Safe School Plan 2014-15 HRCCSharvestridgepto.weebly.com/.../0/...2014-15_hrccs.pdfSAFE SCHOOL PLAN...

SAFE SCHOOLS PLAN

March 2014-March 2015

Harvest Ridge Safety Committee Members Janet Sutton, Executive Director Cathy Shaeffer, Administrative Assistant Deputy Mark Fain, Placer County Sheriff Battalion Chief Jeff Gordon, Newcastle Fire Protection District Rebecca Stanphill, Parent/Teacher Drew Clader, Governance Council Member

Placer Academy Safety Committee Members Steve Scott, Principal Sheri Baldridge, School Secretary Daina Visek, Teacher Officer Michael Nottoli, Rocklin Police Department Brittany Bennett, Parent Jennifer O’Neil, Parent

Harvest RidgeCooperative Charter School

HARVEST RIDGE COOPERATIVE CHARTER SCHOOL SAFE SCHOOL PLAN 2014/15

2

Harvest Ridge Safety Committee Members Signature Page Janet Sutton, Executive Director Cathy Shaeffer, Administrative Assistant Deputy Mark Fain, Placer County Sheriff Battalion Chief Jeff Gordon, Newcastle Fire Protection District Rebecca Stanphill, Parent/Teacher Drew Clader, Governance Council Member


3

Table of Contents

School Vision & Mission 4 Assessing Current Status of School & Climate 5 Areas of Desired Change Component 1: People & Programs 8 Component 2: Physical Environment 11 Appendix A: Emergency Preparedness Manual HRCCS 14 Appendix B: Emergency Preparedness Manual HRPA 31


4

Harvest Ridge Cooperative Charter School Mission and Vision Mission Harvest Ridge Cooperative Charter School is committed to collaborating with parents, teachers, and students to provide a high quality student-centered educational experience, which enhances the joy of learning and inspires a commitment to lifelong learning. Vision Harvest Ridge Cooperative Charter School is committed to nurturing the whole student by cultivating high academic achievement and strong social development. Students are encouraged to discover and pursue their interests and talents within a compassionate and supportive environment. Our students become self-motivated and confident as they develop 21st Century skills. Harvest Ridge staff members are enthusiastic, creative, and committed to providing an engaging and relevant education that prepares students to adapt and thrive in a rapidly changing world. Our staff sets high standards, fosters individuality, encourages group collaboration, and differentiates for individual student needs. Parents are an integral part of our school community. They work collaboratively to support classroom instruction, serve on school committees, participate in campus stewardship, and are active partners in their child’s education. Community connections and global awareness are encouraged through outreach programs, field trips, and service projects.


5

An Assessment of the Current Status of the School and Climate SAFE SCHOOL CLIMATE On October 6, 1997, Senate Bill 187, chapter 736, was signed into law. This bill, referred to as the Comprehensive School Safety Plan, provides that each district and county office of education is responsible for the overall writing and development of comprehensive school safety plans for its schools operating kindergarten and any of grades 1 to 12. The focus of the Safety Plan is to assess and implement procedures that promote students’ safety while attending Harvest Ridge Cooperative Charter School and Harvest Ridge Placer Academy. The following holds true for our school: Population Harvest Ridge Cooperative Charter School serves a total of approximately 320 K-8 grade students, through both a hybrid and a home study program. The staff is committed to providing a safe, focused learning environment where all students can experience success. Facility The Harvest Ridge Cooperative Charter School campus in Newcastle is an older yet well-maintained facility, providing students a safe and inviting place to learn. Many parent volunteers, high school volunteers, and Boy Scouts have contributed to improving the safety and appearance of HRCCS. The Harvest Ridge Placer Academy campus in Rocklin is a well-maintained larger campus, located within a business park. Students, staff and the community help to keep the grounds clean and respect school property. Many parent volunteers have contributed to improving the safety and appearance of HRPA. In addition to classes held Monday through Thursday, both campuses are used on Fridays for Enrichment classes for hybrid and home study students alike. Discipline, Incentives, and Prevention Disciplinary practices and consequences are consistent and fair. School rules are conveyed at the Newcastle campus in a Student/Parent Handbook that is given to each family and posted to the school’s website. The Rocklin campus is currently developing their handbook. Behavioral referrals document school rule infractions and consequences. Disciplinary actions are recorded in the school office, and communicated to parents as well. Positive behavior is reinforced in classrooms and on the playground, with


6

teacher incentives provided throughout the year. At the Newcastle campus, students are positively recognized through a Character Traits charms program, and older and younger students are regularly paired for Buddies. At 8th grade graduation, students are presented with a variety of cumulative awards for academics and citizenship. Students on the Rocklin campus are positively recognized through the “5 B’s school wide program. Various programs throughout the year convey messages of anti-bullying, safety, healthy lifestyle, and good choices. The school sites work with such community agencies such as the Placer County Sheriff Office, Red Cross, Sutter Health, Newcastle Fire Department, and Rocklin Police and Fire Departments. Safety Drills and Procedure The school conducts at least 7 drills per year to address the topics of safety during fire, earthquake, bus emergency, evacuation, and lock-down. Emergency evacuation drill procedures are shared at staff meetings. Teachers communicate these procedures with students. The school will communicate emergency procedures annually to parents through the Parent-Student handbook, newsletters, and website. Immediate emergency information is communicated to families using email distribution lists, School Messenger, telephone, and/or the website, provided that power is available. The office works with its families to keep parent emergency contact information current. Ingress/Egress At the Newcastle campus, the parking lot has been restriped to facilitate after school pick up for students. Two lanes of traffic in the parking lot accommodate parents picking up students, and keep the cross road free of blocking traffic. On the Rocklin campus, administration met with both the Rocklin Police Department and Rocklin Fire Department to create a safe drop off and pick up for students. Due to the fact that the site exists in close proximity to other businesses that need to have full access to their clients, the school is continuing to work on minimizing traffic congestion that comes with the start-up (morning) and closing (afternoon) of the school. At the same time, safety of students and families are the number one priority. Attendance Positive attendance is encouraged and communicated to parents and students. We believe there is a strong correlation between student success and school attendance. Teachers work with families to provide Independent Study for students who need to be absent from the classroom, as well as providing follow up for families that need additional support. Crime Reporting


7

Harvest Ridge Newcastle: There were no incidents of reported crime this past year. (March 2013-March 2014) The following holds true in regards to crime at Harvest Ridge School:

• Incidents of crime are dealt with efficiently. The Placer County Sheriff Department is contacted whenever necessary.

