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ROAD SECTOR DEVELOPMENT PROJECT

(IDA Credit Nos.4832-NP, 5002-NP and IDA Grant Nos.H-339-NP, H-629-NP)

Implementation Review and Support Mission: September 16-26, 2014

AIDE-MEMOIRE

I. Introduction and Acknowledgement

1. A World Bank review team1 (see Annex 1a for the team members’ list) carried out an

implementation review from September 16-26, 2014 of the Road Sector Development Project

(RSDP). The review had two objectives: (i) to review and assess the project status and identify the

key implementation issues; and (ii) to identify and agree with the Government of Nepal (GON) on the

future course of actions that will be necessary for achieving satisfactory results as envisaged in this

project. This review was particularly important given the project is scheduled to be closed within

approximately nine months’ time. The Team visited RSDP roadwork sites in order to summarily

assess the roadwork quality and contract implementation progress status.

2. The Team would like to thank GON for the hospitality extended to it, especially by counterpart

agencies and officials (Annex 1b provides the list of persons met). This Aide-Memoire summarizes

main review findings, agreements reached, and recommendations made. It also reflects discussions

held in a wrap up meeting chaired by Mr. Bishnu Om Bade, Joint Secretary at the Ministry of

Physical Infrastructure and Transport (MoPIT) on September 26, 2014 and comments received on the

draft. As per the Bank's Access to Information policy and the wrap up meeting decision, this Aide-

Memoire will be classified as a public document.

II. Key Project Data

3. The following table provides the summary project data and the summary performance ratings:

Project Data Project Performance Ratings Board Approval (original) December 6, 2007 Summary Ratings Last

Review

Now Trend

Board Approval (AF) June 2, 2011

Effectiveness Date (original) February 21, 2008 Achievement of PDO MS MS ▲

Effectiveness Date (AF) July 8, 2011 Implementation Progress MS MS ▲

Closing Date (original) December 31, 2013 Project Management MS MS ▲

Closing Date (AF) June 30, 2015 Procurement MS MS ▲

Credit/Grant Amount $117.54 million Financial Management MU MS ▲

Amount Disbursed (as of

September 30, 2014)

$89.32 million

(76%)

Safeguards MS MS ▲

M&E MS MS ▲

Counterpart Funding S S ◄►

Notes: AF-Additional Financing; S-Satisfactory; MS-Moderately Satisfactory; MU -Moderately Unsatisfactory;

U-Unsatisfactory; ▲Improving Trends; ▼ Deteriorating Trends; ◄► Static.

III. Achievement of Development Objectives Status

4. RSDP is likely to achieve its objectives and the progress made towards the achievement of

the Project Development Objective (PDO). It was reported earlier that RSDP had conducted a

social impact study in October 2011 that dealt with two outcome indicators of roads developed under

original project scopes. These indicators were linked to all weather access and travel time reductions.

Study results show that these indicators have surpassed targets. RSDP also completed the baseline

studies for additional financing (AF) roads. Progress has been made with regard to impact studies.

Piloting of questionnaires is now complete. As per the current plan, the impact studies will be

completed by December 2014. One of the three outcome indicators (reduction of travel time) will be

determined by these studies. The project has also completed a GIS-based preliminary accessibility

study in order to assess another outcome indicator: the percentage increase in population to all season

1 Hereinafter referred as “The Team”

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road access. The results show that the project is expected to achieve more than the target result: 6%

increase in population in project districts with all-season road access within 20 minutes walking

distance. The third outcome indicator is related to Strategic Road Network (SRN) conditions. A road

condition survey carried out in November, 20122 showed that 11.27% of black-topped SRN roads

were in poor condition (the end-project target is 15%). This review has concluded that the

achievement of the project’s objectives is now largely dependent on the pace of implementation of the

ongoing upgrading and periodic maintenance (PM) contracts and the progress relation to asset

management linked activities (see below). Annex 2 summarizes result achievement progress.

IV. Current Implementation Status

Road Development Component

5. RSDP has taken actions against the non-performing upgrading and PM contractors. The

project has now forfeited Bank Guarantees against mobilization advances of five non-performing

contractors. Also three non-performing PM contracts have been terminated and actions have been

initiated against these contractors. RSDP is also conducting regular meetings with the contractors to

expedite the pace of contract implementation. RSDP initiatives have been responsible for expediting

progress of at least one contract (contract 4A of Sitalpati-Musikot (SM) Road). The Project has also

warned the remaining contractors that similar action will be taken if their performances were not

improved within the specific dates.

Upgrading Works Sub-Component

6. Although the pace of implementation of contracts has improved, close monitoring of

Surkhet-Jumla Road corridor contracts (10 nos.) is needed so that they are completed

comfortably before the project closure. RSDP’s target is to upgrade 700km of earthen tracks to all-

season low-cost motorable road standards. They will provide all-weather road connections to eight

remote district headquarters in Mid and Far-Western regions. As of end-August, 2014, six district

headquarters are connected3. Manma of Kalikot District and Jumla are the two remaining district

headquarters. Completion of Khidkijyula-Manma-Jumla (KMJ) Road will connect these districts. A

total of 586.5km of roads (520.5km-Otta-seal, 36km-DBST surface, 30km-gravel surface; 319km

under original project scope plus 267.5km-under AF) has, so far, been upgraded by RSDP.

7. All but 11 upgrading contracts are now complete. The summary progress of implementation

of 25 going upgrading contracts are given below (Annex 3 provides details). Apart from these

contracts, RSDP has awarded (in early July, 2014) three additional contracts linked to 2013 flood

damaged portion of two project roads: Khodpe-Chainpur (KC) and Gokuleshwor- Darchula (GD).

Contractors have now mobilized at site.

Progress Completed 80-95% 65-80% 50-65% <50%

No. of contracts 14 1 1 7 2

8. Significant slow progress (progress ranging from 51% to 72%) has been observed in the

case of eight KMJ Road corridor contracts against nearly 100% of the elapsed time. Many of

these contracts have missed milestones. Contracts that are of particular concern are of all 6-series and

7C. The Team advises RSDP to closely monitor these contracts and to take further actions against

these non-performing contractors in case they fail to make progress against targets sets in meeting

with the project.

9. The supervision consultants Team Leader (TL) needs to relocate to Kohalpur to facilitate

the implementation of ongoing contracts. The TL has earlier moved to Kathmandu to help the

implementation of the Narayanghat-Mugling Road (under Nepal-India Regional Trade and Transport

Project or NIRTTP) contracts. However, NIRTTP is experiencing a delay in the award of these

contracts. Also the implementation of Surket-Jumla Road corridor contracts is in a critical stage. It is

2 Final Report (Volume II): traffic, surface distress and road roughness surveys on Strategic Road Network

(SRN), FY 2012; Soil Test (P) Ltd. and Aviyaan Consulting (P) Ltd. 3Baitadi, Dailekh, Darchula, Chainpur of Bajhang district, Jajarkot and Musikot of Rukum District

3

also necessary for the Deputy Team Leader (DTL) to be stationed at Surkhet in order to provide close

implementation support to Surket-Jumla Road corridor ongoing contracts.

10. Number of issues identified during the field visit need attention. The Team recommends the

following: (i) timely finalization of contract variations; (ii) making codes available to field

laboratories and ensuring appropriate setting up of mini-laboratories; (iii) gabion works quality

improvement (including the use of appropriate binding wires); and (iv) ensuring appropriate control of

over-sized gravel sub-base and Crusher-run Materials (CRM) before placing them. These issues were

discussed and agreed with RSDP (see Annex 11 for details).

Periodic Maintenance Works Sub-Component

11. Although DOR has cancelled three non-performing PM contracts (total length of roughly

82 km), more needs to be done to achieve the PM target under RSDP. Close monitoring of the

periodic maintenance (PM) contracts is necessary. It has been agreed that the Director General will

chair a meeting to be attended by the Deputy Director Generals (Foreign Cooperation Branch and

Maintenance Branch) and Regional Directors in order to develop a strategy for the quick

implementation of these contracts. Further actions against the slow-performing contracts might be

needed.

12. Less than two-thirds of the RSDP’s PM target of 2,550km of black-topped strategic roads

has been achieved. The total let out contract length under RSDP is 2,338km (92% of the target). Of

them, 1,554km is already completed (450km under original financing), which is approximately 61%

of the target (Annex 3 provides details). The following table summarizes the progress of PM

contracts. The table shows that while 12 contracts (length 276km) have progress less than 50%,

another 12 contracts (length 388km) have progress between 50% to 74%. The quick implementation

of RSDP PM plus GON financed FY 2013/14 PM contracts will be crucial in the achievement of the

RSDP PM targets. It is to be noted that GON is fully financing activities of roughly 291km length of

PM works through the Roads Board Nepal (RBN) in FY 2013/14. The table below also identifies the

non-performing contacts that require urgent action, including their cancellation. The failure to take

actions against these contacts may result in the withdrawal of the Bank’s contribution against them.

Numbers of contracts (km)

Completed 90-99% 75-89% 50-74% <50%

FYPM 23 (645.05) - 1 (17.83) - 2 (55.70) [a]

SYPM 19 (431.58) - 2 (38.09) 3 (110.88) 3 (66.46) [b]

TYPM 2(27.59) 3(51.46) 1(12.20) 9(276.82) 7 (154.03)

Total 44 (1104.22) 3 (51.46) 4(68.12) 12(387.70) 12(276.19)

[a] These two FYPM (FY 2010/11) contracts are now terminated.

[b] One SYPM (FY 2011/12) contract no Ilam-1B is terminated.

Comments: Contracts need immediate action from DOR/RSDP are: FYPM-Damali-1A; Janakpur-3B,

Sindhuli-4B and Doti-1B of SYPM contracts and Ilam-1A, Kathmandu-3B, Janakpur-7B (Re) &

Palpa-9C of TYPM contracts.

13. Field visits have identified a number of issues linked to the PM contracts that require

urgent attention. They include: (i) an improvement of quality control process (e.g. stripping, traffic

control); (ii) an improvement of contract management (e.g. time extension, application of milestone

related measures); (iii) devising appropriate roles of the Central Road Laboratory (CRL) in supporting

the field offices in quality assurance aspects of PM roadworks; and (iv) an improvement in timely

reporting.

4

Road Safety Works

14. Good progress has been made in road safety works including the preparatory work for

the Department for International Development, UK (DFID) assisted road safety activities. All

contracts linked to the road safety physical works (nine in number) are now complete. An assessment

of additional road safety works for Prithivi and Arniko Highways has started. For FY 2014/15, an

investment of NPR 48 million has been planned. The Team suggested RSDP to finalize the study,

identify activities and include them in the Procurement Plan.

15. The processing of Department for International Development, UK’s (DFID) Trust Fund4

supported road safety activities is in its final stage. The Bank has approached the GON for a

negotiation date for the finalization of the Grant Agreement (GA) and the Project Paper. It is expected

that the negotiation will be completed soon which will pave the way for the signing of the GA. Once

the GA is signed, planned activities can kick-start. Preparatory activities linked to the implementation

of the Nepal Road Safety Action Plan have been ongoing.

Institutional Strengthening and Policy Reform Component

16. This component has been showing improving trends. The Team noted with satisfaction that

good progress has been made in a number of areas under this component, including: (i) establishing of

the Road safety Council and the development of an action plan linked to the establishment of Road

Safety Secretariat; (ii) hiring of Bridge Technical Expert as part of the related capacity development;

(iii) procurement of a bridge inspection vehicle; (iv) procurement of Hydraulic Multi-meters and

associated training for Mechanical Training Centre (MTC) and Universal Testing Machine (UTM) for

Central Research Laboratory (CRL); (v) hiring of a Management Consultant for MIS-IT and an IT

Manager; (vi) good progress towards the updating of Mid Term Review of Priority Investment Plan

(the final report yet to be submitted); and (vii) technical audits of 14 upgrading contracts (FY

2013/14) by National Vigilance Centre. Annex 4 summarizes component assessment details. While

Annex 5 provides the status of agreed actions during the last review, Annex 6 presents actions agreed

during this review.

17. As RSDP will close on June 30, 2015, it is necessary to expedite the remaining activities

under this component. Particular attention needs to be given to the completion of activities linked to

the road inventory development given its importance in the improvement, maintenance and

management of SRN. For this, consultant selection process has to be expedited.

18. A request for the cancellation of SDR 4.5 million from RSDP has been received from the

Ministry of Finance (MoF). These savings are mainly due to the exchange rate related gains. The

Bank will now start the process of restructuring the project.

Safeguards Performance

Social Safeguards5

19. Significant progress has been made in the implementation of social safeguard measures.

Several actions agreed during the last review have been achieved (Annex 5). They are: (i) social

screening of three under construction bridges on KMJ Road and initiate disbursement of

compensation; (ii) disbursement of Resettlement and Rehabilitation (R&R) assistance in

Gokuleshwor-Darchula (GD) Road; (iii) updating list of Project Affected Families (PAFs) and their

affected assets in GD Road followed by progress on compensation disbursement; (iv) allocation of

budget for three roads (KMJ, Sitalpati-Musikot (SM) Road Kalingad Chainpur (KC) Road) to

implement Vulnerable Community Development Plans (VCDPs), and the identification of training

packages in all three roads. RSDP has so far disbursed land compensation to approximately 90% of

the total PAFs and roughly 75% of the PAFs have received their entitlements over and above the

compensation. However, the project needs to expedite the following: (i) the deed transfer in SM and

4 DFID has contributed an amount of GBP 5 million to Global Road Safety Facility (GRSF) to support road

safety activities in Nepal 5 See Annex 7 for details.

5

GD roads; and (ii) disbursement of compensation and R&R assistance in KMJ and GD roads. Annex

7 provides details.

20. RSDP has not been able to complete the disbursement of compensation due to the failure

to claim compensations by absentee landlords. It was agreed that project would issue notices to

absentee landlords using official letters (through Village Development Committees (VDCs)/ward

offices). The Team visited three KMJ Road bridges and met project affected persons (PAPs). PAPs

informed the Team that they were not satisfied with the assessed compensation and were not aware of

support allowances. RSDP would look into this issue and report back to the Bank on outcomes.

Environmental Safeguards6

21. Progress has been made with regard to the implementation of the environmental

safeguard actions. Although RSDP has now hired an environmental specialist (ES), he is yet to

mobilize. The position has been reported to be vacant for over three months. Four-fifths of bio-

engineering works (BEWs) for SM and KC roads have now been completed. RSDP also finalized the

BEW plan of KMJ and the plantation work has just started. Although progress has been made in the

bio-engineering works, the work is incomplete and the plantation season is about to end. RSDP will

monitor and ensure survival of the plantation as well as expedite remaining bio-engineering works.

The environmental consultant for external monitoring, with main focus KMJ and remaining portion of

SM Road, has been selected. However, the monitoring will only start after the monsoon. Annex 5

provides the status of the last review agreed actions.

