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SECTION-1

DETAILED NOTICE INVITING PROPOSAL

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SJVN Limited (A Joint Venture of Govt. of India & Govt. of Himachal Pradesh)

(An ISO-9001-2008, Mini Ratna & Schedule-A PSU) SJVN Corporate Office Complex : Shanan,

SHIMLA – 171006 (H.P.), INDIA CIN-L40101HP1988GOI008409

CONSULTANCY SERVICES FOR PREPARATION OF ENVIRONMENTAL IMPACT

ASSESSMENT (EIA) / ENVIRONMENTAL MANAGEMENT PLAN (EMP) STUDIES

FOR SUNNI DAM PROJECT, LUHRI HEP STAGE-III IN DISTRICT OF SHIMLA &

MANDI IN THE STATE OF HIMACHAL PRADESH, INDIA.

1.1.0 INTRODUCTION AND INVITATION

1.1.1 SJVN Ltd, a Mini Ratna Schedule ‘A’ Public Sector Undertaking after successful

commissioning of 1500 MW Nathpa Jhakri Hydro Power Station, 412 MW Rampur

Hydro Power Station in Himachal Pradesh and 47.6 MW wind power project at

Khirvire in Maharashtra is emerging as a multi project company with following

Hydro Power Projects allocated to it for development, operation and maintenance:

219 MW at Luhri Stage-I, 66 MW at Dhaulasidh, 356 MW in Uttrakhand, 900 MW

in Nepal (as a subsidiary company of SJVN registered as “SJVN Arun-III Power

Development Company Private Ltd.” and 1170 MW in Bhutan. SJVN is also

diversifying into 1320 MW Thermal Power Project at Buxar, Solar & Wind Energy

generation along with entering into Transmission Line business.

The Sunni Dam Project,LUHRI HEP STAGE-III (355MW) is located in Districts

Shimla and Mandi, in the Himachal Pradesh, INDIA. The aim of this RFP is to invite

proposals for preparation of :

Environmental Impact Assessment (EIA) report / Environmental Management

Plan (EMP), which includes preparation and identification of impact due to

direct and indirect effect of the project during its construction and operation

phase*

* The detailed scope of work is given in the Terms of Reference (TOR) contained in

‘Request for Proposal’ (RFP) document.

1.1.2 SJVN invites Proposal in single stage two parts i.e. Techno Commercial Bid and

Financial Bid on Domestic Competitive Bidding, through Electronic Tendering

System (E-Tender) from Consultants for preparing conducting Environment Impact

Assessment (EIA) ) / Environment Management Plan (EMP) Studies for LUHRI

HEP STAGE-III.

1.2.0 KEY DATES / OTHER RELATED PARTICULARS :

The key particulars/details and dates of this “Request for Proposal” are as under

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i. Name of the Work

: Consultancy Services for Preparation of

Environmental Impact Assessment (EIA) /

Environmental Management Plan (EMP)

Studies for Sunni Dam Project (Luhri HEP

Stage-III) (355 MW) in Districts of Shimla

& Mandi, Himachal Pradesh, India.

ii. (

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Proposal view date and

time.

: Any time between 03.08.2017 to

05.09.2017 upto 1300 Hrs.

iii. Pre-bid meeting

(date/time and venue)

: 17.08.2017 (at 1100 Hrs.) Venue :

Corporate Civil Contracts Deptt. SJVN

Corporate Office Complex, Shanan.

Shimla-06, H.P.

iv. Last date & time for

uploading of Technical

as well as Financial

Proposal on SJVN’s e-

tender portal

https://sjvn.abcprocure

.com

:

05.09.2017 upto 1300 Hrs.

v. Deadline for

submission of

documents in physical

form.

: 11.09.2017 upto 1800 Hrs.

vi. Last date for

submission of letter

seeking

clarifications/pre-bid

queries from

Consultants

: 14.08.2017 upto 1800 Hrs.

vii. Venue for opening of

proposals

Venue : Corporate Civil Contracts Deptt.