Harvest Ridge Rocklin: There have been no incidences of reported crime. The following holds true in regards to crime at HRPA:

• Incidents of crime are dealt with efficiently. The Rocklin Police Department is contacted whenever necessary.

Referrals, Suspensions, Expulsions School conduct referrals are written for students who choose not to follow school rules and documented in the school office. Parents, teachers, students and administration meet to discuss students’ behavior if referrals are serious or numerous. In-house suspensions are an intermediate step before at home suspension and Independent Study are assigned. Suspensions and Independent Study are given for violating behavior as identified in the Education Code and discipline plan. For clarification the “year” will be defined as the time frame of March 2013 - March 2014. No suspensions occurred during this time period. Expulsions are clearly identified in the Ed. Code and are required to follow due process procedures. There were no expulsions this past school year.


8

Identified Areas of Desired Change Component 1: Social Environment: People and Programs Goal: To ensure students physical and emotional safety by maintaining a positive school culture. Areas addressed within this goal are:

• Nurturing socio-emotional growth • Prevention through education and awareness • Efficient communication • Maintaining a network of support • Providing consistent and fair discipline

Areas of Success and Desired Change: Harvest Ridge takes pride in offering students and parents a safe and positive environment for learning and playing. Our teachers and staff are supportive and recognize the need to have a positive and effective way to deal with discipline as it relates to drug education, harassment, and bullying. We are committed to developing a safe school environment for all students. We wish to increase awareness of all staff and community members to encourage positive choices and discourage harassment and bullying. The teachers and administration have made increased communication a priority this past year. Harvest Ridge has implemented the use of electronic weekly school updates, email distribution lists by class and for the entire school, improved teacher web sites, and weekly teacher updates. We have worked to provide a more informative and user-friendly school website to help keep HRCCS families updated and informed. We are continuing to add to the school’s website as an effective communication tool for families. The school sites work with the Placer County Sheriff Office and designated School Resource Officer, and the Rocklin Police Department to handle the emergent and preventative needs of the school. Harvest Ridge Newcastle Successes in 2013/14:

• Character education and anti-bullying assemblies for all students • Internet Safety presentations for students and parents • Weekly updates posted on website and emailed to parents announcing

upcoming holidays, minimum days and learning conferences • School calendar maintained on website • Use of the Character Traits Charms program • Character Education curriculum purchased • Use of The Health Teacher online curriculum through Sutter Health • Master parent cleared fingerprint list provided to teachers to ensure all


9

volunteers are cleared • Requiring parent sign-in and volunteer badges before proceeding to

classrooms • Cross-age classroom buddy program • CPR and First Aid training made available for staff

Ongoing Objectives:

• Annual review and revision to Student/Parent Handbook • Annual review and revision of Discipline Policy • Educate students, staff, and parents on topics of bullying and harassment

(definitions, trends, and consequences) • Continue to define and implement our Character Traits program at all

grade levels • Continue to implement Character Education curriculum • Continue to develop student mentoring and buddies between grade

levels • Maintain timely and accurate discipline data in Aeries • Internet safety education for parents and student • Offer a parent fingerprint night annually in fall and offer timely and

specific feedback on status Harvest Ridge Placer Academy HRPA is a new site in a new location. Safety is identified as the number one priority for the school. The most challenging aspect of the new location is the drop off and pick up of students. Administration has been working with local businesses to ensure that their businesses are not impacted, yet students remain safe during the transitions. Harvest Ridge Placer Academy Successes in 2013/14:

• Live Scan available to parents at our Orientation Night and Back to School Night

• Master parent cleared fingerprint list provided to teachers to ensure all volunteers are cleared

• All staff trained and certified in CPR and First Aid • Requiring parent sign-in and volunteer badges before proceeding to

classrooms • All furniture is now in place across the campus except the library • Chose an anti-bullying program and began implementation • Assigned staff to define the “B” program and distribute info to all staff and

parents • Planned student recognition methods (assemblies, principal class visit) • Maintain timely and accurate discipline data in Aeries • Develop appropriate school forms for disciplinary purposes • Administration meeting with Rocklin PD and fire departments


10

• Safety Committee created • Emergency Procedures distributed to all families • Staff training on emergency procedures • All classroom teachers will have updated websites • Administration trained on School Messenger

Ongoing Objectives:

• Create a Student/Parent Handbook o Adopt HRCCS Handbook and modify slightly (names) for HRPA

usage o Leadership Team will vet and complete draft revision by Feb. 1,

2014 • Define and implement a Character Traits program at all grade levels

o Develop student mentoring and buddy programs between grade levels

• All class websites will have a link on the school website • Start discussion in January to move all class websites to one platform • Implement School Messenger

Persons Responsible: Director, Principal, teachers, custodial and

classified staff Timeline: Present to March 2015 as designated


11

Component 2: Physical Environment (Facility) Goal: Maintain classrooms, grounds, and school facilities as safe, clean, inviting, and comfortable places to meet and learn. Areas of Success and Desired Change: Harvest Ridge School has safe environments for learning and playing. It is common to see many students play after school without fear or worry. It is our desire to create safe, clean, and inviting campuses for all. We do recognize that cleanliness as an integral part of the emotional and physical health of our students and staff. It is also a desire to increase student pride and ownership in the campus. We are committed to improving the physical surroundings and safety of both campuses for all who use them. Our teachers and staff are supportive and recognize the need to have an effective communication plan in the event of an emergency. They are committed to providing a safe environment that includes developing a safe and easily understood emergency procedure plan. We wish to increase the awareness of all staff and community members to know exactly what to do in an emergency situation. We have diligently met with emergency personnel to improve our procedures and have conducted regular emergency evacuation drills. The school recognizes the need to develop an updated secondary evacuation site and emergency procedures for parents regarding early release and lock down. Harvest Ridge Newcastle Work Completed:

• Updated Emergency Preparedness Plan/Articulated with Staff, NFD, and PCSO

• Installed artificial turf on portion of playground • Built storage shed for PTO, garden, and maintenance items • Created lunch area that moved picnic tables off of playground to

provide a safe place for students to eat • Installed new play structure for all students • Installed donated basketball standards on lower playground • Moved existing gate to back playground in order to secure the back of

the campus • Completed installation of weed block and bark in school garden • Extended existing retaining wall across the back of the playground and

installed bark in planter area • Repaired outside lighting in front of school • Revised evacuation site for students to coordinate with Fire Department


12

input • Chain link fencing removed on upper playground between Kindergarten

and upper grade areas • Storage door replaced outside of Room 3

Ongoing Objectives:

• Ongoing maintenance will be conducted as needed to ensure a safe, effective, and attractive facility

• Increase student effort and accountability to maintain a clean and safe campus

• Update classroom/facility emergency clipboards with room #, current rosters, color cards, emergency phone numbers, and duty flow chart

• Review emergency procedures with staff and practice evacuation drills with students present (fire, earthquake, hazardous materials, lock down, etc.)

• In each classroom address concerns related to necessary repairs • Work with parent and community volunteers to improve campus

appearance on a regular basis • Maintain a custodian duty checklist • Regular inspection by Director of facility, playgrounds, and equipment • Follow up reports with Council and District regarding unsafe or unhealthy

conditions. Work to be Done:

• Install door locks on exterior classroom doors that lock from the inside • Install locks to interior doors that will allow classrooms to completely lock

down • Install a Knox Box for emergency entry for fire personnel. • Reinstall fencing across back of new lunch area • Install and replace two gates on playground with push release bars to

meet current Ed Code standards • Connect fire alarm with Fire Department • Update alarm system • Replace interior dutch doors to kitchen with regular locking doors • Fix hot water heater to provide hot water to kitchen, bathrooms, and

custodial sink • Replace kitchen disposal • Replace tables in grades 1-6 with student desks • Install privacy glass on all windows and doors into classrooms and school

office Persons Responsible: Director, Governance Council, teachers,

custodial, classified staff, and parent volunteers.


13

Timeline: Present -June 2014 as designated Harvest Ridge Placer Academy Work Completed:

• Created emergency binders for each classroom and office to be removed with teacher during an emergency

• 3-way radios purchased / used during lunch recess and release time • Work with parent and community volunteers to improve campus

appearance on a regular basis • Successful drills completed within the allotted time period. • The side gate was replaced to ensure adherence to fire code • A switch allows us to keep the front doors locked at all times unless the

person trying to enter is recognized and “buzzed in” • Update classroom/facility emergency clipboards with room #, current

rosters, color cards, emergency phone numbers, and duty flow chart • Schedule all emergency drills for school year • Follow up reports with Council and District regarding unsafe or unhealthy

conditions

Ongoing Objectives: • Ongoing maintenance will be conducted as needed to ensure a safe,

effective, and attractive facility • Design for efficient and safe storage of supplies and equipment • Increase student effort and accountability to maintain a clean and safe

campus • Classes are assigned by the month to help maintain a clean campus • Review emergency procedures with staff and practice evacuation drills

with students present (fire, earthquake, hazardous materials, lock down, etc.)

• Maintain a custodial duty checklist • Regular inspection by Principal of facility, playgrounds, and equipment • Explore the possibility of installing locks on all classroom doors for

lockdowns. • Window coverings for lockdown purposes on classroom doors.

Persons Responsible: Principal, teachers, custodial, classified staff,

and parent volunteers. Timeline: Present -March 2015 as designated


14

HARVEST RIDGE COOPERATIVE CHARTER SCHOOL

EMERGENCY PREPAREDNESS

MANUAL March 2014-February 2015

FOR IMMEDIATE HELP ON LIFE AND DEATH SITUATIONS, CALL 911

THIS DOCUMENT IS OF EXTREME IMPORTANCE. IT CONTAINS SPECIFIC INSTRUCTIONS TO BE FOLLOWED IN THE EVENT OF REAL OR POTENTIAL DISASTERS. REVIEW CONTENTS AND KEEP FOR INSTANT ACCESS AND REVIEW.


15

THE FOLLOWING NUMBERS ARE CRITICAL TO THE SAFETY OF YOUR STUDENTS AND

EMPLOYEES: Executive Director Janet Sutton 530-908-4431 530-885-4431 Administrative Assistant Cathy Shaeffer 916-303-3530 Governance Council President

Mike Hilmen 916-320-1086

Maintenance Joe Marvel 530-878-2478 530-362-0336 Superintendent/Principal Kathleen Daugherty 530-867-3112 530-878-8284 Newcastle District Office 916-259-2832

Newcastle Fire Department (916) 663-3323

Placer County Sheriffs Office Dispatch (530) 886-5365

Mark Fain, School Resource Officer (530) 217-8019 ONLY THE DIRECTOR OR HIS/HER DESIGNEE HAS THE AUTHORITY TO CLOSE A SCHOOL IN AN EMERGENCY SITUATION.


16

GENERAL EMERGENCY GUIDELINES Harvest Ridge Cooperative Charter School has established guidelines to ensure the care, welfare, safety and security of all staff and students during an emergency. Staff will be assigned specific duties to ensure that all students and visitors follow these guidelines, and are expected to follow the direction of those who have been placed in charge of specific functions relating to the emergency. All staff are expected to follow the directions of uniformed responders (law enforcement, fire, etc.) at all times. PLAN REVIEW CYCLE The Harvest Ridge Governance Council and Director are responsible for ensuring this Crisis Response Plan is kept current. The following review cycle will be implemented:

• By March 1 of each year review and update all aspects of the Emergency Preparedness Plan. This review will include legislative updates, updates of relevant operational procedures, a review of practical applications, and updates of informational materials to all staff.

• By September 1 of each year update telephone lists, faxes, emails, personnel rosters, resource lists and physical plant changes affecting the implementation of the Emergency Preparedness Plan.