22. The project has taken steps to resolve the issues related with spoil disposal, tipping area,

water management and quarry sites along the KMJ Road. As per the agreement of the last review,

RSDP has prepared the inventory of problem sites and rectified issues linked to some chainages along

the KMJ Road. However, improvements are needed on the following areas: enforcing the use of

health & safety gears by the laborers, water management at various locations, fencing of the storage

areas and crushing plants, and the management of quarry areas.

23. Environmental compliance checks by geo-environment and social unit (GESU) for

periodic maintenance works have identified environmental non- compliance in a number of

areas. Non-compliance has been noted with regard to the following areas: occupational health and

safety of laborers, labor camps and provision of alternative fuels etc. However, checks have revealed

compliance in the following areas: erection of safety sign boards, restoration of storage site, bitumen

burnt sites and construction materials. It is necessary to conduct screening exercise to capture all the

relevant issues that was overlooked.

24. RSDP has also undertaken steps with regard to local grievances and external monitoring

of environmental activities. A local administration team (comprising administrative and police

officials) visited Manma to resolve water management related grievances. A set of actions has been

agreed to resolve these grievances including the use the existing natural gully (Kholsi) as storm water

outlets. The consultants are also preparing water management plans which are expected to be

completed by end-October, 2014. The plan will also identify/ assess the flood and bank erosion risks

due to increased and concentrated flows in the gully due to outlet discharge.

Governance, Accountability and Peace Filter

25. RSDP’s attention to Governance Accountability Action Plan (GAAP) actions continues to

be satisfactory including the implementation of grievance redressal mechanism (GRM). A

department-wide IT-based grievance redressal system, with tracking and feedback mechanisms, has

now been launched. This system is governed by a specific MoPIT approved policy instrument on

grievance handling. DOR has assigned and trained staff to manage the system. The Bank is

conducting a study on the impact of the introduction of e-bidding in DOR. This initiative is financed

by a separate funding source. The study has been enjoying good cooperation from DOR. The National

Vigilance Centre (NVC) continues to undertake technical audit of selected projects. NVC has been

discussing audit findings and the non-compliance reports (NCRs) with stakeholders. The Team has

6 See Annex 7 for details

6

found the engagement of social mobilizers in each of the upgrading road sections particularly helpful

with regard to information dissemination. An updated GAAP matrix is presented at Annex 10.

7

V. Procurement, Disbursement and Financial Management

Procurement

26. The progress regarding procurement management has been good. The project has been

proactive in contract management and its proactive actions have been effective in expediting

contracts’ progress. RSDP-linked Road Safety Support Project (RSSP) has re-started the procurement

of the supply and installation of steel W-beam crash barriers. The previous attempts had to be

abandoned due to the submission of faulty bids by some contractors. RSDP needs not to submit

contractors’ claim plan, as agreed in the last review, given that it does not have any contact over NPR

200 million.

Disbursement and Financial Management

27. The progress of financial management activities has been good. All the agreed actions have

been completed barring the FY 2013/14 training of cost centers. There are no overdue Implementation

Progress Reports (IPRs). The Bank has already reviewed and cleared the Financial Monitoring Report

for third trimester.

28. The expenditures incurred during this financial year is only NPR 0.69 million against the

budget allocation of NPR 2,392.94 million. The annual work program was only approved on

September 15, 2014. The counterpart fund is sufficient.

29. RSDP only expended approximately 68% of the allocated 2013/14 budget allocation. The

project incurred an expenditure of NPR 1,649.31 million (comprises NPR 123.34 million from GON

source and NPR 1,525.97 million from IDA source) in FY 2013/14. Of the total FY 2013/14

expenditures, NPR 522.02 million is yet to be transferred to the GON treasury. NPR 2,000.80 million

(equivalent to USD 20.30 million) already transferred to GON treasury and payments incurred up to

FY 2013/14 is yet to be documented.

30. Total disbursement (including advances) is USD 89.32 million (76.24% of IDA allocated

amount). When the Designated Account (DA) balance is factored into the equation, approximately

42% of the allocated funds remain unutilized. IDA Credit 5002 is yet to disburse any funds.

VI. Key Issues in Implementation

31. It was mentioned before that key issues were mainly linked to the roadworks’ implementation

pace and the completion of remaining institutional strengthening component actions. The actions with

the target completion dates that are crucial in achieving project’s objectives are provided below.

i. All the incomplete roadwork contracts (total 14 in number; 11 upgrading contracts of

Khidkijyula-Manma-Jumla Road corridor and three flood-damaged contracts of Khodpe-

Chainpur and Gokuleshwor-Darchula roads) need to be completed by March, 2015;

ii. The periodic maintenance contacts’ pace of implementation, including FY 2013/14 contacts

that are fully financed by Roads Board Nepal, needs to be accelerated so that RSDP target of

2,550km is achieved latest by June, 2015. Particular attention needs to be paid to two FY

2011/12 and seven FY 2012/13 non-performing or slow-performing contracts; and

iii. The consultants’ selection process for developing road inventory software and road inventory

data collection on sample roads needs to be completed by October, 2014. RSDP should make

every effort to complete activities with regard to this particular contract latest by April, 2015.

VII. Proposed timing and focus of the Next Review

32. The next review will be held in end-January, 2015. The review will focus on: (i) reviewing and

assessing the project status and to identify the key implementation issues; (ii) determining the status

of the actions agreed during this review; and (iii) identifying and agreeing on actions that will be

necessary for achieving project objectives. The proposed review will be an important one given that it

will potentially be the last but one review before the project closes on end-June, 2015.

ANNEXES

Annex P-1

Annex 1a

Implementation Review Team

1. Annu Rajbhandari, Environmental Specialist

2. Bibash Shrestha, Team Assistant

3. Dhruba Raj Regmi, Consultant (Capacity Development)

4. Drona Raj Ghimire, Environmental Specialist

5. Durga Prasad Khatri (KC), Consultant (Roads)

6. Farhad Ahmed, Sr. Transport Specialist & Task Team Leader

7. Parthapriya Ghosh, Sr. Social Development Specialist

8. Pradeep Shrestha, Consultant (FM)

9. Ramesh Raj Bista, Procurement Specialist

10. Sachin Upadhaya, Social Development Specialist (Consultant)

11. Shambhu Uprety, Procurement Specialist

12. Shibani Pandey, Social Development Associate

13. Shubu Thapa, Professional Associate

14. Yogesh Malla, Financial Management Specialist

Annex P-2

Annex 1b

List of Persons Met

# Name Position

Ministry of Physical Infrastructure and Transport (MoPIT)

1. Mr. Tulasi Prasad Sitaula Secretary

2. Mr. Bishnu Om Bade Joint Secretary

Department of Roads (DoR)

1. Mr. Devendra Karki Director General

2. Mr. Sanjaya Kumar Shrestha Program Coordinator/ Deputy Director General

3. Mr. Ajay Mull Project Coordinator, RSDP

4. Mr. Rupak Rajbhandari Project Coordinator, RSDP

5. Mr. Daya Kant Jha Regional Director, Central Road Directorate

6. Mr. Shiva Prasad Nepal Unit Chief, GESU

7. Mr. Aman Chitrakar Unit Chief, Mechanical Training Center

8. Mr. Ghanashyam Gautam Unit Chief, RSSDU

9. Mr. Krishna Prasad Bhandari Unit Chief, RTU

10. Mr. Umesh Bindu Shrestha Unit Chief, HMIS and Central Road Laboratory

11. Ms. Meera Joshi Environmental Specialist

12. Ms. Rama Shrestha Sociologist

13. Mr. Rajan Man Shrestha Senior Divisional Engineer

14. Ms. Radhika Prajapati Shrestha Engineer, GESU

15. Ms. Sabina Ranabhat Engineer

16. Mr. Guru Prasad Adhikari Engineer

17. Mr. Chhabi Lal Paudel Engineer, RSDP

18. Mr. Govinda Khadka Engineer, KMJ Road

19. Mr. Surya Prasad Dhakal Residential Engineer, SKM & TSD Road

20. Mr. Ishwari Prasad Khatiwada Social Mobilizer, KMJ Road

21. Mr. Puskar Regmi Resident Engineer, KMJ Road

22. Mr. Binod Kumar Chaudhary Quality Control Engineer, KMJ Road

23. Mr. Pravin Thapa Assistant Resident Engineer, KMJ Road

24. Mr. Y.N. Yadav Deputy Team leader, RSDP, consultant Office,

Kohalpur

25. Mr. Basanta Lal Shrestha Senior Material and Payment Engineer / Consultant

Office Kohalpur, RSDP

26. Mr. Chinta Mani Sharma Social Development Specialist, RSDP, Consultant

Office Kohalpur

27. Mr. Sahas Nath Adhikari Environmental Specialist, RSDP, Consultant office

Kohalpur

Annex P-3

28. Mr. Dilip Joshi FM Consultant, RSDP

29. Mr. Shir Bahadur Ghimire PIC , KMJ Road

30. Mr. Mukti Nath Regmi Account Officer

31. Mr. Tara Puri Resident Engineer, KMJ Road

32. Mr. Jalendra Yadav Assistant Resident Manager, KMJ Road

33. Mr. Subhas Chandra Ghimire Former Social Mobilizer/ Consultant SM Road

34. Ms. Iva Giri Computer Operator

Roads Board Nepal (RBN)

1. Mr. Ramesh Nath Bastola Executive Director

2. Mr. Sagar Gnawali Technical Director

National Vigilance Center (NVC)

1. Mr. Kamal Raj Shrestha Senior Divisional Engineer

M/s Tundi Chanda and Basanta JV

1. Mr. Surendra Bahadur Pal Contract Manager

M/s Lumbini Builders Rajendra JV

1. Mr. Basundhara Kumar Bhatta Contract Manager

M/s MK Anak JV

1 Mr. Yubaraj Bhattarai Lab Technician

M/s Rasuwa – Himdung-Thokar JV

1. Mr. Tej Kumar Dhakal Contractor’s Representative

M/s Tundi –Nagarjun JV

1 Mr. Janardan Bhandari Deputy Contract Manager

M/S Bajraguru_Diwa JV

1 Mr. Binod K. Gautam Contract Manager

Annex P-4

Annex 2

ROAD SECTOR DEVELOPMENT PROJECT

Progress on the Achievement of Results

Implementation Review September20- 31, 2014

PDO Project Outcome

Indicators

Progress Till Date (August 2014) Remarks

(i) To provide

residents of

beneficiary districts

with all season road

access thereby

reducing travel time

and improving

access to economic

centers and social

services.

6 percent increase in

population in project

districts to have all

season road access

within 20 minutes

walking distance (in

eight project districts)

A GIS analysis with the potential

changes in a post-project situation

has been conducted. The results of

the analysis show that the increase

would be in region of 6%

35 percent decrease in

journey times to key

economic centers in

the project area

25 percent decrease in

journey times to key

social services in the

project area

An October-2011Socio-Economic

Impact Study shows the following

results:

45 percent decrease in journey

times to key economic centers

(major market) in the project area.

44 percent decrease in journey

times to key social services in the

project area

Reduce the percentage

of black-top SRN in

poor condition to 15

percent

11.27 % of black-top road in poor

condition (report November 2012)

Intermediate

Outcomes

Intermediate

Outcome Indicators

Road Development: Component I (i) Targeted SRN is all

weather sealed gravel

road

100 percent of 700km of

target roads receiving

upgrading works

586.50km road length (319.00km road

length under original project plus 267.5

under AF) has been upgraded (out of

which approximately 520.5.km road

length upgraded in an Otta –seal

standard; 36km DBST; 30km gravel

standard) and 290km of Additional

Financing has been upgraded.

(ii) Sustainable

periodic maintenance

of targeted highways

and feeder roads

executed

100 percent of 2550km

of highways received

periodic maintenance

No backlog periodic

maintenance within the

project period.

1,554km road length (Out of which 450

km of original financing and 1104km of

Additional Financing) has been

completed.

(iii) Road Safety

Action Plan &

physical works

Publication and

implementation of

actions

Road Safety Action Plan has been

approved.

Implementation of the plan is ongoing

Annex P-5

PDO Project Outcome

Indicators

Progress Till Date (August 2014) Remarks

Institutional Development: Component II

(i) Improved staff

capacity within DOR

HR policy updated and

3-year training plan

finalized. Domestic and

international training

provided for DOR staff

as per policy and plan

Training activities are being undertaken

as per the business plan.

(ii) Capacity building

in Geo-technical,

Environmental and

Social aspects and

create awareness on

HIV/ AIDS

a) Completion of geo-

technical assessments, b)

EMAP and RAP

compliance monitoring

and c) performance in

creating awareness

among project

construction workers and

road users on HIV/AIDS

a) Geo-technical assessments carried

out as recommended; b) Site specific

EMAP and RAP monitoring being done

periodically; c) Performance in creating

awareness among project construction

workers and road users on HIV/AIDS

ongoing.

(iii) DOR IT based

MIS operational

Completion of pilot

installation of wide area

network (WAN) in DOR

division offices in

Kathmandu and

satisfactory operation

and maintenance of IT

based management

system

Web based system being adopted for

FMIS, GRM, CMS

(iv) Road asset

management tools

used for prioritization

of road maintenance

and upgrading works

HDM4 used for bi

annual road condition

assessment and

preparation of annual

maintenance plan

This indicator will not be achieved as

envisaged. Procurement of Consulting

Service for Road Inventory Survey and

Software Development is in process.

Expected to be completed soon.

(v) Improved quality

assurance

Quality monitoring plan

prepared each year and

quality audit carried out

by Central Road Lab

The Central Road Lab has been

carrying out internal quality audits of

selected roads. Quality assurance has

been monitored.

(vi) Improved

effectiveness of Roads

Board Nepal

RBN Act amended and

more training and

logistics provided

Government decision to

benchmark salaries to

market rates

Human resource

development (HRD) plan

has been incorporated in

RBN business plan

RBN act has been tabled in the

Parliament and under discussion in the

Parliamentary sub-committee

RBN has prepared five year business

plan (2012-2017), and submitted to the

Board. Board has appointed a sub-

committee to review the business plan.

(vii) Third party

technical audit

Third party technical

audit carried out for 20

percent of the project

works each year

Third Party Technical audit of

upgrading and periodic maintenance

works under RSDP has been carried on

the selected contracts.

