Section 1: 2012 TCAP Overview– New for the 2012 TCAP– What is on the 2012 TCAP– When the 2012 TCAP will be administered– Chain of Communication– Standardization and the TCAP

Section 2: TCAP Test Security– The nature of secure test materials– Communication and secure test materials– Chain of custody

Section 3: Administration of the TCAP– Ensure a Standardized Testing Environment– Roles of Test Proctors– Housekeeping and Paperwork– Accommodations

Section 4: Misadministrations and Unusual Circumstances– Ensure a Standardized Testing Environment– Roles of Test Proctors– Housekeeping and Paperwork– Accommodations

TCAP Test Proctor Training

2011-2012

What’s New for the 2012 TCAP?What’s the Same?• Testing sessions and

administration time• Item format and reporting

categories• Standardization and testing

environment• Based on the Model Content

Standards. TCAP will not assess new standards from the Colorado Academic Standards

What’s Different?• Schools and districts must not

erase stray marks in test booklets.• All accommodations must be

bubbled in on student data grid• Script for a 10-minute warning

was added throughout the Proctor Manuals.

• Most Model Content Standards assessment objectives that do not overlap with the CAS [[ “will not be directly assessed” have been removed.]]

When the 2012 TCAP will be administeredMonday 3/26 Tuesday 3/27 Wednesday 3/28 Thursday 3/29

9th & 10th TCAP Schedule

11th & 12th

9th & 10th TCAP Schedule

11th & 12th

9th & 10th TCAP Schedule

11th & 12th

10th TCAP Schedule

9th, 11th & 12th

8:20-8:25

In-room test preparation

See separa

te schedules.

In-room test preparation

See separa

te schedules.

In-room test preparation

See separa

te schedu

les.

8:20-8:25

In-room test preparation

See separat

e schedul

es.8:25-9:30

Session 1: Writing Session 3: Reading/Writing

Session 5: Writing 8:25-9:35 Session 1:Science

9:30-9:45

Commons15 min. Snack Break

Commons15 min. Snack Break

Commons15 min. Snack Break

9:35-9:50

Commons15 min. Snack Break

9:45-10:55

Session 1: Math (no calculators)

Session 2: Math (no calculators)

Session 3: Math (calculators) 9:50-11:00 Session 2:Science

10:55-11:00

In-room break

In-room break In-room break 11:00-11:05

In-room break

11:00-12:05

Session 2: Writing Session 4: Reading

Session 6: Reading 11:05-12:15

Session 3: Science

12:05-1:00

Lunch

Lunch

Lunch

12:15-1:00

Lunch

1:00-2:15

5th hour

7th hour 1st hour 3rd hour

2:20-3:35

6th hour 8th hour 2nd hour 0/4th hour

TCAP Scheduling

• Required: All students in the same grade at a school must have the same content area and session administered to them on the same day, at the same time.

• All test sessions must be administered in the order they appear in the test book (chronological order) and according to the SSHS schedule.

• Double Check! Giving the wrong test session at the wrong time can result in misadministrations of a large number of students.

Secure Test Materials!

All test books, draft booklets, and student answers are secure materials.

Do Not:• Reproduce by any means• Transmit by any means• Record by any means• Memorize• Discuss-social media• Do not send information about the test over e-mail or

reproduce items or materials in any way, for any purpose

Secure Test Materials

• Only authorized individuals may have access to the test materials.– Test materials must be locked up and be checked

out to authorized individuals.– Test materials must be picked up in the Main

Office between 7:30-8:00 a.m. each day.– Test materials must be returned by 12:15 each

day.• No erasing of stray marks.

Communication and Secure Test Materials

• Proctors should not be studying items

– Items only accessed during test administration

• If a test proctor or examiner has a question about an item…

– Contact the SAC, who will contact the DAC with the grade, content area, and item number for CDE to review

– The DAC contacts the appropriate person at CDE in the USA by phone

– Include in proctor training instructions:

• Do Not copy the item

• Do Not discuss the item (with other teachers, etc.)

