Running a Successful Vendor Day

Robin Fenton, Director Chapter Support, SCTE

Brad CookeSuddenlink

North Central Texas Chapter

Vendor Day Committee

Designate a Leader

Committee’s duties:

• Planning and coordinating the event • contacting speakers• selecting sites• developing promotional material

• Serve as the meeting host and provide any necessary staffing assistance

• helping with registration• coordinating logistics

Planning the Event

• New Event

• Time & Date

• Working with other Chapters

• Budget

Guest Speakers

• Speakers Resource Finder

• Call for Presentations

• SCTE Staff Presenters

• Vendor Community

Location, Location, Location

Site Inspection

• Location Convenience• Vendors• Attendees

• Floor Space• Lunch, Cable-Tec Games, Technical Sessions• Safety & Security• Transportation Logistics

Contract Negotiations

Advanced Planning

Everything is open for negotiation!!

Investigate several facilities

Signing Contracts

Communication

Exhibitor Registration Information• Price• Hotel Accommodations• Shipping• Set-up Requirements• Schedule of Events• Exhibitor Point of Contact

Remember that good exhibitor relations are the key to return

business in the future.

Communication

Attendee Information

• Location Information• Schedule of Events• Attendee Point of Contact• Exhibitors• Sponsors

Make sure to include as much information as possible in emails, newsletters, website and SCTE calendar.

Registration

Signs

Registration Desk• Badges

• Exhibitors/Attendees

Registration Examples

Sign Examples

Logistical Details

Review audio – visual equipment needs

Select Menus• Alcohol

Volunteers

Lunch

Recognize key individuals• Chapter Volunteers• Sponsors• Local Chapter awards

Discuss Upcoming Chapter Events

Review SCTE Benefits

Keynote Speaker

Cable-Tec Games

Contact Hosts & SCTE

Download Cable-Tec Games Handbook

Obtain Sponsors

Order Medallions

Arrange Meeting Room

Cable-Tec Games

Obtain Emcee & Volunteers

Communicate to Attendees & Decision Makers

Signage

Pre-Register

Set-up teams and waivers

Post Vendor Day

• Debrief with all of the Board members

• Survey your Attendees

• Submit paperwork to SCTE

Questions