Annex P-6

Annex 3

Summary Progress of Road Development Component

Upgrading Sub-Component

Road Name Contract No. Length

(km)

Original

Estimated

Cost (NPR)

Contract

Amount (NPR)

Physical

Progress

(%)

Financial

Progress

(%)

Status

Original

Satbanjh-Tripurasundari

Road

RSDP/NCB/STJ/01 11.32 90,341,015 63,950,056 100 98 DLC issued

RSDP/NCB/STJ/02 11.15 92,473,660 76,996,094 100 98 DLC issued

Satbanjh-Gokuleswor Road

RSDP/NCB/SG/07 19.00 166,184,140 173,312,973 100 103

DLC issued. Financial progress

> 100% due to price

adjustments

RSDP/NCB/SG/8A 9.70 86,270,440 93,892,775 100 101


> 100% due to price

adjustments

RSDP/NCB/SG/8B 9.58 81,021,374 70,606,751 100 102


> 100% due to price

adjustments

RSDP/NCB/SG/16A 8.72 149,873,405 107,323,879 100 99 DLC issued

RSDP/NCB/SG/16B 5.97 61,166,637 45,248,327 100 98 DLC issued

Khodpe-Bajhang Road

RSDP/NCB/KJC/09 19.90 183,861,969 182,719,819 100 101


> 100% due to price

adjustments

RSDP/NCB/KJC/10A 10.20 10,795,083 83,211,467 100 100 DLC issued

RSDP/NCB/KJC/10B 9.80 81,396,150 68,019,339 100 102


> 100% due to price

adjustments

RSDP/NCB/KJC/11A(Re) 10.00 108,062,284 89,625,994 100 99 DLC issued

RSDP/NCB/KJC/11B(Re) 10.42 125,004,162 110,566,198 100 98 DLC issued

Surkhet-KhidkijyulaRoad RSDP/NCB/SKM/3A(Re) 21.70 82,989,690 79,256,357 100 100 DLC issued

RSDP/NCB/SKM/3B(Re) 22.26 114,440,390 106,909,396 100 100 DLC issued

Annex P-7


(km)

Original

Estimated

Cost (NPR)

Contract

Amount (NPR)

Physical

Progress

(%)

Financial

Progress

(%)

Status

RSDP/NCB/SKM/4 28.84 175,299,702 165,213,597 100 100 DLC issued

RSDP/NCB/SKM/5A(Re) 13.40 83,897,217 90,345,941 100 100 DLC issued

RSDP/NCB/SKM/5B(Re) 13.90 98,056,491 104,495,004 100 100 DLC issued

RSDP/NCB/SKM/6A(Re) 14.00 102,782,543 92,441,613 100 101


>100% due to price

adjustments

RSDP/NCB/SKM/6B(Re) 12.34 109,764,476 99,602,606 100 100 DLC issued.

Tallodhungeswor-Dailekh

Road

RSDP/NCB/TSD/12 8.22 72,829,511 72,564,694 100 100 DLC issued



RSDP/NCB/TSD/15(Re) 0.87 15,630,080 18,091,498 100 97 DLC issued

Total (Original) 294.94 2,248,152,204 2,156,510,227

Additional Financing

Gokuleshwor- Darchula

Road

RSDPAF-W-UP-ICB-GD-

1A 18.50 176,216,312 149,503,916.63 100.00 97.00

Completed &TOC has been

issued.

RSDPAF-W-UP-ICB-GD-

1B 13.50 178,187,823 155268243.82 100.00 98.00


issued. RSDPAF-W-UP-ICB-GD-

2A 15.00 174,197,414 170,330,855.95 100.00 80.00


issued. RSDPAF-W-UP-ICB-GD-

2B 25.00 195,010,653 187,408,993.37 100.00 90.00


issued.

Khodpe- Chainpur Road

RSDPAF-W-UP-ICB-KC-

3A 15.60 179,599,471 177817830.65 100.00 98.00


issued. RSDPAF-W-UP-ICB-KC-

3B 15.50 166,344,499 141636604.83 100.00 99.00


issued. RSDPAF-W-UP-ICB-KC-

3C 15.18 162,962,092 148787083.05 100.00 97.00


issued.

Sitalpati-Musikot Road RSDPAF-W-UP-ICB-SM-4A 22.85 177,666,823 164664503.15 89.62 74.31

Ongoing;Expected to be

completed by October, 2014. RSDPAF-W-UP-ICB-SM- 22.5 184,782,778 177805891.83 100.00 100.00 Completed &TOC has been

Annex P-8


(km)

Original

Estimated

Cost (NPR)

Contract

Amount (NPR)

Physical

Progress

(%)

Financial

Progress

(%)

Status

4B issued.

RSDPAF-W-UP-ICB-SM-

4C 19.5 188,416,632 177182973.40 100.00 102.00


issued. RSDPAF-W-UP-ICB-SM-

4D 20.62 194,709,531 175680142.04 100.00 103.00


issued.

Chhinchu-Jajarkot Road

RSDPAF-W-UP-ICB-CJ-

5A 20.00 151,058,590 132670992.13 100.00 100.00


issued. RSDPAF-W-UP-ICB-CJ-

5B 24.60 171,945,318 153085863.56 100.00 100.00



5C 16.00 194,166,098 171097855.44 100.00 94.00



5D 20.01 196,620,004 180603675.67 100.00 103.00

Completed & is under DLP

Khidkijyula-Jumla Road

RSDPAF-W-UP-ICB-KJ-

6A 14.56 193,595,644 177835220.66 55.38 43.66

Ongoing and unsatisfactory

progress. DOR has forfeited

APG and fresh commitment for

completion is April, 2015.

RSDPAF-W-UP-ICB-KJ-

6B 13.66 193,198,765 151484252.58 54.91 46.72


progress. Fresh commitment is

to complete by April, 2015.

RSDPAF-W-UP-ICB-KJ-

6C 14.00 194,380,592 161769212.58 53.15 47.84





RSDPAF-W-UP-ICB-KJ-

6D 12.00 198,232,868 168510483.52 54.80 45.23





Khidkijyula-Jumla Road

RSDPAF-W-UP-ICB-KJ-

7A 12.00 182,746,724 173926358.99 60.57 53.06


progress. Fresh commitment is

to complete by March, 2015. RSDPAF-W-UP-ICB-KJ-

7B 14.00 201,686,219 190636297.99 60.02 51.50



Annex P-9


(km)

Original

Estimated

Cost (NPR)

Contract

Amount (NPR)

Physical

Progress

(%)

Financial

Progress

(%)

Status

APG and fresh commitment is

to complete by March, 2015.

RSDPAF-W-UP-ICB-KJ-

7C 14.00 194,613,809 170082026.41 51.69 46.65



APG and fresh commitment is

to complete by April, 2015.

RSDPAF-W-UP-ICB-KJ-

7D 15.98 193,611,531.00 186319353.81 73.96 58.75

Ongoing and moderately

unsatisfactory progress and

expected to complete by

March, 2015 RSDPAF-W-UP-ICB-

SKM-8A (Re) 18.61 240,159,643.05 177,109,997.43 47.50 34.92

Ongoing and completion may

go up to March, 2015 Monsoon-damaged

Sections

RSDPAF-W-UP-ICB-

TSD-8B (Re) 13.21 144,915,923.91 101,891,581.33 44.56 34.84

Ongoing and completion may

go up to March, 2015

2013 Monsoon damaged

works in Baitadi-Darchula

and Khodpe-Chainpur

(Bajhang) Roads

RSDPAF-W-UP-NCB-GD-

MD-1 56.00 121172634.32 85875948.95 - -

Contractor has mobilized at

site

RSDPAF-W-UP-NCB-GD-

MD-2 16.00 117293262.7 92003892.17 - -


site

RSDPAF-W-UP-NCB-KC-

MD-3 46.28 145518647.07 98073014.59 - -


site

Notes: DLC – Defect Liability Certificate; DLP – Defects Liability Period; TOC – Taking-over Certificate; APG – Advance Payment Guarantee

Emergency Maintenance (Monsoon damages)


(km)

Estimated cost

(NPR)

Contract

Amount (NPR)

Physical

Progress

(%)

Financial

Progress

(%)

Status

Surkhet-

Khidkijyula Road RSDP-NCB-MD-SKM-01 28.84 50,384,491 33,796,011 100 98 DLC issued

RSDP-NCB-MD-SKM-02 27.30 69,925,800 40,883,833 100 99 DLC issued

RSDP-NCB-MD-SKM-03 26.34 44,692,326 29,329,997 100 99 DLC issued

Tallodhungeswor-

Dailekh Road RSDP-NCB-MD-TSD-04 27.51 67,505,773 49,184,230 100 98 DLC issued

Annex P-10

Khodpe-Jhota-

Chainpur Road RSDP-NCB-MD-KJC-05 39.90 43,434,522 29,114,916 100 89 DLC issued

Satbanjh-

Tripurasundari

Road and

RSDP-NCB-MD-BD-06 60.78 31,406,234 21,698,798 100 98 DLC issued

Periodic Maintenance Sub-Component


(km)

Estimated cost

(NPR)

Contract

Amount

(NPR)

Physical

Progress

(%)

Financial

Progress

(%)

Status

RSDP Original (First Year)

Nagarjun-Tandi RSDP-FYPM-NT-NCB-01 9.78 16,850,313 17,575,983 100 87 Completed

Pipalbot-Naubise-Simle RSDP-FYPM-PNS-NCB-02 21.64 78,629,437 68,380,328 100 92 Completed

Mugling Bridge-Anbukhaireni-

Gorkha RSDP-FYPM-MAG-NCB-03 31.91 45,320,309 36,403,630 100 93 Completed

Butwal-Kothi RSDP-FYPM-BK-NCB-04 22.54 31,001,373 23,958,949 100 90 Completed

Hetauda-Pathlaiya-Birgunj-

Kaliya RSDP-FYPM-HPK-NCB-05 25.51 111,444,228 90,991,011 100 97 Completed

Biratnagar-Duhabi-Itahari RSDP-FYPM-BDI-NCB-06 23.46 48,311,435 41,141,451 100 94 Completed

Kakarbhitta-Mawa RSDP-FYPM-KM-NCB-08 20.98 33,017,036 29,505,493 100 86 Completed

RSDP Original (Second and Third Year)

Fikkal-Pashupatinagar, FikKal-

Maikhola, Charali-Jamunabari RSDP-STYPM-NCB-01 36.86 50,888,482 50,389,193 100 90 DLP

Itahari-Dharan, Duhabi-Itahari RSDP-STYPM-NCB-02 36.62 59,462,186 50,122,681 100 86 Completed

Bhedatar-Mughat-Hile RSDP-STYPM-NCB-03 22.38 33,709,362 29,952,755 100 90 Completed

Chalnedhunga-Khawa,

Hanumante-Sangha,Chovar-

Dashinkali, Mawa-Mugling-

Mugling Bridge

RSDP-STYPM-NCB-04(Re) 39.64 50,140,541 44,035,619 85 67 Completed

Tistung District Boarder,

Gandak Canal-Junction Old

Alignment, Dhanushadham-

Janakpur

RSDP-STYPM-NCB-05 41.10 52,192,564 44,575,667 100 95 Completed

Annex P-11


(km)

Estimated cost

(NPR)

Contract

Amount

(NPR)

Physical

Progress

(%)

Financial

Progress

(%)

Status

Aanbukhaireni-Dumre&Kotre-

Pokhara RSDP-STYPM-NCB-06 36.58 40,693,019 29,817,620 100 88 Completed

Tansen-Kaligandaki& MRM-

Sakura, Bhairawa Municipality

of Siddartha Highway

RSDP-STYPM-NCB-07 38.06 49,641,193 38,404,030 100 98 Completed

Nepalgunj-

Kohalpur&NuwariKhola-

Surkhet

RSDP-STYPM-NCB-08(Re) 21.38 42,584,745 35,420,001 100 70 Completed

Budar-Gaira RSDP-STYPM-NCB-09 22.08 25,674,247 19,961,480 100 89 Completed

RSDP - Additional Financing (First-year Periodic Maintenance)

Mechi Highway (Chihanedanda

to Fikkal )

RSDPAF-W-FYPM-NCB-ER-

Ilam-1A 23.56 34,146,861 25,382,209 20

10

Contract Terminated

Mechi Highway (Chureghanti

to Ranke )


Ilam-1B 32.14 46,599,131 34,172,940 11 10 Contract Terminated

Birtamod- Chandragadhi Road

&Mechi Highway Charali –

Buddhabare


Damak-2A 26.31 39,464,911 29,741,355 100 99 Completed

East West Highway (MRM) RSDPAF-W-FYPM-NCB-ER-

Damak-2B 21.00 35,699,256 26,039,225 100 98 Completed

Inaruwa-Kaptangunj-Sahebgunj

Road


Biratnagar-2C 7.00 10,499,402 8,271,906 100 90 Completed

ARM (Lamidanda-Dolalghat) RSDPAF-W-FYPM-NCB-CR-

Bhaktapur-1A 13.75 32,920,149 23,518,992 100 90 Completed

Banepa –Punyamata- Panauti

Road, Sallaghari – Duwakot

Road, &KhawaLamidanda,

RSDPAF-W-FYPM-NCB-CR-

Bhaktapur-1B 25.32 39,232,329 25,915,491 100 95 Completed

Galtchi Junction- Trishuli

Bridge –MawaKhola,


Bharatpur-2A 44.55 87,686,296 73,125,044 100 96 Completed

Mungling- Narayanghat Road, RSDPAF-W-FYPM-NCB-CR-

Bharatpur-2B 15.10 108,970,825 84,742,663 100 100 Completed

Lamidanda-Bhainse , Palung- RSDPAF-W-FYPM-NCB-CR- 26.22 50,552,339 37,407,202 100 93 Completed

Annex P-12


(km)

Estimated cost

(NPR)

Contract

Amount

(NPR)

Physical

Progress

(%)

Financial

Progress

(%)

Status

Symbhanjyang , Tistung

(Kunchal)- Palung

Hetauda-3A

Bhaise-Bhimphedi and Bhaise-

Samari


Hetauda-3B 20.00 27,542,885 19,707,512 100 92 Completed

Bardibas-Jaleshwor Road RSDPAF-W-FYPM-NCB-CR-

Janakpur-3C 13.70 35,341,650 17,050,548 100 75 Completed

Kakani- Tandi, RSDPAF-W-FYPM-NCB-CR-

Nuwakot-4A 23.53 36,709,621 27,475,739 100 96 Completed

Banepa-Sindhuli-Bardibas

Road,


Banepa-Sindhuli-4B 18.00 31,053,257 23,868,009 100 70 Completed

Banepa-Sindhuli-Bardibas

Road,


Banepa-Sindhuli-4C 21.60 35,997,626 20,691,423 100 88 Completed

Prithvi Highway (Byas

Municipality Border-Kotre)

Dumre-BesisaharRoad (District

Boundary -Besisahar)

RSDPAF-W-FYPM-NCB-

WR-Damauli-1A 17.83 24,851,240 19,318,413 78 75

Ongoing

DOR has initiated

contractual actions for

slow progress.

