RRT - Aug 2011

The Essentials of Data Management Data Acquisition, Management and Dissemination

Scribe Field Data Collection (Mobile GIS) Case Studies

Deepwater Horizon Minot ND Floods

Environmental Response Team

RRT - Aug 2011

The Essentials of Data Management Data Acquisition, Management and

Dissemination

Environmental Response Team

Environmental Response Team

Goals

Translate field work into electronic data, not reports!

Facilitate data capture and input Ease the burden of paper trail Consistent data management practices Consistent data dissemination

Environmental Response Team

Planning Phase

Develop a Data Management Plan (DMP) Data Stream Analysis Evaluate Data Capture Tools Define Data Elements Data Quality Objectives

Environmental Response Team

On-site information workflow can range from the simple…

Scribe

MySite.MDB

XRF Soil Monitoring

Environmental Response Team

to the Complex…

Environmental Response Team

Data Collection Tools

Data Elements

Every piece of information you are capturing May be more than you realize

Information about a sample Location ID Matrix Date / Time Units Equipment type Calibration information etc…

Environmental Response Team

Data Quality Objectives

AKA: “ Reporting Requirements” Make sure the information you are capturing can

satisfy required reports and possibly future requests

May force you to re-evaluate your data elements and possibly your collection tools

RRT - Aug 2011

Scribe

Environmental Response Team

Environmental Response Team

What is Scribe?

Desktop application (MS Access) Provide an environmental database that is easy

enough to use so people “who aren’t database people” can use it

Manage the entire life cycle of a project EPA Response Data Standard

Required by START contracts and Management Directives

Environmental Response Team

Why Use Scribe?

Flexibility and Functionality Data Integration Customizable

Queries Import Scripts Layouts Project Templates

Site Transition Deliverable

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Data Communication

When the scope of a job increases and the complexity level goes up, one local database is often not able to support the needs of the project

Geographic or functional separation Maintain local control over a dataset but be able to deliver

it, so it can be incorporated into the larger project data Scribe.NET allows you to maintain multiple projects for the

same site and then join that data in a master subscription A good way to accommodate multiple agencies, contractors

or roles on a large project

Environmental Response Team

Environmental Response Team

• Publish to Scribe.NET

• GIS• Reports

• Primary decision support

• Queries• Spatial analysis

• Initial QA• Import Data• Generate

Documentation (i.e. Labels and COCs)

Then the actual work begins...

Collect

Process

Communicate

Analyze

No matter the tool, the data needs to be in an electronic format suitable for Scribe

REPEAT

Publish

Scribe.NET Client

Enterprise

SubscribeData Communication

Using Scribe.Net

Publish

Scribe.NET Client / GIS

Enterprise / Google Earth

SubscribeMultiple-Project

Publication Model

Sampling

Analytical

RRT - Aug 2011

Field Data Collection

(Mobile GIS)

Environmental Response Team

Field Data Collection

(Mobile GIS)

ArcGIS mobile application configurable to an Agency’s ArcGIS server

View and navigate mobile maps Collect, edit, and update field data in real time and

disseminate information immediately Allows customization for specific field tasks or projects Integrate seamlessly into current workflows Integrate external hardware (range finder, camera, GPS)

Environmental Response Team

Field Data Collection

(Mobile GIS)

Mobile GIS allows the field user to connect directly to a server environment to access the latest information as needed

Mobile GIS also allows a preset/defined environment to be set up in advance

Depending on the workflow or defined field task, the user has the ability to conduct some predefined jobs

RRT - Aug 2011

Case Studies Deepwater Horizon Minot, ND floods

Environmental Response Team

Environmental Response Team

Deepwater Horizon

First Mission: Manage EPA Data Ensured consistency between EPA Regions (4 and 6)

Created an EPA DMP Coordinated field data management centers Published combined EPA dataset on a daily basis Ensured delivery of EPA data to local and enterprise

users Liaison between field data

management and EPA HQ

Environmental Response Team

Second Mission: Manage All Response Data Initial success put EPA in leadership role Established unified approach to data management

Unified DMP Served as SSCs to in both Houma and Mobile

Deepwater Horizon

Provided leadership and support to initiatives monitoring dispersant use and characterizing sub-surface plumes

Ensured access to non-EPA data

Monitoring and Sampling Activities

Air Monitoring AreaRAE MultiRAE DataRAM EBAM Fluorometer

Multi-media Sampling Surface Water Sediment Air Weathered Oil / Tar Balls Waste

Real-time Mobile Monitoring Trace Atmospheric Gas Analyzer

(TAGA) bus Airborne Spectral Environmental

Collection Technology System (ASPECT) Plane

Source: AreaRAE: (http://www.raesystems.com/) DataRAM: (http://www.environmental-expert.com/) SUMMA Canister (http://www.orbitingscientific.com/) EBAM: (http://www.geneq.com) TAGA Bus (http://www.epa.gov/) ASPECT: (http://www.epa.gov/)

DataRAM

Summa Canister(Air Sample)

AreaRAE

EBAM

Monitoring Sampling

ASPECT

MultiRAE Fluorometer TAGA Bus

Screening and AnalyticalEPA and BP (CTEH) Operations

Real-time Air Monitoring CO, H2S, O2, PM10, PM2.5, SO2, Benzene

Volatile Organic Compoundstotal (VOCs) Sampling Analytical Results

Air VOCs, Semi Volatile Organic Compounds (SVOC), H2S

Sediment and Surface Water Mercury, Metals, PCB, Pesticides, VOCs, SVOCs, Dispersant Total Petroleum Hydrocarbons (TPH) for Gas Range Organics (GRO) TPH for Diesel Range Organics (DRO) and Oil Range Organics (ORO) Toxicity Waste TCLP for VOC , SVOC and Metals, ignitability, Paint Filter

