ROSS Project Briefing
National Logistics Workshop
April 26, 2006
FAM-ISPO
Established in 2001 Perform Large Scale Interagency Fire and
Aviation Management Information Systems Development Projects generally exceed $1,000,000
development cost Require OMB approval and oversight Meet the President’s Agenda Follow corporate project management
practices
FAM-ISPO Project Managers
Dan Keller, PMP – Senior Project Manager Jon Skeels, PMP – Senior Project Manager Bruce Jeske, PMP – Project Manager Dorothy Albright, PMP – Project Manager John Noneman, PMP – Project Manager Nancy DeLong – Deputy Project Manager Andy Gray – Deputy Project Manager Donna Tate – Deputy Project Manager
FAM-ISPO Projects
Fire Program Analysis - $48M LCC Incident Based Automation - $35M LCC Interagency Cache Business System - $8M LCC Landfire - $40M LCC ROSS - $45M LCC Wildland Fire Decision Support System - $1M LCC
FAM-ISPO Staffing
Offices Lakewood, CO. Boise, ID. Missoula, MT. Virtual
Mixture of internal (interagency) and outsourced personnel 10-15% - Internal 85-90% - Outsourced Total personnel for all projects ranges from 260-300
We are not in Kansas anymore!
Where is systems development headed? Why are things changing so fast? Can we afford the cost of the change?
General ROSS Use Facts
60+ Using Agencies 401 Dispatch Offices Nationwide 500,000+ Resources 10,000+ Users
2005 Statistics – 183,271 Requests(as of 12/31/2005)
Southern Geographic Area 45,480Southwest Geographic Area 35,959Northwest Geographic Area 25,237Eastern Great Basin Geographic Area 23,311Northern Rockies Geographic Area 16,185Western Great Basin Geographic Area 12,108Rocky Mountain Geographic Area 10,227Alaska Geographic Area 7,488Eastern Geographic Area 3,341Southern California Geographic Area 2,370Northern California Geographic Area 1,346National Interagency Coordination Center 219
Evolving ROSS Partnerships
Colorado Department of Public Safety Federal Emergency Management Agency Forest Fire Protection Compacts USDA Animal and Plant Health Inspection
Service USDA Office of Rural Development
Who’s talking about ROSS
Post Hurricane Congressional Hearings FEMA NIMS Integration Center USDA Office of Rural Development Multi-Agency Reviews in the Southern Area Interstate Offices for EMS etc etc etc
Who is using ROSS?
Dispatchers Managers Incident Management Teams Budget and Finance Congress Planners Intelligence And more!!
Current Project Status ROSS Phase 1 – Close-out June 2006
Initial development System hosting Training Implementation
ROSS Operations and Maintenance Funded each year beginning 2006 with 10 year planning
horizon
ROSS Phase 2 Charter is out for review Initial work has begun
ROSS Phase 1Status All Geographic Areas fully implemented
except Northern and Southern California. California Full Implementation – 4/15/2006
Support for implementation training continues until 5/2006.
Phase 1 Close-out 6/2006
ROSS Operations & Maintenance
7x24 System Support 7x24 Helpdesk Support System Maintenance Application Maintenance System Hardware Replacement / Upgrade Training Materials Maintenance
National Expectations
ROSS used to inventory and status all resources
ROSS used for all incidents (all risks, all types)
Geographic areas provide leadership, expertise, and training
National training support for newly released functionality
Manage and maintain data integrity
Data Clean Up 2006
Resource Naming Standards Contracts
Vendor owned resource items not attached to a contract
Expired Contracts Incorrect contract types
Duplicate Resource Item Records User Accounts
ROSS Phase 2
Initiated in FY-2005 Major Drivers
QFFR OIG EERA Contracting Audit Agency Financial Management Improvement
Projects 2003 / 2004 Reviews Change Control Board Requests System Redundancy Requirement System Sharing Requirement
ROSS Phase 2Project Scope Tactical Aviation Module – 1
Tactical aircraft
Tactical Aviation Module – 2 Aerial deployed fire fighters
ROSS Phase 2Project Scope Contracts and Agreements
Aircraft, Crews, and Equipment “Best Value” Centralize management of Contracts /
Agreements allowing issuing Agency/State to improve data integrity.
Centralize management of organization data to improve data integrity.