• Do Not email the content of the item

Standardized Testing Environment

• Prior to TCAP, prepare the testing environment:– Prohibited visual aids must be covered or removed– Nothing is allowed to be posted on the student

desk or table– Any type of music must not be played during the

test.

The Testing Environment

• Forbidden Devices: Cell phones and any other device with the capability to reproduce, transmit or record secure testing materials or information about secure testing materials are strictly forbidden in the testing environment.

• Authorized Personnel Only: Parents, the media, and anyone except authorized school personnel are prohibited from being in the test environment.

Roles of Teachers and Proctors

Role of Proctors• Administer assessments that

evaluate student understanding

• Ensure that assessments are standardized and all students have the same opportunities

• Allow students to demonstrate what they know without any interference

We are used to being in the role of the teacher… but now we are the “Test Proctors”

Test Proctor Responsibilities• Proctors must read

directions from the script in the Test Proctor’s Manual at the beginning, at the 10-minute warning, and at the end of all TCAP sessions

• It is NOT allowable to identify items students did not complete either during or after the test and/or point these out to students.

Active ProctoringActive Proctors Should:• Ensure they have all necessary

materials for each session• Ensure that the testing

environment complies with TCAP instructions

• Follow all scripts exactly as written

• Move throughout the room during testing

Active Proctors Should Not:• Provide feedback• Clarify test questions• Answer content related questions• Interfere with the students’

demonstration of skills• Interact with students in any way

that would impact student responses

• Engage in other, non-assessment related tasks during test sessions

• Read through test booklets or test items

Active Proctoring• Test Proctors must not coach, encourage,

redirect, or interfere with a student’s performance on the test verbally, through gestures, or written suggestion.

• Test Proctors may use proximity to encourage student on-task behavior.

• Test Proctors must not answer student questions about test items

Disruptive and Off-Task Students• Disruptive students should be removed from the testing

environment. If possible, they may continue the session in a designated area. The student’s test score may be invalidated if the session cannot be completed.

• Test Proctors should never leave testing students unsupervised while dealing with a disruptive student.

• Test Proctors may use proximity to encourage student on-task behavior.

• Test Proctors must not answer student questions about test items

• Prior to testing time, teachers may prepare students for on-task behavior during the test.

Accommodations Rooms or General Testing Rooms

• You will be assigned to either an Accommodations Room or a General Testing Room.

• In most cases, you are in the same location for all testing days.

• Refer to the schedule to verify your location and proctoring partner(s).

Accommodations Rooms or General Testing Rooms

• Some of you are designated “floaters.” Your job is to relieve people in accommodations rooms that do not have a partner. Coordinate with your “fellow floaters” each morning to assure a plan for coverage.

• AP teachers must communicate to their partner(s) when they need to be running their AP sessions.

House Keeping: Test Booklets

When testing is completed, an Accommodations Code and a Test Invalidation Code must be shaded.

House Keeping: Test Booklets

• Those in Accommodations Rooms must bubble ALL applicable accommodations and also “Student tested all sessions.”

• Those in General Testing Rooms will just bubble “None” under Accommodations and “Student tested all sessions” under Test Invalidation.

Misadministrations• A student moves on to a new

test session or takes the wrong session

• A student receives help from anyone on a test item

• A student uses an unauthorized instrument, such as a calculator, cell phone or notes, during a test session. Calculators may only be used during Session 3 Mathematics for both grades 9 & 10.

• A student is denied appropriate accommodations or given the wrong accommodations

Student Illness

• Test proctors should not allow a student who appears ill to start a test session. Instead the session may be made up at a later time.

• If a student becomes ill during a test session, the Test Proctor should note the amount of remaining time. The test booklet and amount of remaining time should be given to the SAC for make-up sessions.

• The student’s needs and safety are the primary concern.

TCAP Administration Summary

• Maintain test security.• Ensure standardized test administration

ensures valid and reliable test scores.• Be an active proctor.• Be prepared for unusual circumstances.• Read your email and applicable schedules and

handouts for room assignments, schedule information, and updates.