M.R.M Chandrauta-Dhankhola

Road & M.R.M Chandrauta-

Bahadurgunj-Krishnanagar

Road

RSDPAF-W-FYPM-NCB-

WR-Shivapur-1B 30.05 45,132,865 33,027,889 100 100 Completed

West Highway (i. Narayeni

Bridge-Tiger mountain

junction, ii. Tiger mountain

junction-Arunkhola section

RSDPAF-W-FYPM-NCB-

WR-Butwal-2A 30.91 39,879,559 27,775,422 100 100 Completed

East-West Highway

(ArunKhola-

Bardaghat&Sukaura-Butwal

and Siddharth Highway And

BartungTansenRidiTamghas

Road

RSDPAF-W-FYPM-NCB-

WR-Butwal-Palpa-2B 24.93 47,622,063 34,474,680 100 100 Completed

Pokhara- Baglung Road

(Yamdi Bridge -Sandh Bridge

Sector)and PokharaSarankot

RSDPAF-W-FYPM-NCB-

WR-Pokhara-3A 41.84 67,083,199 51,354,654 100 100 Completed

Annex P-13


(km)

Estimated cost

(NPR)

Contract

Amount

(NPR)

Physical

Progress

(%)

Financial

Progress

(%)

Status

Road

Pokhara- Baglung Road (Sandh

Bridge -Kaligandaki Bridge

Sector)

RSDPAF-W-FYPM-NCB-

WR-Pokhara-3B 24.11 34,932,624 26,905,162 100 100 Completed

Siddhartha Highway ( Walling

-Syanja Sector)and Siddartha

Highway ( Kuvinde -

Pokharamun_bdr Sector)

RSDPAF-W-FYPM-NCB-

WR-Pokhara-3C 39.71 66,623,745 48,688,645 100 99.4 Completed

East West Highway

(DhanKhola to Lamahi )

RSDPAF-W-FYPM-NCB-

MWR-Dang-1A 38.90 58,103,246 37,658,017 100 100 Completed

Nepalgunj – Gulariya Feeder

Road

RSDPAF-W-FYPM-NCB-

MWR-Nepalgunj-1B 35.22 75,855,534 44,665,271 100 95 Completed

Mohan to

Boradandi&Godawari to

Faltude

RSDPAF-W-FYPM-NCB-

FWR-Mahendranagar-1A 61.10 51,159,692 36,334,579 100 94 Completed

Mahakali Highway (Faltude-

Budar&Gaira -Syaule)

RSDPAF-W-FYPM-NCB-

FWR-Doti-1B 42.20 49,815,624 36,570,913 100 100 Completed

Total Length 718.58

RSDP Additional Financing(Second-year Periodic Maintenance)

Birtamod (MRM)-Sanischare-Budhbare

RSDPAF-W-SYPM-NCB-ER-Damak-1A(Re)

12.16 19,447,706.52 14,638,742.3 100 100 Completed

Fikkal-Maikhola, Ranke-Phidim

RSDPAF-W-SYPM-NCB-ER-Ilam-1B

26.03 42,947,715.90 29,633,333.57 14 10 Contract terminated

Base Camp-Bhedetar, Urlabari (MRM)-AambariChowk, AambariChowk-Bardanga, Dharan-Chatara-Barahachhetra

RSDPAF-W-SYPM-NCB-ER-Biratnagar-2A

30.29 49,154,537.04 33,215,719.46 100 100 Completed

Mulghat-PatleKhola RSDPAF-W-SYPM-NCB-ER-Dhankuta-2B

8.50 18,362,526.83 14,377,620.52 100 100 Completed

Chauraharwa-Mirchaiya, Siswari Bridge-Cement Factory, Kanchanpur-Fattepur

RSDPAF-W-SYPM-NCB-ER-Lahan-3A

26.77 35,748,205.11 27,942,123.38 100 100 Completed

Army Camp-Nagarkot, RSDPAF-W-SYPM-NCB-CR- 18.00 28,800,422.69 25,851,604.72 100 100 Completed

Annex P-14


(km)

Estimated cost

(NPR)

Contract

Amount

(NPR)

Physical

Progress

(%)

Financial

Progress

(%)

Status

Panchkhal(ARM)-PalanchowkBhagawati, LankuriBhanjhyang-Panauti-Namobuddha-DSRM, Bakhandol (ARM)-Bogatigaon

Bhaktapur-1A

Sinamangal-Manahora-Thimi-Sallaghari, Kausaltar-Balkot-Sirutar-Biruwa, Thimi(ARM)-Bode-Karkigaun, Chyamasingh-Amaldol, Amaldol_nala-Banepa

RSDPAF-W-SYPM-NCB-CR-Bhaktapur-1B

9.59 40,858,635.95 38,062,878.42 100 100 Completed

Sopyang District Boarder-Naubise, Naubise-Galchi, Aanptari-Devghat, Malekhu_Dhadingbesi, Bharatpur bypass

RSDPAF-W-SYPM-NCB-CR-Bharatpur-2A

41.99 57,665,618.83 40,764,270.65 70 60

Ongoing. DRO has warned the contractor for delayed progress

Thulokh- Kalanki RSDPAF-W-SYPM-NCB-CR-Nuwakot-2B

7.68 1,190,244.22 11,199,101.17 100 73 Completed

Hetauda-Samari, lamidanda-Symbhanjhyang, Syambhangjhyang-Palung, Palung-Tistung

RSDPAF-W-SYPM-NCB-CR-Hetauda-3A

27.93 56,305,244.15 39,306,983.90 35

31

Ongoing. DRO has warned the contractor for slow progress

Dharapani(MRM)-Dhanushadham-Janakpur, Bardibas(MRM)-Jaleshwor

RSDPAF-W-SYPM-NCB-CR-Janakpur-3B

27.00 56,685,051.42 35,066,278.54 65 60

Ongoing. DRO has warned the contractor for delayed progress

Lamosangu-Ningaledanda, Ningaledanda-Charikot

RSDPAF-W-SYPM-NCB-CR-Charikot-4A

52.00 62,399,391.61 43,473,065.07 100 100 Completed

Sindhuli-Khurkot RSDPAF-W-SYPM-NCB-CR-Banepa-Sindhuli-4B

12.50 22,277,737.42 21,267,886.51 40 30

Ongoing. DRO has warned the contractor for slow progress

Peeplamod-Naghdhunga, Kalanki-Tripureshwor, Tripureshwor-Balaju, Balaju-

RSDPAF-W-SYPM-NCB-CR-Kathmandu-5A

7.85 51,102,059.88 48,627,170.13 100 100 Completed

Annex P-15


(km)

Estimated cost

(NPR)

Contract

Amount

(NPR)

Physical

Progress

(%)

Financial

Progress

(%)

Status

Balaju Bypass, Naghdhunga-Tankwshwor

Baniyatar-Samakhushi-Lainchor, Chhuchepati-Mahankal-Kapan-Dandagaon

RSDPAF-W-SYPM-NCB-CR-Kathmandu-5B

8.70 50,187,336.92 48,074,474.56 100 100 Completed

Satdobato-Karmanas Bridge, Karmanas Bridge-Godavari, Godavari-Botanical Garden Junction, Thimi-Lokanthali-Tikathali-Manohara, Balkhu-Satdobato-Manohara

RSDPAF-W-SYPM-NCB-CR-Lalitpur-6A

13.78 37,236,000.00

35,410,691.72

100 100 Completed

Gwarko-Lubhu, Lubhu-Lamatar

RSDPAF-W-SYPM-NCB-CR-Lalitpur-6B

8.72 50,576,000.00 37,819,288.61 100 100 Completed

Narayani Bridge-Junction, Bardaghat-Pratappur, Bardaghat-Pratapur

RSDPAF-W-SYPM-NCB-WR-Butwal-1A

33.38 31,998,356.81 34,575,403.83 100 100 Completed

Gorusinghe-Chanauta, Patharkot-Kapilvastu district border-ThadaJungen

RSDPAF-W-SYPM-NCB-WR-Shivapur-1B

32.81 49,214,144.77 38,042,922.96 100 100 Completed

Bartung-Batasedanda-Harthok, Ghumti-Tamghas

RSDPAF-W-SYPM-NCB-WR-Palpa-2A(Re)

22.61 36,171,631.79 32,225,241 100 100 Completed

Kotre-BijayapurKhola,

Kaligandaki-Waling, Pokhara-

PrithibiChowk

RSDPAF-W-SYPM-NCB-

WR-Pokhara-2B 39.09 62,125,818.08 46,668,467.77 100 100 Completed

Dumre-Muse Khola, Dumre-

Bandipur, Khairenitar-Bhimad-

Ghumarighat

RSDPAF-W-SYPM-NCB-

WR-Damauli-2C 17.78 24,419,932.10 25,104,756.87 100 100 Completed

Lamahi-Ameliya. Lamahi-

Tribhuvannagar Municipality

boundry

RSDPAF-W-SYPM-NCB-

MWR-Dang-1A 30.00 59,998,854.74 43,121,658.57 100 100 Completed

Shiva Khola-KhaireKhola,

KhairiKhola-Kohalpur

RSDPAF-W-SYPM-NCB-

MWR-Nepalgunj-1B 45.62 82,097,222.18 54,925,635.41 100 95 Completed

Borandandi-Attariya, Attariya-

Godavari Bridge

RSDPAF-W-SYPM-NCB-

FWR-Mahendranagar-1A 14.33 21,472,426.82 15,525,786.50 100 100 Completed

Annex P-16


(km)

Estimated cost

(NPR)

Contract

Amount

(NPR)

Physical

Progress

(%)

Financial

Progress

(%)

Status

Syaule-Bhalumara, Syaule

Bazar-Korayal, Silgadhi-Dist.

Boarder

RSDPAF-W-SYPM-NCB-

FWR-Doti-1B 41.89 69,037,250.92 64,386,241.60 65 40

Ongoing. DRO has warned the

contractor for delayed

progress

Anarkholi-Khodpe, Khodpe-

Patan

RSDPAF-W-SYPM-NCB-

FWR-Baitadi-1C 30.41 39,509,426.14 35,072,341.99 85 85

Ongoing. DRO has warned the

contractor for delayed

progress

Total Length 647.01

RSDP Additional Financing(Third-year Periodic Maintenance)

Mechi Highway (Ho7), Ranke-Phidim Sector (Chainage 166+200km to 181+560km)

RSDPAF-W-TYPM-NCB-ER-Ilam-1A

15.36 30,717,968.55 22,753,990.86 10 10 Ongoing DOR has assured oftakingurgent action.

Damak (MRM) – Beldangi Refugee Camp Road (Ch. 0+000km to 7+000km)

RSDPAF-W-TYPM-NCB-ER-Damak-1B

7.00 18,680,209.49 13,238,144.08 35 30 Ongoing DOR has assured oftakingurgent action.

Mawa – Harichamode Road (Ch: 58+000km to 65+000km) & Rani (IB) – Kanchanbari Road (Ch. 0+000km to 5+200km)

RSDPAF-W-TYPM-NCB-ER-Biratnagar-1C

12.20 46,108,754.04 30,327,765.41 80 80 Ongoing

Mirchaiya – Kamala (H0119, Ch. 223+920km to 237+240km) and Chauharwa – Siraha (F00501, Ch. 0+000km to 18+210km)

RSDPAF-W-TYPM-NCB-ER-Lahan-2A (Re)

31.53 77,523,426.17 46,250,495.97 70 70 Ongoing

Jyamire (District Border)- Katari Road (F05202,km 7+000 tokm 27+000)

RSDPAF-W-TYPM-NCB-ER-Lahan-2B

20.00 49,777,411.30 34,210,529.19 70 70 Ongoing

Nagdhunga – Kalanki (Ring Road)

RSDPAF-W-TYPM-NCB-CR-Kathmandu-3A

4.50 31,679,337.97 31,679,337.97

45 43 Ongoing

Nagarjun - ThuloKhola, Halchow- Narayanthan

RSDPAF-W-TYPM-NCB-CR-Kathmandu-3B

24.40 99,506,916.02 85,669,991.47 20 20 Ongoing DOR has assured of

Annex P-17


(km)

Estimated cost

(NPR)

Contract

Amount

(NPR)

Physical

Progress

(%)

Financial

Progress

(%)

Status

Balaju Nepal Sangla Bazar Jayanepal – Thapathali Kalimati – SitapailaJadibuti – Pepsikola – ManoharaThimi

taking urgent action.

Bhaktapur –Army Camp Sinamangal – Manohara – Thimi – Sallaghari Panchkhal –PalanchokBhagawati Sallaghari – Hanumante Culvert

RSDPAF-W-TYPM-NCB-CR-Bhaktapur-5A

11.60 58,006,045.16 45,248,212.03 55 54 Ongoing

Barabise – Kodari, Barabise – Kodary, Dolalghat – Lamusangu – barasise

RSDPAF-W-TYPM-NCB-CR-Charikot-5B

40.79 69,940,380.14 53,219,271.62 35 34 Ongoing

Ramnagar – Mugling, Mawakhola – Mugling Bharatpur – Meghauli Airport

RSDPAF-W-TYPM-NCB-CR-Bharatpur-6A

35.16 81,778,094.86 63,760,520.91 65 53 Ongoing

Tadi – Gangate, Tadi – Labdhu – Samundratar – Golphubhanjyang

RSDPAF-W-TYPM-NCB-CR-Nuwakot-6B

11.00 17,591,605.26 16,739,006.75 100 95 Completed

Jitpur- Pathlaiya, Bhimphedi – Kulekhani

RSDPAF-W-TYPM-NCB-CR-Hetauda-7A

21.80 40,415.198.10 26,536,312.29 55 49 Ongoing

Bardibas – Jaleshwor, Dharapani – Dhanusadham – Janakpur

RSDPAF-W-TYPM-NCB-CR-Janakpur-7B

9.00 19,476,143.60 11,716,408.67 10 10 Ongoing DOR has assured of taking urgent action.

Surajpura – Harpur Border, Butwal Municipality Boundary – Milanchok, Mahendra Park-ChidiyaKhola, Bardaghat – Sunwal Mahakhola – Sukoura, Sunwal – Mahakhola

RSDPAF-W-TYPM-NCB-WR-Butwal-8A

24.19 37,898,760.03 26,654,494.24 90 85 Ongoing

Gorusinghe – Patharkot, AngureGhumti –

RSDPAF-W-TYPM-NCB-WR-Shivapur-8B (Re)

43.32 77,973,678.52 58,746,637.69 60 55 Ongoing

Annex P-18


(km)

Estimated cost

(NPR)

Contract

Amount

(NPR)

Physical

Progress

(%)

Financial

Progress

(%)

Status

Sandhakharkka ThadaJukena- AngureGhumti, ThadaJukena- AngureGhumti

Damauli – Jyamiretar (Byass Marg) (Ch. 0+000km to 8+730km)

RSDPAF-W-TYPM-NCB-WR-Damauli-9A

8.73

17,400,000.00 12,029,306.56 95 85 Ongoing

Syangja – Kuvinde Road (Ch. 148+165km to 167+000km)

RSDPAF-W-TYPM-NCB-WR-Pokhara-9B

18.84 41,195,951.76

27,051,530.45 95 85 Ongoing

Harthok – Ridi Bridge (Ch. 15+480km to 35+660km) and Ridi Bridge – Ghumti (Ch. 65+660km to 68+460km)

RSDPAF-W-TYPM-NCB-WR-Palpa-9C

52.98

102,499,356.70 74,816,593.19 35 30

Ongoing DOR has assured of taking urgent action.

KhairiKhola – Kohalpur RSDPAF-W-TYPM-NCB-

MWR-Nepalgunj-10A (Re) 23.00 50,849,394.38 32118716.59 65 35 Ongoing

Mahakali Highway (H14) Patan

– Satbanjh (Ch. 184+170km to

200+760km)

RSDPAF-W-TYPM-NCB-

FWR-Baitadi-11A 16.59 28,850,426.09 25,531,350.52 100 95 Completed

Mahakali Highway (Ch.