SJVN Corporate Office Complex, Shanan.

Shimla-06, H.P.

viii. Date & time for

opening of Technical

Proposal.

: 06.09.2017 at 1500 Hrs.

ix. Date & time for

opening of Financial

Proposal.

: Shall be intimated separately.

x. Bid validity period : The bid proposal shall remain valid for 180

days after the last date fixed for submission

of proposal including extension thereof, if

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any.

xi. Cost of Request for

Proposal document*

: INR 5,000/- (Rupees Five Thousand) (non

refundable) Payable online through E-

payment gateway available on SJVN’s E-

tender portal, https://sjvn.abcprocure.com)

xii. EMD/Bid Security* : INR 50,000/-(Rupees Fifty Thousand)

(payable as per Sub-Clause 2.3.11 of

Section-2, ITC of RFP Document.)

1.3.0

* Small Scale Units registered with the National Small Industries Corporation (NSIC)

under their single point Registration Scheme of the stores /work are exempted from

furnishing the cost of RFP document fees and EMD/Bid Security.

REGISTRATION FOR E-TENDERING / METHOD OF APPLYING

1.3.1

This tendering process is being processed through e-procurement mode and the RFP

document containing the Detailed Notice Inviting Tender, Instructions to Consultants,

Technical Proposal, Financial Proposal, Terms of Reference, GCC, SCC etc. shall be

available at SJVN’s E-tender portal, https://sjvn.abcprocure.com only.

For participating in E-tendering with SJVN Ltd., the Consultant has to register with

M/s E-procurement Technologies Ltd. (If not registered earlier and/or if the

registration is not valid at the time of uploading/submission of Bid) on SJVN’s E-

tender Portal, https://sjvn.abcprocure.com and the detailed procedure for the

registration is as under:-

Steps for New Bidder Registration:

Click on a “New Bidder Registration” link available on home page of website

https://sjvn.abcprocure.com

Applicant needs to furnish individual details as well as of company details in

registration form.

After filling all mandatory fields, Applicant need to click on “submit” button to

complete registration process.

On successful completion of registration Applicant will be prompted a message

saying that “You have successfully registered on SJVN Limited’s e-Procurement

Portal”

The vendor registration shall be valid for one year.

Annual Vendor/consultant Registration charges in e-Tendering portal is Rs.2600 +S.T.

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1.3.2 System Configuration Requirements

a) An Internet connection with minimum 512 Kbps speed.

b) Operating System should be Windows XP Service Pack -3 / Vista / Windows 7.

c) Supported Browsers: Internet explorer – 7.0, 8.0 & 9.0

d) Minimum bandwidth 512 kbps

e) Operating System Core2Duo / I3 / I5 (Recommended)

f) System Access with Administrator Rights

g) Minimum RAM 2 GB

h) Digital Certificate: To participate in an e-Tender, Applicant must have a

valid Digital Certificate from certifying authority of India as per the IT Act, 2000.

Valid Digital Certificate must be installed in a computer system from where Applicant

wants to login on website. Perform the below steps to confirm whether valid digital

certificate is available on your computer system or not:

Steps:

Open Internet Explorer.

Select Tools menu from menu bar OR Press Alt + T on your keyboard.

Click on Internet Options >>Content >>Certificate button.

You should be able to view your digital certificate under “Personal” heading.

