Administrative Offices: P.O. Box 1350 · Carmel Valley, CA 93924 ph: 831/308-1508 fax: 831/308-1509 Human Resources: P.O. Box 1077 · Camarillo, CA 93011 ph: 650/587-7316 fax: 650/587-7317 RGS EXECUTIVE COMMITTEE AGENDA Agenda materials may be viewed on the Agency’s web site or by contacting the Executive Director prior to the meeting. REGULAR MEETING Dublin City Hall, Library Program Room February 28, 2013 100 Civic Plaza 1:30 p.m. Dublin, CA 94568 1. CALL TO ORDER 2. CHANGES TO THE ORDER OF AGENDA 3. APPROVAL OF CONSENT AGENDA Consent agenda items are considered to be routine and will be enacted by one motion. There will be no separate discussion on these items unless members of the Executive Committee, staff or public request specific items to be removed for separate action. A. Approval of December 10 th 2012 Minutes Action B. Approval of Payments and Deposits made October 2012 through December 2012 C. Approval of Investments Report through January 2012 D. Approval of management services purchase order with the Port of Oakland E. Approval of management services agreement with SolTrans F. Approval of management services agreement with the City of Seaside G. Approval of management services agreement with the City of Tracy 4. TREASURER’S REPORT A. Review of Quarterly Financial Reports through December 2012 Information B. Approval of Fiscal Year-End 2012 Financial Reports Action 5. OLD BUSINESS - None 6. NEW BUSINESS A. Review Client Report Discussion B. Regularly Scheduled Meetings Calendar Discussion 7. EXECUTIVE DIRECTOR, COMMITTTEE, MSA AND MEMBER REPORTS A. Executive Director: Transition, PERS Audit, Budget Approval Process, BES Seminar Information B. Finance Committee: Auditor RFP for FY2013 audit, FY2012 Financial results; Information C. MSA: Mid-Year review by Keenan, Reserve Policy to Finance Committee Information D. Members: Information 8. PUBLIC COMMENT Each speaker is limited to two minutes . If you are addressing the Executive Committee (EC) on a non-agenda item, the EC may briefly respond to statements made or questions posed as allowed by the Brown Act (Government Code Section 54954.2). However, the EC's general policy is to refer items to staff for attention, or have a matter placed on a future EC agenda for a more comprehensive action or report. 9. NEXT MEETING: May 16 th 1:00 p.m. at Larkspur City Hall. Americans with Disabilities Act In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact Richard Averett at (650) 587-7301. Notification in advance of the meeting will enable Agency to make reasonable arrangements to ensure accessibility.
Transcript
Administrative Offices: P.O. Box 1350 · Carmel Valley, CA 93924 ph: 831/308-1508 fax: 831/308-1509 Human Resources: P.O. Box 1077 · Camarillo, CA 93011 ph: 650/587-7316 fax: 650/587-7317
RGS EXECUTIVE COMMITTEE AGENDA Agenda materials may be viewed on the Agency’s web site or by contacting the Executive Director prior to the meeting.
REGULAR MEETING Dublin City Hall, Library Program Room February 28, 2013 100 Civic Plaza 1:30 p.m. Dublin, CA 94568 1. CALL TO ORDER
2. CHANGES TO THE ORDER OF AGENDA
3. APPROVAL OF CONSENT AGENDA
Consent agenda items are considered to be routine and will be enacted by one motion. There will be no separate discussion on these items unless members of the Executive Committee, staff or public request specific items to be removed for separate action. A. Approval of December 10th 2012 Minutes Action B. Approval of Payments and Deposits made October 2012 through December 2012 C. Approval of Investments Report through January 2012 D. Approval of management services purchase order with the Port of Oakland E. Approval of management services agreement with SolTrans F. Approval of management services agreement with the City of Seaside G. Approval of management services agreement with the City of Tracy
4. TREASURER’S REPORT
A. Review of Quarterly Financial Reports through December 2012 Information B. Approval of Fiscal Year-End 2012 Financial Reports Action
5. OLD BUSINESS - None 6. NEW BUSINESS
A. Review Client Report Discussion B. Regularly Scheduled Meetings Calendar Discussion
7. EXECUTIVE DIRECTOR, COMMITTTEE, MSA AND MEMBER REPORTS A. Executive Director: Transition, PERS Audit, Budget Approval Process, BES Seminar Information B. Finance Committee: Auditor RFP for FY2013 audit, FY2012 Financial results; Information C. MSA: Mid-Year review by Keenan, Reserve Policy to Finance Committee Information D. Members: Information
8. PUBLIC COMMENT Each speaker is limited to two minutes. If you are addressing the Executive Committee (EC) on a non-agenda item, the EC may briefly respond to statements made or questions posed as allowed by the Brown Act (Government Code Section 54954.2). However, the EC's general policy is to refer items to staff for attention, or have a matter placed on a future EC agenda for a more comprehensive action or report.
9. NEXT MEETING: May 16th 1:00 p.m. at Larkspur City Hall.
Americans with Disabilities Act In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact Richard Averett
at (650) 587-7301. Notification in advance of the meeting will enable Agency to make reasonable arrangements to ensure accessibility.
DRAFT ACTION MINUTES
REGIONAL GOVERNMENT SERVICES JOINT POWERS AUTHORITY
EXECUTIVE COMMITTEE MINUTES DECEMBER 10, 2012
The Regional Government Services Joint Powers Authority held a special meeting of the Executive Committee via teleconference. The meeting was called to order at 10:41 a.m. 1. CALL TO ORDER
Members Present: Dan Schwarz, Chair Steve Rogers, Vice Chair Anil Comelo, Alternate Member Mike Garvey, Member Ken Nordhoff, Member Joni Pattillo, Member Herb Pike, Member
Members Absent: None Other Attendees: Richard Averett, Executive Director Jennifer Bower, Director of Human Resources
2. CHANGES TO THE ORDER OF AGENDA - None 3. APPROVAL OF CONSENT AGENDA
A. Approval of November 15th 2012 Minutes Action: Moved, seconded (Rogers/Nordhoff) and carried unanimously to approve the minutes.
4. TREASURER’S REPORT - None 5. OLD BUSINESS
Note that the Executive Director and Projects Manager left the meeting during the closed session. Recessed to Closed Session at 10:43 a.m.
1. PUBIC EMPLOYEE PERFORMANCE EVALUATION: EXECUTIVE DIRECTOR 2. CONFERENCE WITH LABOR NEGOTIATORS
Agency designated representatives: Michael Garvey, Nancy Mackle and Dan Schwartz Unrepresented employee: Executive Director
Reconvened Regular Meeting at 11:00 a.m. The Executive Director rejoined the meeting following the closed session. A. Report from Closed Session
Action: 1) Reported that the Performance Evaluation of the Executive Director has been completed; 2) Directed staff to draft an updated employment contract for Board review and approval; and 3) formed an Ad Hoc Committee, consisting of Chair Schwarz and Members Nordhoff and Pattillo, to work on a model for future evaluations and to review issues related to base salary, pay for performance, and goals.
