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Briefing on Class Project:
(Educational Trip and Written Report)
By: Ms. Rohaizan Binti Baharuddin
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Division of Works
Programme Coordinator
Public Relations
Content and Activities Special Tasks
Transportation
Report & Documentation
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Programme Coordinator
To prepare proposal of the trip
To prepare minutes of the meeting
To estimate the budget
To collect and keep cash money andreceipts
To record financial inflow and outflow
To prepare and distribute the tentativeprogramme
To ensure the discipline of participantsduring the trip
To prepare the report of the bureau
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Programme Coordinator
DH/DT
Eugenia Liew Yong Bing
Elena Yap Meei Nan Agnes Leong Zi Jun
Swiss Lim Si Yee
Kok Min Shin Lim Jinsin
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Programme Coordinator
DC
Luqman Hakim
Ryan Choong
Syafiq Kamil
Justin Christopher Yap
Leong Wen Kai Joseph
Lim Fung Tiek
Ewing Cameron Lovett
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Public Relations
To liase with officers of the
intended visit places
To arrange briefing sessions with
visiting places
To prepare report of the bureau
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Public Relations
DH/DT
Mohamad Syafiq
Melanie Augustin
Michelle Yeoh
Halimaton Saadiah
Faiz Najhan
Mohd Azman
Ho Yeou Shen
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Public Relations
DC
Mulyanni
Stephan Liau
Nincol Voo
Melvyn Lai
Lee Hao Zhi
Daniel Asyraf
Nur Sharifah
Leon Yun Jun
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Content and Activities
To plan for activities during the trip
e.g.: Quiz, games,
To prepare all materials needed for
the activities
To brief all about the activities
To in-charge on the execution of
activities
To work closely with Public Relations
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Content and Activities
DH/DT
Haw Wen Jie
Gregory Tai
Ikhwan Akiff Aiman Danial
Carlyn Chai
Caryn Tan
Amelia Tham
Chua Vin Yi
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Content and Activities
DC
Fong See Kei
Stephanie Foong See Wan
Ikhfa Syazreen
Hee Jia Ern
Ho Keen Seng
Kevin Won tat Mun
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Special Tasks
To buy and wrap prizes
To prepare souvenir for
participants
To provide first aid kit
To take care of the welfare of
participants
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Special Tasks
DH/DT
Michelle Chen
Hee Aie Vwei (Ivy) Sabrina Chai Pui Xin
Yuki Chin
Chan Yoon Hong Lum Weng Leng
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Special Tasks
DC
Hoi Li Yen
Chai Mei Yuan
Teh Wei Ching
Chen Yinli
Alif
Vicyoria Wong Jia Qi
Ahmad Syafiq
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Transportation
To liase with transportation vendor
To deal with all proceduresregarding transportation
e.g.: booking, quotation, IRF,payment, etc.
To ensure the busses are available
on time To keep communication with
drivers
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Transportation
DH/DT Ong Zia Yee
Russell Goh
Parvin I-Leen Mahinder Samuel Khit Jian Wei
Tan Sven Shuang
Wong Carmen
Yap Zen Wei Ong Shu Hern Calvin
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Transportation
DC
Calvin Ngui Yew Zheng
Leong Chee Hou
Ariffa Maryam
Albert Jr.
Arokia Charles Suriya
Fong Mong Ghee
Yeap Shun Keat
Brandon Low Wei Quan
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Report & Documentation
To appoint a photographer
To keep all pictorial evidences
To compile all reports from allbureaus
Tu submit the complete
programme report
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Report & Documentation
DH/DT
Lim Hui Yee
Lim Hui Ling
Leona Ling Qian Hui
Ling Yi Ying
Liliana Wong Hong Ya
Lem Wye Yan
Ivan Yeap Chen Yuen
Tan Chia Hon
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Report & Documentation
DC
Sherilynn Goh
Shirley Lim
Lee Xin Er
Chan Bon Nie
Low Pey Xin
Lee Ile
Ooi Viyern
Jasmine Mok
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EDUCATIONAL TRIP (20%)
21 April 2012 (Sat), Malacca
(1 whole-day trip)
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Tentative ProgrammeTime Agenda
7.30 AM : Gather at Taylors University
8.00 AM : Departure
11.00 AM : Malacca Tour Part 1
- Boat
- St. Paul Church
- Art Beauty Museum
1.45 PM : Lunch at Mahkota Parade Shopping Complex
3.00 PM : Malacca Tour Part 2
- Kota AFomosa
- Sultanate Museum
4.15 PM : Departing to Tanjung Bidara Beach
5.00 PM : Games
7.00 PM : Departing to Taylors University
10.00 PM : Arrive at Taylors University
Dismissed
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Programme Coordinator
To collect and keep cash money
and receipts
To record financial inflow and
outflow
To prepare and distribute the
tentative programme
To ensure the discipline of
participants during the trip
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Public Relations
To lead the troop
To buy and distribute tickets to
everybody
To liase with officers of the visiting
places
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Content and Activities
To organize activities during the
trip
To prepare and ensure all materials
needed for the activities are ready
To prepare a hailer
To in-charge on the execution of
activities
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Special Tasks
To buy and wrap prizes
To prepare souvenir for
participants
To provide first aid kit
To take care of the welfare of
participants
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Transportation
To ensure the busses are available
on time
To ensure all students are in the
busses before departing
To keep communication with
drivers
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Report & Documentation
To appoint a photographer
To keep all pictorial evidences
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Important Things
Trip Fee = RM45/pax
(inclusive transportation, entrance
fee, souvenir)
Indemnity Form
Dresscode Smart Casual
Taylors rules and regulations apply
No swimming, no close proximity
Punctuality
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WRITTEN REPORT (10%)
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What to write in the bureau report?
The report must be prepared bybureau/programme (eachbureau/programme = one report)
The report must be written in thefollowing format:
Font type = Times New Roman
Font Size = 12
Spacing = Double spacingParagraph = Justified paragraph
Length = 4 pages/bureau
Pagination = No page number
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What to write in the bureau report?
The report should cover FOUR (4) areas:
a) Accomplishment (or unaccomplished)of job scopes
(write specifically on what your grouphad done for each task)
b) Challenges and obstacles you had facedwhile accomplishing the tasks
c) Actions and solutions you took in solvingthe challenges
d) Lessons learnt
(What you have learnt while organizingthis programme with special referenceto Malaysian Studies)
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What to write in the programme report?
Content Length
Cover page
(details of the trip, students programme, details of subjects,
name of instructor)
1
Table of Content 1
Introduction 1Objectives of the Programme 1
Programme Itinerary 1
6 Reports of the Bureau
(e.g. Programme Coordinator)
(Members of bureau + jobscopes (1 page), reports)
5 pages /
bureau
Conclusion 1
Appendixes
(pictures, entrance tickets, etc)
Unlimited
Back cover page 1
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Important Things
Submit/email the soft copy of yourreport to
DH/DT: [email protected]
DC: [email protected] Submission date (bureau report):
25 April 2012, before 1.00 pm
Submission date (programme report)
27 April 2012, before 4.30 pm