• At least once per year, by November 30: o Ensure that all staff have an updated personal emergency

information card on file with the office. o Ensure that all staff have an updated emergency staff contact list. o Schedule one or more training exercises. Training is critical to

ensuring the continued viability of the plan. o Ensure that changes to this plan are made and distributed

immediately. COMMUNICATING OUR PLAN

• Staff will review all emergency procedures and classroom and/or office evacuation plans at the beginning of each year, and after any updates to the plan are made.

• Updated emergency procedures and evacuation maps will be posted in each classroom or building.

• Parents will receive information regarding parent pick up procedures and communication in the event of a crisis or evacuation.

• During an emergency~ o Staff will be made aware of the crisis immediately through the “all

call” system from the school office o 911 will be contacted and made aware of crisis by staff o District will be contacted and made aware of crisis by office staff


17

o Media will be contacted by District Office staff o Parents will be communicated to via phone calls/School Messenger

(if possible), email, news releases, and media reports o Incident Command System (ICS) will be initiated when crisis takes

place EMERGENCY DATA BACK-UP PLAN Data that is critical to Harvest Ridge Cooperative Charter School and its classrooms may be lost in the event of a disaster. The Director and Administrative Assistant are responsible for ensuring student, employee, financial, and other relevant Harvest Ridge School data will be backed-up for retrieval purposes in the event of an emergency. TRAINING AND EXERCISE Training and exercises are vital to determine the effectiveness of this Crisis Response Plan, ensure that the operational concepts outlined are sound and that personnel are adequately trained to carry out necessary functions during a disaster. In addition, such testing will provide a basis for the updating and revision of this plan and for the identification of inadequate resources.

• Drills should be clearly stated in plain English before the signal. Example: this is an earthquake drill, or this is a Lockdown drill.

• Practice drills with law enforcement and fire personnel present. • Report all concerns and issues to the office immediately following each

drill. • Practice both the primary and the secondary evacuation procedure. • Practice using communication devices (walkie-talkies) between

evacuation location and main buildings. • Practice training drills with other designees in charge to simulate absence

of the director. • Written records of these activities must be made and retained for a

minimum of three years. The Superintendent shall be trained in disaster relief procedures so as to be prepared to execute the appropriate Emergency Plan, including the disbursement of any disaster relief monies, should an emergency occur which requires that the school be used as an Emergency Shelter. MEDIA RELEASE POLICY The public has the right and need to know important information related to emergencies at the school site as soon as it is available for release. The Director or designee acts as the official spokesperson for Harvest Ridge Cooperative Charter School in any emergency situation. If the situation includes community responders they will work jointly with the designated staff as the official spokesperson for the incident. News media can play a key role in assisting the


18

school by releasing emergency/disaster related information to the staff, general public and parents. Information released must be consistent, accurate, and timely. The school will consult with legal counsel if appropriate before releasing any information. CRISIS RESPONSE CABINET The school’s crisis response cabinet is located in the school office work room, under the counter/sink area, and is clearly marked. CLASSROOM LOCKDOWN KITS Lockdown kits are located in each classroom, and contain items to be used for a 24-48 hour period. EVACUATION PLAN Harvest Ridge School has established a primary and secondary evacuation area for the site, with a preplanned system of site evacuation and transportation.

• Students will not be released to individuals other than parents without prior permission.

• Written release records will be kept to ensure every student release is documented, and the site administrator or designee will be responsible for accounting for all students after the event.

• Once the event has been resolved, phones will continue to be staffed to answer any calls from parents who may have heard of the event and are calling in late or to locate their children.


19

Emergency Lockdown Classroom Kit Red Plastic Bucket

• 3-3600 Calorie Food Bar • 30-4.225 oz Water Pouch • 3-Emergency Blanket • 50-Moist Towelettes • 1-Roll Toilet Paper • 2-Tissue Pack • 1-Pump LED Light • 1-AM/FM Radio with Batteries • 1-Duct Tape 10 yd. • 2-12 Hour Light Stick • 1-Plastic Whistle • 2-Pair Vinyl Gloves • 12-Sanitation/Toilet Bag • 2-Toilet Chemical Pouch • Snap-on Toilet Seat with Lid • 1-5’x7’ Tarp

Additional Classroom Lockdown Kit Items

Storage Tote

• 1-AM/FM Radio with batteries and AC/DC plug • 1-Box 40 ziplock bags gallon size • 1-Classroom First Aid Kit • 1-Mini Red Backpack with band-aids • 1-Adult/Infant CPR Mask with latex gloves • Towels • Nutrition Bars • Glucose Tubes • Batteries for Radio • Emergency Water

7th/8th Grade Classroom Additional Items

• Escape Ladder • Privacy Cabana

Front Office Emergency Cabinet

• Medical Trauma Kit • First Aid Kit • CPR Mask Infant/Adult


20

• Emergency Vests • Megaphone • Radio • Diabetic Glucose Tubes-4 • Extra Batteries (D,AA) • Emergency Water • Emergency Snacks • Flashlights • Towels • Aerial photo of school and grounds • Student attendance rosters with contact info • Markers, pens, legal pad • Photos of students and staff • List of students with special medical needs • Copy of school safety plan and emergency flip book • Staff directory • Community resources directory • Copies of student emergency cards • Building system information (turning off fire alarm, water, sprinklers, gas,

electricity) • Sample letter statements for use in notifying faculty, students and parents

about crisis • Student sign out sheet


21

CRITICAL INCIDENT RESPONSE PLAN The following plan will be used in a critical incident to swiftly handle an emergency event until emergency responders arrive.

1) LOCATE / ISOLATE / EVACUATE a. Determine the exact location of the problem b. Isolate that location so that no one else unintentionally enters the

danger area c. Evacuate anyone injured, then anyone who is in a potential danger

zone

2) DECLARE AN MCI (Mass Casualty Incident) If five or more people are seriously injured, report an MCI to 911 authorities.

a. NUMBER OF INJURED-make sure to give an accurate count to responders so that they can send appropriate resources

3) Use CRITICAL INCIDENT CHECKLIST located in Emergency Flip Book to

organize actions for the emergency.