147+360km to 153+800km );

Seti Highway, Syaule –

Korayal (Ch. 12+000km to

25+000km) and Silgadhi –

Sanfe Road, Silgadhi –

Chaukhutte Bazar (Ch

14+510km to 41+000Km )

&Chaukhutte Bazar – Sanfe

(Ch. 41+000km to 51+000km)

RSDPAF-W-TYPM-NCB-

FWR-Doti-11B 45.93

102,843,829.54

95,459,387.71 55 30 Ongoing

Mahendra Highway,

BoradadiSukhhadChoraha –

Attariya (Ch. 957+400km to

967+500km) &Junga –

SukhadChoraha (Ch.

915+230Km to 949+310km)

RSDPAF-W-TYPM-NCB-

FWR-Mahendranagar-11C 44.18

76,115,015.54

57,294,499.16 65 60 Ongoing

Total Length 522.10

Annex P-19

Road Safety (Physical Works)


(km)

Estimated cost (m

NPR)

Contract

Amount

Physical

Progress (%)

Financial

Progress (%) Comments

Kath Valley (Pelican Signals) RS-NCB-RTU-

2 - 8,787,346.94 8,781,550.92 100 100 Completed

PRM/MN/KT ( Safety Barrier) 3/RSDP/RTU

10/11 195 5,800,012.00 4,852,281.92 100 100 Completed

PRM (Construction Of Bus Lay

Bys)

4/RSDP/RTU

10/11 125 12,011,571.00 9,968,613.21 100 100 Completed

Chabahil (Construction Of Bus Lay

Bys)

5/RSDP/RTU

10/11 - 3,108,590.00 1,798.136.57 100 100 Completed

ARM/KT/MN (Supply &

Installation of Traffic Signs)

6/RSDP/RTU

10/11 196 1,051,435.00 739,409.85 100 100 Completed

Kathmandu Valley (Traffic Safety

Works)

7/RSDP/RTU

10/11 - 8,959,220.00 8,181,105.31 100 100 Completed

Kathmandu Valley(Traffic Safety

Works)

8/RSDP/RTU

10/11 _ 8,870,552.00 8,279,990.25 100 100 Completed

Road Safety Pilot Project RS-NCB-RTU-

9 4 2,372,874,90.00 1,373,731.96 100 100

Completed

Footpath & Bus Lay Bys

construction (PRM) at dumre-

Malekhu

RS-NCB-RTU-

10 - 10,314,475.61 10,238,648.74 100 100

Completed

Annex P-20

Annex 4

Summary Status of Institutional Strengthening and Policy Reform Component

There have been significant improvements in the institutional strengthening and policy reform

component activities. However, some delays have been observed in the implementation of some

activities. The key activities and emerging issues are as follows:

Mechanical Training Center (MTC)

Two Hydraulic Multi-meters have been procured and associated training has been conducted. For

the effective use of the training center, MTC has proposed to procure one Heavy Equipment

Operation Simulator with a budget provision of NPR 4 million in this fiscal year. It has been

agreed that the procurement document would be ready and make available for the Bank’s review

by October end 2014

Mechanical Branch (MB)

MB has already procured five supervision and inspection vehicles (double-cabin Pick-ups) to be

used by DOR project implementation units. Further, additional two supervision vehicles (one for

GESU and one for PCU) and one Bridge Inspection Vehicle also have been procured under the

project. DOR has proposed to procure some essential maintenance equipment that will be used in

routine and recurrent maintenance of RSDP roads in the far west. It has been agreed that DOR

will prepare the procurement document for these equipment and make available for the Bank’s

review by October end 2014.

Road and Traffic Unit (RTU)

The Road Safety Action Plan has been approved by the Government. Until the Road Safety

Council is formed, MoPIT has been acting as the Road Safety Council and its Secretariat. DFID,

through the Global Road Safety Facility, a Trust Fund, has been supporting the procurement and

installation of road safety crash barriers on RSDP roads. The amount allocated for this purpose is

approximately $7million. The procurement process has been delayed as it will require fresh

bidding due to the submission of incomplete bids by contactors. Under the same funding source,

roughly US$ 1million will be used for various activities such as the establishment of Nepal Road

Safety Council & Secretariat, Legislations, Capacity Strengthening and Piloting Physical works

in Pokhara sub-metropolitan city and one short highway stretch. As agreed in the last review,

DOR has initiated the implementation of the road safety awareness training and to conduct road

safety campaigns in the vicinity of under construction RSDP roads. The targeted groups include

residents living along the road corridors, school children and vehicle drivers in all five road

sections that are being upgraded. The Road and Traffic Unit (RTU) will prepare draft terms of

reference for consultant for conducting the road safety awareness programs and share with the

Bank. It is most likely that the consultant selection process will be concluded by November 2014

and the safety awareness program would follow immediately after appointment of the consultant.

Central Road Laboratory (CRL)

CRL has procured the Universal Testing Machine (UTM) which will facilitate the testing of large

diameter-sized reinforcing steel used in bridges and other structures. However, rates/norms of

these tests are yet to be approved by DOR. This has delayed the use of the machine.

CRL has proposed a budget of NPR 1 million for this fiscal year for quality assurance activities

of RSDP contracts including monitoring of calibration of equipment placed under RSDP

contracts.

Road Asset Management- Highway Management Information System (HMIS)

Annex P-21

The consultants’ selection process for developing road inventory software and conducting basic

road inventory data as sample in the selected roads (Birgunj- Hetauda- Narayanghat- Mugling-

Kathmandu- Dhulikhel-Kodari) is yet to be completed. It is expected that the selection process

will be completed by the end of October, 2014.Once the software is prepared and the road

inventory of road sections is in place, the consultant shall prepare the TOR for next consultants

for developing data management system for the entire road network under DOR. Keeping in view

of the limited time left for these studies within the project period, it is unlikely that the road

inventory development of the entire road network under DOR would be completed within the

project period. It was discussed and agreed that the road inventory development of the entire road

network under DOR is very crucial for planning of maintenance and rehabilitation of road

network and therefore, second phase of road inventory would be continued to carry forward in the

next fiscal year and necessary budget for this survey would be provided by the RBN.

Consultants appointed for the Mid Term Review of Priority Investment Plan (PIP 2007-16) and

Sector Wide Road Program have started the work. The consultants already made presentations on

the initial findings. However, the work is yet to be completed, albeit the contact deadline was

June 2014. DOR has agreed to expedite the review and to finalize the report by the end of January

2015.

Among other activities under HMIS unit, a consultant has been appointed for carrying out

condition survey for consecutive two years 2014/2015 and 2015/2016 and DOR has decided to

develop policy on road data management with the use of GON funding for both activities.

Geo- Environmental and Social Development Unit (GESU)

GESU has continued to conduct regular compliance monitoring and preparedness check for the

upgrading road contracts. Consultants (social and environmental) have been appointed for the

entire project period in order to extend overall support to GESU including compliance

monitoring.

NPR 10 million has been allocated in 2014/15 fiscal year and with this budget the unit plans to

conduct monitoring activities, printing of environmental and social safeguard documents and

various training activities including training on land acquisition and slope management.

Similarly, external monitoring for environmental and social safeguard on ongoing RSDP

upgrading works will be carried out in this fiscal year. Consultant hiring process has been

initiated.

The Team suggested finalizing such activities and include them in the procurement plan.

Road Sector Skill Development Unit (RSSDU) - Human Resource Development

DOR has made the RSSDU as the focal unit for carrying out all type of training activities, be they

funded by GON or development partners. Out of the total budget allocated for this fiscal year

NPR 12 million (WB portion NPR 10 million and GON portion NPR 2 million), various in-

country training courses are planned in procurement, contract administration and orientation

training to newly appointed engineers.

IT and MIS Development

A Management Consultant for MIS-IT and an IT Manager (consultant) have been hired to support

the unit. E-bidding system is in operation and necessary funding for operation and maintenance

will be made from GON sources NPR 3.5 million has been proposed in 2014/2015 under the

component which will be used for training of Contract Monitoring System (CMS) and FMS and

for the remuneration of MIS-IT and an IT Manager (consultant).

Roads Board Nepal (RBN)

Annex P-22

Road Users Satisfaction Survey II (RUSS II) has been completed and disseminated to relevant

stakeholders. The report has been made available in the DOR/RBN websites. RBN informed that

the Chart of Accounts (COA) has been developed but the software yet to be incorporated in the

report. According to RBN, the consultant has not been able to incorporate the software in the

report due to limited technical manpower available in the market.

A budget of NPR 3.0 million has been allocated in this fiscal year too for the overseas

training/observation tour for Board Members and relevant RBN officers which is yet to be

implemented. RBN informed that it has identified training/observation tour to observe the road

fund generation and management by Kenya Roads Board. RBN will share with the Bank after it

is finalized from the GON.

National Vigilance Center (NVC)

NVC has been carrying out technical audit of RSDP roadwork contracts.

NVC completed technical audit of all 14 upgrading contracts under RSDP and one periodic

maintenance contract as planned. For the current fiscal year 2014/2015, one consultant each will

be selected for upgrading, monsoon damage and periodic maintenance contracts. Budget of NPR

3.0 million is proposed for this purpose. The team reminded that the audits need to be completed

before end-May, 2015.

Bridge Project

It was previously agreed that RSDP would support the implementation of Bridges Improvement

and Maintenance Program (BIMP). The support will mainly be focused on BIMP’s capacity

development areas. In this connection Bridge Project had planned hiring 2 individual Capacity

Building Consultants one Bridge Technical Expert and one Strategic Program Advisor on

individual selection basis. However, the proposal only for Bridge Technical Expert was received

and after evaluating the proposal and negotiation with the candidate, contract is being finalized.

The consultant will be on board soon. The fund available from RSDP for this position is up to the

end of June, 2015.

Annex P-23

Annex 5

Status of Actions Agreed During March, 2014 Implementation Review

Issues Responsibility Deadline Status

A. Road Development Component

i. Consultants procured for implementing Road

safety awareness training and campaign in all

five upgrading roads.

DOR October/November,

2014

Fund has been allocated in the current FY. The

consultants' procurement is in process and will be on

board by November 2014. The task is planned to be

accomplished by December 2014.

B. Institutional Development and Capacity Building Component

i. Complete the e-bidding improvement

activities

DOR Mid of July, 2014 The e-bidding improvement activity has been

accomplished. PPMO is working on development of

single portal system, planned to launch by December

2014

ii. Develop a policy on road data management DOR/HMIS June 2014 DOR has decided to carry out this task from GON

sources

iii. Consulting services for development of road

data management system for road inventory

works procured.

DOR/HMIS Mid June, 2014 Consultant selection process is undergoing and

expected on board by end of October, 2014

iv. Finalize the contract for Charts of Account

study

RBN/DOR End of June, 2014 No Progress

v. NVC to complete the technical audit of all

project roads

NVC July, 2014 Technical Audit of 4 contracts under SM Road, 8

contracts in KJ Road, 2 contracts (5C, 5D) in CJ Road

completed and 1 contract for periodic maintenance will

be completed by Dec 2014.

vi. Dissemination workshop on RUSS findings

inviting all the related stakeholders.

RBN June, 2014 Disclosed on RBN website & on DOR website on 09th

January, 2014. Dissemination workshop has been done

C. Safeguards

a. Social Safeguard

Annex P-24


i. Carry out environmental and social screening

as per ESMF for the bridge under

construction on KMJ Road

GESU/PIC/

Consultant

April 15, 2014

Completed screening works and issued notice for

compensation and start distribution land/structure both.

The total 9 land plots & 10 structures of 12 PAPs were

affected by these three bridges and total 2 were listed as

vulnerable persons.

Achieved progress till Sep 2014 (%)

Bridges Land Structures R&R SA

Sherigad 100 57 57 100

Takula - 100 - -

Khalangagad 60 50 50 -

ii. Complete all pending R&R activities for KC

and GD Road before handing over to

division

PIC/DOR

May 31, 2014 Completed in GD road and in progress in KC road.

R&R:

GD KC

100% 92%

iii. Update list of PAFs for the 3 km new

alignment of GD Road

PIC/DOR/consultants May 30, 2014 Completed

Progress in (%)

Affected plots no.- 71 75

Structures no – 6 83

Affected private tree- 788 693

Affected household – 49 69

iv. Complete disbursement of compensation;

R&R assistances; and support allowance for

all remaining stretches

PIC/DOR June 30, 2014 Ongoing

Achieved progress (%)

Road GD KC KMJ CJ SM

land 92 97 88 100 87

Structure 100 92 88 100 86

R & R 100 92 42 0* 86

SA 39 100 77 NA 72

v. Complete implementation of VCDP for KC,

KMJ and SM roads

PIC/DOR October 31, 2014 Budget allocated for three roads received tentative

budget by DAO/Cottage industry with resource persons.

Draft list is prepared of all three roads (KC, SM

&KMJ)

Training Identified:

Mushroom/Vegetables farming training for KC Road,

Sewing & Knitting training for SM Road and

Vegetables farming and Bee keeping training for KMJ

Annex P-25


Road. VCDP training going to be started in all three

roads in the month of October, 2014

vi. For all roads that will be taken over by the

division, social mobilizer along with the

project staff will conduct a stakeholder

meeting with the Local Consultative Forum

(LCF) representative to inform them about

the closure of project

PIC/DOR Before handover. Will prepare project closure minute by Social Mobilizer

with LCF during handover time

vii. Resolve the pending grievances PIC/Consultants June 30, 2014 Almost resolved by Grievance Redressal Committee

(GRC)

Road Submitted Grievances No Resolved

No.

GD 314 314

GD(EFD) 57 53

KC 500 500

KMJ 700 670

CJ 2 2

SM 1099* 878

* The road was narrowed down to save the structures

b. Environmental Safeguard

i. Hiring of Environmental Specialist for

effective monitoring of quarry sites, disposal

sites, OSH and bioengineering works etc.

PCU April 15, 2014 Complied, the specialist not yet mobilized in the field

ii. Increased oversight, follow up and

monitoring on environmental compliance in

ongoing work sites

GESU with support from

PCU

Immediately Partially complied

iii. Submission of bio-engineering plan with

implementation schedule

Consultant/GESU/Contractor April 2014 Partially complied

iv. Inventory of the problem sites (quarrying,

dumping) along the KMJ Road which needs

immediate attention

GESU/Consultant May 2014 Complied

v. Next External Monitoring Consultant End of May, 2014 Delayed/ not complied. Consultant selected but not

mobilized

vi. Environmental Mitigation Site Plan for Supervision consultant/Site April 2014 Complied

Annex P-26


emergency track (alternative routes) opened

due to landslides in GD Road?

team

D. Procurement

i. Update/Revise the Procurement Plan for FY

2014/15 and approval

DOR/ID End-August , 2014 Will be finalized by September 2014

ii. Prepare Contractors’ Payment Claim Plan for

all Contracts with contract value more than

NPR 200 Million

DOR/PCO

April 30, 2014

Not applicable any more

iii. Prepare Disbursement Claim Plan DOR/PCO April 30, 2014 Not applicable any more

E. Financial Management

i. Second Trimester report for FY 2013/2014 DOR May 15, 2014 Submitted

ii. Capacity building on financial management -

organize training program on financial

management to all cost centers at least once a

year.

