RSA Archer Summit 2018 Partner Kit - rsa.com · 2 RSA ARCHER SUMMIT 2018 RSA Archer Summit 2018 is...

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RSA ARCHER SUMMIT 2018

RSA Archer Summit 2018 is your best opportunity this year to reach over 400+RSA

Archer ® solution users, product experts and executives from leading private and public

sector organizations worldwide. RSA Archer Summit 2018 attendees come to learn

and hear about ways to grow their business, manage projects more effectively, improve

performance, and get more from their RSA Archer investment.

At RSA Archer Summit 2018 you will:

• Get in front of decision makers and influencers

• Gather leads

• Meet key RSA Archer experts and executives

• Have direct access to RSA Archer Summit 2018 broad customer base

• Build awareness and brand equity

• Network, network, network!

The RSA Archer Summit 2018 will take place August 15 - 17, 2018 at the Renaissance

Nashville Hotel in Nashville, Tennessee. RSA Archer Summit 2018 sponsors and

exhibitors to this year’s event will have the unique opportunity to build one-on-one

relationships with RSA customers as well as expand their own knowledge of RSA

Archer’s solutions.

Summary of RSA Archer Summit 2018 events and exhibitor benefits:

• Wednesday, August 15, 2018 – Friday, August 17, 2018 -- The exhibitor pavilion will

be located in the main hall where all the breaks will be served and adjacent to main

ballroom and meal room

• Attendees will receive a “passport” to encourage visits to partner exhibits to receive

a stamp

• Completed passports will enter an attendee into a prize drawing on the final day of

the event

You will not want to miss out on this excellent opportunity to meet our customers

face-to-face and showcase your solutions. Reserve your sponsorship or expo space

today by returning the Sponsor & Exhibitor Agreement. to

Emily Marcovich ([email protected]).

http://[email protected]

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SPONSORSHIP & EXHIBITOR PACKAGES

RSA Archer Summit packages offer you a turn-key approach so you can make the most of

The RSA Archer Summit experience.

PLATINUMLimited to 2

$55K

• Customer Appreciation Gala sponsor

• 1 breakout session

• Booth in partner pavilion (bring your own branded environment, monitor and wifi provided)

• Meeting room

• 10 full conference passes

• Pre-Conference Blast to Opt-in

• Multiple tweets - pre-event, during and post-event

• Logo on email campaigns promoting event, customer appreciation event signage

• Logo on event website with 125 word description and hyperlink

• Logo on mobile app with 125 word description and hyperlink

DIAMONDLimited to 4

$45K

• After Hours party sponsor

• 1 “TED” style breakout session


• Meeting room







SOLD

SOLD

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SAPPHIRELimited to 3

$40K

• Choice of Charging Station, T-Shirt, or RSA Archer Clubhouse




• Multiple tweets – pre-event, during and post-event




GOLDLimited to 1

$35K

• Welcome Reception sponsor







• Logo on mobile app with 125 word description and hyperlinkSOLD

SOLD

EMERALD Limited to 1

$45K

• Exclusive sponsorship of the Thursday evening cocktail reception



• Meeting room






SOLD SOLD

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BRONZELimited to 2

$15K

• Sponsorship of 1 Breakfast (first come, first serve on day)







SILVERLimited to 2

$18K

• Choice of lunch or coffee bar







RUBYLimited to 4

$20K

• Choice of Lanyard, Hotel Room key, Water Station or wifi sponsor







SOLD SOLD

SOLD

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SPONSORSHIP & EXHIBITOR AGREEMENT Application Form

Please select the desired sponsorship level by initialing beside the appropriate fee(s) and

enter the total amount below (circle preferred day or option if applicable)

SPONSORSHIP & EXHIBITOR PACKAGES:

Platinum Sponsor (Gala) $ 55,000

Diamond Sponsor (After Hours) $ 45,000

Emerald (Cocktail Reception) $ 45,000

Sapphire (Charging Station, T-Shirt Sponsorship, RSA Archer Clubhouse) $ 40,000

Gold (Welcome Reception) $ 35,000

Ruby (branding Lanyard, Hotel Room key, Water Stations or Wifi) $ 20,000

Silver (Lunch or Coffee Bar) $18,000

Bronze (Breakfast – Thursday or Friday) $15,000

Expo Only $10,000

Custom

Total due to RSA Security LLC (in USD): $

EXPO ONLY Unlimited

$10K







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APPLICATION & CONTRACT TERMS & CONDITIONS

1. APPLICATION & ACCEPTANCE. This Application & Contract for sponsorship, when signed by

the contracting company (hereinafter the “Sponsor”), constitutes a binding, irrevocable (except

as specifically set forth herein), legal agreement between Sponsor and RSA Security LLC (“RSA”).

