1

Time Management - 1

2 SAP AG 1999

SAP Time Management: Overview

Record... Valuate... Use...working times

Time Accounts CapacityPlanning

Cross-ApplicationTime Sheet

EmployeeSelf-Services

Time Administrators

Time RecordingSystems

Incentive WagesPayroll

Cost Assignment

ActivityAllocation

Training andEvents

Management

Working time regulations,

attendances/absences,substitutions

Working time regulations,

attendances/absences,substitutions

3 SAP AG 1999

ShiftPlanning

TimeEvaluation

IncentiveWages

TimeRecording

Options in SAP Time Management

Cross-ApplicationTime Sheet

4

The Time Management component offers us support in performing the Planning, Recording and Evaluation of employees’ time data by:

Creating work schedules.

Creating attendance, absence types.

Creating quotas.

Quota accrual.

Objective

5

SAP AG 1999

Time Recording Methods

Work schedule =Actual and

plannedDoctor's appt 11:00 14:00 2.5 hrs

Record only deviations to work schedule

Record all times

Attendance 08:00 11:00 3 hrs

Doctor's appt 11:00 14:00 2.5 hrs

Attendance 14:00 17:00 3 hrs

Recorded times =Actual

Work schedule =Planned

Procedure for recording actual times:-Automatic Recording – Front-end time recording system, uploaded

and proceed in SAP Time evaluation. Manual Recording - Recorded in Attendances IT 2002.

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SAP AG 1999

Runstatistics

Determinepay

Recording Employee Time Data

Early

Absences

Attendances

Substitutions

Others

Payment

Managetime

accountsEntitlement= n days/

hours

Entitlement= n days/

hours

7 SAP AG 1999

SAP Time Management: Required Infotypes

Org. Assignment

Absence Quotas

Time RecordingInfo

Personal Data

NameDate of birth

12

9

6

3

11

7 58 4

101

2

Employees

Always mandatory

For time evaluationonly

Planned Working Time

00070001

0002

0050

2006

8

SAP AG 1999

Personnel Subarea

Availability

Early

Late

Night

Off

Work schedules,daily work schedules Public holiday

calendar

20002000

Attendances/absencescounting

Substitutions

Attendance/absence quotas

Personnel Subareas: Control Indicators

9 SAP AG 1999

Personnel Subarea Grouping for Work Schedules

Personnel Subarea0001

Personnel Subarea0001

Personnel Subarea0002

Personnel Subarea0002

Personnel Subarea0003

Personnel Subarea0003

Grouping forWork Schedules

01

Work Schedules NormalFlextime4-day model

NormalRotating shift

02

10

SAP AG 1999

1

Employee subgroupgrouping for:

Work schedules

Time quotas

Temporaryemployees

Others Salaried employees

Trainees

OthersHourly-wageearners

Grouping forWork Schedules

Grouping forWork Schedules

2

Rotating shift Normal

FlextimeOthers

1

Grouping forTime QuotasGrouping forTime Quotas

Employee Subgroup Groupings

11 SAP AG 1999

Creating Work Schedules

Monthly Work SchedulesMonthly Work Schedules

Work Schedule RuleWork Schedule Rule

Period Work SchedulesPeriod Work SchedulesDay TypesDay Types

BreakBreakSchedulesSchedules

Public HolidayCalendar

Public Holidays

GeneratesGenerates

Variant RulesVariant Rules

Daily Work SchedulesDaily Work Schedules

Planned Working TimePlanned Working TimeInfotype (0007)Infotype (0007)

VariantsVariants

12 SAP AG 1999

Work Schedules

66 77 1313 1414 2020 2121 2727 2828

Calendar

Working Time

Shift6:00 a.m. - 2:30 p.m.

Flextime7:00 a.m. - 6:00 p.m.