6. NEW BUSINESS - None
7. EXECUTIVE DIRECTOR, FINANCE COMMITTTEE, MSA AND MEMBER REPORTS - None
8. PUBLIC COMMENT - None .
9. ADJOURNMENT: The meeting adjourned at 11:01 a.m. The next meeting is scheduled for February 21, 2013 at 1:00 p.m. at Dublin City Hall, Regional Meeting Room, Dublin, California.
LOCAL AND REGIONAL GOVERNMENT SERVICES AUTHORITIES
Providing Solutions to California Public Agencies
P.O. Box 1350 · Carmel Valley, CA 93924 · 650.587.7300
TO: EXECUTIVE COMMITTEE EC Meeting: 2-28-13 FROM: GLENN LAZOF, Project Manager Item: 3B SUBJECT: PAYMENTS MADE OCTOBER 2012 THROUGH DECEMBER 2012 RECOMMENDATION Review and approve expenditures made by the JPA for the period(s) indicated. BACKGROUND The Executive Committee reviews and approves expenditures made by the JPA on a monthly basis. This approval process is a component of the JPA’s internal controls. The following procedures are being implemented to maintain effective internal controls.
1. Invoices are received by staff or the JPA fiscal agent for the period October through December, McGilloway Ray Brown & Kaufman Accounting and Consulting (MRBK);
2. The fiscal agent reviews for accuracy, including reviewing payments for employee benefits against payroll and employee census data, and prepares checks and supporting documentation for Executive Director;
3. Invoices are approved for payment by the Executive Director; 4. The Executive Director reviews and signs/authorizes the check or electronic payment; 5. MRBK prepares and submits to our bank, Wells Fargo, a wire transfer record, and the
Executive Director or his designee electronically reviews and approves each wire; and 6. All payments are brought to the next Executive Committee meeting for review and approval.
FISCAL IMPACT The net impact of all payments and deposits made this period maintains a minimal bank cash balance consistent with meeting funding obligations, while maximizing interest earnings in the Local Agency Investment Fund (LAIF) and CalTrust medium term and short term investment pools. Note that any apparent negative bank balances at the end of a month are due to timing of expenses consistent with accrual accounting. Staff seeks to minimize bank charges at all times. The fiscal impact of approving the attached list of expenditures is included in the approved FY2013 budget or in subsequently approved action by the Executive Committee.
Date Transaction Type Num Name Memo/Description Clr Amount
10/02/2012 Check EFT LGS ZBA Transfer R -21,216.77ZBA Transfer -21,216.77
10/03/2012 Transfer Funds Transfer R -95,000.00Funds Transfer 95,000.00
10/04/2012 Check EFT LGS ZBA Transfer R -125,377.63ZBA Transfer -125,377.63
10/04/2012 Check EFT ADP Net Checks 09/30 Payroll R -100,817.3509/30 Payroll -100,817.35
12/31/2012 Check EFT LGS ZBA Transfer R -20,984.89ZBA Transfer -20,984.89
12/31/2012 Check EFT ADP -7.307.30
Thursday, Feb 21, 2013 01:27:30 PM PST GMT-8
LOCAL AND REGIONAL GOVERNMENT SERVICES AUTHORITIES
Providing Solutions to California Public Agencies
P.O. Box 1350 · Carmel Valley, CA 93924 · 831.308.1508
TO: FINANCE COMMITTEE EC Meeting: 02-28-2012 FROM: GLENN LAZOF, Project Manager Item: 3C SUBJECT: INVESTMENT REPORT RECOMMENDATION Review and accept JPA investments made through January 2013. BACKGROUND The Board of Directors annually reviews the investment policy at their final fiscal year meeting, with the latest approved policy being May 17, 2012. At the June 2010 Board meeting, the Directors authorized investments in Federal Treasures and Agency Notes, as well as allowing cash-flow loans to other public agencies. Federal notes can be for up to five-year maturities in accordance with California Code. Prior Boards had approved an updated investment policy enabling the agency to invest in bank sweep accounts, the Local Agency Investment Fund (LAIF), timed deposits such as Certificates of Deposit (CDs), and the California Investment Trust pool (CalTrust). RGS and LGS LAIF and CalTrust investment activity has been consolidated into a RGS LAIF account and into RGS CalTrust accounts. Investments in LAIF began in June 22, 2007. Investments in CalTrust Medium Term began in late-January 2009, and investment in CalTrust Short Term began in November 2010. Investment activity for the current period is summarized in the attached material. Loans and advances to other public agencies have been made on three occasions to two agencies. Both agencies have used delayed payment for services and have completely repaid the ‘loans’ with interest. Currently the JPAs have no alternative investments.
FISCAL IMPACT Investment activity with LAIF and CalTrust through the end of January yielded 12% more earnings than the amount budgeted ($2,075 per month). However, continuing declines in earnings rates are expected to result in fiscal-year-end earnings closer to the budgeted amount ($24,900) or slightly above. We are continuing to invest the maximum cash available, leaving only the minimum checking account balances needed to cover obligations and minimize bank fees when cost efficient. LAIF and CalTrust interest rates continue their declines, along with the rest of the low-risk investment market. CalTrust medium term investments are currently yielding approximately 49 basis points more than LAIF, and CalTrust short term investments are currently yielding 9 basis points more than LAIF which is at 29 basis points.
LOCAL AND REGIONAL GOVERNMENT SERVICES AUTHORITIES
Providing Solutions to California Public Agencies
P.O. Box 1350 · Carmel Valley, CA 93924 · 650.587.7300
TO: EXECUTIVE COMMITTEE EC Meeting: 2-28-13 FROM: RICHARD H. AVERETT, Executive Director Item: 3D SUBJECT: CLIENT SERVICES – PORT OF OAKLAND RECOMMENDATION Approve authorizing the Executive Director to execute a purchase order to perform services for the Port of Oakland. BACKGROUND The Port of Oakland has requested the JPAs provide Management Consulting Services for the Port. The JPAs have assigned an employee to this project and began providing services in January, 2013. Services are expected to continue through the end of May, 2013. FISCAL IMPACT The hourly rate charged the Agency for services is sufficient to pay all salary, benefit, insurance and administrative costs of the JPA.
Rev. 5/26/10
Type of Business (Check all that apply) Consulting Manufacturer Contractor License Product Supplier Other (Please specify)
No. Exp. Date: Maintenance & Service
Legal Name of Business DBA Business Name:
Street Address (No. P.O. Box)
City State Zip Country
Telephone Fax
Email Address Web Site
Remittance Address (if other than above)
City State Zip County
Telephone Fax
Email Address
Contact Person (Name and Title)
Email Address
Telephone Ext. Cell Fax
Is your firm authorized to do business in the State of California? Yes NoType of Organization
Individual. Name of Owner: Corporation. State of Incorporation: Partnership Limited Liability Co. Corporation Partnership
Federal Tax I.D. No.