DOR/PCT May 15, 2014 Ongoing

iii. Audited account for FY 2012/13 April 13, 2014 Submitted

F. GAAP & Peace Filter

i. A separate Action Plan prepared and

attached in Annex 10.

DOR See Annex 10

G. Others

Annex P-27

Annex 6

Actions Agreed During September, 2014 Implementation Review

Issues Responsibility Deadline Comments

A. Road Development Component

i. Consultants procured for implementing

Road safety awareness training and

campaign in all five upgrading roads.

DOR November, 2014 The Consultants' procurement is in process and will be

on board by November 2014. The task is planned to be

accomplished by December 2014.

B. Institutional Development and Capacity Building Component

i. Consulting services for development of

road data management system for road

inventory works procured.

DOR/HMIS End of October,

2014

Consultant selection process is undergoing and

expected on board by the end of October, 2014

ii. NVC to complete the technical audit of all

project roads

NVC May 2014 One consulting firm each for upgrading, monsoon

damage and periodic contracts will be selected

C. Safeguards

a. Social Safeguard

i. Notification to the absentees through the

relevant VDC/ward office to collect their

compensation, R&R assistance and support

allowances

PIC/DOR

November 30,

2014

The date for notification to absentee Project Affected

Persons (PAPs) has been decided based on discussion

with the RSDP Coordinator and PIC of KMJ Road with

the expectation that the time before November 2014

may require to classify the actual number of absentees.

ii. For all roads that will be taken over by the

division, social mobilize along with project

staff will conduct a stakeholder meeting with

the LCF representative to inform them about

the closer of project

PIC/DOR

Before handover Social Mobilizer will prepare project closure minute

with LCF during handover time

iii. Complete disbursement of compensation and

other R&R assistances including SA for all

roads and deed transfer

PIC/DOR

Feb 28, 2015

With the expectation that absentees APs will be

notified by November 2014 deadline for completing the

disbursement of compensation and other R&R

assistance including SA has been mentioned in

accordance to Land Acquisition Act’s provision for

completing compensation distribution activities within

three months after formal notification.

Annex P-28


The remaining compensation amount after the three

months will be kept in CDO’s account.

iv. Verification of land compensation claims on

KMJ Road

PIC/DOR April 30, 2014 (98% compensation completed at time of Road

Maintenance Development Project RMDP),

verification ongoing to resolve under Grievance

Redressal Committee GRC.

During the September (2014) review as the Social

Mobilizer (SM) of KMJ Road informed altogether 30

grievances have been received on RMDP roads and

forwarded to DOR.

Based on discussion with the PIC of KMJ Road further

update on this matter will be made available after

review/verification of the issue in consultation with the

Social Mobilizer in the field.

v. Resolve the pending grievances PIC/Consultants

Feb 28, 2015

RSDP has made significant improvement on solving

the grievances through GRC. As of Sept 2014, of the

total 2672 submitted grievance 2417 grievances has

been resolved by GRC which is about 90%.

Road Submitted Resolved

Grievances No Grievances No GD 314 314

GD(EFD) 57 53

KC 500 500

KMJ 700 670

CJ 2 2

SM 1,099* 878

Total 2,6 72 2,417

* The road was narrowed down to save the structures

Similarly, the remaining grievances also to be

addressed to complete the compensation distribution

activities within three months after formal notification

to APs as provisioned in clause 37 of land Acquisition

Act 1977.

Annex P-29


However, if there are some grievances yet to be

resolved, this action will remain continue and CDO of

respective district will be responsible to solve the

remaining grievance and to compensate the PAPs upon

the redressal of grievances.

b. Environmental Safeguard

i. Mobilization of the newly hired ES to the

sites (with priority along the KMJ Road to

verify the status of the works reported by

REs from the respective sites)

PCU Immediately Should immediately focus on KMJ Road

ii. Environmental specialist to monitor and

supervise the BEW works along the KMJ,

SM and GD roads, quarry & sand/ gravel

extraction from rivers, and water

management at KMJ.

GESU/ PCU and ES immediately Field visit revealed that improvement is required on

management of quarry areas & sand/gravel extraction

from rivers, enforcement of safety gears etc. and bio-

engineering works progress not satisfactory

iii. GESU to do compliance monitoring of

SM, CJ and GD road

GESU November 30,

2014

Compliance check for bio-engineering work quarry/

sand & gravel extraction, and other mitigation

mitigations

iv. Screening to be done as provisioned in the

ESMF for periodic maintenance work

GESU/Consultant Immediately (the

works planned for/

included in the

budget of the

current FY)

Noted that environmental screening as per ESMF has

not been done for periodic maintenance works.

v. Water management plan to be submitted by

the consultant for the KMR road in Manma

Consultant/PCU October 31, 2014 Variation order approval required for implementation

of plan

vi. Mobilize the consultant for external

monitoring, and external monitoring report.

GESU October 31, 2014

(report by

November 2014)

vii. Road safety study especially for KMJ Road

to be initiated

PCU

D. Procurement

i. Update/Revise the Procurement Plan for

FY 2014/15 and approval

DOR/ID End-September,

2014

E. Financial Management

Annex P-30


i. Conducting FM training for all cost centers DOR Nov 30, 2014

ii. Updating Contract Monitoring System

(CMS)

DOR/PCT Nov 30, 2014

F. GAAP & Peace Filter

i. A separate Action Plan prepared and

attached in Annex 10.

DOR See Annex 10

G. Others

Annex P-31

Annex7

Summary Findings on Safeguards

Social Safeguards

Impact and Progress

Now there are a total of 3,382 project affected families. The number is higher than the previous

number by 49. This is due to the addition of 49 affected households from the 3km of Emergency

Flood Damaged (EFD) length of GD Road. A total of 5,452 land plots, 379 structures and 2546

trees have been impacted by the project activities (see table below)7.

Table 1: Impact Across the Project Roads

Source: GESU (Sep, 014) *EFD=Emergency Flood Damage

As per the updated data from GESU (September, 2014) about 89.83 percent of affected land,

91.43 percent structures and 80.5 percent trees has already been compensated (Table 2). As

shown in Table 3 there has been good progress on the distributions of R&R assistance (74%) and

support allowances (87%).

Table 2: Compensation Disbursement Progress

S.

N. Road Name

Progress in Compensation Payment ( as of Sep, 2014)

Remarks Paid Land Plots Paid Structure Tree/Crops

HHs

(No)

Plots

(No)

Progress

(%)

Structures

(No)

Progress

(%)

Trees/

Crops

(No)

Progress

(%)

1 GD 263 405 93 30 100 1,227 100

Remaining 35 plots &

SA for 8 Dalits due to

legal obligations and

absentee 57 plots for

deed transfer

2 GD (EFD)* 34 53 75 5 83 693 88

Remaining 17 plots, 1

structure and 95 trees in

process

3 KC 613 1187 97 11 92 464 93

Remaining 33 plots and

1 structure due to

absentee

4 KMJ 716 1230 88 95 88 NA NA Remaining 156 plots,

7PIC has prepared and updated the list of families affected due to emergency flood damage in the 3 km stretch of GD

road and information about the PAF and their affected assets for this section has been categorized separately as GD

(EFD)

S.N

. Road Name

Losses as per RAP Losses as per Post Verification

HHS Plots Struc. Trees HHS Plots Structures Trees

1

Gokuleshwor – Darchula

(GD) 244 372 12 2,063 276 440 30 1,227

2 GD (EFD)* 50 73 6 478 49 71 6 788

3 Kalinggard-Chainpur (KC) 624 1,220 19 499 624 1,220 12 499

4

Khidkijyula-Manma-

Jumla(KMJ) 764 1,214 45 206 840 1,386 105 0

5

Chhinchu-Jajarkot

(CJ) 26 30 4 0 26 30 4 0

6

Sitalpati-Musikot

(SM) 1,412 2,088 152 435 1,567 2,305 222 32

Total 3,120 4,997 238 3,681 3,382 5,452 379 2,546

Annex P-32

10 structures, 61 R&R

and 22 SA due to

frequent transfer of

CDO

5 CJ 26 30 100 4 100 NA NA

Structure owner shifted

the house in RoW

6 SM [g] 1,172 2007 87 190 86 13 41

Remaining 298 plots,

32 structures, 19 trees

32 R&R, 35 SA and

deed transfer of 1220

plots

Overall 2824 4912 89.83 355 91.43 2397 80.5

Source: GESU (Sep, 014)

Table 3: Status of R&R Assistance and Support Allowance

S.N Sub-projects

Resettlement & Rehabilitation (R&R)

Assistance Support Allowance (SA)

Total

HHs

HHs

Paid

(No)

Amount

Paid(NPR) %

Total

HHs

HHs Paid

(No)

Amount

Paid(NRs.) %

1

Gkuleshwor-

Darchula 30 30 435,000 100 13 5[a] 50,000 39

2 GD (EFD) 6 5

83 NA NA NA NA

3

Kalangagad-

Chainpur 12 11 20,000 92 58 58 580000 100

4

Khidkijula-

Manma-Jumla 105 44[b] NA 42. 94 72[c] NA 76.60

5

Chinchu-

Jajarkot 4[d]

NA

6

Sitalpati-

Musikot 222 190 635,000 86 71 71 490,000 100

Overall 379 280 1,090,000 74 236 206 1,120,000 87

Source: GESU (Sep 2014) [a] Support allowance for 8 dalit households in GD-EFD remaining due to absentee

[b&c] 61 R&R assistance and 22 SA in KMJ being remaining due to frequent transfer of CDO [d] PIC office had provided the compensation to the structure owner but structures owner disobey the Project instruction and they shifted their houses

within ROW (10m) so R & R assistance distribution is still pending.(in CJ Road)

Deed transfer is progressing in all RSDP roads except in SM Road due to insufficient manpower

and lack of co-operation from the District Land Revenue Office (DLRO) in the past(Table 4).

However, based on discussion with the PIC of SM Road, both the DLRO and District Land Survey

Officer (DLSO) of Salyan district have assured to speed up the deed transfer process.

Table 4: Deed Transfers Progress

S.N. Name of Road

Total no. of

affected plots

No. of plots

compensated

No. of Deed

Transfer for

compensated plots

Progress in

percentage

1 Gokuleshwor- Darchula 440 405 348 84

2 GD (EFD)* 71 53 53 100

3 Kalangagad-Chainpur 1,220 1,187 1,187 100

4 Sitalpati-Musikot 2305 2007 787 37

5 Khidkijula-Manma-Jumla 1,386 1230 1230 100

6 Chinchu-Jajarkot 30 30 30 100

Overall 5,452 4,912 3,635 87%

Source: GESU (Sep, 2014)

Annex P-33

Progress on VCDP Implementation: DOR has approved budget to implement VCDP in three

RSDP (KMJ, SM and KC) roads. Training on off-season vegetable farming (with and without

tunnel) in KC Road, bee keeping and vegetable farming in KMJ Road and sewing and cutting in

SM Road has been planned for the family members of vulnerable PAPs. Finalizing the candidate

is ongoing and has been targeted to start skill training within the month of October, 2014.

Local Consultative Forums and Grievance Redress: ESMF has provisions for public

participation and consultations through formation of LCFs. Accordingly LCFs have been formed

in all roads. In all there are 30 LCFs in five project roads and so far there have been 45 meetings.

It was agreed that for the roads that will be taken over by the project, social mobilizer along with

the project staff will conduct a stakeholder meeting with the LCF representatives to inform them

about the project closure.

Table 5: Status of LCF in RSDP/AF

SN

Project Roads Number of LCFsFormed

Total meetings

(as of March 2014)

1 Gokuleshwor-Darchula 3 7

2 GD (EFD)[a] - 3

3 Kalangagad-Chainpur 8 18

4 Sitalpati-Musikot 10 10

5 Khidkijula-Manma-Jumla 5 8

6 Chinchu-Jajarkot 4 2

Total 30 45

Source: GESU, Sep, 2014

[a] New LCF has not been formed for this section

Grievance Redressal: The review noted a large number of grievances received by the projects in

four project corridors namely GD, KC, SM and KMJ are mostly related to compensation rates

and re-measurement/verification of affected assets. The team however noted that 98.7% of the

grievances have been resolved (Table 6).

Most of the grievances have been collected by LCFs and Social Mobilizers. The largest number

of grievances was recorded in SM Road. Out of 1099 complaints, majority were regarding

missing land plots however all the complaints have been verified and resolved as several of the

complaints were found to be repetition of same cases.

In KMJ Road, although LCFs have been formed they do not seem to be active and do not play

any role in grievance management. It was found that grievances are received and handled by the

district administration (CDO’s office).

Table 6: Number of Grievances Registered and Resolved

SN Project Roads Number of Grievances Registered

Grievances resolved (as of Sep, 2014)

1 Gokuleshwor-Darchula 314 314

2 GD (EFD)* 57 53

3 Kalangagad-Chainpur 500 500

4 Sitalpati-Musikot 1,099 1,099

3 Khidkijula-Manma-Jumla 700 670

6 Chinchu-Jajarkot 0 0

Total 2,670 2,636

Source: GESU, Sep 2014

Annex P-34

Bridge works on RSDP roads

The social screening works of three bridges in KMJ Road was carried by Kalikot Humla Jumla

Road Project (KHJRP) & District Administration Office (DAO) on November end 2013. During

this period the short orientation program on ESMF was held and distributed the copies of ESMF

including addendum to all (KHJRP) & (DAO) as well as one for office copy. The project had

already published notice for compensation fixed by CFC dated on 8/14/2070 (2013/11/29 A.D).

A total of 9 land plots & 10 structures of 12 PAPs were affected by these three bridges and total 2

were listed for vulnerable persons. There were not found any losses of trees (Table 7). The

compensation payment process is ongoing and deed transfer work has completed of compensated

plots8(Table 7).

Table 7: Compensation Status of Bridges Being Constructed by DOR in KMJ Road

S.N. Bridges

Land Structures

Affected

Plots(No) Paid (No)

Remaining

(No)

Affected

Structures

(No)

Paid Remaining (No)

1 Sherigad 4 4

7 4 3

2 Takulla - - - 1 1 0

3 Khalangad 5 3 2 2 1 1

Total 9 7 2 10 6 4


Review of GESU data shows 7 affected land plots (out of 9) and 6 affected structures (out of 10 have been paid compensation (Table 7). Similarly, 6 PAFs out of 10 entitled for R&R assistance and all (2) PAFs entitled for SA have also been disbursed their payments.