Enhanced Catalog functionality. Address OIG Report Recommendations.
Best Value
Requires Contracting Officer use of EaTIS Dispatchers will use ROSS to select closest
forces for I.A. Incident will be declared as a (Type 3,4,5).
Dispatchers will use ROSS to select “Best Value” contract/EERA resources for Types 1 and 2 incidents as calculated by EaTIS and displayed in ROSS.
ROSS Phase 2Project Scope Generic Data Exchange
Deploy Enterprise Service Bus. Utilize Services through a Services Oriented
Architecture (SOA). Provide Data Import Capability for System
Reference Data. Support Data Exchange for CAD Systems. Support Data Exchange for the reengineered
version of ICBS.
ROSS Phase 2Project Scope Generic Data Exchange cont….
Support Active Data Exchange for IQCS and Enhance Data Exchange for IQS and other disconnected Quals Systems to Improve Data Integrity.
Support Data Exchange for FIRECODE. Support Data Exchange for Contracting
Systems
ROSS Phase 2Project Scope Generic Data Exchange cont….
Support Financial Management Improvement Project
Use ROSS for validating financial events and payments
Aviation Overhead Personnel Crews (including crew members) Equipment Contracted Resources Services Supplies
webMethods Platform
Ross
ISuite
FFIS
FAIRS
AMIS
DOI
FireCode
Data Warehouse
ASC
Accruals
Obligations
Payments
Workflow
Aviation System
Web 122
Air Tanker Payments
Disconnected Client
We
b 1
22
Integration Server
Enterprise Broker
Workflow Server
ResQNet
EaTis Doc Handler
Doc Handler
IBDB Database
FireCode
FireCode
Web122
Web122
Contracts
Contracts
WorkEvents
Accruals, Obligations, Payments
IBDB Changes
Incidents
ISuite Transactions file (Accruals, Casual Pay, Contract Payments (EERA)
ISuite Transactions file
IBDB Logical Architecture Model
Incident
AssignmentsIncident
Assignments
Incidents / Requests
IBDB Changes
Assignments
Casual pay,OAS23
OAS23
ISuite Transactions
Financial Code (Pcode)
Pcode System
FireCode
Incident
IncidentData
PCode
PCode
ICBS
CAD Systems
webMethods Platform
Integration Server
Enterprise Broker
Workflow Server
Doc Handler
Doc HandlerIQCSContract
Data
ROSSData
Incident Data
E-Authentication
CCRS
ROSS Integrations Applications IBDB Application
ROSS Phase 2Project Scope Incident Prioritization and Drawdown
Supports Interagency need to monitor resource drawdown and availability (current and future).
Support Interagency need to manage deployment of resources by Incident Priority.
ROSS Phase 2Project Scope Emergency Management Assistance
Compacts Supports deployment of Resources through
Forest Fire Compacts Agreements and Emergency Assistance Compacts (EMAC).
Provides better resource tracking through FEMA Emergency Support Functions (ESF).
ROSS Phase 2Project Scope System Disaster Recovery Site / Multiple
Instance Capability Provides a secondary computer host site to
assure system availability. Provides system engineering for multiple
independent servers and cross communication.
Permits cross instance resource order exchange.
ROSS Phase 2Project Scope Stand-Alone / Sync Operation
Permits ROSS to operate as a stand-alone system which can be synchronized with system servers to:
Place Resource Requests Retrieve Resource Requests
Releases
Version 2.4 Highlights (124 items) Released April 18, 2006 Multi-Place – Users can place multiple
requests / types at one time. Request Status (Workload Mgt) – Allows
management of requests spanning multiple incidents / catalogs
Tactical Aviation 1A Travel – Complete redesign
Version 2.4 Highlights
Assignment Rosters filled from Pre-position will pre-populate with resources
Location – Can search by State and/or Unit ID.
New Request – Can add navigation instructions when adding a new delivery location.
View Request – Now displays more travel information
Version 2.4 Highlights
Contracts Added Tax ID, DUNS, and Type of Contractor
fields (preparation for version 2.6) New Request
Multiple place up to place up affiliations is available
Grouped Resources Check-In (cascade status change)
Version 2.4 Highlights
Incident Resources Can release resources while subordinates are
still pending External Resources Check Box Removed (all
resources are now displayed on the same screen)
Support requests can be created when releasing a resource from this screen
Flag added to indicate that another dispatch office controls a support request.
