San Antonio Livestock Exposition, Inc. (SALE) 2019 Production Rider · 2019-06-25 · stage set-up,...

San Antonio Livestock Exposition, Inc. (SALE)

2019 Production Rider

Updated 2/2/19. Should any technical changes occur prior to the 2019 event, a revised version will be sent.

2019 San Antonio Stock Show & Rodeo Production Rider Page 2 of 24

Table of Contents

Contact Information Page 3 Production Information Page 4 Recommended Area Hotels Page 6 Catering Overview Page 8 Sound Overview Page 9 Sound Level Limit & Quality in the AT&T Center Page 9 Sound Specifications Page 10 Lighting Overview Page 11 Lighting Specifications Page 11 Lighting Plots Page 12 Video Overview Page 15 Video Specifications Page 15 Stage Overview Page 16 Stage Diagrams Page 17 Arena Layout Page 20 Fairgrounds Layout Page 21 Backstage Layout Page 21 Special Effects Page 22 Agreement Page 23 Permission to Record Performance Page 24

To the extent that the terms and conditions contained in this rider contradict, conflict, or modify those provided for in the artist rider, the terms and conditions contained in this rider shall control.


Contact Information

Contract Signatory Cody Davenport

Executive Director & CEO (210) 225-5851 (office) Production/Contract Coordination Mallory Hines Logistical Advance Information Entertainment & Exhibits Officer

[email protected] (210) 394-4869 (cell) (210) 225-5851 (office)

Brittany Gawlik

Entertainment Assistant [email protected] (210) 753-8198 (cell)

(210) 225-5851 (office) Sound, Lighting & Video Production Tony Carey Sound, Lighting & Video Advance Information LD Systems

[email protected] (281) 831-6261 (cell) (210) 661-9700 (office)

Artist Security and Transportation Michael Drake

(210) 559-2183 Phil Bourcier

(210) 569-3812

Merchandise Chris Burtram Aramark [email protected] (714) 290-9844 (cell) (210) 393-8346 (office)

Publicity/Marketing/Media Coordination Lauren Sides

Communications/PR Manager (210) 225-0612 (office)

Martha Maynard

Chief Marketing Officer (210) 225-0612 (office)

AT&T Center Concert Production Office and Artist Production Office numbers will be given upon arrival.

mailto:[email protected]





Production Information 1. ADVANCE:

a. Sound & Lighting advance should be coordinated with Tony Carey of LD Systems ([email protected], 210-661-9700 office, 281-831-6261 cell).

b. Merchandise load-in, locations, staffing and settlement should be advanced with Chris Burtram of Aramark ([email protected] , 714-290-9844 cell, 210-393-8346 office)

c. All other logistical advance information including catering, hospitality and transportation, should be coordinated with Mallory Hines ([email protected], 210-294-4869 cell, 210-225-5851 office) or Brittany Gawlik ([email protected], 210-753-8198 cell, 210-225-5851 office). A venue advance sheet will be completed and sent to Artist tour manager for approval.

2. VENUE: AT&T Center, One AT&T Center Parkway, San Antonio, Texas 78219. Artists enter through the West Gate/Gate A entrance

(located between the carnival and the railroad tracks) at 3201 E Houston Street. A member of SALE’s security team will escort to the appropriate area for parking and/or unloading.

3. PAYMENT: Artist or their representative will be paid in full by CASHIER'S CHECK ONLY on day of performance immediately AFTER show. NO EXCEPTIONS. This is a flat fee show. Percentages of ticket sales will not be paid to the Artist. SALE will not pay additional fees for backline, artist requested additions, or musicians unless otherwise agreed upon in writing. There are no cancellation privileges. SALE does not issue deposits.

4. SECURITY: SALE will provide (at no cost to Artist) an adequate number of top-quality, experienced, licensed Texas Peace Officers

for Artist’s security for the engagement. SALE's police will work competently and closely with Artist's personnel; however, security will be under the direction and control of SALE and Rodeo Artist Police, Michael Drake/Phil Bourcier, who are specifically assigned to Artist protection and security. All police personnel with the exception of Michael Drake/Phil Bourcier will be in uniform. Special security needs or meetings can be arranged prior to or upon arrival with Mallory Hines (210-394-4869 cell) or Brittany Gawlik (210-753-8198 cell).

5. WORKING CREDENTIALS: Working credentials (tour laminates) are mandatory for access by anyone to the backstage area. All

crew and band members must have working credentials, NO EXCEPTIONS. If Artist does not carry working credentials, SALE can provide Artist with working credentials, upon advance request. Credentials will be issued to Artist’s road manager, or other designated personnel, upon arrival at the Venue. SALE police maintain control over all working areas. Please be aware a rodeo is taking place. Backstage area is common ground for band and crew, animals, rodeo contestants and SALE personnel. This is an extremely dangerous area. Children and alcohol are not permitted during the PRCA Rodeo performance. SALE’s insurance liability coverage allows only authorized personnel in the area.