1.3.3

Requirement of Digital Signature Certificate

Please enable ActiveX Controls & Plug-ins. (Tools->Internet Options->

Security->Custom Level)

Active-X controls need to be enabled in your Internet browser. In order to ensure

this, please do the following:

1) In Menu Bar ---Click on Tools - Internet Options – Security – Click on Trusted

Sites Icon – Click on Sites button

Add following two Website in Trusted Sites……

1) https://sjvn.abcprocure.com

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&

2) https://www.tpsl-india.in

After that, click on

Tools menu of Internet explorer - Internet Options – Security – Click on Internet

Icon

After that, Click on Custom Level button –

From below ActiveX controls and plug-ins ---- Select below 5 Items to be enabled

1) Download signed ActiveX controls –select Prompt or Enable

2) Download unsigned ActiveX controls – select Prompt or Enable

3) Initialize and script ActiveX controls not marked as safe for scripting – select

Prompt or Enable

4) Run ActiveX controls and plug-ins-select Enable

5) Script ActiveX controls marked safe for scripting – select Enable

After completed this above selection----Below option has available---Reset

custom settings---Reset To: Select low or medium ---Click on OK

Also, please check your system Date & Time it should be set as current date &

time.

In case of Digital Certificate based Login, user need to download & install

"Signer" file available under Download Section at https://sjvn.abcprocure.com.

Download & Install "Intermediary Certificate" available under Download

Section at https://sjvn.abcprocure.com.

Please disable or uninstall Third Party Toolbar / Add-ons from Browser.

1.3.4

DIGITAL SIGNATURES: For participating in E-tendering i.e., for login, uploading

& downloading the RFP document or for submitting the proposals on E-mode, the

Consultant has to procure a Digital Signature / Digital Security Certificate. Digital

signature can be obtained from any of the authorized agencies of CCA (Controller of

Certifying authorities) from GNFC, TCS, MTNL, Safe Script etc. For this a separate

processing fee would be payable to the authorized agency of CCA.

Consultant shall be required to arrange all resources, including Digital Signature and

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Internet Connections at their own cost, for participating in online tenders/ bids at

SJVN’s E-Procurement portal.

All the Consultants are requested to get themselves registered well in advance and no

extra time will be considered for the delay in on-line Vendor Registration, if any. In

case Consultants wait till the last moment for registration / uploading of Bids, and if

any technical problem is encountered at that time and the closing time may elapse,

SJVN Ltd. shall not be responsible in any manner for such delay / or any other reason

thereof.

1.3.5 Mode of the payment for Purchase / downloading of RFP document and EMD.

The following modes of payments have been provided for e-payment on account of

Purchase / downloading of RFP document :

Applicant can make online payment using below facilities:-

a) Credit Card

b) Debit Card

c) Net Banking

d) NEFT / RTGS

Credit Card / Debit Card / Net Banking:-

Applicant is required to add https://www.tpsl-india.in website in Trusted Zone

as suggested above.

Applicant needs to feed correct details while making the payment through

online payment gateway.

NEFT / RTGS:-

To make payment through NEFT / RTGS, Consultant will get an auto

generated e-Mail which contains details of their Unique Bidder Code and when

and how to do RTGS / NEFT and details pertaining to it. This information will

also be available on screen under heading of “NEFT / RTGS Instruction”

once bidder gets login.

Once Consultant deposit amount in Beneficiary account number provided to

them, while making payment for document fees and EMD by RTGS / NEFT

payment option at the document fees and EMD payment screen, Consultant

shall be able to view the funds already remitted by him/her through NEFT /

RTGS as available. Please proceed to make the payment. Upon doing so, the

required amount to be paid through the document fees and EMD, shall get

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appropriately deducted from the available balance and payment shall be

confirmed in real time.

This facility allows you to transfer lump sum amount to your Consultant ID

account number as mentioned above via RTGS / NEFT. Consultant would be

able to use the funds as and when require till the time balance is available in

Bidder ID. Also, Consultant can transfer more amount as and when he

requires. Kindly note that the payment via RTGS / NEFT is required to be

made one working day in advance in order to make it available in your

Bidder ID. Hence please ensure that Bidder remit funds at least one day in

advance before he/she would like to make the document fees and EMD

payment through RTGS / NEFT option on payment gateway.