Table 8: R&R and SA Status of Bridges Being Constructed by DOR on KMJ Road

S.N. Bridges

Resettlement and Rehabilitation

(R&R) Support Allowance (SA)

R&R Entitled

(No)

Paid

(No)

Remaining

(No)

Affected Structures

(No) Paid

Remaining

(No)

1 Sherigad 7 4 3 2 2 0

2 Takulla 1 1 0 0 0 0

3 Khalangad 2 1 1 0 0 0

Total 10 6 4 2 2 0


Public Consultation:

Short informal discussions with local people/PAF carried out in some places within SMJ Road

(near contract package 6C, 6D and at Jumla). In general they have been found aware with the

benefit of project. Similarly, project affected families near the under construction bridged were

also consulted. One of the PAPs in Khallangad bridge informed that he was not satisfied with the

compensation determined for his structure and another PAP at Sherigad bridge was not aware of

support allowances.

Environmental Safeguards

8GESU, Sep, 014

Annex P-35

The project has hired an environmental specialist (ES). The position was vacant for three months.

However, the ES is yet to be mobilized in the respective sites for regular monitoring. The ES

should monitor and increase the supervision along the KMJ Road (contract packages 6A, 6B, 6C

and 6D) the project has taken several proactive steps to resolve the issues related with spoil

disposal, tipping area, water management and quarry sites along the KMJ Road. The inventory of

the problem sites has been prepared and issues have been rectified at some chainages along the

KMJ Road as agreed in the last review but site visit has revealed that improvement is needed on

issues like enforcing the use of health & safety gears by the labourers, water management at

several locations, fencing the storage areas, crushing plants etc. and management of quarry areas.

Good practice of coordinating with local community for dumping spoil deposits and providing

toes wall to the same were observed at some contract packages especially along the Manma-

Jumala stretch. The contractors deposited the spoil on sites requested by the local people and did

compaction and have provided necessary slope and toe wall wherever required. Such practice

needs to be ensured in all spoil disposal sites.

Monitoring by GESU

GESU needs to increase the frequency of environmental compliance especially along the SM, GD

and KMJ road for particularly bio-engineering works. The next visit should check the bio-

engineering works (survival of the saplings) especially along the SM –GD road where the

contractors have completed 80% of the works.

Quarry sites and extraction of aggregates

The project has taken measures to stop the extraction of boulders from the Karnlai River.

However, field visit revealed that haphazard extraction is being done from other river like Jaksi

and Tila. It is to be noted that, extraction of boulders from close to river banks all along the linear

needs to be discouraged to protect the settlements and other infrastructure close to the river bank.

The boulders, gravels and sand protect the area lying in the flood plains from monsoon floods.

These boulders acts as barriers and dissipates the flow surge and protects the settlements

especially around the confluence area. Over-extraction of gravel can destabilize banks, and/or

affect the ecologic functioning of rivers. In addition, extensive gravel removal not only impacts

the extraction site, but may also reduce gravel delivery to for example downstream fish spawning

sites. ES of the Project and GESU need to increase the supervision and monitoring of sand/ gravel

extractions particularly from rivers/ streams.

Water Management

Another pending major issue observed was the improper water management along the under

construction road which has not received attention from the contractors. However, it was learnt

that a team comprising of CDO, DSP and LDO visited Manma and met road users group,

contractor and local people to solve the issue related with water management which has made

mobility difficult along the road for local people as well as road users. The team and local people

agreed to use the existing natural gully/Kholsi for outlet of storm water. The consultants of the

Manma Road stretch are preparing water management plans which will be completed by October

31, 2014. The plan will also identify/ assess the flood and bank erosion risks due to increased and

concentrated flows in the gully due to outlet discharge.

Bridges along the RSDP Road

There was couple of bridges being built along the KMJ Road which were not under the scope of

work of RSDP road. The bridges were being built by DOR without proper consideration to the

environmental aspects. GESU discussed this issue with Project and DOR has agreed that this

issue will be discussed so that all the bridges being constructed by the DOR, along the RSDP road

Annex P-36

but not under the scope of work of RSDP will adhere to the ESMF prepared by DOR. The Bank

is very concerned on this issue and strongly recommends the DOR to follow the ESMF.

External Monitoring

The consultant for external monitoring has been hired, who will focus particularly on KMJ and

remaining stretch of SM Road. However, the monitoring will only start after the monsoon.

Occupational Health and Safety

There has been some progress on using safety gears but is not satisfactory as observed during the

recent visit to KMJ Road. At some chainages, the labourers were working without the gears.

Besides this, there was no complete first aid box, medicines at labour camps. Strict norms,

constant reminder for the use of safety gears by the RE, ARE and site staff and awareness

program needs to be enforced for satisfactory compliance.

Bio-engineering

GESU informed that the bio-engineering work (BEW) for SM and KC roads has been 80%

complete while the BEW plan for KMJ has been finalized and plantation work has just started.

Likewise, the contractor has completed about 20% of Bio-engineering works in pre-defined areas

till mid-September 2014 and are continuing bio-engineering works in pre-defined areas with the

completion target as scheduled in the Bio-Engineering Implementation Plan. Locally available

plant species should be used for bio-engineering works on fragile unstable slopes. The District

Forest Office and the local nurseries can be consulted for this purpose.It is advised that

preparation work like collection of seeds and saplings for plantation needs to be done in the

month of November and December for bio-engineering works to be carried out in the month

March and April

Periodic Maintenance and Road Safety Works

GESU team visited RSDP additional financing roads; Hetauda-samari, Lamidanda-

Symbhanjhyang, Symbhanjhyang-Palung, Palung-tistung roads for environmental compliance

check for periodic maintenance works (between May 21-24, 2014). The monitoring for periodic

maintenance revealed compliance on issues like erecting safety sign boards, restoration of storage

site, bitumen burnt sites and construction materials while non-compliance on issues related to

occupational health of labourers, labour camps and provision of alternative fuels etc.

Furthermore, contract documents were not available in division offices. DOR officials and

labourers were unaware of the environmental issues associated with periodic maintenance works.

The WB team emphasized the need to do screening as per the ESMF which would capture all the

relevant issues that was overlooked during the maintenance works.

Road safety

Road safety has been identified as a major issue especially along the KMJ Road. The difficult and

rugged terrains with less than 3.5 m carriage way have made the movement along KMJ Road

risky. Provision of safety features (barriers, sign boards, etc.) needs to be provided at least in high

risk and critical stretches. The road safety audits of RSDP roads which have been completed by a

consultant team (comprising an international and two national consultants) which must have

identified the risky stretch along the KMJ Road as well as potential measures for improving road

safety. Installation of crash barriers or other safety measures on KMJ Road along with other

activities linked to the operationalization of the Road Safety Action Plan should be a priority.

Annex P-37

Annex 8

Status of Procurement and Financial Management

Procurement

The following tables summarize the contracts procured within the review period.

Upgrading works contracts awarded under RSDP-AF

Road Name Contract ID Procurement status

1

Surkhet – KalikotManma Road

&Tallodungeshwor – Siyakot – Dailekh

Road

RSDPAF-W-UP-ICB-

SKM-8A (Re) Awarded

RSDPAF-W-UP-ICB-

TSD-8B (Re)

2 Reinstatement of Monsoon Damage Works

of Gokuleshwor – Darchula Road

RSDPAF-W-UP-NCB-

GD-1

Awarded on July 2014 RSDPAF-W-UP-NCB-

GD-2

3 Reinstatement of Monsoon Damage Works

of Khodpe – Chainpur Road

RSDPAF-W-UP-NCB-

KC-3

Road Name Contract No./ all NCB

method

Procurement

Status

RSDP Additional Financing TYPM

Mechi Highway (Ho7), Ranke-Phidim Sector RSDPAF-W-TYPM-NCB-

ER-Ilam-1A Awarded

Damak (MRM) – BeldangiFefugee Camp RSDPAF-W-TYPM-NCB-

ER-Damak-1B Awarded

Mawa – Harichamode& Rani (IB) – Kanchanbari Road RSDPAF-W-TYPM-NCB-

ER-Biratnagar-1C Awarded

Mirchaiya – Kamala and Chauharwa – Siraha RSDPAF-W-TYPM-NCB-

ER-Lahan-2A (Re) Awarded

Jyamire (District Border)- Katari Road RSDPAF-W-TYPM-NCB-

ER-Lahan-2B Awarded

Nagdhunga – Kalanki (Ring Road) RSDPAF-W-TYPM-NCB-

CR-Kathmandu-3A Awarded

Nagarjune - ThuloKhola, Halchow- Narayanthan

Balaju Nepal Sangla Bazar Jayanepal – Thapathali

Kalimati – SitapailaJadibuti – Pepsikola –

ManoharaThimi

RSDPAF-W-TYPM-NCB-

CR-Kathmandu-3B Awarded

Bhaktapur –Army Camp

Sinamangal – Manohara – Thimi – Sallaghari

Panchkhal –PalanchokBhagawati

Sallaghari – Hanumante Culvert

RSDPAF-W-TYPM-NCB-

CR-Bhaktapur-5A Awarded

Barabise – Kodari, Barabise – Kodary,

Dolalghat – Lamusangu - barasise

RSDPAF-W-TYPM-NCB-

CR-Charikot-5B Awarded

Annex P-38

Ramnagar – Mugling, Mawakhola – Mugling

Bharatpur – Meghauli Airport

RSDPAF-W-TYPM-NCB-

CR-Bharatpur-6A Awarded

Tadi – Gangate, Tadi – Labdhu – Samundratar –

Golphubhanjyang

RSDPAF-W-TYPM-NCB-

CR-Nuwakot-6B Awarded

Jitpur- Pathlaiya, Bhimphedi – Kulekhani RSDPAF-W-TYPM-NCB-

CR-Hetauda-7A Awarded

Bardibas – Jaleshwor, Dharapani – Dhanusadham –

Janakpur

RSDPAF-W-TYPM-NCB-

CR-Janakpur-7B Awarded

Surajpura – Harpur Border, Butwal Municipality

Boundary – Milanchok, Mahendra Park-ChidiyaKhola,

Bardaghat – Sunwal

Mahakhola – Sukoura, Sunwal - Mahakhola

RSDPAF-W-TYPM-NCB-

WR-Butwal-8A Awarded

Gorusinghe – Patharkot, AngureGhumti – Sandhakharkka

ThadaJukena- AngureGhumti, ThadaJukena-

AngureGhumti

RSDPAF-W-TYPM-NCB-

WR-Shivapur-8B (Re) Awarded

Damauli – Jyamiretar (Byass Marg RSDPAF-W-TYPM-NCB-

WR-Damauli-9A Awarded

Syangja – Kuvinde RSDPAF-W-TYPM-NCB-

WR-Pokhara-9B Awarded

Harthok – Ridi Bridge and Ridi Bridge – Ghumti RSDPAF-W-TYPM-NCB-

WR-Palpa-9C Awarded

KhairiKhola – Kohalpur RSDPAF-W-TYPM-NCB-

MWR-Nepalgunj-10A (Re) Awarded

Mahakali Highway (H14) Patan – Satbanjh RSDPAF-W-TYPM-NCB-

FWR-Baitadi-11A Awarded

Mahakali Highway Seti Highway, Syaule – Korayal and

Silgadhi – Sanfe Road, Silgadhi –

Chaukhutte&Chaukhutte Bazar – Sanfe

RSDPAF-W-TYPM-NCB-

FWR-Doti-11B

Awarded

Mahendra Highway, BoradadiSukhhadChoraha –

Attariya&Junga – SukhadChoraha

RSDPAF-W-TYPM-NCB-

FWR-Mahendranagar-11C Awarded

Road Safety Physical Works

Road Name Contract No. Procurement

Status

Road Safety Physical Works on Different Section of

Prithivi and Araniko Highway

RSDPAF-W-R-

PHAF/337142-4/070-71/3 Awarded

Consulting services

Activity name Contract No. Method Procurement Status

Consultant for mid-term review of

Priority Investment Plan

RSDP-S-QCBS--

101, QCBS

Procured

Study in progress

Contract Name Contract Number Procurement

Method

Procurement

Status

Annex P-39

Service for Financial Management

Consultant

RSDP-PCT-C-IND-

FMC-01 SS

Awarded on

1-Apr-14

Preparation of Concept Note on

Proposed Improvement for Thankot

Naubise Section of Tribhuvan

Rajpath and Naubise Mugling

Section of Prithivi Highway

NIRTTP-NM-C-Dir-

1 Direct

Awarded on

20-Sep-13

Consulting Services for Technical Audit

Contract Name Contract Number Procurement

Method

Procurement

Status

Technical Audit of Contract No.

RSDPAF-W-UP-ICB-SM-4A & 4B,

Sitalpati - Musikot Road Project

RSDP/NVC/S/IND/TA/1

Awarded on

16-May-14


RSDPAF-W-UP-ICB-SM-4C & 4D,

Sitalpati - Musikot Road Project

RSDP/NVC/S/IND/TA/2

Awarded on

16-May-14


RSDPAF-W-UP-ICB-CJ-5C & 5D,

Chhinchu -Jajarkot Road Project

RSDP/NVC/S/IND/TA/3

Awarded on

16-May-14


RSDPAF-W-UP-ICB-KJ-6A & 6B,

Surkhet - Jumla Road Project

RSDP/NVC/S/IND/TA/4

Awarded on

16-May-14


RSDPAF-W-UP-ICB-KJ-6C & 6D,


RSDP/NVC/S/IND/TA/5

Awarded on

16-May-14


RSDPAF-W-UP-ICB-KJ-7A & 7B,


RSDP/NVC/S/IND/TA/6

Awarded on

16-May-14


RSDPAF-W-UP-ICB-KJ-7C & 7D,


RSDP/NVC/S/IND/TA/7

Awarded on

1-Jun-14

Goods contract

Activity name Contract No. Method Procurement Status

Hydraulic multimeter RD/RSDP/68-

69/MTC-1/ICB ICB Procured

Bridge inspection vehicle

BIE ICB No.

RD/RSDPAF/69-

70/MB-1

ICB Procured

Supervision Vehicles (2 numbers) RSDPAF-G-

NCB-2. NCB Procured

Annex P-40

Financial Management and Disbursement

Budget and Expenditure of for FY 2014/15

The approved budget of the FY 2014/15 is NPR 2,392.94 million comprising the recurrent budget

of NPR 24.31 million (code 3371423) and the capital budget of NPR 2,368.63 million (code

3371424). Out of this approved budget figure, NPR 273.43 million is allocated under the GON

source and NPR 2,119.51million (Grant - NPR 602.95 million and Credit - NPR 1,516.56

million) from the IDA source. The Roads Board budget is not included in the above budget.

The total expenditures of NPR 1,649.31 million consisting of NPR 123.34 million from GON

source and NPR 1,525.97 million from IDA source have been incurred in FY 2013/14. The

expenditures incurred are only 68% of the total approved budget.

Reimbursable Expenditures

Reimbursable expenditures of NPR 522.02 million incurred up to the FY 2013/14 is yet to be

transferred to the GON treasury. RSDP is yet to document NPR 2,000.80 million (equivalent to

USD 20.30 million) already transferred to GON treasury and payments incurred up to FY

2013/14.