6. BACK STAGE PASSES: A limited number of guests of the artist/band/crew are allowed in the dressing room area of backstage only,

and must be credentialed by the Artist. Please provide a pass sheet upon arrival at the venue to ensure ease of access for artist personnel and guests. A backstage pass does NOT allow the holder to watch the Rodeo and/or Artist from backstage. All backstage guests who wish to watch the Rodeo must have a ticket to the Rodeo, which seats them with the general public. NO EXCEPTIONS.

7. COMPLIMENTARY TICKETS: SALE will provide Producer with a mutually agreed upon number of complimentary tickets (not to

exceed 100 unless otherwise agreed to in writing by SALE) in the best available location for the Artist Performance. Complimentary tickets will be issued to Artist’s road manager upon arrival at the Venue, unless SALE is otherwise instructed in writing. Any unused tickets must be returned to SALE a minimum of two (2) hours prior to the Rodeo performance at which time they will be released for public sale.

8. ARTIST TICKETS FOR PURCHASE: SALE will work with the Artist to make available to an Artist’s sponsor or record label a

limited number of tickets for advance purchase. These tickets must be purchased prior to January 1, 2019 unless mutually agreed upon in writing, by contacting Mallory Hines at 210-394-4869 or [email protected]. After this date, they will be released for sale to the general public.

9. CLEAN CLAUSE: This is a family oriented event; therefore, the San Antonio Stock Show & Rodeo insists upon a Clean Clause.

Artist must produce and present the Artist Performance (including all dialogue) in a manner that is suitable for a family audience. No foul language or lewd actions will be permitted in association with this performance. Smoking, vaping and drinking alcoholic beverages on stage is prohibited. SHOULD THIS CLEAN CLAUSE BE VIOLATED IN ANY WAY, THE ARTIST WILL FORFEIT PAYMENT AT THE DISCRETION OF S.A.L.E.

10. LOAD-IN AND SOUND CHECK: Should be coordinated with LD Systems, L.P., contact Tony Carey at (281) 831-6261. Artist must arrive in San Antonio, Texas, ready to perform, no later than 12:00 pm (noon) on the date of performance. All load-in and sound check must be completed a minimum of three (3) hours prior to the start of the Rodeo performance. This is so there is time to clear the arena and work the dirt for start of the Rodeo. In cases where one or more performances are held on the same date, the time frame will be shortened. Artist’s management must work within the time frame allotted – NO EXCEPTIONS. Doors open TWO (2) HOURS prior to Rodeo performance start time. The Stage will be in the center of the arena at Load In. Everything rolls off the semi onto dock (backline into bobtail for stage transfer). FOH to Elevator to position, Monitor & Guitar Worlds roll from dock onto trailers with dance floor ramp.








11. PRODUCTION MATTERS: Due to the nature of the event, the producer will work with SALE and LD Systems in regards to certain

creative elements of the performance. Please provide a set list prior to or upon arrival to be used in preparation by the hearing impaired sign language interpreters and C.A.R.T. services.

12. SOUND, LIGHTING AND EQUIPMENT: All standard sound, lighting and related equipment will be provided (at no cost to Artist)

by LD SYSTEMS, L.P. Contact Tony Carey at (281) 831-6261 for information or questions. Artist’s fee is inclusive of all backline and musicians. SALE does not pay any additional costs for backline equipment, musicians, or artist requested additions unless otherwise agreed upon in writing.

13. RODEO TO CONCERT TRANSITION: Stage set-up will begin immediately after conclusion of the Rodeo Performance. During

stage set-up, SALE may run videos relating to its sponsors, event and/or mission.

14. BUS PARKING: A Secured area large enough to accommodate a combination of two (2) tour buses and one (1) tractor-trailer rig is located inside the AT&T Center. Hook-Up capabilities inside the AT&T Center may be limited due to Rodeo production needs. Additional space is located just outside the AT&T Center in a secured area. Any requests for personal vehicle parking must be submitted by noon day of show. Accommodation is not guaranteed but best efforts will be made.

15. HOTEL ACCOMMODATIONS: SALE DOES NOT PROVIDE HOTEL ACCOMMODATIONS. There is a list of recommended

area hotels on page 6 of this rider for your convenience. Please contact Brittany Gawlik (210-753-8198 cell) for additional recommendations. Be mindful of the hotel’s location in relation to the venue.

16. FLY DATES: SALE DOES NOT PROVIDE AIRFARE. RENTED EQUIPMENT CAN BE OBTAINED, BUT ARTIST WILL PAY

FOR EXPENSES. Artist may request recommended providers from LD Systems, Tony Carey at (281) 831-6261. Artist will pay the provider directly.

17. MERCHANDISE: Glow ropes, glow roses, souvenir programs and other rodeo related items are sold at the venue. Artist’s concession

representative must discuss the sale of Artist’s merchandise with the Stock Show & Rodeo’s concessionaire, Aramark. SALE and concessionaire shall make an effort to prohibit the sale or distribution of all unauthorized or so-called “bootleg” merchandise on or adjacent to the venue.