Caution: Please ensure that you need to mention the correct beneficiary

account number and IFSC code as mentioned above while making payment via

RTGS / NEFT. In the event of funds remitted to wrong beneficiary account

number, SJVN Limited or its Bank or its service provider would not be

responsible for the same.

Please note that FDR duly pledged in favour of SJVN Ltd. shall also be

permitted for Earnest Money Deposit only.

Note: i) The payment on account of cost of RFP document other than modes

specified here-in-above shall not be acceptable.

ii) Small Scale Units registered with the National Small Industries

Corporation (NSIC) under their single point Registration Scheme of

the stores /work are exempted from furnishing the cost of tender

document fees.

1.3.6 Downloading Bid Document

Consultant to access e-Tender portal of SJVN (https://sjvn.abcprocure.com ) to access

NIT document, after completing registration formality and successful login, applicant

needs to process for Tender Fee / Document Fee and after that bidder can download

detailed tender document.

Download Document link is available at the end of every tender notice along with

access to Corrigendum

Bid Submission

Applicant needs to login first on the tendering portal of SJVN, (i.e.

https://sjvn.abcprocure.com)

Search tender by filling necessary searching criteria after Login.

After finding the tender on the screen , Click on the “Dashboard”

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Click on “Declaration” and then Click on “I Agree”

Click on the “Tender Fees” and Pay the Tender Fees Online

Click on “Prepare Bid” and Fill necessary Forms (Schedules)

After filling Price Bid Form click on “Final Encrypt”

After filling all forms and final Encryption of Price bid Click on “Final

Submission”

After Final Submission bidder will get receipt of Final Submission of their Bid

Contact Details

Consultant may contact below mentioned official in case of any assistance required

with respect to accessing of e-Tendering portal and bid submission.

-Mr. Rakesh Panwar

M- 83510-88437, e-Mail : rakesh.panwar@abcprocure.com

Mr. Amit Kumar

M-89881-18755, e-mail: amit.singh@eptl.in

Mr. Vismay Jagad

Ph- 07940016867, e-Mail vismay@abcprocure.com

Ms. Vaishali Soni

Ph-079-4001 6837 , e-Mail : vaishali@abcprocure.com

Mr. Pradip Parmar

Ph- 079-4001 6865, e-Mail: pradip@abcprocure.com.

1.4.0 BREIF SCOPE OF SERVICES / WORK

The Scope of Work to be performed by the Consultant shall be as per the terms of

reference Section -5 – Terms of Reference, recommended by EAC alongwith

additional conditions in its meeting held on 31.05.2017.. The all studies including

biodiversity study shall be performed as per the guideline and norms laid down by the

Statutory Bodies i.e. Ministry of Environment Forest & Climate Change, Govt. of

India, State Pollution Control Board, or any other regulatory or statutory body of the

Central or State Government for Environmental Clearances.

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In addition to above, the consultant shall provide all assistance to SJVN during the

process of obtaining requisite environment clearances from Statutory Bodies.

1.5.0 TIME FOR COMPLETION

The Consultant shall perform the work according to the following time period:

1. The period of completion of the work of EIA / EMP Studies

Sl.

No.

Description Completion time from the

7th day of issue of Letter

of Award

1. Submission of Inception Report—First

progress report.

By the end of 15 days

2. Report on measurement and analysis of first

season primary and secondary data—Second

progress report.

By the end of 75 days

3. Report on measurement and analysis of

second season primary and secondary data—

Third progress report

By the end of 195 days

4. Draft comprehensive EIA report

incorporating all season data and executive

summary in English as well as in local

vernacular language for conduct of public

hearing.

By the end of 300 days

5. Submission of final EIA / EMP report and

executive summary in English and in local

vernacular language after grant of

environment clearance by Statutory bodies.