Disbursements

Total disbursements net of Designated Account (DA) advance as of September 30, 2014 is USD

47.79 million (99.76% of allocated amount) from the IDA Grant H339, USD 23.71 28.66% of

allocated amount) from the IDA Grant H629. Total disbursement including advance to DA is

USD 89.32 million which is 76.24% of allocated amounts of IDA Grant H339 & H629 and IDA

Credit 4832 & 5002. However, 41.52% of overall funds remain unutilized. Fund has not been

disbursed against the IDA Credit 5002. There is outstanding DA balance of USD 16.82 million

under the Credit 4832 and USD 41.61 million under the Grant H629. USD 12.43 million

(equivalent to NPR 1,197.93 million) already disbursed from DA till September 23, 2014 is yet to

be documented.

Financial Management

The RSDP has maintained the required ledgers including the Designated Account Ledger, cash

and bank book, budget sheet, main and subsidiary grant and credit register in required format.

The closing balance of Designated Accounts is tallied with the bank balance as per ledger as on

September 19, 2014. The Team also reviewed vouchers on sample basis and it was noted that

reimbursable expenses had been paid at contract rate to the consultant MMM Group instead of

actual expenses. The project has been advised to make payments as per terms and conditions of

the contract.

The project informed that contract monitoring system had been made operational but data were

not updated causing inability to provide updated information.

The new accountant has joined the project on August 17, 2014. The part time FM consultant has

also been recruited to assist in maintaining records of financial transactions and timely reporting

and timely submission of claims. The internal audit of the FY 2013/14 has been conducted but the

report is yet to be received.

The team also reviewed the previous agreed action plan and noted that all the agreed actions have

been completed except the training program to be organized at least once a year for capacity

building of all cost centers has not been conducted in FY 2013/14.

Trimester Implementation Progress Report. There are no overdue trimester IPRs. The third

trimester IPR of FY 2013/14 has been received and its Financial Monitoring Report has been

Annex P-41

reviewed and approved by the Bank. The first trimester IPR of FY2014/15 is due on December

31, 2014.

Audit Report. There are no outstanding audit reports or issues. The Team reminded that the FY

2013/14 unaudited accounts is due on October 15, 2014, and the audited accounts on January 15,

2015.

Annex P-42

Annex 9

Governance, Accountability and Peace Filter

Governance and Accountability Plan Action (GAAP)

An updated status GAAP matrix is presented in Annex 10.

RSDP attention to GAAP actions continues to be satisfactory. An IT-based grievance handling

system with tracking and feedback elements has now been launched at the Department level. A

specific policy instrument on grievance handling approved at the Ministry level will govern the

system. The system covers all units within the DOR, including its field-based offices. The

performance of the system needs to be monitored adequately. In addition, DOR staff at different

levels should be trained on managing the system.A study on the impact of the introduction of e-

bidding in DOR is being supported by the Bank under a separate funding source. The impact

study has enjoyed good cooperation from DOR in terms of the collection of procurement

information since FY 2007/08. The final report of the study us expected to generate informed

debates about how e-bidding that could further contribute to improved procurement practices.

The National Vigilance Centre (NVC) continues to undertake technical audit of selected projects.

The findings of audit and the non-compliance reports (NCRs) are discussed with all stakeholders.

NVC also plans to monitor the NCRs. Engagement of social mobilizers in each of the upgrading

road sections has been found to be helpful with regard to information dissemination, especially at

the community level.

An area that needs more management attention is M&E. First, capacity constraints at different

levels have affected M&E performance. Whatever capacity is available with DOR needs to be

fully used without distinguishing between sources of funds. This should happen within a

consolidated framework for M&E procedures for all projects funded through GON sources or DP

support. Second, and more important, the M&E framework should also capture project

‘outcomes’ going beyond the emphasis on inputs and outputs. Strengthening M&E efforts will

require additional capacity which could be sourced through management innovation such as

outsourcing.

Peace Filter

Policy dialogue: RSDP has opened up opportunities for policy dialogue on public investments in

remote regions, which can be expected to contribute to inclusion and employment creation. Given

that exclusion and poverty have been the major drivers of conflict in Nepal, RSDP interventions

can be considered to be associated with peace.

Implementation: RSDP undertakes pro-active communication through web-based, electronic, and

print media. It has also carried out 'opinion surveys' which can be used as people's feedback on

Project performance. The Project's social safeguard and grievance handling measures are other

examples to promote peace and avoid conflict. E-bidding is another innovation, which has helped

in preventing security threats during the award of contracts.

Suggestions: RSDP should continue to respond to the needs of rural communities. Maintaining

impartiality in the selection of projects is another important factor. Enhanced access to

information based on information, education and communication (IEC) materials customized to

community needs would also be of help.

Annex P-43

Annex 10

Status of Governance and Accountability Action Plan (GAAP)

Issues Actions

Agency

responsible Timeline Status

Organizational Arrangements and Procedures

strengthening accountability

within DOR and its field

offices

- Designate staff within PCT and PMUs to

be responsible for implementation of

GAAP at the respective central and field

levels

DOR, PCT,

Project’s field

offices

By

effectiveness

additional

financing

PCT: A K Mull

PMU (SKM Road): PM S B

Ghimire

PMU (K-C Road): PM K R

Adhikari

PMU (BD Road): AO M B

Bhandhari

PMU (S-M Road): PM GP

Adhikari

PMU (C-M-J Road):

Assistant First, H B Basnet

CRRD: Er. S R Shrestha

ERRD: Ass First: K

Adhikari

WRRD: Ass First: L M

Sigdel

- Designate staff with PCT and PMUs to

be responsible for handling complaints

received from beneficiaries/road users and

contractors and reporting on the progress

of handling complaints

DOR, PCT,

Project’s field

offices

By

effectiveness

additional

financing

PCT: A K Mull

PMU (SKM Road): PM S B

Ghimire

PMU (K-C Road): PM K R

Adhikari

PMU (BD Road): AO M B

Bhandhari

PMU (S-M Road): PM G P

Adhikari

PMU (C-M-J Road):

Assistant First, H B Basnet

Annex P-44

Issues Actions

Agency


CRRD: Er. S R Shrestha

ERRD: Ass First: K

Adhikari

WRRD: Ass First: L M

Sigdel

- Submit trimester reports by PMUs to

PCT and trimester reports by PCT to DG

of DOR and WB project team on

implementation of GAAP

DOR, PCT,

Project’s field

offices

Trimester Information in PMR

- Update and disseminate information

disclosure policy for DOR-Bank projects

in accordance with RTI 2007 (see

Appendix 1)

DOR, PCT By appraisal Published in DOR website

- Disclose annual progress report on

GAAP implementation DOR website and

at its Project site offices

DOR, PCT,

Project’s field

offices

Annually Published in DOR website

- Publicize the existence of the functioning

complaint handling mechanism and venues

of its access for general public and

bidders/contractors (with a description of

the process of handling complaints) on

DOR website and concerned project site

offices

DOR, PCT,

Project’s field

offices

By

effectiveness

done

Technical

improvement in design and

cost estimates

- Regularly update material prices and use

the updated prices in cost estimates

PCT/PMU Annually Estimation is done

accordingly

Annex P-45

Issues Actions

Agency


- Update GON old works norms and

develop another set for equipment

based method of construction

- Design reviews by Independent

Technical Auditors (ITA) for

conducting reviews of designs and

cost estimates as required

DOR Periodically GON old norms has been

updated with equipment

based method

- Maintain database of unit rates for civil

works major items

PCT/PMU Periodically Done

- Compare estimated cost with market

price established through competitive

bidding

PCT/PMU Periodically Done

Need for improvement in

quality of construction works

- Establish several channels (text

messages, hot line, on-line complaint box,

in addition to written complaints) for

beneficiaries/road users to communicate

problems related to quality of contract

works and condition of roads; advertise

those channels on the information boards

at the project sites, concerned project site

offices and DOR website DOR/PCT By

effectiveness

Done

- Strengthen internal quality controls:

format of QA plan to be cleared by WB,

and quality reports to be made available to

Independent Technical Auditors for review

QAP has been shared with

the Bank and improved

based on the

suggestion/comment.

- Enhance capacity building in QA for

DOR and field offices

Training to DOR personnel

has been conducted and

planned in future also

Annex P-46

Issues Actions

Agency


- Engage ITAs to check for 20% of

contracts in compliance with QA Plan

NVC is carrying out

technical audit of selected

subprojects

- Engage Ex-post ITAs for conducting

audits on 20% sample of works including

the environmental and social safeguard

aspects

NVC is carrying out


subprojects

- Use ITAs to review sample work done by

supervising consultants (e.g., variation

orders) during implementation

NVC is carrying out


subprojects

Safeguards

Possible adverse impacts on

the communities and

environment

- Apply the Environmental and Social

Management Framework (ESMF) in

project documents to determine and

mitigate possible adverse impacts of the

project on the social and environmental

aspects

DOR/PCT/PMU By Appraisal

Done

- Conduct consultations with communities

on possible adverse impacts and proposed

mitigation measures

In the process

- Define and agree on communities’ roles

in monitoring of project safeguard

implementation and procedures of

grievance redress mechanism

In the process

Weak grievance redress

mechanism/complaint

handling mechanism

- Set up (or improve where exist) a

functional complaint handling mechanism

as per ESMF DOR/PMU By

effectiveness

Done

- Inform communities of the functional

role of this mechanism and its procedures

Procurement

Annex P-47

Issues Actions

Agency


Collusion among contractors,

submission of fraudulent

information, any other corrupt

behavior

- WB to hold a training for contractors in

WB requirements for contract

management, role of WB’s INT during

preparation and implementation of WB-

funded projects

Bank’s INT,

SASDT SARPS

Completed Completed

- During pre-bidding conference, carry out

awareness campaign about sanctions to be

undertaken against contractors who will be

found and proved involved in corrupt

practices (collusion, bribery, fraud, etc.)

DOR/PCT Pre-bidding

stage of each

contract

Done/ process

- Assess bidders’ capacity, maintain

regular updates of schedule of rates and

feedback from participating contractors,

and encourage proper “slicing and

packaging” to match the contractor

capacity

DOR/PCT As when

required

Done/ process

- Carry out an analysis of bids and

verification in doubtful cases; PCT to seek

WB’s advice for further actions if the

cases are prevailing and take actions

through PPMO.

DOR/PCT Bidding stage

of each

contract

In the process

- If collusive, fraudulent or any other

corrupt behavior is found and proved,

invoke relevant provision of the law (anti-

corruption Act and Procurement Act)

recommend the respective contractors to

PPMO for blacklisting

DOR/PCT Immediately

when needed

In the process

Intimidation (and/or

extortion) of contractors

- Continue using e-bidding for receiving

bids from contractors

DOR, Continued Done

Annex P-48

Issues Actions

Agency


during bidding and execution

of works

- Inform all contractors of existence of and

encourage to use (domestic and

international) complaint handling

mechanisms in the Instruction To Bidders

DOR, Continued Done

- In case of reports of intimidation (formal/

informal), conduct an awareness campaign

among project stakeholders, including

political parties present in respective

districts, of potential threats and risks of

possible intimidation to contractors during

bidding and implementation periods to

project implementation

DOR/PCT/PMU Frequently In the process

Cost variations and contract

extensions

- Establish and regularly update a database

of material prices

DOR/PCT/PMU

As warranted In the process

- Encourage use of price adjustment

clauses in the contracts

With each

contract

Done

- In case of prior review, DOR to seek

concurrence for material extension of the

stipulated time for performance of the

contract from the Bank.

With each

contract

In the process

- Continue performance evaluation system

for design and supervision consultants

With each

contract

In the process

- Disclose all variations to the awarded

contracts on the website

With each

contract

In the process

Need in strengthening of

transparency in procurement

decision-making process

- Enhance the e-bidding system to include

a tracking option to alert DOR about

delays of process from bid opening until

award

DOR

Continuous

In the process

Annex P-49

Issues Actions

Agency


- Disclose bidding information, including

summary of bid opening, name of the

awarded contractor, engineer’s cost

estimate and bid cost, etc., on the RSDP

website and at respective project site

offices within 15 working days of contract

awards (see more details in Appendix 1)

DOR/PCT In the process

Contract Management and Execution

Improvement needed

incapacity of Project Officials

in managing the contracts and

supervising the Consultants

and lack in accountability

- Training on Project management and

contract administration to be organized for

DOR officials

DOR/ MoPIT

Continuous Done/process

- Take departmental action against non-

performer in accordance with the country’s

legal framework applicable to government

officials

In the process

Timely Payment to

contractors

ITAs to verify physical and financial

progress as well as verify contractual

payments (financial and procurement) in

compliance with contractual requirements

at the time of technical audit of 20% of the

contracts.

DOR Continuous Technical Audit being

carried out by NVC

Poor performance by

contractors

- Maintain a database of contractors’

performance monitoring and analyze

trends of contractors’ performance

DOR/PCT

Continued

In the process

- Recommend to agencies in charge of

issuing licenses to take action against the

contractors as per the prevailing laws and

regulations of Nepal based on the results

of the database of contractors performance

monitoring

MoPTM

Annex P-50

Issues Actions

Agency


- Promptly invoke available contractual

remedial actions against non performing

Contractors and Consultants

DOR/PCT/MoPIT

Financial Management

Operationalize Financial

Management Information

System (FMIS) in DOR

- Submit FMIS based trimester report on a

timely basis.

DOR/PCT Start from

December 31,

2010.

Partially done. The FMIS

needs to be upgraded due to

change in the project

funding source, and to make

it fully functional.

Dissemination of progress

reports

- Make publicly available reports on

physical and financial progress of all

contracts on the DOR website, concerned

project site offices s

DOR/PCT Trimester Done

Capacity building on financial

management

- Organize training program on financial

management to all cost centers at least

once a year.

DOR/PCT Semi-annual On the job training

provided.

Annex P-51

Annex 11

Field Visit Report

The Team visited Shitalpati-Musikot Road (from September 19-20, 2014) mainly to identify the

status of various agreed actions in terms of contract and quality management issues. The Team

(safeguard members) also visited (from September 17-22, 2014) Surkhet-Kalikot-Jumla Road to

assess overall progress, quality and status of compliance on the safeguard issues. Members of the

Team and officials from PCU visited road sections and met the contractors and project field

officials to discuss implementation progress and to devise strategy to expedite progress.

Field visits have identified a number of issues and recommended as:

(i) pro-active monitoring of contracts progress to expedite contract implementation;

(ii) due diligence checks and controls applied in quarry operations and managing spoil

disposal;

(iii) ensuring all-time use of safety gears by workers and supervision staff at sites and

ensure the safety of pedestrians and vehicles on under-construction roads;

(iv) completion of bio-engineering works including small scale structures and slope drain

works within the remaining wet period;

(v) completion of the assessment of 2014 monsoon damages and finalization of contract

variations, if necessary, specially road washout atkm.108 (near Jhulneta) of Sitalpati-

Musikot Road;

(vi) making the codes available to the field laboratories and ensuring appropriate setting

up of mini laboratories;

(vii) improvement of works qualities (including the use of binding wire, production of

sample gabion boxes and bituminous works including sand-sealing).

All these issues were discussed with the related project team members, and further agreed with

the project team of RSDP.

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