If interested in becoming certified by the Port, please contact Corporate Social Responsibility at (510) 627-1419 or at www.portofoakland.com to download an application.
The North American Industry Code Standard (NAICS) numbers can be found at: www.naics.com/search.htmNAICS NAICSNAICS NAICSNAICS NAICSNAICS NAICSNAICS NAICS
Can Port employees pick-up products at your facilities Yes No
Location:
Shipping F.O.B. Shipping point: Type of discount offered:
Volume Goodwill: % Others:
Payment terms: Accepted Methods of payments:
Purchase order Electronic Fund Transfer Purchase card Check
Purchasing Department 530Water Street, Oakland, CA 94607 (510) 627-1528 Fax (510) 893-2812
List any other commodities or services that you can provide ___________________________________
PlaceStampHere
PORT OF OAKLANDAccounts PayableP.O. Box 28413Oakland, CA 94604
[Fold in half and Tape here to close] Return both W-9 and Supplier Fact Sheet
Fold Here
Tiffany
Typewritten Text
x
LOCAL AND REGIONAL GOVERNMENT SERVICES AUTHORITIES
Providing Solutions to California Public Agencies
P.O. Box 1350 · Carmel Valley, CA 93924 · 650.587.7300
TO: EXECUTIVE COMMITTEE EC Meeting: 2-28-13 FROM: RICHARD H. AVERETT, Executive Director Item: 3E SUBJECT: CLIENT SERVICES – SOLTRANS RECOMMENDATION Approve authorizing the Executive Director to execute a management services agreement with Solano County Transit (SolTrans). BACKGROUND SolTrans has requested the JPAs provide Human Resources Consulting Services for the Agency. The JPAs have assigned two employees to this project and began providing services in January, 2013. Services are expected to continue for the next several months. The amount of the agreement is not to exceed $25,000. The agreement is being reviewed by JPA counsel. FISCAL IMPACT The hourly rate charged the Agency for services is sufficient to pay all salary, benefit, insurance and administrative costs of the JPA.
LOCAL AND REGIONAL GOVERNMENT SERVICES AUTHORITIES
Providing Solutions to California Public Agencies
P.O. Box 1350 · Carmel Valley, CA 93924 · 650.587.7300
TO: EXECUTIVE COMMITTEE EC Meeting: 2-28-13 FROM: RICHARD H. AVERETT, Executive Director Item: 3F SUBJECT: CLIENT SERVICES – CITY OF SEASIDE RECOMMENDATION Approve authorizing the Executive Director to execute a management services agreement with the City of Seaside. BACKGROUND Seaside has requested the JPAs provide group facilitation services for the City. The JPAs assigned an employee to this project and began providing services in January, 2013. Services concluded in February, 2013. FISCAL IMPACT The hourly rate charged the Agency for services is sufficient to pay all salary, benefit, insurance and administrative costs of the JPA.
LOCAL AND REGIONAL GOVERNMENT SERVICES AUTHORITIES
Providing Solutions to California Public Agencies
P.O. Box 1350 · Carmel Valley, CA 93924 · 650.587.7300
TO: EXECUTIVE COMMITTEE EC Meeting: 2-28-13 FROM: RICHARD H. AVERETT, Executive Director Item: 3G SUBJECT: CLIENT SERVICES – CITY OF TRACY RECOMMENDATION Approve authorizing the Executive Director to execute a management services agreement with the City of Tracy. BACKGROUND Seaside has requested the JPAs provide a Special Projects Consultant for the City. Work is scheduled to begin in April, 2013. Services are expected to conclude July 1, 2013 and is not to exceed 20 hours/week. The agreement is in draft stage. FISCAL IMPACT The hourly rate charged the Agency for services is sufficient to pay all salary, benefit, insurance and administrative costs of the JPA.
WKATV
MemorandumDate: February 14,2013
To: Regional Government Services Authorities
From: JudY Carlos, HR AnalYst
Subject: Agreement between RGS & City of Tracy
Attached are two (2) copies of the Agreement for Management & Administrative Services
between the City of Tracy and RGS. Please have your Director and Counsel sign both copies and
return them to my attention. lwillthen obtain signatures forthe City of Tracy and return one
(1) fully executed copy to RGS. Please do not hesitate to contact me at (209) 831-6152 should
you have any questions.
Thank you.
Please return signed agreements to:City of Tracy
Attn: Judy Corlos
Humon Resources
333 Civic Center Ploza
Trocy, CA 95376
City of TracY
333 Civic Center Plaza
Tracy, CA95376
HUMAN RESOURCES
nerx 209.831.6150
FAX 209.837.61'65
www.ci.tracY.ca.us
Tleink Inside the Triangie'"
preamble: The agreement for services described below is also an agleement to engage ln
a rerationship between organizations. In order to establish i mutually respectful
relationship as wen as a productir"-or", RGS has adopted the following values and
business methods.
:5;:'#i?*""r, RGS serves exclusively public sector agencies with its team of public
sector exPerts.. Innovation: RGS encourages and develops innovative and serwices to help
each agency meet its chailEnges through new mod.es of servi
. Customer Driven: RGS customizes soiutions to achieve the nd right kind of
service at the .tth,-i;iot "u.tt agency's unique organizational needs'
. Perseverance: Sometimes the best solutions are not immediately fPPa-rent'. RGS
listens, works;d;, ;"a tti"f.. Gth it until a good fit with your needs is found'
. open source sharing: RGS tracks emerging best practices and shares them' Iearning
openly from each other's hard won experience'
. Commitment: government agencies are the public'spublic trust is &rned and muit be used wisely. And R
.t oUa and will know how RGS sets its rates' RGS' pled
honesty, openness, and full transparency'
How RGS Does BusinessWhen you work with RGS you can expect:
o Pre-contract meetings either in person or by phone to ensure
starts on firm -i"oIi"g.
:GS^ \ ril1 strive to be explicit
,rd.rrturrdings in writ'ing' Before making assumptions' we
our working relationshiPup front and Put ourhbpe to talk directlY to
ng
is
ct them to treat people respectfully and
want to commut'i"at" early, accurately'
ccePtable solutions'e look out for each other's interests
Ati nt in i s ttzt ti v e O f{i c e s :! r--^.- -- 12.--^'ttnt a.