Tarballs PAHs, Fingerprinting, TPH (DRO,ORO,GRO)

Real-time Mobile Air Monitoring TAGA bus VOCs

Benzene, Toluene, Xylene Organic Dispersants

2-Butoxyethanol , 1-(2-Butoxy-1-Methylethoxy)-2-Propanol

ADEM Operations• Real-Time Air Monitoring

• None• Sampling Events and Analytical Results

• Air• None

• Surface and Subsurface Water• VOCs, SVOCs, TPH for ORO, Metals

FDEP Operations• Real-Time Air Monitoring

• None• Sampling Events and Analytical Results

• Air• None

• Surface Water• PAHs, TRPH, Metals (Nickel and

Vanadium only), VOCs• Sediment

• PAHs, TRPH

MDEQ Operations• Real-Time Air Monitoring

• None• Sampling Events and Analytical Results

• Air• None

• Surface Water• TPH for ORO, VOCs

• Sediment• None

NPS Operations• Real-Time Air Monitoring

• None• Sampling Events and Analytical Results

• Air• None

• Surface Water• TPH for PRO, VOCs

• Sediment• None

Screening and AnalyticalContinued…

Data Management Flow

Area Command

Data Acquisition and Quality Assurance

Data Managementand Consolidation

Data Dissemination

EPA Google Earth

Application

ADEM

FDEP

MDEQ

ERMA

Scribe.NET

SMU

Public Health Task Force

Geodatabase

Deliverables

Google Earth

Data tables

Available throughsubscription to

Scribe.NET

GIS Products

Available for distribution within Unified Command

Available throughEPA.GOV/BPspill

Environmental Response Team

Conclusions

Get trained and experienced people integrated early

Develop, maintain and enforce Data Management Plans

Develop a Regional / National approach to Data Acquisition, Management and Dissemination

Continue to build the relationships within the response community

Minot, ND Floods

Minot, ND Floods

In late June 2011 the Souris River overtopped its banks causing extensive flooding in Ward and McHenry Counties in North Dakota.

In Minot, ND over 4000 homes and businesses were inundated with flood waters, with over 2000 structures completely submerged.

FEMA issued a Mission Assignment to EPA to accomplish four objectives: Remove household hazardous wastes from the impacted area; Decontaminate and prepare white goods and e-waste for recycling; Collect and process orphan containers; and Conduct environmental monitoring and sampling in impacted and

work areas.

EPA Mission Assignment

Household hazardous waste removal White goods and e-waste recycling

Environmental monitoring and samplingCollect and process orphan containers

Data Collection Methods

Logbook Chronological data

entry. Time-consuming for

large amounts of data. Data type consistency

is not guaranteed. Conversion to database,

and post-processing is required.

Electronic Field Sheet Custom data collection

form, does not require data post-processing.

Data manager compiles forms and converts data to tabulated format.

Requires manual association with site photos.

Site Specific Field Sheet Designed to record

specific data for a site. Narrows down data

requirements and domains.

Data entry to a database and quality check required.

Data entry errors may occur during transcription.

Field AssessmentMobile Application

Tool currently in use at Minot, ND to collect information on: Household hazardous waste Orphaned containers / Spills Vermiculite insulation

Configured as a series of electronic data collection forms for the Windows Mobile operating system.

Automatically associates location data, site photos, and assessment information.

Reduces data entry and post-processing. Eases data integration with other

databases. Allows quick data dissemination over the Internet through synchronization.

Launch mobile assessment application

Obtain coordinates from GPS and confirm

location

Select one of the choices and begin the assessment

Enter user information and select container

type

Enter number of containers and

accessibility details

Take pictures with device camera and

attach to assessment

Add assessment comments as

necessary

Review data summary and finish

location assessment

Synchronize assessments to ArcGIS server

Enter additional container

information and inspection data

Data Collection Process

When an assessment is completed, the data collected is

stored in the handheld device as

a series of XML files. These files are

stored in the “Assessments”

directory.

Data Synchronization

The device must be connected to

the Wireless Network (Wifi) or Phone Network

in order to transfer the

assessment files to the ArcGIS

server.

Once the network

connection is established, the

assessments can be selected

and synchronized

clicking on “Sync”.

When the assessments synchronize, they are no

longer visible at the Assessment Sync screen and they are moved to the “History”

directory.

Data DisseminationAfter synchronization is completed, assessment data can be

accessed online through a web mapping application.

Web Mapping Application

View associated media by clicking on URL link.

Click on “Identify” to review the assessment data table.

Click on “Print” to create custom maps from viewer.

Data CollaborationAssessment data collected by field teams and synchronized through network. Includes assessments for:• Orphaned containers• Household hazardous waste• Vermiculite

Viper data feed pushed directly to web mapping application. Includes sensor readings for:• Volatile Organic Compounds (VOC)• Particulate Matter (PM)

Asbestos analytical results obtained through Scribe. Working on data feed collaboration. Includes results for:• Asbestos PCM (NIOSH 7400)• Asbestos PCME (NIOSH 7402)

Next Steps

Configure mobile application to receive real-time assessment updates, allowing users current data viewing capability.

Incorporate Scribe.Net data feed for analytical results into viewer.

Allow assessment status update through handheld device.

RRT - Aug 2011

Questions?

Randy Nattis

Nattis.Randy@epa.gov

404.229.9499

Environmental Response Team