4) USE THE INCIDENT COMMAND SYSTEM a. Advise all emergency responders and school personnel the exact

location and nature of the emergency b. INNER PERIMETER –TEAM LEADER establishes the inner perimeter

around the event to keep innocent people from moving into the emergency area.

c. OUTER PERIMETER – TEAM LEADER establishes the outer perimeter around the event (streets, parking lot, school boundaries, etc.) to keep unessential personnel out of the area until the emergency is under control.

d. DETERMINE INJURIES AND EVAC – TEAM LEADER will determine how many and extent of injuries, and coordinate evacuation of injured people.

e. LINE OF FIRE/DANGER AREA EVAC -- TEAM LEADER will establish line of fire/danger area and coordinate evacuation of injured people.

f. REPEAT / UPDATE INCIDENT INFORMATION AND DESCRIPTION TO ALL STAFF

g. NAME A STAGING AREA IF NECESSARY-Can be on campus or at evacuation point

h. CALL OUT OF OTHER DISTRICT RESOURCES – Administration, Teachers, Maintenance, Physical Plant, Custodial, Outside Contractors, etc.

i. FIRE DEPARTMENT / AMBULANCE STANDBY – NOTIFY BATTALION CHIEF TO Command Post (CP) FOR BRIEFING, AND ALLOW Battalion


22

Chief TO ESTABLISH AND DEPLOY FIRE RESOURCES j. ESTABLISH AN Emergency Operations Center (EOC) LOCATION –

Consider unified command operations with responding emergency personnel

k. NOTIFY ALLIED AGENCIES AS NECESSARY – PD’s, FD’s, SO’s, State, Nearby Schools or School Districts, etc. -- School District Administration

l. CREATE A LOG – CONSIDER IMPLEMENTING THE REUNIFICATION PLAN

m. FILL OUT ICS / UNIFIED COMMAND DIAGRAM AND CRITICAL INCIDENT INFORMATION SHEET AND DISTRIBUTE (located in Emergency Flip Book)

n. MUTUAL AID DECISION - LIAISON OFFICER IN CHARGE (OIC) IF NEEDED

o. SIGN-IN / SIGN-OUT ROSTERS FOR ALL ASSIGNED – LOGISTICS OIC p. A/V Unit CALL-OUT FOR DOCUMENTATION q. WHO IS PRIMARY REPORT WRITER (consider ADMIN OIC)

5) HOLD SCHEDULED MEETINGS WITH ALL ICS STAFF, UNIFIED COMMAND AND

THE OFFICERS IN CHARGES'S AS NECESSARY. a. STUDENT AND STAFF COUNSELING ASSISTANCE b. APPOINT A MEDICAL LIAISON PERSON - If Large Number of Injured c. UPDATES TO PRESS EVERY 30 MIN – ADJUST AS NECESSARY d. UPDATES TO ALL STAFF AS FREQUENT AS POSSIBLE – 15/20 Min e. PREPARE FOR THE NEXT SHIFT – PLANNING OFFICER IN CHARGE w/

LOGISTICS OFFICER IN CHARGE

SCHOOL CRITICAL INCIDENT RECOVERY

1) The following steps will be used to close out an incident. a. APPOINT A RESPONSIBLE CLOSE-OUT OIC - Use ICS b. CLOSING OF OUTER PERIMETER TO INNER AS SECURITY DEVICE -

Maintain Scene Integrity - Log all who enter and leave. c. PHOTOS/VIDEO OF SCHOOL SCENE PRIOR d. EVERYONE CHECK OUT (sign in/out rosters) - THRU STAGING AREA e. FOLLOW -UP PERSON FOR NEIGHBORHOOD BRIEFING AND THANK

YOU f. TEAM FOR ESTIMATION OF DAMAGES - CALL OUT OF RISK MGMT

STAFF g. DAMAGE FORMS – FOR DISTRICT LIABILITY h. 1st REPORT OF INJURY FORMS i. WORKERS COMP FORMS j. CLEAN UP OF ALL AREAS USED


23

k. DESIGNATE or CONFIRM WHO WRITES THE AFTER ACTION REPORT – ADMIN OIC

2) ARRANGE FOR POST TRAUMATIC STRESS DEBRIEFINGS – Students and Staff

3) ANNOUNCE DATE, TIME and LOCATION for AFTER ACTION CRITIQUE


24

IN CASE OF AN EMERGENCY Start-Up Actions:

• Assess type and scope of emergency • Notify appropriate outside agencies as appropriate • Determine threat to human life and structures • Implement appropriate desired action from staff • Obtain equipment and supplies as necessary • Direct or assist rescue operations, as required

Operational Duties:

• Continue to monitor and assess total situation • Check with staff for periodic updates • Reassign staff as needed • Remind school site/staff volunteers to refer all questions from media,

students, parents or general public to the administrator or designee • Ensure announcements and other information are translated into other

languages as needed • Consider areas with additional security/safety needs • Plan regular breaks for all staff and volunteers. Take care of caregivers • Release staff/volunteers as appropriate • Remain on site and in charge until relieved or incident concludes • Compose an announcement to go out to all families relating to the

emergency using School Messenger • Disburse supplies and equipment as needed • Conserve usable water supply if needed • Secure unsafe areas • Keep a continuous written record of crisis with timelines • Locate student and/or staff emergency cards and records and

documents • Provide for the safety of all essential records and documents • Attend telephone, monitor radio emergency frequency broadcasts • Control main shutoff valves for gas, water, and electricity and determine if

hazards have resulted from broken or downed utility lines • Disburse first aid supplies throughout site as appropriate • Administer first aid • Supervise administration of first aid by those who are trained • Arrange first aid and medical supplies • Keep a written record of who received treatment, the type of injury and

the severity of the injury Closing Down the Emergency Event:

• Authorize culmination of emergency response activities/staff as appropriate


25

• Ensure that any open actions not yet completed will be taken care of after culmination

• Ensure the return of all equipment and reusable supplies • Ensure that all reports and other relevant documents are completed • Send a final update to all staff

Harvest Ridge Charter School Fire Procedures

In the event of a fire, the alarm will sound and the following will occur:

1) Teachers are to take with them their Emergency Binders located next to the front door of the classroom. (Binders contain class rosters, red and green cards, emergency plan, and school map.) The Emergency Binder in the office will contain rosters of each class including PE schedules.