P.O. Box 1350 ' Carrnel Vatley' CL 93924
P.O. Box 7077 'Canarillo' CA 93011
phph
831/308-1508650 / 587 -7316
fzLx: 831./308-1549
thx: 650 / 58'7-7317
Agreement for Management and Administrative Services
nt") is made andCitY of TracY, a
Authority (RGS
llectivelY, the "Parties")'
RECITALSfmS ACREEMENT is entered into with reference to the following facts and
circumstances:A. That Agency desires to engage RGS to render certain serwices to it;
B. That RGS is a management and administrative services provider and is qualified to
and
C.gagetheservicesofRGSuponthetermsand
to be Per shall
set forth rence
incorporated herein and made a forth
herein.
where in conflict, the terms of this Agreement supersede and prevail over
anY terms set forth in Exhibit e'
1.1pursuant to this Agreitandards observed bY
which RGS is engaged inits profession.Agreement in a
the standards oRGS's Profession.
assigning a different RGS employg-e.
initi-al nCS Staff identified on Exhibit A'
1,2
1.3 the performance of services
reasonablY necessary to meet
in above ind to satis{Y RGS's
Page z of 16
February L,2ol3Asreement For Management and Administrative Services
;ffi'.#il c;t#T;;;;Jil"do"ur Government services Authority
Section z.
Section 3.
Section 4.
Term of Agreement and Termination. Services shall commence on orxhibit A and shall continue until the date
a.rticipated in Exhibit A to terminate, at which time it ryay be-extended by
mutual consent of the Parties for up to one-year intervals until terminated.
This agreement may be terminated by eithe. P?rl1l with or without cause,
upon 3"o days written notice. Agency has the^ sole discretion to determine iftfi. .J*i."r performed by nCS u." satisfactory to the Agency,
- which
determination shall be madl in good faith. If the Agency determines that the
ffi Jx'J'1.j'.'3"fet'Bff "x'il1J:'#"":"nRGS shall cease performing duties on behalf of
Agency on the termination date specified and the compe-nsation payable to
nbS siraU include only the period ior wl ich services have been perforrned by
RGS.
Compensation. Payment under this Agreement shall be as provided inExhibit A.
Effective Date. This Agreement shall become effective on the date first
herein above written.
section 5' the relationship of RGS to the Agency is that-of
an independent contractor and all p.t.o.tt working for or under theagents or employees and not agents o-r
Agency and RGS shall, at all times, treat allnJer the direction of RGS as agents and
nd not as agents or emPloYe
Agency shall have the right to control RGS onlyinsof" RGS'. services rendered pursuant to thisassignment of personnel pursuant to Section r'
5.2 RGS shall Provide s
employees of RGSAgency. KeY RGSindicated in Exhibit A.the staff indicated in Exhibit A without first consulting with the
Agency. The Executive Director will consult with Agency- on a.tt .us-
,rJeded basis to assure that the services to be performed are being
provided in a professional manner and meet the objectives of Agency'
S.B Agency sh ability to direct how services are to be
p!Jor*"a ion where services are to be performed, or
istablish s s for performance of services' except as set
February 1, 2013Asreement For Management and Administrative Services
ilil;;;ih; citv orii^.y "nd
Regional Government services Authority
5.5 RGS shall, at its sole eservices to AgencY Pursusuch as worker's compesick pay, or retirement bpermits usual or netaxes incurred as a
estimated taxes, FICA
d.*ywith proof of payment of taxes on demand'
Section 6.
subcontractors. RGS shall Prcoverage that meets the requ
insurance satisfactory in all reinsurance Policies requiredAgreement. The cost of such
allow anY subcontractor to co
has obtained all insurance re
Provided evidence thereof tothull b. submitted and made
6'r
Liability Insurance forindirectlY bY RGS. The
and EmPloYer's LiabilitYless than ONE MILLIONthe alternative, RGS mthose requirements, butfully with the Provisionsinsurance is Provided,orovided, shall waive allits officers, officials, em
work performproximatelY c
officer, agentparties to the agreement'
coverage shall not be susPended,
reduced in coverage or in limits,otice has been given to the AgencY'
Page 4 of 16
February 1, 2013Asreement For Management and Administrative Services
;:i#; ih; c;ffi T;;;;;" Jit'it*a Government s ervices Authoritv
6.2
6.2.t General requirements.shall maintain commercialinsurance for the term of thithan ONE MILLIONoccurrence, combined singlewith the work contemPlateadditionallY maintain co
amount not less than TWOaggregated for bodily injury, pers-onal. ili"ry, and proper[y
damuge. If a Commercial General Liability Insurance or an
Automobite t iaruty form or other form with a general
shall not be limited to, Probodity and Personal injtherefrom, and damage tocontemPlated under thisovmed ind non-or'vned automobiles'
6.2.2 Commercial general coverage
shall be at least as bro Insurance services office
Commercial General Liability occurence form CG ooor or GL
ooo2 (most recent editionsj covering c_omprehensive General
Liability and Insurance services office form number GL o4o4
covering Broad F'orm comprehensive , General Liability'
Rutom&ile coverage shall be at least as broad as Insurance
Services Office AutJmobile Liability form CA oooL (ed. rz/go)Code S u"J 9. No endorsement shall be attached limiting the
coverage.
6.2.3 Additional requirements. Each of the following shali be" i*traua i, the insurance covelage oI added as an endorsement
to the PolicY:a. egericy and its officers, employees' agents' and
,,J'lrrrri."6 shail be covered as insureds with respect.to
"u.h
-oi the following: Iiability arising out of activities
perftrmed by or ; behali of RGS including the
i"."t"at general suP and
comPleted oPerat ' or
o..ffinGs; and d bY
RGS, Th" .o,,"rage shall contain no special limitations
o,'th"_,"opeof"protectionaffordedtoAgencyoritsofficers, employees, agents, or volunteers'
IN WITNESS WHEREOF, the Parties hereto have caused this Agreement to be executed on
the date first written;y th"" respective officers duly authorizedon their behalf'
Agency:
RGS:
DATED:
APPROVED AS TO FORM:
DATED:
CITY OF TRACY333 CIUC CENTER PLAZATRACY, CA 953t6
Regional Government Services Authority
,2oLS City of TracY
By:R. Leon Churchill Jr., CitY Manager
2oLB By:Dan Sodergren, CitY AttorneY
DATED: ,2oL3 Regional Government Services Authority
Richard H. Averett, Executive Director
APPROVED AS TO FORM:
DATED: 2otg By:St"ph"t Muzio, AuthoritY Counsel
By:
Page rz of 16
February r,2ot3Agreement For Management and Administrative Services
ffi;;;;ih; city orr*.v ""a
Regional Government Services Authoritv
Exhibit A
RGS shall assign an RGS employee or employees to serve as the
cts Consultant in,hich position requires performing the functions as
described below:. Perform the functions as assigned.
o Be reasonably available to perform the services during the normal work week, as agreed
upon.. Iieet regularly and as often as necessary for the purpose of consulting about the scope
of work performed.. Other Duties - As described in Exhibit B'
. Perform related work as required'
Such employee(s) may perform services at the Agency offices available in the City of Tracy
or at other locations'
RGS wili provide Special Projects-Consultant services for up to 4 months from the date
services .o-.rr.rrJ;i.^i;;;t- to this ugr".*..,t, subject to the provisions of Section z
related to termination.