Utilizing the Venue’s merchandise concessionaire, Aramark (“Concessionaire”), (Venue Merchandise Manager, (210) 444-5994), Producer will have the right to sell merchandise featuring Artist’s name, likeness and image (“Artist’s Merchandise”). A sales tax of eight and twenty-five one hundredths percent (8.25%) (the “Sales Tax”) and a credit card fee of five percent (5%) of all credit and debit card sales will be deducted from the gross revenues. After Sales Tax and credit card fees, ten percent (10%) of gross revenues from the sale at the Venue of Artist’s Recorded or Published Material, and thirty percent (30%) of gross revenues from the sale at the Venue of Artist’s Soft, Plush or Any Other Merchandise will be retained by Concessionaire. SALE shall use commercially reasonable efforts to ensure that Concessionaire will settle with Producer or Producer’s authorized representative at the Venue out of its share of gross revenues from the sale of Artist’s Merchandise as described herein. Day of show settlement is limited to the cash amount collected day of show. Payment terms are outlined in the Aramark Global Supplier Form, to be completed by Artist prior to settlement: Virtual Card – Net 45, ACH – Net 60, and Check – Net 90. Artist’s Merchandise will be subject to the reasonable approval by Concessionaire and SALE to confirm that the content is wholesome and suitable for all ages. Producer’s right to sell merchandise is a non-exclusive right, and Producer understands that Concessionaire may be selling other non-Artist related merchandise at the Venue. If Artist checks in less than $20,000 in merchandise, San Antonio Stock Show & Rodeo official merchandise may be used to supplement the stand(s).

SALE represents and warrants that the terms of this provision are granted to Producer on a favored nation basis; for the sake of clarity, in the event SALE provides any other artist participating in a 2019 Rodeo Performance with merchandise terms more favorable than those contained herein, Producer shall also be entitled to the sale of merchandise under these more favorable terms in connection with the Artist Performance.

18. INSURANCE: As specified in Section 13(i.ii) of the Contract, SALE requests a copy of Artist insurance evidencing coverage before arriving on the AT&T Center grounds. The Certificate of Insurance shall contain a 30-day Notice of Cancellation provision requiring notice to SALE. Producer shall e-mail a copy of the Certificate of Insurance to [email protected]. Producer’s insurance shall provide limits of general liability of no less than $1,000,000 Each Occurrence and $2,000,000 General Aggregate. Automobile Liability limits shall be no less than $500,000 Combined Single Limit for Bodily Injury and Property Damage. Workers’ Compensation coverage must be at least minimum statutory limits affording coverage under the Workers’ Compensation laws of Texas. All Insurance Companies must have an A.M. Best Rating of A- VIII or higher or they will not be accepted. The above information and insurance requirements, including, but not limited to, Limits of Liability, are subject to change at the sole discretion of SALE subject to prior written notice not later than sixty (60) days prior to Artist Performance. Notwithstanding the foregoing insurance requirements contained in Section 13(i.ii), if Artist or Producer is unable to satisfy the foregoing insurance requirements, SALE and Producer/Artist shall reach a mutually agreeable solution as to the insurance coverage required hereunder.



Recommended Area Hotels Not provided by SALE

Please note that February is a very busy time for conventions in San Antonio, with a particularly large event taking place February 13-16, 2019, so advance planning will ensure you find the property that meets your needs.

Hotel Valencia For our Artists, we have made arrangements with Hotel Valencia to provide exceptional rooms and service at a special price. For 10+ rooms, please contact Eva Jannasch, [email protected]. For less than 10 rooms, please contact Dee Ellis, [email protected]. Further info can be obtained from Brittany Gawlik. 150 East Houston Street - San Antonio, Texas 78205 (210) 220-3082 | http://www.hotelvalencia-riverwalk.com/

Grand Hyatt San Antonio Official hotel of the San Antonio Stock Show & Rodeo For our Artists, we have made arrangements with Grand Hyatt San Antonio to provide exceptional rooms and service at a special price by using the Group Code #06101 or by contacting [email protected]. 600 E. Market Street - San Antonio, Texas 78205 (210) 451-6426 | sanantonio.grand.hyatt.com The St. Anthony Hotel For our Artists, we have made arrangements with The St. Anthony Hotel to provide exceptional rooms and service at a special price by using the SET# 519601. 300 E. Travis Street – San Antonio, Texas (855) 811-0218 | http://www.thestanthonyhotel.com/letsrodeo The Emily Morgan – A Doubletree by Hilton 705 East Houston Street - San Antonio, Texas 78205 (210) 225-5100 | http://doubletree3.hilton.com/en/hotels/texas/the-emily-morgan-san-antonio-a-doubletree-by-hilton-hotel-SATEMDT/index.html SpringHill Suites Alamo Plaza 411 Bowie St. - San Antonio, Texas 78205 (210) 222-2121|http://www.marriott.com/hotels/travel/satds-springhill-suites-san-antonio-downtown-alamo-plaza/ Holiday Inn Express Rivercenter Area 1309 East Commerce - San Antonio, Texas 78205 (210) 220-1010 | http://www.ihg.com/holidayinnexpress/hotels/us/en/san-antonio/satec/hoteldetail