2) Teachers are to leave their doors and windows closed and locked and walk with their class in an orderly manner to their designated spot in the field outside of the school garden (north east side of the school).

3) When teachers are in position in the field, students who are not with their classroom teacher will return to their own classroom teacher’s line.

4) Teachers are to take roll at the designated spot and make sure that all children that are present that day are with their teacher.

5) When all classes are in position, teachers will hold up either a green card (everyone present and no extra students) or a red card (indicating extra or missing students).

6) If students are missing or if there are extra students, the Director will contact office staff to see if the missing students are with them. If students are not located, the Director will search for the students, and the Director designee will be in charge of the fire drill scene.

7) Staff/Teachers will report any injured students or personnel to office staff or emergency responders.

8) Teachers will return to their classes when the “all clear” signal is given or they will be given instructions as to the next step.

NOTE: In the event that a fire drill sounds during lunch or recess, the students will

be escorted to their designated spot by the Yard Duty supervisors and the teachers will be notified to go immediately to the designated evacuation spot

to rendezvous with their class.


26

Harvest Ridge School Evacuation Procedures An evacuation plan is initiated if it is necessary for students to leave the school premises and go to a safer location.

1) Teachers and staff are to follow the fire drill procedures.

OR

2) In the case of a lockdown, teachers will receive an all call explaining the reason for evacuation and that an administrator or member of law enforcement will unlock their classroom doors and give instructions regarding the evacuation of campus.

3) Once the classes are in place or notified of the evacuation, support staff and instructional aides will be assigned to assist teachers in escorting them to the designated evacuation area.

4) The decision regarding which evacuation site to be used will be made by law enforcement and administration.

5) Staff and students will wait at the gathering point until given further instructions such as regrouping at a secondary point or traveling on an identified safe path.

Note: In the event of a chemical spill or gas leak on or off campus that will affect school or office site, move students and/or staff upwind or crosswind of the fumes or as directed by emergency coordinator. Outdoor Evacuation Areas:

• To evacuate from a school location, students would remain in the open field on campus located between the warehouse and school garden (northeast side of the school). Students will be walked to the Methodist Church across Old State Hwy at 410 Buena Vista Avenue.

• Secret Ravine School, accessed through the nature trail in back of the school (northwest side of the school), or by Old State Highway to Taylor Road. The parent pick up point would be the Secret Ravine School parking lot, 645 Kentucky Greens Way.

Indoor Evacuation Area:

• Newcastle Elementary School, accessed at the southwest corner of the school, across the nature trail that links the two schools, or by way of Peach Lane and Valley View Drive. The parent pick up point would be the Newcastle School parking lot, 8951 Valley View Drive.


27

Harvest Ridge School Earthquake Procedures In the event of an earthquake, teachers are to tell their students “Earthquake, Drop, Get under your desks, and Cover.”

1) Students will then drop to the ground under their desks and cover their heads and necks.

2) The Teachers will stay under their desks or stand in the door frame, whichever is safer.

3) Students are to remain under their desks until the teacher gives students an all clear signal.

4) Staff should survey and report damage to the site administrator. 5) Students will either remain in the classroom or be escorted to their fire drill

area by their teachers, depending on which area is determined to be the safest. The announcement will come from the office or with a runner in the event the intercom system is disabled.

6) Teachers will follow the procedure for a fire drill or evacuation drill. 7) Available staff, at the direction of site administrator, shall turn off gas main

valves ASAP.


28

Harvest Ridge School Shelter in Place Procedures A Shelter in Place alert is announced if there is a possible dangerous situation outside of the school, but close enough that measures are taken to assure the safety of the children.

1) An announcement will come over the intercom, stating, “This is a Shelter in Place Alert.”

2) Students return to their classroom. 3) Lock down all guests in the classroom with the students. 4) Teachers are to lock all exterior and interior classroom doors, close any

curtains or blinds, cover windows in doors 5) Classroom routines will continue as usual. 6) Administration will contact parents and give official statements to

teachers to convey to students 7) Students are not to leave the classroom for any reason and teachers are

not to open the door until the external disruption has been resolved and the office has given an all-clear signal.

8) If problem continues beyond regular dismissal time, staff and/or students will be instructed to remain inside until further notice and School Messenger will be used to notify parents of instructions and procedures for picking up their children.


29

Harvest Ridge School Lockdown Procedures A Lockdown Order is given if there is an outside danger or intruder on campus or known to be coming on campus, which poses an immediate threat to the safety and well being of the staff and students.

1) An announcement will come over the intercom, stating, “This is a lockdown.”

2) Lock or secure all room doors with students and guests inside 3) Students, staff, and guests not in a room will report to the closest

classroom with adult supervision. 4) Turn off lights/cover windows. 5) Barricade door with furniture 6) Duck and cover. Keep all people away from windows. 7) Remain as quiet as possible 8) Mute all cell phones 9) Turn off any unnecessary equipment except teacher computer 10) Use the red or green card method posted in the window of the door or

classroom to signal conditions in the class. a. Red Card=Missing Students/Have Additional Students. Teachers will

write the number and a “+” or “-“ sign to show how many extra students you have or to show how many you are missing. (e.g. +3 for three extra or -2 for missing two). Teacher can also mark if there is a problem in class (e.g. Teacher of student injured).

b. Green Card=All is well and all students are in the class. 11) Teachers will not open the doors under any circumstances for anyone

(including someone at the classroom door announcing they are law enforcement). Classroom doors will be opened by an administrator or a member of law enforcement, who is in possession of a key. The administrator or member of law enforcement will announce that the lockdown is over.

12) Use email and/or text message as primary communication 13) Administration will contact parents and give official statements to

teachers to convey to students and parents. 14) If problem continues beyond regular dismissal time, staff and/or students

will be instructed to remain inside until further notice and School Messenger will be used to notify parents of instructions and procedures for picking up their children.


30

Harvest Ridge School Bomb Threat Procedures DO NOT USE ANY ELECTRICAL DEVICES SUCH AS RADIOS, CELL PHONES, OR WALKIE-TALKIES IN AN AREA WHERE A BOMB MIGHT BE LOCATED. If a suspicious object is identified, no one should be permitted to touch, handle, or move the suspicious object.