Agency agrees to pay to RGS the fuil cost of compensation and support,
" i"friiliii, for thl-assigned RGS employee(s). Compensation is shor'r'n
on an hourlY basis.
costs of contributions to any penslo
obligated for its employees or may ot
. The AgencY shall reimbursed below, and direct external
. I -:--:-r^-i.^- +Lla
costs. Support overhead- cgstp are those expenses "t"?::1y^::i*TT:t"t-""tllrqlT:i!"1";",1?iffii;;;';;r"d; t,;.th", h;f'l-lll: i:i:::^"*".':"* "'"?:::^T[:-:h:%iH[il d;;;"y *h"r, received and without mark-up. These external costs
2.
will be due uPon receiPt'
B. Terr-ns of Payment' RG'S shallservlces. Invoices shall be deli
Page 4 of16February !' 2oL3Agreement For Management and Administrative Services
;:;;ih; city rrri".v ",Jnegional
Government Services Authoritv
that RGS shall have the right to consider said d.efault a total breach of this
Agreement and. the duties of il.CS under this Agreement may be terminated by RGS
upon ro working days advance writter notice'
I rate for the RGS employee's services to the
AgencY.
All payments due RGS shall be paid to:t Serwices AuthoritY
PO Box r35oCarmel Valley, CA gggz+.
RGS STAFF
The start date for the services to be performed is April t, 2o1g, and this agreement is
anticipated to ,.*uin in force through jdy r, 2ot3,t ot to exceed zo hours/week'
Page 14 of16February L,2013
HOURLYRATESoecial Projects Consultant
Aereement For Management and Administrative Services
;ffiH ii; ;itff Ti;;;" Jn"gi""a Governm ent s ervices Authority
Exhibit B
PROJECT DESCRIPTIONAPRrL 1,2013 -JULY 1,2013
Key Projects:a lmplementation of New JPA Formation for the lssuance of Bonds
- Requires coordination of JpA formation source documentation and development of staff
report to SCFA and City Council for consideration
. Waste Water Rate Study and lssuance of Bonds for Outfall Construction
- Financial guidance and coordination to expedite a waste water rate study
- Coordination of the lssuance of Bonds to finance the ratepayers' portion of the construction of
a waste water outfall PiPe
' MRF Negotiations
- Assist with contract administration and negotiations with the city's solid waste provider, in
particular, helping to facilitate the development of an annual community benefit contribution
to the CitY.
Operational SuPPort:^ . Approve electronic purchase orders/change order requests
. Review and Approval of PAF and Request for Hires
. Review applicable City staff reports
Total Hours Requested:. Anticipated duration: April 1-July 1
. Not to exceed 20 Hours Per Week
Oversight and Coordination of Operating Budget Process
Revenues/Sources; Operating Programs; Debt Service
ration of Budget Message
iation of Budget Document & Fee Srt .d"teWorkshop Staff Re
Workshon PPT Slides
Presentation of O BudsetlBudset Worksho
Presentation of Fee Scheduletion of Council Budget Cha
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Aereement For Management and Administrative Services
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Regional Government Services AuthorityPage 15 of 16
February L,2or3
LOCAL AND REGIONAL GOVERNMENT SERVICES AUTHORITIES
Providing Solutions to California Public Agencies
P.O. Box 1350 · Carmel Valley, CA 93924 · 650.587.7300
TO: EXECUTIVE COMMITTEE EC Meeting: 2-28-13 FROM: GLENN LAZOF, Project Manager Item: 4A SUBJECT: FINANCIAL REPORT ANALYSIS RECOMMENDATION No action is required of the Executive Committee. These are informational, preliminary financial reports through November 2012 month-end, and are attached for review. All reports are draft and unaudited. Note that net equity has been reduced by $500,000 in LGS and $300,000 in RGS as a result of Board approval to make additional contributions to the insurance JPA, MSA. P&L ANALYSIS Through November 2012, the net income for the JPAs was as follows:
• LGS net income equals $70,566 for the fiscal-year-to-date (FYTD). The balance sheet shows Total Equity of $1,092,100.
• RGS net income equals $360,285 for the FYTD. The balance sheet shows Total Equity of $905,156.
• Combined LGS/RGS net income equals $430,851 for the 2013 FYTD. Combined Total Equity equals $1,997,256.
Accruals for earned but not paid leave time have not been posted to the financials. Contributions for Other Post-Employment Benefits are set aside monthly, and will be allocated to clients prior to finalizing the fiscal year financial reports. The results shown are preliminary, unaudited estimates. Combined financial performance has continued to be positive since ‘turning the corner’ in March 2007, because increased client services revenue has outstripped more modestly increasing support expenses. However, the loss of two major clients (TJPA services ended December 2011 and Gold Coast services ended August 2012) without replacement clients has dramatically slowed growth. Without the reversal of claims expense taken last year, the two JPAs would show only $44,201 net income to-date. Administrative costs will begin to come down this month, as we complete our transition away from more costly contract payroll and financial services. This change will also give us more capacity to provide additional services and will enable us to devote more attention to outreach to new and existing client agencies. But it will take some time – perhaps a year – before net income returns to levels experienced the last several fiscal years.
