our Mission
Additional Resources
copy 2020 SwipeClock All Rights Reserved
1
Quickly walk new employees through account activation Electronically sign and track tax forms ACA notices employee handbook direct deposit forms and custom documents Keep employees in the know Create a virtual recognition wall company directory suggestion box and on-demand surveys Give employees secure access to both company-wide documents and private files like performance reviews
bull The Uncertainty Principle Thomas Koulopoulos Delphi Group
bull COVID-19 Small Business Guidance and Loan Resources US Small Business Adminisration
bull The CARES Act Works for All Americans US Treasury Department
bull The White House
bull Covid-19 Related Blogs
SwipeClock specializes in Human Resources Management System software for small and medium-sized business Our customers rely on us for hiring and applicant tracking onboarding and HR management time and attendance tracking and employee scheduling
Our solutions empower an increasingly mobile and remote workforce to save time streamline efficiency and optimize productivity
More than one million on-site remote and mobile employees use our software to get onboard manage schedules clock hours view paystubs maintain compliance and coordinate time off SwipeClock is an Inc 5000 company
Our Mission
Additional Resources
copy 2020 SwipeClock All Rights Reserved
1
1