The Sponsor does hereby apply for the reservation of space at the RSA Archer Summit 2018

Global Customer Conference in Nashville, Tennessee (hereinafter the “Conference”). RSA

shall review Sponsor’s Application & Contract and assign to the Sponsor company exhibit space,

if available, consistent with show eligibility requirements, policies, and at the discretion of RSA.

The Sponsor agrees that upon acceptance of this Application & Contract by RSA with or without

appropriate payment of the exhibit fee, this Application & Contract shall become a legally binding

contract; enforceable against the Sponsor in accordance with its terms. RSA Acceptance of the

contract will be made via email. The individual signing this document represents and warrants

that he or she is duly authorized to execute this binding contract on behalf of Sponsor. Sponsor

agrees to be bound by the Application & Contract, Terms and Conditions, Code of Conduct, and/

or any other regulations issued prior to the Conference. By signing this Application & Contract,

Sponsor agrees they are responsible for full payment. The Sponsor also agrees to comply with all

federal, state, and local laws, as well as rules of the Renaissance Nashville Hotel.

By signing this Sponsorship & Exhibitor Agreement you are agreeing to the Application & Contract Terms & Conditions, including Attachment 1: Code of Conduct. This signed document constitutes a binding and irrevocable (except as explicitly stated below) legal agreement. The individual signing this document represents and warrants that you are duly authorized to execute this binding contract on behalf of the Contracting Company.

Signature:

Payment Options:

Please complete the below and submit to RSA in accordance with Section 3 of

the Application & Contract Terms and Conditions.

Check (payable to RSA) Credit Card

*All event communication will be sent to the contact person(s) listed above.

Print Name/Title:

Contracting Company Name:

Street Address:

City: State: Zip:

Contact Name*: Title:

Contact Phone: Contact Fax:

Contact Email:

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2. TERMINATION.

a.This agreement shall be in effect until close of business on August 17, 2018, unless

terminated in accordance with this agreement.

b. Cancellation or Downsizing. Sponsor may cancel or change its sponsorship level

upon providing 15 calendar days prior written notice to RSA, subject to the

following conditions:

i. If a written cancellation or change in sponsorship level is received on or before June

1, 2018 RSA shall refund 50% of the commitment.

ii. RSA shall not refund any commitment amounts for notices of cancellation or change

in sponsorship level if received after July 1, 2018.

b. Termination of Event. RSA may terminate the Application & Contract if the Conference

location is destroyed or damaged, or the Conference fails to take place as scheduled,

is relocated, interrupted and discontinued, or access to the premises is prevented

or interfered with by reason of any strike, lockout, injunction, act of war, act of God,

emergency declared by any government agency, or for any other reason. In the event of

such termination, Sponsor waives any and all damages and claims for damages and agrees

that the sole liability of RSA shall be to return to Sponsor the Sponsor’s space payment

received, less a proportionate share of the Conference cost incurred.

3. PAYMENT. Sponsor shall pay the full amount of payment due under this Application & Contract

upon receipt of invoice from RSA. Booth assignment is contingent upon receipt of payment

in full. RSA reserves the right to cancel space and sell the space to another Sponsor without

any rebate or allowances to Sponsor if the full amount of the payment due has not been

received. Unless otherwise stated on the RSA invoice, please direct payment to:

RSA SECURITY LLC

Attn: Christopher Arrighi

174 Middlesex Turnpike

Bedford, MA 01730

4. EXHIBIT SPACE.

a. Description of Space. For all sponsorships, each Sponsor will receive a 10x10

space where they can set up the booth of their choice (in accordance with

the hotel rules for exhibiting). Each Sponsor will also receive, as a part of their

sponsorship, a six foot draped table and two chairs.

b. Sharing and Subletting. Sponsor shall not assign or sublet the whole or any

portion of the rented space covered by this Application & Contract, including to

clients or partners of the Sponsor, without RSA’s express written consent.