10:30 a.m.2/26/13Accrual Basis
Regional Government ServicesProfit Loss by ClassJuly - November, 2012
Regional Government ServicesProfit Loss by ClassJuly - November, 2012
Income 440301 Client Billings 440400 LGS - Admin. Services 440410 Client Administration Fees 480000 Miscellaneous Income
Total Income
Gross ProfitExpenses 511010 Salaries - Regular 511072 Salaries - Nonbillable 512001 Workers Comp Exp outside rate 512002 Medicare Employer Expense 512003 Workers' Comp Exp clerical 512004 Employee Assistance Program 512005 Health Insurance Expense 512006 Dental Insurance Expense 512007 Vision Insurance Expense 512008 Life Insurance Expense 512009 Long Term Disability Expense 512011 Stars 401A Expense 512014 Short Term Disability Expense 512018 FSA Health & Day Care Expense 520104 Telephone/Internet 520105 Cell Phones 520107 ADP Payroll Fees 520201 Office Supplies 520202 Bank Fees & Services 520204 Printing & Postage 520301 Audit Services 520302 Legal Services 520320 Professional Services 520501 Professional Dues & Membership 520503 Conferences & Meetings 520504 Publications 520701 General Liability Insurance Exp 520801 Mileage Reimbursement 520802 Vehicle Allowance 520803 Travel Reimbursement 520805 Supplies & Meals Reimbursement 520904 Computer Install & Maintenance 522798 Miscellaneous Expense
Total ExpensesNet Operating IncomeOther Expenses 520702 Claims Expense 529995 Retrospective Gen Liab/WorkComp 529996 Attributed OPEB Expense 529997 Unallocated Admin. Svcs - RGS 529999 Allocated Unbillable ExpensesTotal Other ExpensesNet Other IncomeNet Income
Rohnert Park San Carlos San Rafael Santa Clara Sausalito
$ 37,733 $ 33,786 $ 42,058 $ 76,337
192 128
37,733 - 33,978 42,186 76,337
37,733 - 33,978 42,186 76,337
25,836 21,274 32,300 59,888
365 309 468 870
3,386 3,474
332 291 291
76 76
71 20
122 34
2,569 2,107 3,230 5,704
121 30
128
147 45
32,489 147 27,890 36,126 66,912
5,244 (147) 6,087 6,060 9,426
-
5,007 4,508 5,598 10,129
5,007 - 4,508 5,598 10,129
(5,007) - (4,508) (5,598) (10,129)
$ 237 $ (147) $ 1,579 $ 462 $ (703)
Page 6 of 7
10:30 a.m.2/26/13Accrual Basis
Regional Government ServicesProfit Loss by ClassJuly - November, 2012
Income 440301 Client Billings 440400 LGS - Admin. Services 440410 Client Administration Fees 480000 Miscellaneous Income
Total Income
Gross ProfitExpenses 511010 Salaries - Regular 511072 Salaries - Nonbillable 512001 Workers Comp Exp outside rate 512002 Medicare Employer Expense 512003 Workers' Comp Exp clerical 512004 Employee Assistance Program 512005 Health Insurance Expense 512006 Dental Insurance Expense 512007 Vision Insurance Expense 512008 Life Insurance Expense 512009 Long Term Disability Expense 512011 Stars 401A Expense 512014 Short Term Disability Expense 512018 FSA Health & Day Care Expense 520104 Telephone/Internet 520105 Cell Phones 520107 ADP Payroll Fees 520201 Office Supplies 520202 Bank Fees & Services 520204 Printing & Postage 520301 Audit Services 520302 Legal Services 520320 Professional Services 520501 Professional Dues & Membership 520503 Conferences & Meetings 520504 Publications 520701 General Liability Insurance Exp 520801 Mileage Reimbursement 520802 Vehicle Allowance 520803 Travel Reimbursement 520805 Supplies & Meals Reimbursement 520904 Computer Install & Maintenance 522798 Miscellaneous Expense
Total ExpensesNet Operating IncomeOther Expenses 520702 Claims Expense 529995 Retrospective Gen Liab/WorkComp 529996 Attributed OPEB Expense 529997 Unallocated Admin. Svcs - RGS 529999 Allocated Unbillable ExpensesTotal Other ExpensesNet Other IncomeNet Income
Stars Vallejo VCTC2 Yountville TOTAL
$ 19,614 $ 13,197 $ 116,699 $ 2,798,146
250,000
(273,743)
189 426 210,285
- 19,614 13,386 117,125 2,984,689
- 19,614 13,386 117,125 2,984,689
2,371 15,341 8,745 86,284 2,090,955
42,536
10
35 222 127 1,335 30,315
30,430
2,878
121 2,448 196,137
11 291 10,273
2 - 3,027
6 - 2,708
10 - 4,582
326 1,534 875 9,188 209,112
6 - 4,207
1,193
3,110
357
8,471
1,832
2,189
998
10,500
189 181 42,884
5,795 73,635
7,971
18,194
6,468
109,155
6,783
(1,280)
20,593
245 1,629
6,558
28,063
2,887 17,097 9,935 105,767 2,976,472
(2,887) 2,517 3,451 11,358 8,218
(386,650)
3,719
34,585
(360,574)
- 2,603 1,776 15,541 356,849
- 2,603 1,776 15,541 (352,070)
- (2,603) (1,776) (15,541) 352,070
$ (2,887) $ (86) $ 1,675 $ (4,183) $ 360,288
Page 7 of 7
6:43 p.m.2/24/13Accrual Basis
Regional Government ServicesBalance Sheet
As of November 30, 2012
TotalASSETS Current Assets Bank Accounts 110010 Wells Fargo - Cash $ 161,025
110030 LAIF Account 135,228
110040 CalTRUST Medium Term Fund 2,988,570
110050 CalTRUST Short Term Fund 389,559
Total Bank Accounts 3,674,382 Accounts Receivable 131130 Accounts Receivable 782,804
Total Accounts Receivable 782,804 Other current assets 120010 Prepaid Insurance 195,415
131131 Accounts Receivable - Misc 4,808
Total Other current assets 200,223
Total Current Assets 4,657,409 Other Assets 160001 Workers Comp Deposits/Credits 2,677
Total Other Assets 2,677
TOTAL ASSETS 4,660,086 LIABILITIES AND EQUITY Liabilities Current Liabilities Accounts Payable 220010 Accounts Payable 13,996
220013 Accounts Payable MSA 335,000
Total Accounts Payable 348,996 Other Current Liabilities 214060 Due to LGS 2,374,280
214070 Due To/From MSA (156,801)
214071 Claims Reserves Payable MSA 300,000
220012 Accounts Payable - Misc. 964
221003 457/401A Retirement Liability 19,042
221006 FSA Liability (343)
221023 Dental Insurance Liability (10,347)
221024 Vision Insurance Liability (879)
230060 Accrued Salaries, Wages & Taxes 140,770
240010 Deferred Revenue 222,924
250001 Accrued Vacation, Sick, Admin 229,795
Total Other Current Liabilities 3,119,405
Total Current Liabilities 3,468,401 Long-Term Liabilities 260001 Gen Liab Ins Claims Payable 58,940
260002 Other Post Employment Benefits 227,589
Total Long-Term Liabilities 286,529
Total Liabilities 3,754,930 Equity 370000 Fund Bal Unreserved/Unrestrictd 279,099
3900 Retained Earnings 265,772
Net Income 360,285
Total Equity 905,156
TOTAL LIABILITIES AND EQUITY $ 4,660,086
LOCAL AND REGIONAL GOVERNMENT SERVICES AUTHORITIES
Providing Solutions to California Public Agencies
P.O. Box 1350 · Carmel Valley, CA 93924 · 650.587.7300
TO: EXECUTIVE COMMITTEE EC Meeting: 02-28-13 FROM: GLENN LAZOF, Project Manager Item: 4B SUBJECT: APPROVAL OF AUDIT REPORTS FOR FISCAL YEAR ENDING JUNE 30, 2012 RECOMMENDATION Review and approve the independent audit reports for fiscal year 2012. BACKGROUND The outside audit firm of Mayer Hoffman McCann, P.C. was retained to complete the fiscal year (FY) 2007 and FY2008 audits, and has completed all subsequent annual audits of both Local and Regional Government Services Authorities through FY2012. Electronic copies of the June 30, 2012 audits, along with SAS (Statement on Auditing Standards) letters 114 and 115 were distributed to the Finance Committee, Executive Committee and Board of Directors on February 13, 2013. Audited financial statements are posted to the JPA web site. AUDIT RESULTS LGS and RGS audit results are summarized below, with more information and analysis in the Management Discussion and Analysis section of each audit report. Overall, the FY2012 audit results indicate continuation of very positive financial results based on a sound business model. These financial results better enable the JPAs to provide quality services to our clients and employees. Working with our auditors, two categories of significant adjustments were made for fiscal year 2012.