Version 2.4 Highlights
Web Status Now displays all resource status states
(Available, Not Available, Reserved, Mob-in-Route etc…)
If committed, displays incident name/number Status can’t be changed if committed Status can be changed if “Returned from
Assignment”
Version 2.4 Highlights
Web Status Displays resources current location User can update their contact information
Pending Request – Override search function bug fixed
Resource Item Added VIN, Serial Number fields
Version 2.4 Highlights
Edit Request / Edit Assignment - cleaned up 20 reported issues
Incident Screen – cleaned up 6 reported issues Pending Request – cleaned up 5 reported issues Preposition – cleaned up 2 issues related to how
resources are released Resource Item – cleaned up 5 reported issues
Version 2.4.1 Highlights
Release May/June 2006 Tactical Aviation 1B – Lead Planes and other
types of specialized tactical aircraft are handled Call sign are associated with the pilot
Initial release of the Data Analysis System (DAS)
Version 2.5 Planning
Release October / November 2006. System Hardware Refresh Data Exchange via Services Oriented
Architecture (Enterprise Service BUS). Qualifications (IQCS, IQS). Computer Aided Dispatch. FAA Airports Data Update.
Version 2.5 Planning
Travel Plan – Complete Redesign Support Request Disposition issues corrected Change Board Items
Version 2.6 Planning
Release March / April 2007 Organizations Module Removed
Managed external to ROSS by NWCG Organizations Data Stewards / Custodians
Catalog Enhancements Agency / Location specific catalogs Role based catalog use
Version 2.6 Planning
Contracts Managed via web interface external to ROSS Vendors / Contracts / Resources managed per
contract requirements Best Value External Contract System interfaces (e.g.
EaTIS) through Enterprise Service BUS.
Version 2.6 Planning
Cooperative Agreements Government to Government (e.g. mutual aid) Remains within ROSS
ICBS Interface System Disaster Hot Site Advanced Report Integration
ROSS, ICBS, I-Suite, WIMS, Financial Systems
Data Warehouse functionality Cognos Implementation
Version 2.7 Planning
Release October / November 2007 Tactical Aviation 2 – Aerially delivered human
resources Emergency Interstate Compacts (EMAC,
FEMA EFS, Interstate Forest Fire Compacts) Multiple System Instance capability Change Board Items
Version 2.8 Planning
Release March / April 2008$ Resource Draw Down and Incident
Prioritization$ Hot Sync / Disconnected Mode$ Fire Code Interface (via BUS)$ Telephone Status Change Board Items
System Interfaces
CommonData Base
Incident Cache Systems
Incident Based Systems
Credentialing and Accreditation Systems
Data Warehouse
Other Systems
Others
Ross
Isuite / IBA
FireCode
FAM / NWCGData Warehouse
EaTis / Other Agency
Contracting Systems
ICBS
CAD Systems
webMethods Platform
Integration Server
Enterprise Broker
Workflow Server
Doc Handler
Doc HandlerIQCS
IQS
Incident Support Systems
Non-Federal Fianance Systems
ROSS Contract Repository
VendorOrgs
VendorResources
Contracts
NWCG Organization Repository
GovernmentOrganization
Dispatch Organization
Non-GovernmentOrganizations
E-Authentication
WIMS
FAMWeb
FPA
FAM / NWCG Systems
Spatial Data
ROSS Data Delivery System
ROSS Maps
Reports
Report Delivery Changes
Standard Reports Raw Data Queried Data Ad-Hoc Maps Multi-System Integration
Data Analysis System (DAS)
ROSSDataSources
Financial Digital PhotoWeatherIncident Plans . . .
Financial Digital PhotoWeatherIncident Plans . . .
Incident
Orders
Resources
StatusesOrganizations
Data Warehouse
Status Counts
Resource Assignments
Dispatch Workload
ResourceDestination
???…
Data Dictionary
ExtractTransform
Load
Reporting Tools•MS Access DB•Text Files/Excel•I/SQL•Brio
Maps
Messages to Take Home
Be flexible to change See the big picture Keep proactively challenging us to make
things better Fasten your seatbelt and hang on Be a part of the success.
Thanks for your Time