20002000

The work schedule is based on a valid public holiday calendar

13 SAP AG 1999

Public Holidays and Public Holiday Calendar

Determine Public Holiday Classes

Personnel Time ManagementWork Schedules

-> Public holidays

-> Public holiday calendar

20002000

CAB Company

14 SAP AG 1999

Public Holiday Calendars

20002000

Pub. Holiday Calendar

New Year's DayEpiphanyGood FridayEaster SundayEaster MondayIndependence Day

Pub. Holiday Calendar

AR ArgentinaAT AustriaCA CanadaDK DenmarkGE United Kingdom

MX Mexico

Personnel SubareaHeadquarters

MX Mexico

Maintain Public Holidays

With fixed dateWith fixed day of week from dateDistance to Easteris Easter Sundayis a movable holiday

15 SAP AG 1999

Holiday class blank “Not a holiday”Holiday class blank “Not a holiday”

Holiday class 1 “Full-day holiday”Holiday class 1 “Full-day holiday”

Holiday class 2 “Half-day holiday”Holiday class 2 “Half-day holiday”

. . .. . .

DEUTSCHEMARK

DEUTSCHEMARK

BonusesLeave

Determining Public Holiday Classes

affects

16 SAP AG 1999

19991999

200200

Personnel SubareaGroupingCountry A

Personnel Subarea GroupingCountry B

Public Holiday CalendarCountry A

Public Holiday CalendarRegion B

Assigning Public Holiday Calendars

17 SAP AG 1999

Work Schedule Levels

OFFOFF

OFFOFF

NN

NN

NN

NN

NN

OFFOFF

OFFOFF

LL

LL

LL

LL

LL

20002000

EARLY

LATE

NIGHT

OFF

EARLY

LATE

NIGHT

OFF

EARLY

NIGHT

OFF

EARLY

LATE

NIGHT

OFF

LATE

OFF

OFF

OFF

OFF

OFF

OFF

OFF

OFF

LATE

EARLY

NIGHT OFF

Mo Tu We Th Fr Sa Su

Month(s)

Day

Work Pattern(4 weeks)

Early shift: 6:00 a.m. to

2:00 p.m.

18 SAP AG 1999

Daily Work Schedules and Variants

Personnel Time ManagementWork Schedules

Personnel Subarea Groupings

Daily Work Schedules

CAB Company

Work SchedulesWork Schedules

Early

Daily Work SchedulesDaily Work Schedules

Late

Night

Flex

Flex A

Define Break Schedules

Define Rules for Variants

Define Daily Work Schedules

19 SAP AG 1999

Public H

oliday

8 hours

4 hours

Regular daily work schedule

Variant always used before public holidays

Daily Work Schedules and Variants

20 S A P A G 1 9 9 9

B r e a k S c h e d u l e sB r e a k S c h e d u l e s

S t a r t E n d U n p a i d P a i d A f t e r( n o . h r s )

R e f T i m e T y p e 1

1 2 : 0 0

9 : 3 0

2 2 : 0 0

1 3 : 0 0

1 0 : 0 0

2 2 : 1 0

1 : 0 0

0 : 2 5

0 : 2 5

0 : 1 7

4 . 0 0

O

F i x e d B r e a k

V a r i a b l e B r e a k

D y n a m i c B r e a k

O v e r t i m e B r e a k

B r e a k S c h e d u l e s

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Fixed breaks: These are defined for a certain time period and can only be used by employees during this period of time.

Variable breaks: These are taken during a specific time interval. Employees themselves determine the start and end of the break taken within this time interval.

Dynamic Breaks: Employees are entitled to breaks after working a certain number of hours.

Break Schedules

22 SAP AG 1999

Start ofStart ofworking timeworking time

Start ofStart ofcore timecore time

Start ofStart ofcore timecore time

End ofEnd ofworking timeworking time

End ofEnd ofcore timecore time

End ofEnd ofcore timecore time

Tole

ranc

e

Tolerance

12

9

6

3

11 1

7 58 4

210

Daily Work Schedules

23 SAP AG 1999

Time Wage Types Absence Counting

DEUTSCHEMARK

DEUTSCHEMARK

Valuation BasisValuation BasisDaily Work Schedule Class (0 - 9)Daily Work Schedule Class (0 - 9)

Daily Work Schedule Classes

24 SAP AG 1999

Day Types and Selection Rules

Personnel Time ManagementWork Schedules

...

