ROAD ACCIDENT FUNDVENDOR BRIEFING SESSION RAF/ 2012 /00029

Date: 07 December 2012

Time: 11:00

AGENDA

Background

Mandatory Documents

Evaluation Criteria

Disqualification of bids

Submission of bids

Contact Details

Purpose of the RFB

Questions and Answers

Background

RFB: RAF/2012/00029: Appointment of a service provider to provide Funeral Benefits Scheme for the Road Accident Fund (RAF) employees for a period of five (5) years.

Advertised on 30 November 2012

Closing on 21 January 2013

Background

The RAF wishes to appoint a suitably qualified Service Provider to provide a Funeral Benefits Scheme for RAF employees for a period of five (5) years.

Mandatory Documents

Standard Bidding Document (SBD)

Tax Clearance Certificate

Bid Conditions

BEE certificate

Evaluation Criteria

Evaluation will be based on the following:

•Technical Functional Mandatory (Comply or Not Comply) – Bidders who do not meet the mandatory requirement will be disqualified.

•Technical Functional Requirement (100 points)

•Price and BEE Evaluations (90/10 points)

Evaluation Criteria

Mandatory requirements

The bidder must be a licensed service provider with the Financial Service Board (FSB). Please furnish the RAF with a valid license certificate from FSB to confirm that you are licensed with FSB.

The bidder must be primary services provider to provide with the Funeral Benefits Scheme.Please furnish the RAF with proof that bidder is the primary service provider to deliver the required service.

Failure by the Fund and the successful bidder to conclude a contract within 60 days following the issuing by the Fund of the award letter to the successful bidder, will result in the bid being deemed to be non-responsive which will then entitle the Fund to consider other responsive bids and award the tender to another bidder or bidders.

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Functional criteria Points

Family Benefits

Extended family members

Claim process

Presentations

Total

40

30

20

10

100

Technical Evaluation Criteria

Disqualification of bids

Bidders shall be disqualified if they fail to:

Submit a valid and original tax clearance certificate

Complete questionnaires in full

Submit true and correct information

Comply with mandatory requirements

Comply with prescribed response format

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Original signed bid document and Proposal clearly marked and indexed with all pages numbered

One original and two (2) hard copies, submitted in a sealed envelopes.

Submission Address:

RAF Menlyn Reception 38 Ida street Menlo Park Pretoria

Submission of bid responses

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Bid responses sent by courier must reach the reception at least 36 hours before the closing date to be deposited into the bid boxSubmission Register must be signed at the reception by

bidder when submitting bid documents.

Important note:Please ensure that the attendance register has been signedName of company Contact details

Late bids will not be considered

Submission of bid responses

Contact Details

All queries must be forwarded to annah@raf.co.za

Enquiries and clarification will close not later than 14 December 2012 @ 11H00.

Purpose of the RFB

• The RAF currently has a Funeral Scheme in

place;• The benefits by the current service provider do

not cover parents and parents-in-laws above

the age of 75;• The purpose of the RFB is to improve on

benefits by the current service provider and

also include acceptance to the scheme for

parents and parent-in-laws who are older than

75.

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Current Benefits

CURRENT BENEFITS

Principal Member R25 000.00

Spouse R25 000.00

Child (14 years or older) R25 000.00

Child (6-14 years) R12 500.00

Child (1-6 years) R6 250.00

Child (0-1 years including stillborn)

R6 250.00

Thank you

Questions and Answers