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5. SPONSOR’S PRE-CONFERENCE DUTIES.

a. Material Submission. Please e-mail your company description and logo to

[email protected]. within 15 calendar days of payment. Logos must be

accepted in an .EPS, .AI or .TIF file format.

i. Use of Logo. Sponsor grants to RSA a non-exclusive, nontransferable,

revocable, royalty-free, limited license to display Sponsor’s name,

logo, trademarks, service marks, and other materials on the

Conference website and on all other promotional and marketing

materials prepared in connection with the Conference. Unless

otherwise explicitly stated herein, Sponsor shall not, and shall not

authorize or assist another to, originate, produce, issue or release any

publicity, news release, marketing collateral, or other publication or

public announcement, relating in any way to this agreement or the event,

without the prior written approval of RSA, which approval shall not be

unreasonably withheld.

b. Sponsor’s Representative. Sponsor shall assign at least one person to be

its official representative, with authorization to enter into such service

contracts necessary for the installation and removal of exhibits and the

provision of services, for which the Sponsor is responsible. Sponsor shall

be responsible for ensuring that one Sponsor representative is present in

the Sponsor’s booth during all hours the Conference is open.

c. Shipping. Shipping to the show will be handled by and the sole responsibility

of the Sponsor. Sponsor agrees to follow directions as specified for individual

guests in the Renaissance Nashville Hotel Shipping Instructions document,

available upon request.

6. SPONSOR’S CONFERENCE DUTIES

a. Exhibit Labor. Sponsor shall be solely responsible for the set-up and tear-down

of its exhibit space during the Conference.

b. Booth Set-Up. Sponsor shall complete its exhibit and put it into place by

4:00 p.m. CST on Wednesday, August 15, 2018. RSA reserves the right to set,

at Sponsor’s expense, any booths not set by 3:00 p.m. CST on Wednesday,

August 15, 2018. If Sponsor does not comply with the terms of this section,

RSA may occupy or rent to a third party any rented space Sponsor fails to

occupy. Notwithstanding the foregoing, Sponsor shall continue to be liable

for any payment due under this Application & Contract.

c. Installation, Show, and Dismantling. RSA shall establish the installation, show,

and dismantling dates and hours. Sponsor shall not pack or dismantle its exhibit

outside of the hours established by RSA. Sponsor shall be liable for all storage

and handling charges for failure to remove exhibits by the specified time and date.

mailto:marcovich%40rsa.com?subject=

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d. Floor Plan. All dimensions and locations shown on the official floor plan are

believed, but not warranted, to be accurate. RSA reserves the right to make

modifications to the official floor plan as necessary. RSA has the absolute right

to allocate and assign space among Sponsors and to relocate Sponsors after

initial assignment.

e. Badges. RSA shall provide to Sponsor an identification badge for attendance

at the Conference. Sponsor shall wear the badge at all times during the Conference.

f. Posting Restrictions. Sponsor shall confine its exhibit to the space allocated

to it. Sponsor shall distribute circulars, publications, advertising matter, and

all promotional materials only within its booth space. Sponsor shall not post on,

tack, nail, screw, or otherwise attach to any column, wall, floor or other parts of

the building or furniture, any promotional or advertising material.

g. Sound Restrictions. Sponsor must not disrupt the activities of neighboring

Sponsors because of sound coming from their booth.

h. Fireproofing. Sponsor shall smoke only in areas that hotel designates as

smoking permissive.

i. Floor Covering. Basic floor covering (carpet) will be provided by the hotel. No

other carpet is available for this event.

j. Disability Provisions. Sponsor shall ensure that is exhibit is in full compliance

with the Americans with Disabilities Act (“ADA”). Sponsor shall ensure the

accessibility of its exhibit space and shall further hold harmless and

indemnify RSA against any claims, damages, loss or exposure, including

reasonable attorney’s fees and costs, arising out of or related to any

alleged ADA violations.

k. Copyright. Sponsor shall comply with all copyright restrictions applicable to

Sponsors. Sponsor shall further obtain any additional license or grant of

authority required of Sponsors under the copyright laws and be prepared to

present RSA representatives with a copy of such license or grant upon

reasonable request.

l. Photography/Videotaping. Sponsor shall not take still photographs, nor

videotape at any time or for any part of the Conference.

m. Code of Conduct. Sponsor agrees to abide by the terms of the Code of Conduct,

attached hereto as Attachment 1.

7. LIABILITY. Sponsor shall indemnify, defend, and hold RSA harmless for the cost,

damage, liability, expense, negligence or willful act or out of or by reason of any accident

or other occurrence to anything or anyone, including Sponsor, its agent, employees, and

business invitees, which arises from or out of or by reason of said Sponsor’s installation,

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removal, maintenance, occupancy and use of the exhibit booth and presence on the

exhibition premises or a part thereof. Sponsor expressly releases RSA and hotel from,

and agrees to indemnify the same against, any and all claims for such loss, damage or injury.