Comfort Suites Alamo/Riverwalk 505 Live Oak St - San Antonio, Texas 78202 (210) 227-2500 | https://www.choicehotels.com/texas/san-antonio/comfort-suites-hotels/tx883 Hampton Inn Riverwalk 414 Bowie St. - San Antonio, Texas 78205 (210) 225-8500 | http://hamptoninn3.hilton.com/en/hotels/texas/hampton-inn-san-antonio-downtown-river-walk-SATDTHX/index.html

Best Western Plus Downtown North 2131 N Interstate 35 – San Antonio, Texas 78208 1(800) 780-7234 | www.bestwesterntexas.com/hotels/best-western-plus-downtown-north

Additional options available at www.sarodeohotels.com If you have a preferred chain and need assistance finding a location, please contact Brittany Gawlik at [email protected] or (210) 753-8198. San Antonio is a very large city so convenience to the AT&T Center will help ensure a smooth day of show for everyone!



http://www.hotelvalencia-riverwalk.com/


http://www.sanantonio.grand.hyatt.com/

http://www.thestanthonyhotel.com/letsrodeo

http://doubletree3.hilton.com/en/hotels/texas/the-emily-morgan-san-antonio-a-doubletree-by-hilton-hotel-SATEMDT/index.html

http://doubletree3.hilton.com/en/hotels/texas/the-emily-morgan-san-antonio-a-doubletree-by-hilton-hotel-SATEMDT/index.html

http://www.marriott.com/hotels/travel/satds-springhill-suites-san-antonio-downtown-alamo-plaza/

http://www.ihg.com/holidayinnexpress/hotels/us/en/san-antonio/satec/hoteldetail

https://www.choicehotels.com/texas/san-antonio/comfort-suites-hotels/tx883

http://hamptoninn3.hilton.com/en/hotels/texas/hampton-inn-san-antonio-downtown-river-walk-SATDTHX/index.html

http://hamptoninn3.hilton.com/en/hotels/texas/hampton-inn-san-antonio-downtown-river-walk-SATDTHX/index.html

http://www.bestwesterntexas.com/hotels/best-western-plus-downtown-north

http://www.sarodeohotels.com/



Recommended Area Hotels Map San Antonio International Airport – Downtown San Antonio – AT&T Center

1 Hotel Valencia

2 Grand Hyatt San Antonio

3 The St Anthony Hotel

4 The Emily Morgan – A Doubletree by Hilton

5 SpringHill Suites Alamo Plaza

6 Holiday Inn Express Rivercenter Area

7 Comfort Suites Alamo/Riverwalk

8 Hampton Inn

9 Best Western Plus Downtown North


Catering Overview SALE will provide the following:

• Non-alcoholic beverage service: Cold soft drinks, bottled water, juice, hot tea and coffee will be available at meals and throughout the day.

• Breakfast: Hot catered meal. Selections will be determined at time of advancement with the road manager.

• Lunch: Hot catered meal. Selections will be determined at time of advancement with the road manager.

• Dinner: Hot catered meal. Selections will be determined at time of advancement with the road manager.

• Snacks: A variety of snacks will be available all day, to include; cereal, oatmeal, granola bars, chips, cookies, nuts, salty snacks and more. Should you have any particular favorites that are essential to a good day, please request during advance.

Notwithstanding the foregoing, the food items to be included in the backstage catering will be limited to the menu of food items available from the on-site concession/catering provider at the Venue, provided below.

Reasonable efforts shall be made to confirm catering requirements. Any such catering requests shall be submitted to SALE not less than FOUR (4) DAYS in advance of the Artist Performance.

No beer or other alcoholic beverages will be provided. Alcohol can be purchased through onsite caterer provider, Levy Restaurants, on day of show.

Sample Menus (Email [email protected] for full size PDFs)



Sound Overview As specified in Section 5 of the Contract, complete systems are provided for both House and Monitor Sound. The Performance must utilize the staging, distributed sound, lighting, video screens/boards and video production systems ("Production Equipment") supplied by SALE unless otherwise agreed upon in writing. The Production Equipment will be of professional quality and consistent with SALE's past practices. Artist requested additions to SALE's Production Equipment must have advance written approval from SALE, and Producer will be responsible for any costs associated with approved Production Equipment additions, unless otherwise agreed upon in writing. As specified in Section 5 of the Contract, operation of all sound systems is the responsibility of the Sound Contractor, LD Systems, Inc. The Artist and the Artist’s representatives will have artistic control over the sound mix at the performance, but it is extremely important that the Artist and the Artist’s representatives cooperate with SALE sound personnel in advance and during the performance to produce the best possible mix to overcome the acoustic challenges of the AT&T Center. If a sound engineer has never mixed in the AT&T Center before, they are welcome to arrive at least one day prior to any performance they are mixing to work with SALE personnel, observe a performance by another artist and understand the challenges of the AT&T Center. Sound levels (at all ranges and throughout the house) necessary to satisfy the audience are of the utmost importance. Effort is put into monitoring and adjusting these levels and a cooperative spirit between the Artist’s mix engineer and SALE’s house engineer is highly encouraged. SALE’s sound personnel (LD Systems engineers working under the direction of SALE’s management), utilizing reasonable restraints, will have overall control of the sound volume upper limits in the AT&T Center.