By the end of 510 days

1.6.0 ELIGIBILITY

1.6.1 Proposals from those consultants who have not paid the Tender fee shall not be

considered. However, Small Scale Units registered with the National Small Industries

Corporation (NSIC) under their single point Registration Scheme of the stores /work

are exempted from furnishing the cost of tender document fees. They should furnish

an attested scanned copy (by authorized representative) of the valid registration

certificate/ letter issued by NSIC in their favour, for the work covered under this

tender document. No other bidder is exempted from furnishing cost of tender fee as

mentioned above.

1.6.2 The consultant should meet the following minimum qualifying requirements for sunni

Dam Project (Luhri HEP Stage- III) (355 MW) :

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1. The Consultant should have a valid accreditation for conducting EIA/EMP studies

in respect of category ‘A’ River Valley /Hydro Electric Projects from Quality

Council of India (QCI) – National Accreditation Board for Education and

Training (NABET) under the scheme for accreditation of EIA consultant

organization.

2. The consultant shall be registered with Quality Council of India (QCI)/ NABET

under the scheme of Accreditation & Registration of MoEF&CC and name shall

appear in the list uploaded on website of MoEF&CC.

1.7.0 GENERAL

1.7.1 A Consultant will be selected under Least Cost Based Selection (LCBS) and

procedures described in this RFP. The RFP includes the following documents:

Section 1 - Detailed Notice Inviting Proposal .

Section 2 - Instructions to Consultants

Section 3 - Technical Proposal - Standard Forms

Section 4 - Financial Proposal - Standard Forms

Section 5 - Terms of Reference

Section 6- Standard Form of Contract, General Conditions, Special Conditions

and Appendices

1.7.2 RFP Document will neither be issued manually nor be sent by post or courier; the

same can be viewed and downloaded by the registered applicants only on SJVN E-

Tender portal https://sjvn.abcprocure.com between the dates and time mentioned in

Clause 1.2.0 here-in-above.

1.7.3 Interested parties may download the RFP document in accordance with the procedure

given under Clause 1.3.0 between the date and time mentioned in Clause 1.2.0 here-in-

above. Downloading / uploading of RFP document / proposal by any Consultant shall,

however, not construe that such Consultant is considered as qualified.

1.7.4 The RFP document shall be available on website https://sjvn.abcprocure.com only. At

any time before the submission of proposals, Client may modify / amend the Request

for Proposal document and extend the last date of submission / opening of the

proposal and any other key dates by issuing a corrigendum / addendum and such

corrigendum / addendum to this notice as well as to the RFP document shall be

available only on following websites:

A www.sjvn.nic.in

B https://sjvn.abcprocure.com

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C www.eprocure.gov.in

As such the Consultants are advised to visit the above websites regularly before

deadline for submission of Proposal.

To give the Consultants reasonable time to take an amendment into account in their

proposals and on account of any other reasonable circumstances, Client may at its

discretion, extend the deadline for the submission / opening of the proposals.

1.7.5 A particular consultant can apply as a sole consultant only.

The Consultant, as an individual or as a partner in JV, blacklisted by Govt. of India

and its undertaking, on grounds of corrupt and fraudulent practices, is not eligible to

participate in submission of proposal for this assignment. The An undertaking to this

effect may be provided by the consultant as provided in the RFP document.

1.7.6 The prospective Consultants are advised to visit the Project Site before submission of

their proposals. The Consultant shall bear all costs associated with the site visit. The

Consultant shall arrange the inner permit/permission for him as well as for his workers

as required in accordance to the laws if required for the work.

The information about the project and / or its surroundings are given in good faith.

The Consultants may however, obtain necessary information and acquaint themselves

with Site by making site visit at their own cost.

1.7.7 An authorized representative of the Consultant shall fill and digitally sign the

Technical & Financial Proposal. The authorization shall be in the form of Power of

Attorney accompanying the Proposal.

Duly Notarized Power of Attorney must be supported with necessary documentary

evidence of the person / authority giving power of attorney like Partnership Deed,

Board Resolution, Memorandum & Articles of Association etc. indicating that the

person / authority issuing POA is authorized to issue such POA.