8. MISCELLANEOUS PROVISIONS

a. Governing Law. This Application & Contract will be governed in all respects

according to the laws of the State of Massachusetts, superseding applicable

choice-of-law rules or principles. RSA and Sponsor hereby irrevocably consent

to the exclusive personal jurisdiction of the federal and state courts having

jurisdictions over the State of Massachusetts.

b. Independent Contractors. Sponsor and RSA shall act as independent

contractors for all purposes of this agreement. Nothing contained herein shall

constitute either party as an agent or representative of the other party, or both

parties as joint venturers or partners for any purpose.

c. Insurance. Sponsor shall bear the full cost of any insurance it chooses to carry on

its exhibit materials.

d. Assignment. Sponsors shall not have the right to assign or subcontract any part

of its obligations under this agreement.

e. Entire Agreement. This Application & Contract, including all addenda hereto,

constitute the entire agreement between the parties, and supersedes all prior

and contemporaneous agreements, proposals or representations, written

or oral, concerning its subject matter. No modifications shall be made to this

Application & Contract without the express written consent of both RSA

and Sponsor.

f. Severability. The provisions of this agreement are severable. In the event any

provision of this Agreement is found to be invalid, illegal, or unenforceable by

any act of Congress or act of any legislature or by any regulation duly

promulgated by the United States or a state acting in accordance with the law,

or declare null and void by any court of competent jurisdiction, then any such

part shall be reformed, if possible, to confirm to the law, and in any event, the

remaining parts of this agreement shall be severable from this Agreement and

shall not affect the enforceability or validity of any other provision contained in

this agreement and shall continue to be binding upon the parties hereto.

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ATTACHMENT 1 - CODE OF CONDUCT

OVERVIEW

This Code of Conduct outlines our expectations for all participants of the 2018 RSA

Archer Summit (hereinafter the “Event”). Event organizers will enforce this code

and expect cooperation from all Event participants (e.g., attendees, media, sponsors,

exhibitors, volunteers, staff) to help us promote a safe and enjoyable Event for everyone.

All determinations of acceptable and/or unacceptable behavior are at the sole discretion

of the event organizer and its representatives. Decisions made by onsite event organizers

will be considered final.

Acceptable Event Behavior

Acceptable behavior includes, but is not limited to:

• demonstrating good manners by being considerate, respectful, and courteous to those

in attendance;

• being mindful of your surroundings and of your fellow participants;

• refraining from demeaning, discriminatory, or harassing behavior and speech; and

• promptly alerting event organizers if you notice a potentially dangerous situation or

someone in distress.

Unacceptable Event Behavior

Unacceptable behavior includes, but is not limited to: intimidating, harassing, abusive,

discriminatory, derogatory or demeaning conduct and/or wearing clothing not suitable

for a professional work environment (e.g., provocative).

Harassment and unacceptable behavior includes, but is not limited to:

• offensive verbal comments (e.g., related to race, religion, gender, sexual orientation,

disability);

• inappropriate use of nudity (e.g., sexual or lewd images);

• deliberate intimidation or stalking;

• harassing photography or recording;

• intentional disruption of presentations or other events;

• inappropriate physical contact (e.g., unwelcome sexual advances, groping, sexual

assault);

• physical, written, verbal or other abuse (e.g., threats, annoyance, pushing, shoving or

physical force whatsoever against any person, which in any way creates a disturbance

that is disruptive or dangerous, or creates anxiety or apprehension in an individual), as

determined by the event organizer and its representatives, in their sole discretion;

• boisterous, lewd or offensive behavior or content (e.g., containing profanity, obscene

gestures, or slurs (e.g., racial, religious, gender, ethnic);

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• possession of any item that can be used as a weapon, which may cause danger to others

if used inappropriately;

• possessing alcoholic beverages in areas not specifically designated for the consumption

of alcohol;

• possessing any illegal substance (e.g., narcotics);

• smoking - other than in designated areas;

• assembling for the purpose of, or resulting in, disturbing the peace, or committing any

unlawful act or engaging in offensive behavior;

• failing to obey any rules or regulations of the venue; and/or

• failing to adhere to Event organizer instruction.

Consequences of Unacceptable Behavior

Unacceptable behavior will not be tolerated. Anyone engaged in unacceptable behavior

is subject to expulsion from the Event without warning or refund and/or banishment from

future Events.

Reporting Unacceptable Behavior

If you are being harassed, notice that someone else is being treated poorly, or have

additional concerns, please contact a member of the Event Team.

We expect participants to follow this Code of Conduct at the Event venue, any external

venue affiliated with the Event and/or Event related ancillary or social events. The policy

may be revised at any time by the Event organizer and is non-negotiable. In the event of

an emergency situation, please contact local authorities immediately.

This Code of Conduct is based on policies created by the Ada Initiative.

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