Sound Level Limit & Quality in the AT&T Center The San Antonio Stock Show & Rodeo combines championship professional rodeo with star music concerts. This results in an audience that is a mix of rodeo fans and music fans. It is critical to the management of SALE that all patrons of the show have a quality experience. From annual surveys and feedback from season ticket holders, the vast majority of the audience desires quality sound at a nominal level with heavy emphasis on vocal intelligibility. We have received feedback such as, “The music/instruments were louder than the singing,” “too loud to enjoy” and “the music is so loud that you can’t hear the lyrics.” Management of SALE understands the role of the Artist’s mix engineer and asks your cooperation to help us deliver the best show possible to our audience and to your Artist. Please share this sound and staging information with your engineer. Sound Level Limit 98db, “A” weighted, average response as measured at “Front of House” mix position Monitoring Sound pressure level and spectrum response are continually monitored. A SPL monitoring unit is placed at the mix position to provide the mix engineer with visual indication of the SPL at mix position. The SALE sound contractor has the responsibility for this monitoring and will inform the Artist mix engineer if there is a concern. The Artist mix engineer is expected to work with the sound contractor to achieve SALE and the Artist’s goals.

Please direct all questions and send necessary information concerning Sound to: Tony Carey, Technical Line Producer

[email protected] (210) 661-9700 (office) / (281) 831-6261 (cell)



Sound Specifications

Main Sound System: The AT&T Center has a recently installed by LD Systems L‘Acoustics Audio System consisting of the following components and locations: (72) L’Acoustic KUDO Line array enclosures in (6) arrays x (12) deep in a 360 degree configuration for the Main Bowl seating area. (24) L’Acoustics SB28 Sub Enclosures in (6) arrays x (4) deep-Cardioid behind the KUDO arrays. For the “Far” Upper Balcony coverage there are (27) L’Acoustic ARCS Enclosures in (13) “delayed” arrays distributed around the Upper Balcony areas for a 360 degree coverage. These include (12) x ARCS (1-Wide, 1-Focus), (2) x ARCS (1-Wide) and (1) x ARCS (1-Focus) Enclosures for the “Far” Upper Balcony seating area. The above are driven by (34) L’Acoustics LA8 & (4) LA4x Amplified Controllers. For the seating area (210) on the arena floor around the stage – see diagram provided, there are (8) EAW JFX200 Enclosures on stands and (4) Meyer USW-1 Sub Enclosures – distributed in (4) groups of 2 to 1 and set around the front of the stage.

FOH Mix Position: 1 - AVID/DiGiDesign – Venue 48-inputs x 32 output – Profile Mix Rack Digital Console with 3 DSP cards along with the propack plug in package- version 3.11, is provided for Artists not carrying production.

1 - Yamaha LS-9 Digital console is provided to handle playback from Audio, Video, DJ, Announce and Horn for the Rodeo performance.

FOH is located on the mezzanine level near sections 117/118, in the middle of the audience.

FOH Drive Rack: 1-EV N8000 Netmax system for drive with a Laptop Computer running IRIS control software, 1-Laptop w/ SMAART, and 1-single CD player/ burner.

Monitor Console: 1- AVID/DigiDesign – Venue 48 input x 32 output, - SC48 Digital Console, with 2 DSP cards along with the propack plug in package – version 3.11, is provided for Artists not carrying production.

Monitor Amps/Wedges: 16-EV Xw15A 1x15” + 1.4” wedges powered by 14 Crown I-Tech 6000 amps and 2- RCF 1x18” powered drum sub cabinets.

Microphones: Shure B52, B56, B57, B58, B91, B98A, SM57, SM58, KSM137, Audio Technica ATM35 & ATM4033 condenser mics, Sennheiser 421, 604 & 609, Countryman & radial active DI, whirlwind & radial passive DI

Audio Sub Snakes: Touring Production is able to be used and 75-100’ cabling is recommended to reach the Monitor position. If LD Systems is providing the Sub snakes, then there are 3 separate 16 pair sub heads down and 1-16 pair fan in/ out return head for use.

Please direct all questions and send necessary information concerning Sound to: Tony Carey, Technical Line Producer




Lighting Overview

As specified in Section 5 of the Contract, all lighting and associated equipment is furnished by SALE. The Performance must utilize the staging, distributed sound, lighting, video screens/boards and video production systems ("Production Equipment") supplied by SALE unless otherwise agreed upon in writing. The Production Equipment will be of professional quality and consistent with SALE's past practices. Artist requested additions to SALE's Production Equipment must have advance written approval from SALE, and Producer will be responsible for any costs associated with approved Production Equipment additions, unless otherwise agreed upon in writing. Please refer to page 12 for lighting plot for the 2018 Event.