1.7.8 The consultant shall submit the Technical and Financial proposal through e-mode.

However, the consultant shall also submit the scanned copies of the following

documents along with technical bid through e-mode. The original of the same shall

have to be submitted within 7 (Seven) days of opening of the bids in a sealed envelope

through post / courier or by hand on the address of:

Chief General Manager / HOD(Civil Contracts),

Corporate Contracts Department (Civil),

SJVN Corporate Office Complex, Shanan,

Shimla-171006, (H.P.)

I. Power of Attorney

A Power of Attorney indicating that the person(s) signing the Bid has the

authority to sign the Bid supported with necessary documentary evidence of

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the person / authority giving power of attorney like Partnership Deed, Board

Resolution, Memorandum & Articles of Association etc. indicating that the

person / authority issuing POA is authorized to issue such POA and that the

Bid is binding upon the Bidder during the full period of its validity in

accordance with Form Appendix-I of Section-6.

II. Copy of Valid NSIC Certificate (if applicable) towards tender document fees

and Bid security.

III. Integrity Pact duly signed by authorized representative of the Consultant.

Failing which the financial proposal will not be opened.

1.7.9 Submission of proposals by the Consultant implies that they have read this notice and

all other documents and have made themselves aware of the scope & specifications of

the work to be done and local conditions and other factors which may have bearing on

the execution of the works.

1.7.10 Initially the Technical proposal on e-mode will be opened on the specified date and

time mentioned at Clause 1.2.0 here-in-above or extended otherwise, in the presence

of Consultant or their authorized representatives who may choose to attend. In case

the day becomes holiday, the proposals will be opened at the same specified time on

next working day. Proposals received through after due date and time will not be

entertained.

Financial Proposal will be opened on a subsequent date for which an intimation will

be uploaded on e-mode to those Consultants who meet the minimum qualifying

requirements, evaluation criteria specified in Request for Proposal document and

whose proposal is found to be responsive to the bid document.

1.7.11 If consultant does not provide clarifications / documents in relation to Proposal by the

date & time prescribed by SJVN, no further evaluation will be done and Consultant's

Proposal will be rejected.

1.7.12 The successful Consultant shall be required to furnish performance security in

accordance with the provisions of RFP Document.

1.7.13 The Request for Proposal Document is not transferable and the cost of Request for

Proposal Document is not refundable under any circumstances.

1.7.14 Proposals other than e-tenders shall not be accepted.

1.7.15 SJVN does not bind themselves to accept the lowest proposal or any Proposal or to

give any reasons for their decision.

1.7.16 SJVN reserves the right to cancel / withdraw the Request for Proposal at any stage

without assigning any reason and shall bear no liability whatsoever consequent upon

such a decision.

1.7.17

SJVN reserves the right to extend the last date and time for submission / opening of

Technical and Financial Proposal or any other key dates of this RFP Document.

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1.7.18

Purchase preference applicable as per Govt. of India policies and guideline from time

to time shall be given.

1.7.19 For any enquiry / clarification for registration, submission of proposal and any other

information, the Consultant may contact to the following person:

AGM(Civil Contracts)

Corporate Contracts Department (Civil),

SJVN Corporate Office Complex, Shanan,

Shimla-171006, (H.P.)India.

Telephone No. +91-177-2660165,

Email: civilcontract@sjvn.nic.in

1.7.20 All correspondence with regard to the above shall be made at the following address :

Chief General Manager/HOD(Civil Contracts)

Corporate Contracts Department (Civil),

SJVN Corporate Office Complex, Shanan,

Shimla-171006, (H.P.)India.

Telephone No. +91-177-2660161

Fax: +91-177-2660164

Email: civilcontract@sjvn.nic.in

This Detailed Notice Inviting Proposal shall form part of the Contract

Document.