RFP 3963 - MSrfps.its.ms.gov/Procurement/rfps/3963/3963vendorconfpresentation.pdfRFP 3963...

RFP 3963

Mississippi Department of Information

Technology Services Hybrid Cloud Solution

February 26, 2019www.its.ms.gov

Technology Solutions for

Mississippi Government

Attendance

• First Roll Call

• Please email your business card to:

[email protected]

• Attendees will be posted to the ITS website

(www.its.ms.gov)



Agenda

• Attendance – Khelli Reed - ITS

• Project Overview – Roger Graves - ITS

• Procurement Guidelines – ITS

• Additional Information – ITS

• Questions and Answers (Answers to vendor

questions during this vendor conference are not

official unless and until submitted in writing)

• Closing - ITS

• Conclusion – ITS



Project Overview

• ITS is seeking to partner with a well-established, experienced, and

solutions-driven company that provides on premise Infrastructure-as-

a-Service (IaaS) systems with management capabilities.

• The requested solution is to modernize the State’s existing shared

virtual infrastructure for compute, storage, top of rack networking,

and specified database and server software that support many of the

State’s mission critical applications.

• The selected Vendor’s IaaS solution will be housed at the State’s

primary data center located in Jackson, MS, with co-processing on

matching high availability, disaster recovery, and backup

infrastructure to be housed at an Ancillary Data Center located in

Starkville, MS.



Project Overview

• The overall project is divided into multiple phases.

• Phase 1:

• Implement Vendor’s hosted on premise solution in the State

primary data center.

• Migrate current agency workloads from the State’s existing

shared virtual infrastructure to the new Vendor managed

infrastructure solution.

• Obtain a steady state by migrating the current virtual environment

to the Vendor’s proposed hosted environment.

• Deploy Vendor hosted co-processing infrastructure in the

Ancillary Data Center to accommodate replication of offsite data.

• Decommission the State’s existing virtual environment once all

service migration is completed.



Project Overview

• Phase 2:

• Vendor will deploy additional capabilities in the State’s Ancillary

Data Center to accommodate agency capacity requirements, as

well as Business Continuity and Disaster Recovery needs as

specified by the agencies.

• ITS and Vendor will work with the state agencies to right size and

optimize their specific hosted environments.

• Develop and implement an on-line portal to accommodate

agency requests, performance monitoring, and expense

reporting.

• ITS and Vendor will work with the state agencies to determine

additional needs for high availability, disaster recovery, and

backup.



Project Overview

• Phase 3 (Future):

• ITS and Vendor will cooperatively investigate and establish a

Vendor managed public “cloud” brokered solution for transitioning

agency applications to these services as requested by the

agency.

• ITS and Vendor will work with the state agencies to evaluate

applications for “cloud readiness” and provide recommendations

to remediate deficiencies.

• ITS and Vendor will work with the state agencies in transitioning

“cloud ready” applications to the brokered solution.

• Expand the on-line portal to include additional service catalog

offerings.



Project Overview

• Target completion dates for each phase:

• Phase 1 - 90 days from project start

• Phase 2 - 180 days from project start

• Phase 3 – TBD

• Provide information if the target completion dates are obtainable or

what the State should reasonably expect for each phase to be

successful.



Project Overview

• Contract Term - Six (6) years with two (2) optional two year

renewals.

• Purview – State agencies, but contract made available to other

governmental entities (schools, libraries, community colleges,

universities, governing authorities)

• Infrastructure Housing Environments - State’s primary data center

located in Jackson MS, and ancillary data center located in Starkville,

MS.

• ITS will provide floor space, power, environmental, and connectivity

within and between data center locations.

• Provide details on the product infrastructure technology being

proposed.



Project Overview

• Provide a preliminary work plan/schedule for the proposed services,

which identifies the Vendor’s strategy and concept of the work

activities that must occur, responsibilities of the Vendor and the

State, and deliverables that will be produced.

• Key Category Highlights• Project Management / Project Work Plan

• Vendor Qualifications & Experience

• Staffing Requirements

• Billing Requirements

• Existing Virtual Environment

• Data Center Networking

• Vendor’s Proposed Managed Service Solution

• System Architecture Objectives



Project Overview

• Service Level Agreement Objectives

• Public Cloud Broker (Future Phase)

• Cloud or Offsite Hosting Requirements

• Additional Requirements



Evaluation Overview

• Scoring is covered in Section VII Technical Specifications, Item 20.

• Scores are given based on a 10-point scale.

• Vendors must respond with “Acknowledge”, “Will Comply”, “Agreed”,

or “Exception”, on every requirement in Section VII.

• Non-Cost = 65 points; Cost = 35 points.

• Mandatory requirements must have a meaningful response.

• Taking exceptions to Mandatory requirements will face elimination.

• Evaluation is based on compliance with technical specifications and

great pricing.

• The combination of the best technical solution and lowest cost is the

key to being the selected vendor.



Technical Evaluation

• Vendors must meet the 80% gate in the non-cost categories.

Non-Cost Categories Possible Points

Project

Management/Project Work

Plan; Vendor Qualifications

and Experience; Staffing

Requirements

25

Billing Requirements; Set

up Cost and Usage Pricing

5

Existing Virtual

Environment; Data Center

Networking; Vendor’s

Proposed Management

Service Solution; System

Architecture Objective;

Service Level Agreement

Objective; Public Cloud

Broker (Future Phase)

35

Maximum Possible Points 65



Section VIII, Cost Information Submission

• Cost must be submitted using the format provided.

• Vendors cannot change costs after the proposals have been

submitted.

• Vendors are required to provide a fully loaded hourly change order

rate as directed on the form.

• Project budget data is not available.



RFP Response

• Proposal: 1 original, 6 copies, 1 electronic copy

• Submission Cover Sheet (Section I)

• Proposal Exceptions (Section V)

• Response to RFP Questionnaire (Section VI)

• Point-by-Point Response (Section VII)

• Cost Information Submission Forms (Section VIII)

• References (Section IX)



Standard Contract

• Exhibit A – On-Premise Managed Hybrid Cloud Service Agreement

• Vendors must review this document and take exception, if necessary.

If the Vendor takes no exception to Exhibit A, the state assumes that

these terms are agreeable and cannot be negotiated after award.



Upcoming Dates

• Deadline for Vendor’s Written Questions

• Friday, March 1, 2019 at 3:00 p.m. Central Time

• Responses to Vendor Questions

• Posted to the ITS Website by COB Tuesday, March 12, 2019

• Proposal Due Date

• Friday, March 22, 2019 at 3:00 p.m. Central Time

• Proposal Evaluations

• Begin Friday, March 22, 2019

• On Site Presentation, If needed

• Tuesday, April 2, 2019

• ITS Board Presentation

• Thursday, April 18, 2019



Additional Information

• Vendor communication with the State• See Section II Proposal Submission Requirements, Item 14

• Answers to questions asked during this Vendor Conference are not

official until and unless submitted in writing.

• Vendors may continue to check the ITS website for updates related

to this RFP No. 3963.

• www.its.ms.gov

http://www.its.ms.gov/



Questions and Answers

• Open to the floor - Answers to questions posed

during the vendor conference are not official

unless and until questions are submitted in

writing.



Closing

• Final Roll Call

• Please email your business card to:

[email protected]

• Attendees will be posted to the ITS website

(www.its.ms.gov)



Conclusion

• Thanks for your participation

• Please make sure I have acknowledged your

company’s participation on the web

conference.

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