Light levels necessary to achieve quality Video and LED Display Screen production are of the utmost importance (referenced in Section 5 and Section 10 of the Contract).

As defined in Section 5 of the Contract, Artist and Artist’s representatives will have artistic input with respect to lighting decisions during the Performance. However, SALE and its lighting director will have final lighting control for the Performance, including, without limitation, illumination on Artist and principal musicians. Accordingly, operation of all the lighting systems is the direct responsibility of the Lighting Contractor (LD Systems, Inc.) and SALE’s Lighting Director.

With the size and diversity of the lighting systems, excellent “live” looks are accomplished alongside the needs of Video. The Artist’s Lighting Director is encouraged to work in a cooperative spirit with SALE’s Lighting Director in order to achieve results that satisfy both the Video Producer and the Artist. This is best done by the Artist’s Lighting Director meeting with SALE’s Lighting Director and Automated Operators during the afternoon prior to the show to discuss the set list and make decisions on the use of various moving light presets, color library presets, etc. The best “Live” and “For Video” shows have happened in the past when this has been done.

Refer to equipment lists and drawings that follow for additional detail.

Lighting Specifications

Lighting Control: An HES Full Boar with Wing lighting controller is provided with a DMX switch for those artists

carrying consoles that wish to tie into the lighting system. NOTE: Preprogramming and discussion with LD Systems is required prior to this to insure a smooth transition between rodeo and concert performances. All efforts will be made to accommodate the Artist’s production.

Lighting Fixtures: A 50’ x 50’ Super Truss (30”x20”) Lighting Grid hung around the Video Lighthouse in the Center of the room over the SA Rodeo Rotating Stage, with (16) – HES SolaSpot 1000 Hard Edge Spot Fixtures (4 per side), (36) – Clay Paky Sharpy 330PC Wash Fixtures (7 per side & 2 per corner), (14) – CuPix WW4 LED Audience Blinders (3 & 4 per side). There are (6) Lycian 4K Spotlights – located in Spot Baskets above the Upper Balcony that are provided by the Venue. There are also (8) ROBE Robin Pointe fixtures placed on the Stage deck. – See Plot.

Please direct all questions and send necessary information concerning Lighting to: Tony Carey, Technical Line Producer




Lighting Plots




Video Overview

As specified in Section 5 of the Contract, all video and associated equipment is furnished by SALE. The Performance must utilize the staging, distributed sound, lighting, video screens/boards and video production systems ("Production Equipment") supplied by SALE unless otherwise agreed upon in writing. The Production Equipment will be of professional quality and consistent with SALE's past practices. Artist requested additions to SALE's Production Equipment must have advance written approval from SALE, and Producer will be responsible for any costs associated with approved Production Equipment additions, unless otherwise agreed upon in writing. Please refer to event lighting plot on page 12 to verify video camera positions and for blocking shots.

Light levels necessary to achieve quality Video and LED Display Screen production are of the utmost importance (referenced in Section 5 and Section 10 of the Contract).

As defined in Section 5 of the Contract, Artist and Artist’s representatives will have artistic input with respect to video decisions during the Performance. However, SALE and its video director will have final video control for the Performance, including, without limitation, camera angles on Artist and principal musicians. Accordingly, operation of all the video systems is the direct responsibility of the Video Contractor (LD Systems, Inc.) and SALE’s Video Director.

With the size and diversity of the lighting systems, excellent “live” looks are accomplished alongside the needs of Video. The Artist’s Video Director is encouraged to work in a cooperative spirit with SALE’s Video Director in order to achieve results that satisfy both the SALE Line Producer and the Artist. This is best done by the Artist’s Video Director meeting with SALE’s Video Director, SALES’s Lighting Director and SALE’s Automated Lighting Operators during the afternoon prior to the show to discuss the set list and make decisions on the use of various moving light presets, color library presets, etc. The best “Live” and “For Video” shows have happened in the past when this has been done.

Refer to equipment lists and drawings that follow for additional detail.

Video Specifications

VIDEO (AT&T Venue provided equipment):

In House: LED Displays – There are a total of (3) locations of LED Screens for the Video Presentation. These are: (i) Center hung Lighthouse with (4) 16 x 9 aspect ratio - 1920 x 1080i format LED display screens, (ii) Under hung (below the Center Lighthouse LED Displays) with (4) LED displays screens (16 x 9 aspect – 1920 x 1080i format) and (iii) Corner hung (upper bowl of arena) with (4) LED display screens (16 x 9 aspect ration – 1920 x 1080i format).