1. Accruals for sick and administrative leave: Sick and administrative leave is not normally paid out following termination. Audit adjustments were made to LGS and RGS to reduce compensated absences (that is, to unaccrue sick and administrative leaves) to properly reflect that leave balances of this type are not subject to automatic pay out at termination. For RGS the resulting increase in year-end net assets was $110,117. For LGS the resulting increase in year-end net assets was $146,861.
2. Outstanding probable liability claim: An adjustment of $386,650 was made to RGS for a probable claim now under litigation. During FY 2013, the Board approved transferring a total of $800,000 from LGS and RGS to MSA to fund this and other potential claims expenses and the FY2012 adjustment in RGS was reversed.
RGS FINANCIAL HIGHLIGHTS
• Total net assets from operations increased $263,420 in FY2012 and $181,613 in FY2011. • Revenues from client reimbursements for services provided increased $2,759,208 in FY2012 from
the 2011 FY and $2,423,792 in FY2011 from FY2010. • Total operating expenditures increased $2,677,401 in FY2012 from FY2011 and increased
$2,469,814 in FY 2011 from FY2010. • Net Assets at the end of the fiscal year are $842,519 in FY2012 and were $468,982 in FY 2011,
increasing $373,537 over the fiscal year.
• Net assets at the end of FY2011 were restated by $110,117 to reduce compensated absences for sick and administrative leave not paid out upon termination of employees.
LGS FINANCIAL HIGHLIGHTS • Total net assets from operations increased $297,313 in FY2012 and $143,059 in FY2011. • Revenues from client reimbursements for services provided increased $394,041 in FY2012 from
the 2011 FY and $1,542,921 in FY2011 from FY2010. • Total operating expenditures decreased $548,925 in FY2012 from FY2011 and increased
$1,709,697 in FY 2011 from FY2010. • Net Assets at the end of the fiscal year are $1,521,534 in FY2012 and were $1,077,360 in FY
2011. • Net assets at the end of FY2011 were restated by $146,861 to reduce compensated absences for
sick and administrative leave not paid out upon termination of employees.
LOCAL AND REGIONAL GOVERNMENT SERVICES AUTHORITIES
Providing Solutions to California Public Agencies
P.O. Box 1350 · Carmel Valley, CA 93924 · 650.587.7300
TO: EXECUTIVE COMMITTEE EC Meeting: 2-28-13 FROM: RICHARD H. AVERETT, EXECUTIVE DIRECTOR Item: 6A SUBJECT: CLIENT REPORT CURRENT CLIENTS: The following is a listing of the 34 RGS and LGS current clients. RGS and LGS have 85 positions supporting clients and JPA administration. JPA staffing for MTC has been reduced due to planned hiring of LGS staff and several unplanned terminations. The Cities of Millbrae and San Rafael have ended utilizing JPA services. The County of Marin, the City of Seaside and the Port of Oakland have begun utilizing JPA services. The City of Tracy will begin utilizing services in April 2013.
Cities/Counties Calistoga Clearlake Colma Corte Madera Cotati Dublin Half Moon Bay Hughson La Canada Flintridge Larkspur Livermore Marin County Marina Menlo Park Nevada City Portola Valley Rohnert Park Sausalito Seaside Vallejo Yountville Other Agencies Central Marin Police Authority (formerly TCPA) Consortium IV Livermore Area Recreation & Park Dist. Marin Emergency Radio Authority Marin General Services Authority Marin Transit Menlo Park Fire Protection District Metropolitan Transportation Commission Port of Oakland Solano County Transit South Bayside Waste Management Authority Transportation Authority of Marin Ventura County Transportation Commission
POTENTIAL CLIENTS AND CHANGES TO CURRENT CLIENT SERVICES: Recent direct discussions have taken place with the following agencies needing interim and project assignments: Mono County, cities of Riverbank (1), Napa and Pacific Grove. RGS was a sponsor at the League’s City Managers’ Department Conference and at an Encore meeting following the conference. Staff gave a brief JPA overview at the Monterey/Santa Cruz/San Benito Managers meeting last month and will present the STARS program at a CSMFO Monterey Bay Chapter in May.
Contracting Organization TAMMarin
Transit MTC SBWMA Total FTETotal
PositionLGS employee, FTE, and Position Title Employee Name LGS LGS LGS LGS countAccounting and Administrative Specialist Amber Johnson 1.00 1.00 1.00Arterial Opperations Coordinator Vansi Tabjulu 1.00 1.00 1.00Associate Transportation Planner Scott McDonald 1.00 1.00 1.00Chief Financial Officer Li Zhang 1.00 1.00 1.00Climate Initiative Coordinator Stefanie Hom 1.00 1.00 1.00Climate Initiative Public Information Officer Craig Noble 1.00 1.00 1.00Contract Administrative Assistant Gwen Clifton 1.00 1.00 1.00Executive Assistant Denise Merleno 1.00 1.00 1.00Executive Director TAM Dianne Steinhauser 1.00 1.00 1.00Finance and Administration Specialist Grace Zhaung 1.00 1.00 1.00Finance and Grant Manager Lauren Gradia 0.90 0.90 1.00511 Project Coordinator Alysha Nachtigall; resigned 2/4 1.00 1.00 1.00818 Planning GIS Coordinator Michael Ziyambi 1.00 1.00 1.00Freeway Performance Initiative Program Coord Abhishek Parikh 1.00 1.00 1.00Landscape Architect Planner Anna Young 1.00 1.00 1.00Manager of Programming and Legislation David Chan 1.00 1.00 1.00Mobility Management Specialist Jon Gaffney 1.00 1.00 1.00Planning Manager Linda Jackson 1.00 1.00 1.00Principal Project Delivery Manager Bill Whitney 1.00 1.00 1.00Principal Project Delivery Manager Dan Cherrier 1.00 1.00 1.00Receptionist Nannette Brown 1.00 1.00 1.00Recycling Program Manager Cliff Feldman 1.00 1.00 1.00Regional Prosperity Plan Grant Manager Vikrant Sood 1.00 1.00 1.00Regional Rideshare Program Manager Barbara Laurenson; resigned 2/4 0.60 0.60 1.00Regional Transportation Funding Coord Amy Burch 0.50 0.50 1.00Revenue Auditor Ken Hoang 1.00 1.00 1.00Revenue Auditor Paul Nijjar 1.00 1.00 1.00Senior Transit Planner Mary Archer 1.00 1.00 1.00Senior Transit Planner Robert Betts 1.00 1.00 1.00Senior Transportation Planner Suzanne Loosen 0.75 0.75 1.00Toll Auditor Technician Darren Wong 1.00 1.00 1.00Transit Planner Melody Reebs 1.00 1.00 1.00LGS FTE per Client Total 10.75 5.90 13.10 1.00 30.75Total Positions 11 6 14 1 32.00 32.00Legend
