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Crabtree, Rohrbaugh & Associates, Architects
StateCollegeAreaSchoolDistrict
November12,2012Presentaon
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AGENDAWHO-Introduconofteammembersandroles
WHAT-TasksandDeliverables
WHEN-ReviewScheduleandSequence
HOW-CommunityInvolvement,CommiHees,
Process,Communicaon
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TeamOrganiza:onRoles
StateCollegeAreaSchoolDistrict-Board ApproveSchema:cDesign,BudgetandReferendumQues:on
StateCollegeAreaSchoolDistrictAdministra:on FacilitateProcess,Advise
Crabtree,Rohrbaugh&Associates JohnBeddia,AIA,LEEDAP,TeamLeader,Principal
OverallProjectCoordina:on,Planning&Scheduling PaulTaylor,AIA,REFPLEEDAP,DirectorofEduca:onalArchitecture,Principal
Programming,FacilityAssessment,Op:onDevelopment JeffStraub,AIA,LEEDAP,B&C,ProjectManager,Principal
ProjectArchitect,Design,Budget&Schedule ELAGroup
MahewHarlow,RLA,ASLA,Principal SiteAnalysis,MunicipalPlanning/PermiUng,Budget&Schedule
501Group MichaelPaston,Principal
CommunityEngagement BrainSpaces
AmyYurko,Principal Educa:onalProgramDevelopment/Specifica:ons
StewmanDemographics,Dr.ShelbyStewman,ProfessorofSociologyandDemography,CarnegieMellonniversity
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TeamOrganiza:onCoordina:on
CRAmanagesthecollabora:onof Educa:onalProgramming FacilityandSiteAnalysis,Design Demographics
Evalua:onandsharingofpreviouslydevelopedinforma:onandnew Transla:onofIdeasandPrograms Eachen:typrovidesinput,CRAtosynthesize
PADepartmentofEduca:onGuidelines BuildingCodes/Ordinances Exis:ngFloor/SitePlans EvaluateCurrentseofSpace Enrollment/Capacity
Communica:on Mee:ngminutestodocumentdiscussionitems/direc:on/ideas Par:cipa:on;BrianSpacespresenta:on=CRAaends Rou:nerepor:ngprocedure
Provideappropriatelevelofinforma:ontomakeinformeddecisionsStewmanDemographics
Crabtree,Rohrbaugh
&Associates
BrainSpaces
Educa:onalVisioningProcess
Discovery
Visioning
Synthesis
Pre-Design
Communica:on
GuidingPrinciples
DocumentExis:ngCondi:ons
Iden:fyLocalRequirements
DesignCollabora:on/Insight
Effec:veEngagement
4
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Educa:onalProgram&Specifica:ons
DISCOVERY- Fine-tuningtheprocess&understandingyourgivens
Kick-offmeengs Awarenesssessions Program,schedule&planreviews Informaongathering
VISIONING- EstablishingtheBigIdeaandGuidingPrinciples VisionfortheFuture Goals&GuidingPrinciples
SYNTHESIS- TranslangGoalsintoideasandstrategiesforfacilies
UpdatestoEducaonalSpecificaons Program&planningdiagrams
PRE-DESIGN-Collaborangtotranslateyourvisionintoreality Floorplans Aesthec/Characterstudies Furniture&equipmentlayouts
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Deliverables
EducaonalProgram EducaonalSpecificaons FacilityAssessments/Recommendaons Opons Understandingofimpacton:
MunicipalPlanning/PermiYng Approvals Communitypolling
Budget SchemacDesign ReferendumVote
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Site/LandDevelopment
DefineProcess IdenfyOpportunies/Constraints Exisng/New Cost Topography GeotechnicalSubsurfaceInvesgaon Zoning Security/Safety/Traffic/Parking PhasingIssues Ulies EnvironmentalStudies Approvals
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Sustainability
GoalSeYng/OpportunityInvesgaonEnergyEfficiencyDaylighngAcouscsIndoorEnvironmentalQuality
LifeCycleAnalysisofSystemsEvaluateMulpleSystemsatFeasibilityLevelEnergyModelingBuildingInformaonModeling(REVIT)
Workshops&ConceptualDesignEvaluatePrioriesofCommunityCreateInialFrameworkBreathing/EvolvingTrackingDocument
SustainabilityasaTeachingToolAccesstoBuildingControlInformaonTeachingWallsNaturalVenlaonvs.VACSystemsExposureofBuildingSystems(ColorCoding)
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Sustainability
Iden:fiesGoalsEarly IntegratedDesignProcess
Owner Architect CivilEngineer Mechanical,Electrical,Plumbing Technology Acouscs CommissioningAgent MunicipalAgencies Contractors TesngAgencies
AssignsResponsibility MonitorsProgressofDesignTeam
andSGBC(EvolvingDocument
sharedwithEnreTeam)
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Schedule-Process
Illustraterelaonshipsbetweentasks Abilitytoevolveandrespond Milestones
AcceptanceofEducaonalProgram ImpactofPermits/Approvals