Note: All LED Displays will be utilized for the entire rodeo and concert performances and used for IMAG only or interlaced with content sparingly – see percentages below. The (4) Corner hung LED Displays may be used for either IMAG or may be used for Video Content only. Again, only the Corner LED Displays may be used for Content only. Video content can be interlaced with the IMAG. However, due to the size of the arena, and their locations, the Center hung and Under hung LED Displays must remain primarily IMAG at a minimum ration of 90/10 or no less than 85/15 of IMAG/Content ratio.

In addition to the LED Video Displays provided above, the following studio equipment is also provided: (6) Ikegami HDK-65 cameras, (4-stationary @ North, South, East & West locations in the arena for a 360 degree coverage of the rotating stage in the center of the arena floor. And 2 handheld cameras that will be positioned in the dirt on the arena floor around the stage for mobility and close video shots, as desired by the Video Director and SALE Producer. (1) Ross Acuity Switcher is included for Video Control, plus a FULL Production Studio with playback and record capabilities.

Please direct all questions and send necessary information concerning Video to: Tony Carey, Technical Line Producer




Stage Overview As specified in Section 5 of the contract, all staging and associated equipment is furnished by SALE. The Performance must utilize the staging, distributed sound, lighting, video screens/boards and video production systems ("Production Equipment") supplied by SALE unless otherwise agreed upon in writing. The Production Equipment will be of professional quality and consistent with SALE's past practices. Artist requested additions to SALE's Production Equipment must have advance written approval from SALE, and Producer will be responsible for any costs associated with approved Production Equipment additions, unless otherwise agreed upon in writing. STAGE (owned by SA Rodeo – see attached drawing):

Specs: Diameter: 40’wide x 34’d - Rotating, (with one set of stairs)

Height: 66” (5’6”) (off dirt floor)

Inside folded clearance 40’ x 13’10” (for storage between sound check & performance)

8” hole in center of stage to ground - for all stage cabling (including touring production)

Due to the rotating center stage, backdrops are not appropriate for this performance

Drum Risers available (2) 8’ x 8’ x 1’h and (2) 8’ x 8’ x 2’h

SALE provides four (4) DF50 haze machines that are located in the arena catwalk in four (4) positions to evenly disperse haze throughout the arena. Hazers are controlled by DMX relays to the lighting desk. Haze can be turned on after rodeo performance, which allow time for the room to haze prior to the concert start.

Power: The S.A.L.E. provided sound, lighting and video systems are appropriately powered (see specific equipment lists and drawings within this S.A.L.E. Production Rider for more details).

S.A.L.E. provides one 200amp 3 phase disconnect with 200' of 2/0 feeder that provides power to the stage with a 5-Way, 3 Phase Cam-Lok distribution panel located at the stage near the stairs (see Stage Diagram within this Production Rider). The 5 Way distribution panel is for the following:

5-Way, 3 Phase Cam-Lok Distribution Panel - 200amps 3 phase (All Female) 1 - Stage Power for the electric hydraulic motors for stage rotation/operation @ 30 amps 3 phase total. 2 - Lighting Power for the (8) Robe Points on the stage deck @ 15 amps 3 phase total. (See Lighting Diagrams.) 3 - Audio/Backline Power for artist use. 4 - Open 5 - Open

Also provided:

2 -10’ x 16’ trailers for Monitors and Guitar World – off stage.

The Stage turntable is based on a self-powered rolling platform which is stored in a parked position outside of the rodeo performance area while the rodeo is being conducted. The stage must be loaded and ready to roll prior to the conclusion of the rodeo. This includes all of the Artist’s performance equipment. Immediately after the rodeo and related events, the stage is driven to the center of the arena for the Performance.


Stage Diagrams




Arena Layout


Fairgrounds Layout

Backstage Layout


Special Effects (includes pyrotechnics)

As stated in Section 5 of the Contract, all special effects (including Artist “fly-in,” pyrotechnics, confetti and balloon drops, lasers and smoke) must have the prior written approval of SALE (who will exercise sole discretion of the approval process).

Approval parameters of all Special Effects (as defined in the previous paragraph):

• A written request for the approval of each Special Effect must be received by SALE sixty (60) days in advance of the Performance. The request should include a description of the Special Effect – to include preliminary drawings, materials and products to be used, set-up time required, and required support from SALE (such as personnel and equipment).

• The final description and specifications of the Special Effect, to include detailed plans and illustrations, approved products, and rehearsal/test plans and schedules must be agreed upon by the Artist’s representatives and SALE at least forty-five (45) days prior to the Performance.

• The Special Effect requests will be approved or disapproved based on production personnel safety, spectator safety, reliability of equipment and products, time required for set-up, and the overall suitability of the Special Effect to the AT&T Center and to the SALE audience.

• All Special Effects provided by, produced by and/or conducted by Artist’s representatives require an Artist-provided certificate of insurance, set forth on a standard ACORD™ Form25 (2016-03), adding San Antonio Livestock Exposition, Inc. (S.A.L.E.); Bexar County, Texas (“County”); Bexar County Community Arenas Board (“CAB”); Community Arena Management (“CAM”); San Antonio Spurs, LLC (“Spurs”); and LD Systems, L.P. (“LD”) as Additional Insureds (without condition or cost to S.A.L.E., County, CAB, CAM, Spurs or LD), as well as an Artist-provided hold harmless agreement.

