Rfid South West Wales Area Partnership (SWAP)

www.swansea.ac.uk/lis

RFID : The ‘Why?’, the ‘How?’ and moving forward

Mark Hughes

Head of Collections

Swansea University


Agenda

1.0 The initial questions

2.0 Knowing what you want - the specification

3.0 Procurement methods

4.0 The procurement process

5.0 Choosing a supplier

6.0 What happens next?

7.0 Lessons from experience

8.0 Future gazing…



Formalise ideas on:•Strategy•Resource•Timescale•Budget

Know:•why you want it•what you want•what you can commit to get it!

http://z.about.com/d/politicalhumor/1/0/x/M/iraq_checklist.jpg

http://www.allposters.co.uk/-sp/Mom-Says-I-m-Cool-Posters_i1037548_.htm

http://junya17.wordpress.com/2009/03/



http://anmika.com/page_1237046631862.html

• Transformational technology• *Not* a 'Magic Bullet'• Staffing• Services• Customers / users• Environment•LMS• Holistic businesspPlan

Warning!: Innovation without a strategy may end in expensive failure! http://www.lboro.ac.uk/library/images/news/VC.jpg

http://www.cbb-middleware.com/ibit/Products_RFID_Library%20Management.htm


2.0 Knowing what you want – the specification

•Clear & comprehensive

•Functions as well as hardware

•Focus on function NOT process

•Standards (ISO 28560-2) / the

RFID Alliance / UK National Profile

•..the most critical part of the process..

http://www.donationcoder.com/Reviews/Archive/WordProcs/Screenshots/06-word07-spec.jpg


•There is no equivalent to

UKCS for RFID

•Start from scratch

•Shared information

• or use the Open RFID in

Libraries Specification (ORILS)

•Free under Creative

Commons license

http://groups.google.com/group/ORILS




• Background information

• Required hardware

• Required functionality

• Service expectations

• Training & support

• Future development

• Outline project plan


3.0 Procurement methods

•Depending on the budget..

•‘3 Quotes’

•Tender Process

•Other – Purchasing Consortia /

Frameworks

•European Tender

– Open

– Competitive Dialogue

•Talk to your procurement

department


4.0 The procurement process

•Minimum 82 day process, often 100+

•Pre Qualification Questionnaire - Optional

•‘Pre Tender Briefing’ – Optional

•Supplier demonstrations

•Written clarifications

•References & site visits

•Evaluation Criteria – ORILS


5.0 Choosing a supplier

http://youngmillionairegroup.com/blog/wp-content/uploads/choices.jpg

•Selection criteria & scoring

•Fair / Equal / Transparent

•Partnership

•..long term development & support

•High cost = High quality?

•Cheapest = Best value?

•Which package suits YOUR

specific needs?



•Written notifications with scores &

winner's score

•10 day 'Standstill'

•Feedback opportunity

•Order / contracts exchange

•Project meetings

•Project plan with delivery dates

http://www.portsmouth.gov.uk/images/

letterwriting_rdax_225x326.jpg



•Tags / tagging station delivery

•Tagging of stock

•Delivery of stock wand

•Installation of SSU's

•Installation of security gates

•Installation of sorter

•Training

•Go-live

•Post implementation support

•..test at every step!


•For you

– It doesn't stop here...

– 'Educating' users

– Supporting staff

– Snagging list / 'Tinkering'

– Probably stock management

– Future development


Sisyphus; Hans von Stuck, 1920


7.0 Lessons from experience

•The Good

– The tech bit is actually easy

– It’s got the ‘wow’ factor

– It does free up staff time

– Staff can be great advocates

– Users generally like it &

use it

– Machines can get lots of use

– Soon vital to service delivery

– Competitive supplier market

•The Bad

– ..but you need to do your research

– ..has the rest of your library?

– ..but not as much as you’d think

– ..but beware if they are negative

– .but they do need some guidance

– ..wear & tear – maintenance?

– ..what happens when it breaks down?

– ..caveat emptor

You can avoid most of this through good planning!


8.0 Future Gazing.. The marketplace

•ISO 28560 is a game-changer

•Supplier market will initially grow

•…then consolidate

•Tag prices will continue to fall

•Hardware prices will fall more

slowly

•Closer links to LMS suppliers

•RFID as a core service

The Portrait of Michel de Nostredame (Nostradamus), a French Renaissance Medicine & Astrologer, painted by his son César de Nostredame (1553-1630?) about 1614 A.D. 16cm x 18cm


8.0 Future Gazing.. The technology

•Competition will breed innovation

amongst suppliers

•..Smart Shelves, Intelligent

Displays, tunnel readers

•…the brick wall of SIP2

•New Comms standards

•User centered innovation

•..’the Internet of Things’


•LIB RFID UK mailing list

•https://www.jiscmail.ac.uk/cgi-bin/webadmin?A0=LIB-RFID-UK

• BIC / CILIP e4libraries

– http://www.bic.org.uk/e4libraries/11/RFID-/

• Mick Fortune's Blog

– http://www.mickfortune.com/Wordpress/

• ORILS website

http://groups.google.com/group/ORILS

• Richard Wallis’ recent presentations

•http://www.slideshare.net/rjw

8.0 Further Reading


Thank You

Mark Hughes

[email protected]

http://twitter.com/Mark_H_Swansea

http://www.slideshare.net/Mark_H_Swansea

Date post:	19-May-2015
Category:	Technology
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Rfid South West Wales Area Partnership (SWAP)

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