Day Types

Define selection rules

Define day types

Define special days

CAB Company

20002000

1011 1Work on public holidaysWork on public holidaysWork on public holidays

Paid on public holidays?Paid on public holidays?Paid on public holidays?

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SAP AG 1999

Day TypesDay Types MeaningMeaning

blank

1

2

3

. . .

Work/paid

. . .

Off/paid

Off/unpaid

Off/special day

DEUTSCHEMARK

DEUTSCHEMARK

Defining Day Types

26 SAP AG 1999

DEUTSCHEMARK

Day type 3

Example:Thursday Public holidayFriday Bridge dayRule 01Assignment inwork schedule

Determining Special Days

27 SAP AG 1999

Defining Work Schedules: Work Schedule Rules

Work Schedule Rule

Averageworking time

Day type rule

Reference dateReference datein periodin period

work work scheduleschedule

Starting pointin period

work schedule

Infotype 0007Default Values

with holiday classGives day type

Rule01

Weekday

b 1 2 3 4 5 6 7 8 91 1 1 1 1 1 1 1 1

Saturday

b 1 2 3 4 5 6 7 8 91 1 1 1 1 1 1 1 1

Sunday

b 1 2 3 4 5 6 7 8 91 1 1 1 1 1 1 1 1

20002000Reference dateReference date

Monday,Monday,Oct. 16, 2000Oct. 16, 2000

Grpg PWS PWS text Wk no. 01 02 03 04 05 06 07

01 Flex Flextime 001 FLEX FLEX FLEX FLEX FLEX OFF OFF01 M3 3-shift operation 4W 001 F-11 F-11 F-11 F-11 F-11 F-11 OFF01 M3 3-shift operation 4W 002 S-11 S-11 S-11 S-11 S-11 OFF N-1101 M3 3-shift operation 4W 003 N-11 N-11 N-11 N-11 N-11 OFF OFF01 M3 3-shift operation 4W 004 OFF OFF OFF OFF OFF OFF OFF

Starting point 009

28 SAP AG 1999

OffOff

OffOff

LL

LL

LL

LL

LL

OffOff

OffOff

NN

NN

NN

NN

NN

7

NTu

8

NWe

9.

NTh

10

N

11

OffSa

12

Off

13

E

14

ETu

15

EWe

16

ETh

17

EFr

18

OffSa

...Pub.Hol.

Pub.Hol.

Pub.Hol.

Work Schedules

Manually or individual BATCH = several

EmployeeSubgroupGrouping

Public HolidayCalendarPersonnel SubareaGrouping

Work Schedule Rule19991999

Work Schedules

A

B

29 S A P A G 1 9 9 9

O f f

W h e n d o e m p l o y e e s h a v e t o w o r k a n d w h e n a r e t h e y o f f ?

= 0

( d e r i v e d f r o m p u b l i ch o l i d a y c l a s s )

b l a n k O f f1 , 2 , 3 . . .

D a y T y p e

= 0

W o r k

P l a n n e d H o u r s

D e t e r m i n i n g W o r k d a y s

30 SAP AG 1999

PublicHoliday

Calendar

Employee subgroup groupingPublic holiday calendarPersonnel subarea groupingsWork schedule rule

Public holiday calendar

Personnel subarea groupings

Workschedule

rule

Periodwork

schedule

Dailywork

schedule

Employee subgroupgrouping

Time InfotypesIT 2nnn

Organizational Assignment

Planned Working Time

IT 0001

IT 0007

20002000

Planned Working Time

Workschedules

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