• SALE’s initial contact for all Special Effects is: Mallory Hines Entertainment & Exhibits Officer [email protected] (210) 225-5851 (office) Within sixty (60) days of the Performance, other SALE personnel, such as SALE’s pyrotechnic director (“Pyro Director”) will become involved with Special Effects requests for approval.

Additional approval parameters for PYROTECHNICS (includes parameters above):

• All pyrotechnics must be conducted by, or under the direction of, SALE’s management and the Pyro Director.

• Artist-provided pyrotechnic effects must be conducted by a certified and licensed pyrotechnics technician (approved by SALE’s Pyro Director and the appropriate San Antonio Fire Department Fire Marshal (“Fire Marshal”).

• Artist-provided pyrotechnic effects must utilize products and materials that have been stipulated and approved by SALE’s exclusive pyrotechnic supplier (“Pyro Supplier”).

• SALE and its Pyro Director will not approve Artist-provided aerial burst, secondary burst or wire/cable-guided pyrotechnics.

• Artist-provided pyrotechnic efforts (those that have been previously approved) must be demonstrated to the Pyro Director and Fire Marshal on-site, and in the actual performance position, prior to the performance.

• The Pyro Director, Fire Marshall and SALE’s senior management have the authority (each in his/her sole discretion) to terminate any previously approved pyrotechnic effect if it is deemed to be unsafe.



Agreement

The intent of this rider is to enable SALE and Artist to cooperate in order to produce a professional, smooth and great sounding show. I certify that I have read the preceding Production Rider which is made part of the Agreement, and agree to adhere to all stated guidelines. PRODUCER: S.A.L.E.:

SAN ANTONIO LIVESTOCK EXPOSITION, INC.

By: By:

Name: Name: Cody Davenport

Title: Title: Executive Director & CEO

Date: ________________________________ Date:


Permission to Record Performance

The SAN ANTONIO LIVESTOCK EXPOSITION, INC. (“SALE”) requests permission from _______________________ (“Producer”) to record broadcast quality video and audio of the performance of _________________________ (“Artist”) on ___________________________ for the following uses per Item 10(b,c,d) of the Performance Contract:

(b) Producer acknowledges and agrees that SALE shall have the right to broadcast all or any portion of the Artist Performance for in-house display only on a closed circuit broadcast within the Venue. SALE will not record the Artist Performance except in accordance with Sections 10(c) or 10(d) below.

(c) Producer or Producer’s authorized representative may request to have the Artist Performance recorded. This request should be discussed with SALE’s Line Producer or Production Manager at load-in. Permission to record the Artist Performance must be signed by Producer or Producer’s authorized representative before proceeding with recording. Prior to arrival, questions may be directed to Tony Carey, SALE’s Line Producer with LD Systems, L.P. Subject to the provisions of Section 10(d) below, neither SALE nor any of its agents and/or employees will record, broadcast, televise, photograph, film, webcast or otherwise reproduce the Artist Performance hereunder without Producer’s prior written request.

(d) In the event SALE desires to record the Artist Performance, or any portion thereof, SALE shall first obtain the prior written approval of Producer or Artist and any non-live “final edit” of any such recording shall be subject to Producer’s separate written approval. If Producer so grants such approvals, SALE shall be solely liable for procuring and paying for all necessary rights, licenses and clearances in association with SALE’s exploitation, including without limitation, record label, music publishers and/or any union/guild requirements. Subject to the limited use referenced in the foregoing sentence, SALE agrees and covenants with Producer that (i) any such recordings will not be used, broadcast, transmitted or otherwise distributed through any means or methods or in any form or fashion without the prior written consent of Producer, which consent may be withheld in Producer’s sole and absolute discretion, and (ii) all such recordings shall be maintained in a secure archive storage system exclusively under the control of SALE. If SALE should choose to no longer maintain any such recordings in its archives, SALE may destroy such recordings. In the event SALE desires to record the Artist Performance after obtaining the requisite approvals described herein, SALE may utilize the video and audio equipment and specifications outlined in the Production Rider hereto, as agreed per advance. If Producer or SALE wishes to pursue any type of video project utilizing such broadcast quality video, the mutual written consent of SALE and Producer is required if either Producer or SALE wishes to pursue any type of video project utilizing such broadcast quality video.

In witness whereof, the parties have executed this contract on the respective dates shown by their signatures

PRODUCER: S.A.L.E.:

SAN ANTONIO LIVESTOCK EXPOSITION, INC.

By: By:

Name: Name: Cody Davenport

Title: Title: Executive Director & CEO

Date: ________________________________ Date:

Date post:	05-Aug-2020
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San Antonio Livestock Exposition, Inc. (SALE) 2019 Production Rider · 2019-06-25 · stage set-up,...

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