Local Government ServicesPosition Allocation Chart
February 1, 2013
Green: FTE counts/totals Tangerine Position counts/totals
CityRGS employee, FTE, and Position Title Employee Name RGS RGS RGS RGS RGS RGS RGS RGS RGS RGS RGS RGS RGS RGS RGS RGS RGS RGS RGS RGS RGS RGSAccount Clerk I Annette Masihi 0.50Accounting Manager Sandra SatoAdministrative Analyst Heather QuinnAdministrative Assistant Teresa BowermanAdministrative Assistant Grace Navarro 1.00Adminstrative Services Director/Consultant Charlie Francis 0.65 0.20Adminstrative Services Director/Consultant Linda Abid-Cummings 0.50Adminstrative Services Director/Consultant Margaret Souza 0.50Building Inspector Rob Urmini 0.35Building Ops-Maintenance Contract Coordinator Kevin ScottCity Manager David Brennan 0.45Civil Engineer John Draper 0.50Clerk of the Board/City Clerk Sherry KellyConsulting Engineer Hamid Shamsapour 0.45Director of Human Resources Jennifer BowerEducational Outreach Manager Steve Padilla 1.00Executive Assistant Tiffany BuraglioExecutive Director/CFO Richard AverettExecutive Officer - MERA Maureen Cassingham 0.45Executive Officer - MGSA Paul Berlant 0.50Finance Director David Spilman 0.60Financial Consultant Hossein Golestan 0.10Financial Project Analyst Tom BiniekIntern/Financial Project Analyst Gina SchuchardHuman Resources Consultant/Analyst Rich OppenheimHuman Resources Consultant/Analyst Anne Kavanagh 0.20Human Resources Consultant/Director Barbara Powell 0.50Human Resources Consultant/Manager Charlotte Carlson 0.05Human Resources Consultant/Manager Kristine Humphries 0.30Human Resources Consultant/Manager Anne Olliver 0.05 0.10Human Resources Consultant/Manager Maribeth Linhart 0.60Human Resources Consultant/Manager Sophia Selivanoff 0.15 0.60 0.05 0.05 0.05 0.05 0.05Interim Finance Director Jim O Leary 0.50Intern Jacob Solis 0.50Maintenance Worker Barney LaRue 0.60Media Spokesperson Andrew Gordon 1.00Office Assistant Serrie Padua 0.50Payroll Technician Shailvina SpannuPlanning Manager Steve PadovanPrincipal Accountant Sheila McCroryProgram Manager, AVAP Jeff Rawles 0.57Project Manager Glenn LazofPublic Information Specialist Lindsay Baker 1.00Records Specialist Julie Morsellino 0.60Secretary Grace Navarro 1.00Senior Accounting Technician Jodie BrooksSenior Financial Analyst Jeff KiseSenior Payroll Technician Lynn ColliauTechnical Manager Jon Burkett 1.00Tour Manager Victor Gauthier 1.00Warehouse Specialist Sean Cole 0.80Urban Search & Rescue Coordinator Tim Campbell 0.45Videographer Mark Jones 1.00Total RGS FTE by Client 3.00 0.80 5.05 1.52 1.85 0.60 0.65 0.05 0.30 2.05 0.05 0.20 0.15 0.05 0.60 1.00 0.10 1.00 0.50 0.60 0.50 0.45Total RGS Positions by Client 3 3 6 3 3 1 1 1 1 6 1 1 2 1 1 1 1 6 1 1 1 1
Regional Government ServicesPosition Allocation Chart
February 1, 2013
Contracting OrganizationRGS employee, FTE, and Position Title Employee NameAccount Clerk I Annette MasihiAccounting Manager Sandra SatoAdministrative Analyst Heather QuinnAdministrative Assistant Teresa BowermanAdministrative Assistant Grace NavarroAdminstrative Services Director/Consultant Charlie FrancisAdminstrative Services Director/Consultant Linda Abid-CummingsAdminstrative Services Director/Consultant Margaret SouzaBuilding Inspector Rob UrminiBuilding Ops-Maintenance Contract Coordinator Kevin ScottCity Manager David BrennanCivil Engineer John DraperClerk of the Board/City Clerk Sherry KellyConsulting Engineer Hamid ShamsapourDirector of Human Resources Jennifer BowerEducational Outreach Manager Steve PadillaExecutive Assistant Tiffany BuraglioExecutive Director/CFO Richard AverettExecutive Officer - MERA Maureen CassinghamExecutive Officer - MGSA Paul BerlantFinance Director David SpilmanFinancial Consultant Hossein GolestanFinancial Project Analyst Tom BiniekIntern/Financial Project Analyst Gina SchuchardHuman Resources Consultant/Analyst Rich OppenheimHuman Resources Consultant/Analyst Anne KavanaghHuman Resources Consultant/Director Barbara PowellHuman Resources Consultant/Manager Charlotte CarlsonHuman Resources Consultant/Manager Kristine HumphriesHuman Resources Consultant/Manager Anne OlliverHuman Resources Consultant/Manager Maribeth LinhartHuman Resources Consultant/Manager Sophia SelivanoffInterim Finance Director Jim O LearyIntern Jacob SolisMaintenance Worker Barney LaRueMedia Spokesperson Andrew GordonOffice Assistant Serrie PaduaPayroll Technician Shailvina SpannuPlanning Manager Steve PadovanPrincipal Accountant Sheila McCroryProgram Manager, AVAP Jeff RawlesProject Manager Glenn LazofPublic Information Specialist Lindsay BakerRecords Specialist Julie MorsellinoSecretary Grace NavarroSenior Accounting Technician Jodie BrooksSenior Financial Analyst Jeff KiseSenior Payroll Technician Lynn ColliauTechnical Manager Jon BurkettTour Manager Victor GauthierWarehouse Specialist Sean ColeUrban Search & Rescue Coordinator Tim CampbellVideographer Mark JonesTotal RGS FTE by ClientTotal RGS Positions by Client
LOCAL AND REGIONAL GOVERNMENT SERVICES AUTHORITIES
Providing Solutions to California Public Agencies
P.O. Box 1350 · Carmel Valley, CA 93924 · 650.587.7300
TO: EXECUTIVE COMMITTEE EC Meeting: 02-28-13 FROM: RICHARD H. AVERETT, CFO/TREASURER Item: 6B SUBJECT: EXECUTIVE COMMITTEE AND BOARD OF DIRECTORS MEETINGS Meeting Schedule The following are regularly scheduled meetings for the upcoming year, along with special topics to be discussed. Quarterly meetings are conducted in person at a Member Agency site on the third Thursday of the month, starting at 1:00 p.m. unless noted below.
Date EXEC COMM BOARD Special Topics Location Notes
