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Returned items

- We have two cases of the returned items

If the purchase order is Fully received (status: Received), or partially Received (Status:

Open order) If the purchase order is fully invoiced (status: Invoiced)

1st CasePO is only received even: Fully received (status: Received), or

partially Received (Status: Open order) only Packing slip Posted:Step 1:!efore "ost the "ac#in$ Slip for the returned items, $o to:"ath:%ccounts "aya&le ' "urchase Order ' hoose the "O ' uantity (ta&) ' feed the returned *uantity inReceived now field ! "inus%s follow:

Step #:"ost the "ac#in$ slip for the returned items"ath:%ccounts "aya&le ' "urchase Order ' hoose the "O ' "ost ' "ac#in$ Slip

+hen hec# that:

uantity is Receive ow. "ostin$ chec# &o/ is mar#ed

0 "rint "ac#in$ Slip chec# &o/ is mar#ed1 +ype the 2endor Return pac#in$ Slip no with 3R4 &efore it for Return pac#in$ slip5 +ype the 6%+7 (From Setup ta&)8 hec# lines *uantity and price (lines ta&)9 hec# "ac#in$ slip totals (from total &utton) IF eeded

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+hen clic# O$%

- Step &: +overify this transaction in eneral ;ed$erlic#'nuiries &utton Packing slip

Select the order ;ine and clic# vouc*er&utton

2oucher:

6r< =aterial Inventory (>I2OI76)r< %ccrued material

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2nd CaseReturned ite+s or an invoiced PO even purchase order is fully invoiced (status:

Invoiced) or partially invoiced (status: Received, or Open order) 'nvoice Posted

-. "urchase order is fully invoiced (status: Invoiced):

-ccounts paya/le Purc*ase order

Step 1: Find the wron$ invoiced purchase order you want to reverse to reenter the correct amount(+he item price is 5? SR &ut you enter it &y 5 SR, so we have to reverse the invoice (reate creditnote) and then re-enter it a$ain with correct amount)

Step #: lic# on 3Functions4 &utton and select create credit noteoption Select the "O that is &ein$returned, and then select the line that contains the returned item

Step 0: chec# the order you want to fully reverse

hec# the Select &o/ for the ri$ht "O and then clic# o# +hen o# for the 3update fully invoicedpurchase order4 messa$e

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otice:-36elete purchase lines4 chec#&o/ may &e automatically chec#ed when you Select the invoicechec# &o/, !>+ you have to >nchec# 36elete purchase lines4 chec#&o/.- Ones 36elete purchase lines4 &o/ will &e automatically chec#ed, and after clic#in$ o#, the old "Olines will &e deleted and new lines with ne$ative si$n will &e created automatically (See ne/tillustration)

Step 2: lic# "ost &utton and select invoice option

hec# that:

uantity is all. "ostin$ chec# &o/ is mar#ed

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0 "rint invoice chec# &o/ is mar#ed1 +ype an invoice no startin$ with R for Reverse5 +ype the 6%+7 (From Setup ta&)8 hec# lines *uantity and price (lines ta&)9 hec# invoice totals (from total &utton)

Click OK

Step &:+o verify the transaction in eneral ;ed$ero to 'nuiries&utton ' invoice

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Select the invoice

lic# 3ouc*er&utton

6r< %ccounts paya&le

r< Inventory material

-ccounts paya/le Purc*ase order

Step 4: "ost the correct transaction

Step 5: lic# on 3Functions4 &utton and select create credit noteoption Select the "O that is &ein$returned, and then select the line that contains the returned item

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.- Ones 36elete purchase lines4 &o/ will &e automatically chec#ed, and after clic#in$ o#, the old "Olines will &e deleted and new lines with ne$ative si$n will &e created automatically (See ne/tillustration)

6*en c*ange t*e unit price +anually to /e 1&7 SR

Step 8: "ost invoice with the correct unit price 5? SR

9*eck t*at:

uantity is all. "ostin$ chec# &o/ is mar#ed0 "rint invoice chec# &o/ is mar#ed1 +ype an invoice no with 3after it for ew5 +ype the 6%+7 (From Setup ta&)8 hec# lines *uantity and price (lines ta&)9 hec# invoice totals (from total &utton)

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+hen clic# OA

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."urchase order is partially invoiced

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So as post partial invoice that means we still have un-invoiced items remainin$, so as we e/plainedthe 36elete purchase lines4 &o/ function so we will not &e a&le to use the same way for reversin$ thepartially invoiced "O usin$: Function ' reate credit note+hus, we will use Receive now function

otice:We can do it in +wo steps &y postin$ pac#in$ slip for the returned *uantity (step ), and then postinvoice for the returned *uantity (step .)We can do it in One step &y postin$ invoice for the returned *uantity (step 0)

e will do t*e longest solution in 6wo step%

In the followin$ "O we received and invoiced 0@1 items from total of 5?? items, and still have 8items not yet received or invoiced

Step 1:!efore "ost the "ac#in$ Slip for the returned items, $o to:"ath:%ccounts "aya&le ' "urchase Order ' hoose the "O ' uantity (ta&) ' feed the returned *uantity inReceived now field ! "inus%s follow:

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Step #:"ost the "ac#in$ slip for the returned items"ath:%ccounts "aya&le ' "urchase Order ' hoose the "O ' "ost ' "ac#in$ Slip

+hen9*eck t*at:

@ uantity is Receive owB "ostin$ chec# &o/ is mar#ed? "rint "ac#in$ Slip chec# &o/ is mar#ed +ype the 2endor Return pac#in$ Slip no with 3R&efore it for Return pac#in$ slip. +ype the 6%+7 (From Setup ta&)0 hec# lines *uantity and price (lines ta&)1 hec# "ac#in$ slip totals (from total &utton) IF eeded

+hen clic# O$%

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+o see the financial effect, $o to:In*uiries ' "ac#in$ slip ' 2oucher

6r %ccrued =aterialr =aterial Inventory (>n-Invoiced)

Step 0:!efore "ost the redit ote for the returned items, $o to:"ath:%ccounts "aya&le ' "urchase Order ' hoose the "O ' uantity (ta&) ' feed the returned *uantity in

Received now field ! "inus

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%s follow:

Step 2:"ost the redit ote for the returned items"ath:%ccounts "aya&le ' "urchase Order ' hoose the "O ' "ost ' InvoiceThenCheck that:

uantity is Receive now. "ostin$ chec# &o/ is mar#ed0 "rint invoice chec# &o/ is mar#ed1 +ype an invoice no with 39!efore it for redit note

5 +ype the 6%+7 (From Setup ta&)8 hec# lines *uantity and price (lines ta&)9 hec# invoice totals (from total &utton)

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+hen clic# O$

+o see the financial effect, $o to:In*uiries ' Invoice ' 2oucher

6r =aterial inventory (>n-invoiced)

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r %ccrued =aterial

6r 2endor (%ccounts "aya&le)r =aterial Inventory

Step &: +o "ost the correct transactionFeed the *uantity in Received now field ! Positive sign+hen "ost ' Invoice ' Receive now%nd do the same as &efore

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