1) Staff member will immediately notify the office of any threats. Staff will immediately instruct students to power down all personal and school electronic devices.

2) The site administrator will determine whether to evacuate all students and/or staff from classrooms and buildings, using appropriate signals and procedures, and account for all students and staff.

3) Administrative Assistant will call 911 and report bomb threat and request assistance.

4) If students and/or staff need to be moved further away from buildings than the regular assigned area, make sure it is done in a speedy and orderly manner.

5) Never touch or move any suspicious objects. Report their location to responding law enforcement personnel.

6) Administrator sounds “all clear” and returns students and/or staff to class or assigned work areas when clearance has been given by the proper public agency.


31

Harvest Ridge School Tornado/Severe Storm Procedures

In the event of a tornado or severe storm, the following procedures are to be followed:

1) An announcement will come over the intercom, stating, “This is a Shelter in Place Alert due to weather conditions.”

2) Students return to their classroom. 3) Teachers account for all students. 4) Lock down all guests in the classroom with the students. 5) Teachers are to lock all exterior and interior classroom doors, close any

curtains or blinds, cover windows in doors. 6) Have everyone remain inside with their backs to the windows and as far

away from the exterior windows as possible. 7) Evacuate classrooms or offices that bear full force of wind. 8) If the storm continues beyond regular dismissal time, students, instructors,

and/or staff shall be held inside until notified by the site administrator. 9) Keep radios tuned to local station and follow emergency instructions. 10) If evacuation is necessary, follow evacuation procedures.


32


33

Harvest Ridge

Placer Academy

SCHOOL EMERGENCY PROCEDURES


34

CALLING 911

DIAL 911 "This is an emergency. – (Describe the nature of the emergency).

"I need -‐-‐ ( Ambulance / Police / Fire) assistance"

"I am in the SCHOOL – , I am in: Room or Area ____________" on the N S E W SIDE OF THE CAMPUS

"My name is ____________________"

My callback number is _______________"

Do not hang up until told to do so. Verify that the information was received correctly. Be ready to give additional information if requested. AFTER HANGING UP -‐ THEN SEND A GUIDE TO THE FRONT OF THE SCHOOL and NOTIFY THE SCHOOL OFFICE, TELL THEM WHAT HAPPENED. THEY WILL NOTIFY ALL THE APPROPRIATE SCHOOL AND DISTRICT PERSONNEL.

EMERGENCY CALLS – FIRE / POLICE / MEDICAL – 911


35

FIRE

If you discover fire or smoke, GET AWAY FROM THE FIRE AREA!


36

If Safe to do -‐-‐-‐ Close Doors and any Windows as you leave.

FLIP to the emergency calls section-‐ IMMEDIATELY call in a Fire

If no alarms are sounding -‐-‐-‐ pull the nearest fire alarm.

Extinguish small fires only if possible and safe to do.

Follow the instructions of your school emergency team and evacuate OUT OF THE BUILDING.

My nearest fire pull station is_______________________________

My nearest fire extinguisher is______________________________


37

Placer Academy Fire Evacuation

ub Drive, Rocklin, CA 95765

Red arrows indicate three exit doors in building. Yellow rectangles indicate staging areas for each exit. Teachers are to:

● Move students away from area of fire/danger ● If no alarms are sounding - pull the nearest fire alarm ● Evacuate students and self out of building ● Close doors and an windows as you leave

Students are to:

● Follow directions of their teacher and/or adult supervisor ● Remain quiet


38

SUDDEN -- SEVERE FLOODING:

Evacuate all affected classroom and office spaces immediately –

Relocate, Walk to a safe place / high ground, higher than water level –

Do not try to leave the school in a bus or car –

80 percent of flood fatalities occur in vehicles.

SLOW RISE FLOODING -‐-‐ Sufficient notice will be available to evacuate the school.

Before evacuating the school – Shut Off all Utilities (Gas, Water, Electricity)

Move / Relocate or Try to Protect records and electronic equipment such as calculators and computers as best as possible.


39

MINOR / LOCAL / HAZMAT INCIDENT IN A BUILDING

If a chemical is reacting in any way, is generating gas or fumes, represents a fire hazard, or is toxic: 1. Evacuate the students from the building, direct students to the nearest safe area, UPWIND from the incident or classroom

2. If you can : Shut off Bldg HVAC – Heating Ventilation and Air - Conditioning

3. Call 911 or Notify Administration immediately who will notify 911 for Fire Department / Hazmat response

4. Follow Shelter in Place procedure listed below if instructed to do so by School Authority / Incident Commander

MAJOR / AREA WIDE / HAZMAT INCIDENT If a spill occurs off campus that could affect our school, the Campus Authority/Incident Commander will make a decision to Shelter in Place or Evacuate depending upon information received. Follow the Shelter in Place-Hazmat procedures below if requested to do so: 1. Close and Lock all Windows and Doors – Open the Shelter in Place Kit


40

2. Tape any Cracks in Doors and Windows – Wet Towels as Air Filters 3. Wait for the ALL CLEAR – DO NOT GO OUTSIDE UNTIL TOLD


41

HOSTAGE INCIDENT

Remain Calm / Do Not Panic.

Cooperate As Necessary.

Do not argue with or challenge a hostage taker.

If Safe -‐-‐ Escape QUIETLY, Without Taking Any Risks.

Warn others as you go -‐ when you can get to a phone safely, dial 9-‐1-‐1, and follow the emergency calls procedure.

Your observations will be critical to the police. When you get out-‐-‐ go to the police command center and meet with them as soon as you can.

DEMONSTRATIONS -‐

Stay In The School, Well Away From the Demonstrators.

Continue business as usual, and do not become part of the problem.

If walking past the demonstration, do not engage in confrontational behavior. If you observe problem behavior on the part of the demonstrators, report it to the School Office immediately.

DEMONSTRATIONS / HOSTAGE INCIDENT


42

If A Person Appears With A Weapon:

– TRY AND WARN THE SCHOOL – THEN ESCAPE FROM THE AREA or GO TO LOCKDOWN.

Warn others as you go -‐ when you can get to a phone safely, dial 9-‐1-‐1, and follow the emergency calls procedure.