Cost&Schedule UnderstandingofScopeofWork Idenfycriteriatoevaluateopons EstablishBudgettomeetallgoals Voterapproval
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BudgetDevelopment
Start Early - programming phase Establish Priorities Required Desired Define Cost Effective
Short Term construction cost Long Term 20 year operating cost Value Engineering Same Function , different approach Emphasis on value
Apply process to each Option
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ProcessOverview
PlanningMeeng InformaonGathering SoluonDevelopment PresentaontoCommunity Feedback PresentaonofReferendumSoluon Vote
StrategicPlanning
IdenfyObjecves
EvaluaonEngagement
Revise/Refine
SCASD
Vision
Resources
Focus
Groups
Forums
Surveys
Pros/Cons
Budget
Schedule
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CommunityEngagement
EstablishClearlinesofCommunicaon
DefineProcessforexchangeofideasandconceptsbyallparcipants IdenfyChallengesandMilestones
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ReferendumProcess
SpecialSessionAct1of2006 PropertyTaxLimitaonCeiling Act1IndexDeterminesmaximumschool
districtscanraisetaxeswithoutvoterapproval
VoterapprovalrequiredtoexceedIndex. ReferendumProcess
SchoolDistrictsreferendumcanbespecialelecon,oronscheduledelecondate
Districtassumesroleofeducaonofprocess SchoolDistrictpayscostofspecialelecon. Simplemajorityesvoterequiredtopass
referendum
Onlyonequesonallowedonballotnotmulplechoice.
Publishedinminimum2newspapersfor3weeks.
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KeySteps
ResearchcommunityvongpaHerns Meengwithlocalandcounty
governmentofficials
BestroleforSchoolBoard CommunityGroups Surveys Useoftechnology
Informaongathering OnlineSurveys&Quesonnaires Interacveclickersforpolling SocialMedia ReferendumSpecificWebsite Developmentof3DRenderings&Models
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ReferendumMee:ngs
CommunityWorkshopsandPresenta:ons
Clearlypresentwhythereferendumisneededandwhatwillhappenwithayesornovote.
DiscusstheSchoolBoardsexpectaonfordecisions/recommendaons
Discusshowbesttocommunicatewiththecommunity
Discussopons/conceptsthatwouldgaincommunitysupport
Conductbreakoutsessionswithspecifictopicsforsmallgroupstodiscussandprovidefeedbackto
allaHendees
DiscussexpectaonsofCommunity
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ReferendumMee:ngs
Ini:alMee:ngwithSchoolBoard ReviewAct1/DebtAct-proceduresforreferendum ReviewpriorPAreferendumandlessonslearned Reviewstepsandelementscommontoallreferendum
Discussspecialvs.regularelecon Explainhowpeopleneedtobeincertainrolesforthistowork
Discussmanagementofpublicdiscussionandimportantthemes(i.e.taximpact)
Reviewlocalpolicallandscape Discussotherissueswhichmayimpactvote(i.e.labor
contracts,localeconomy) Discussdifferenttypesoffeedbackfromcommunity
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ReferendumMee:ngs
Faculty,StaffandStudentMee:ngs Clearlypresentwhythereferendumisneededand
whatwillhappenwithayesornovote.
DiscusstheSchoolBoardsexpectaonfordecisions/recommendaons
GatheraHributesanddeficienciesoftheexisngfacilityfromateacher/studentperspecve
Conductbreakoutsessionswithspecifictopicsforsmallgroupstodiscussandprovidefeedbacktoall
aHendees
Discussexpectaonsforfacultyandstudents
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ReferendumMee:ngs
CommunityFinalPresenta:on Clearlypresentwhythereferendumisneeded
andwhatwillhappenwithayesornovote
PresentSchoolBoardapprovedoponincludingscope,esmatedcostandprojectschedule
ClearlypresenttheReferendumQuesonthatwillappearontheballot
PresentlocaonofallcommunicaontoolsforaHendeestocollectinformaonbetweenpublic
meengs
Createainvingatmosphereforcommunitymemberstosharetheircommentsandconcerns
Presentinformaongatheredfrompreviousmeengs
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PlansforSuccess
EstablishPartnershipwithCommunity
Transparency Timeforeveryone Presentfactsnotconclusions UnderstandTaxImplicaons StateCollegeAreaSchool
District&Communityownthe
process.
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Website Study&ProjectInformaon IncreaseCommunicaons PublicRelaonsTool Interacve ManagedandMaintainedbyCRA SchoolDistrictApproval
Surveys&Communica:on WebBasedInformaonManagement
Tool
Interacveclickersforpolling QuantaveAnalysisofInformaon InstantTabulaon Abilitytoreachlargerconstuency
Communica:on