If you cannot escape -‐ SEEK COVER and try to escape when the opportunity presents itself. If necessary, barricade yourself in a classroom, office or other retreat location. As you move, try and call in to 9-‐1-‐1 with update information.

If An Assault Occurs -‐-‐ FLIP TO THE EMERGENCY CALLS SECTION, AND CALL IN AN ASSAULT, ALONG WITH REQUESTING MEDICAL AID IF NECESSARY.

If the suspect is still on the scene -‐-‐ stay in a protected area and on the telephone until the suspect leaves. Be prepared to give a description of the suspect, and the suspect’s direction of travel.

Make your Plan Now !! RUN -‐-‐-‐ HIDE -‐-‐-‐ FIGHT

GUNMAN / VIOLENT INTRUDER


43

DROP -- COVER -- HOLD


44

Once the shaking has stopped, assess the area around you –

Render any aid you can –

Call for medical or rescue assistance if necessary-‐

Evacuate to an open area safely -‐ Stay away from overhead fixtures, windows, skylights, filing cabinets and bookcases.

IN A FULL SCHOOL EVACUATION:

My Primary Rally Point / Assembly Site is_________________________

My Secondary Rally Point / Assembly Site is______________________

REMEMBER -‐-‐ expect aftershocks, do not re-‐enter a building. Beware of falling debris or electrical wires, do not use the telephone unless for emergency assistance.


45

EARTHQUAKE


46

BOMB THREAT

BOMB THREAT REPORT


47

When is it going to explode?

Where is the bomb now?

What kind of bomb is it?

What does it look like?

Where did you place the bomb?

What is your name?

Caller's description: male female adult juvenile middle-‐aged old

Voice: loud soft high pitch deep raspy pleasant intoxicated

Accent: loud non-‐local foreign region other

Speech: fast slow distinct distorted stutter nasal slurred lisp

Language: excellent good fair poor foul other

Manner: calm angry rational irrational coherent incoherent deliberates

emotional righteous laughing intoxicated

Background Noise: office machines factory machines street traffic music quiet voices laughter

TIME CALL RECEIVED________________________________________


48

CALL 911 -‐ FOLLOW REPORTING PROCEDURE FROM EMERGENCY CALLS SECTION -‐ SEE GENERAL INFORMATION ON FOLLOWING PAGE

Bomb Threat General Information:

In almost all cases bomb threats are false, and a building evacuation is not necessary. The amount of explosives necessary to harm this building and its occupants would need to be quite large. However, the safety of the students is always our primary consideration. When a bomb threat is received notify the school office and the principal or designee will conduct an immediate analysis and render a decision how to handle the threat.

There are three basic tactics to utilize during a bomb threat. First, ignore the threat completely -‐-‐ in the case of say a child's voice laughing with other children in the background. Second, conduct a search of the area by staff members who are familiar with that area. Third, conduct a partial or full evacuation of the facility and a search of the facility by trained law enforcement personnel along with bomb detection equipment and dogs.

If you do find a suspicious package, DO NOT TOUCH IT OR MOVE IT. Evac the Area and Go to the EMERGENCY CALLS SECTION and call it in.


49

SCHOOL EVACUATION


50

My primary way out of the building is_______________________________________________

My secondary way out of the building is_______________________________________________

My refuge for a fire is______________________________

My retreat during a violent incident is ________________________________________________

My School Casualty Collection Point is:

In a School Evacuation -‐ My Primary Rally Point is______________________________________________

In a School Evacuation My Secondary Rally Point / Reunification Location is______________________________________________

All faculty and students shall take their personal belongings and shall proceed to the nearest evacuation routes.

If students or faculty are not in their regular work areas, they will evacuate immediately using the nearest exit or in the same manner as the group they are with. Walk in an orderly fashion quickly and quietly. STAY CALM.

When the “ALL CLEAR” is received and it is safe to re-‐enter the buildings, each rally point group will be notified by the Principal or designee when it is clear to re-‐enter the building.


51

BUILDING EVACUATION / RELOCATION


52

Placer Academy Off Site Evacuation

Off site evacuation due to hazmat or other unforeseen circumstances will relocate all staff and students to Twin Oaks Park or the Twin Oaks School cafeteria. Twin Oaks School 2835 Club Drive, Rocklin CA (916) 624-4101ve, Rocklin, CA 95765


53

WALKING DIRECTIONS (for staff/students):

● Exit building to Park Drive ● Walk East to stop light at Fairview Road ● Cross Park Drive; Walk North one block to Balfor Road ● Cross Balfor Road; Walk East to Club Drive ● Cross Club Drive to:

○ Twin Oaks Park or ○ Twin Oaks School Cafeteria

Parent Pick Up Either: ● Twin Oaks School Cafeteria or, ● Twin Oaks Park parking

SCHOOL CRITICAL INCIDENT RECOVERY APPOINT A RESPONSIBLE CLOSE-OUT OIC - Use ICS CLOSING OF OUTER PERIMETER TO INNER AS SECURITY DEVICE -

Maintain Scene Integrity - Log all who enter and leave. PHOTOS/VIDEO OF SCHOOL SCENE PRIOR EVERYONE CHECK OUT (sign in/out rosters) - THRU STAGING AREA FOLLOW -UP PERSON FOR NEIGHBORHOOD BRIEFING


54

TEAM FOR ESTIMATION OF DAMAGES - CALL OUT OF RISK MGMT STAFF DAMAGE FORMS – FOR DISTRICT LIABILITY

1st REPORT OF INJURY FORMS WORKERS COMP FORMS CLEAN UP OF ALL AREAS USED DESIGNATE or CONFIRM WHO WRITES THE AFTER ACTION REPORT – ADMIN OIC ARRANGE FOR POST TRAUMATIC STRESS DEBRIEFINGS – Students and Staff ANNOUNCE DATE, TIME and LOCATION for AFTER ACTION CRITIQUE

Date post:	09-Jul-2020
Category:	Documents
Upload:	others
View:	0 times
Download:	0 times

Safe School Plan 2014-15 HRCCSharvestridgepto.weebly.com/.../0/...2014-15_hrccs.pdfSAFE SCHOOL PLAN...

Documents