Secured Area Management - Access Commander v3.57 · Facility associated documents Secured area...

Access Commander™ User’s Manual Secured Area Management 18-1

Chapter 18

Secured Area Management

In This Chapter

9 Module Overview

9 Secured Area Management Screens

9 Basic How To’s

9 How To’s By Tab

Contents

Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18-4Secured Area Management Search Screen . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18-5

Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18-5Accessing Secured Area Management Search Screen. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18-6

Secured Area Management Listing Screen . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18-7Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18-7Accessing Secured Area Management Listing Screen . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18-7

Secured Area Management Info Screen . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18-8Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18-8Accessing Secured Area Management Info Screen - Add New. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18-10Accessing Secured Area Management Info Screen - Update . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18-11Accessing Secured Area Management Info Screen - View . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18-11Secured Area Management Info Screen Commands . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18-12Secured Area Management Info Screen Tabs – Data Fields . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18-12

Secured Area Activity Info Screen . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18-17Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18-17Accessing Secured Area Activity Info Screen . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18-18

Secured Area Management Reports Screen . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18-19Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18-19Accessing Secured Area Management Reports Screen. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18-20

Basic Secured Area Management How To’s . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18-21Search Secured Area Management Records . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18-21Add a Secured Area Management Record. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18-23Update a Secured Area Management Record . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18-25Delete a Secured Area Management Record . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18-26View (Read-Only) a Secured Area Management Record . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18-26Export Data for Records on the Secured Area Management Listing Screen to Excel . . . . . . . . . . . . . . . . . . . . . . 18-27

Area Info Tab–Secured Area Management Info Screen . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18-29Accreditation/Co_Use Tab–Secured Area Management Info Screen . . . . . . . . . . . . . . . . . . . . . . . . . 18-30Accreditation History . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18-31

Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18-31Accreditation History Info Screen . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18-32Add Accreditation History Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18-33Update Accreditation History Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18-34Delete Accreditation History Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18-35View (Read-Only) Accreditation History Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18-36

Secured Area Management Access Commander™ User’s Manual18-2

Back to this chapter’s TOCContents

Industry Partner . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18-38Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18-38Industry Partner Info Screen. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18-39Add Industry Partner Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18-40Update Industry Partner Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18-41Delete Industry Partner Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18-42View (Read-Only) Industry Partner Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18-43

Waiver History . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18-45Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18-45Waiver History Info Screen . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18-46Add Waiver History Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18-47Update Waiver History Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18-48Delete Waiver History Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18-49View (Read-Only) Waiver History Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18-50

Assignments Tab–Secured Area Management Info Screen . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18-51Contracts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18-52

Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18-52Contract Search For Assignment Screen . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18-53Select Contract to Assign Screen . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18-54Assign a Contract . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18-54Unassign Contracts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18-55Delete Contract(s). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18-56View (Read-Only) Contract Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18-57

Information Systems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18-58Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18-58IS Search For Assignment Screen . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18-58Select IS to Assign screen. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18-59Assign an Information System . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18-60Unassign an Information System . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18-61View (Read-Only) a Secured Area’s Assigned Information System(s) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18-62

Property(ies)/Safe(s) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18-63Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18-63Property Search For Assignment Screen . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18-64Select Property(ies)/Safe(s) to Assign screen . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18-65Assign Property(ies)/Safe(s) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18-65Unassign Properties/Safes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18-66View (Read-Only) a Secured Area’s Assigned Property(ies)/Safe(s): . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18-67

Associated Documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18-68Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18-68Upload SAM Associated Doc Screen . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18-68Upload Associated Documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18-69Remove Associated Documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18-69View (Read-Only) Associated Documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18-70Download Associated Documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18-71

Inspection Tab–Secured Area Management Info Screen . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18-72Secured Area Inspection . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18-73

Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18-73Secured Area Inspection Info Screen. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18-73Add Secured Area Inspection Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18-75Update Secured Area Inspection Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18-76Delete Secured Area Inspection Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18-77View (Read-Only) Secured Area Inspection Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18-78

Alarm/Access Control Tab–Secured Area Management Info Screen . . . . . . . . . . . . . . . . . . . . . . . . . . 18-79Alarm/Access Control . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18-80

Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18-80Alarm/Access Control Info Screen. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18-80Add Alarm/Access Control Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18-82Update Alarm/Access Control Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18-83Delete Alarm/Access Control Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18-84View (Read-Only) Alarm/Access Control Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18-85

Equipment/Amenities Tab–Secured Area Management Info Screen . . . . . . . . . . . . . . . . . . . . . . . . . 18-87Equipment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18-88

Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18-88

Secured Area ManagementAccess Commander™ User’s Manual 18-3

Back to this chapter’s TOC Contents

Equipment Info Screen . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18-88Add Equipment Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18-90Update Equipment Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18-91Delete Equipment Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18-92View (Read-Only) Equipment Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18-93

Amenities . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18-94Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18-94Amenity Info Screen . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18-94Add Amenities Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18-96Update Amenities Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18-97Delete Amenities Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18-98View (Read-Only) Amenities Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18-99

DSS147 Tab–Secured Area Management Info Screen . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18-100


Back to this chapter’s TOCoverview

Overview

The Secured Area Management module within Access Commander™ is used to input and maintain all secured area records.

Within this module, secured area records can be:

� Added � Updated � Deleted � Viewed � Duplicated

The following secured area information can be tracked:

� Accreditation History � Industry partners � Waiver history � Facility inspection � Facility associated documents � Secured area inspections � Alarm/Access control � Equipment � Amenities � DSS147 information

The following can be assigned to and unassigned from a secured area:

� Access(es) � Information systems � Contracts � Property and safes � Associated documents

Additional functionality includes:

� Preformatted reports � Exporting Secured Area Management Listing screen record data to Excel


Back to this chapter’s TOC Secured AreA MAnAgeMent SeArch Screen

Secured Area Management Search Screen

Overview

The Secured Area Management Search screen contains the fields that can be filled in and/or selected as search criteria. This allows you to narrow down the search for a specific secured area, or group of secured area records.

Figure 18-1 . The Secured Area Management Search screen .


Back to this chapter’s TOCSecured AreA MAnAgeMent SeArch Screen

Accessing Secured Area Management Search Screen

Depending on where you are in Access Commander, there are four ways to access the Secured Area Management Search screen:

� Secured Area Management icon � Secured Area Management icon, Search option � Secured Area Management Listing or Secured Area Management Info screen, Search link � Main Menu link, Secured Area Management option

To use the Secured Area Management icon: 1. Access the Main Menu screen. (Need help? See Accessing Main Menu Screen in Chapter 2.)

2. Click the Secured Area Management icon. The Secured Area Management Search screen displays.

To use the Search option: 1. Access the Main Menu screen. (Need help? See Accessing Main Menu Screen in Chapter 2.)

2. Place the cursor on the Secured Area Management icon.The Secured Area Management pop-up menu displays.

3. Click the Search option. The Secured Area Management Search screen displays.

To use the Search link: 1. Access the Secured Area Management Listing or Secured Area Management Info screen. (Need

help? See Accessing Secured Area Management Listing Screen or Accessing Secured Area Management Info Screen in this chapter.)

2. Click the Search link.The Secured Area Management Search screen displays.

To use the Secured Area Management option: 1. Place the cursor on the Main Menu link on the Search, Listing, Info, Reports, or System

Administration menu screen.The options display.

2. Click the Secured Area Management option.The Secured Area Management Search screen displays.

For more information about searching, see Searching in Chapter 3.


Back to this chapter’s TOC Secured AreA MAnAgeMent LiSting Screen

Secured Area Management Listing Screen

Overview

The Secured Area Management Listing screen:

� Displays the results of your search on the Secured Area Management Search screen. Records are displayed in table format. The columns in the table display key data for each record (e.g., Facility Code, Area Type, Security POC).

Figure 18-2 . The Secured Area Management Listing screen .

Accessing Secured Area Management Listing Screen

To access the Secured Area Management Listing screen:

� Secured Area Management Search screen, Find button

To use the Find button: 1. Access the Secured Area Management Search screen. (Need help? See Accessing Secured Area

Management Search Screen in this chapter.)

2. Enter search criteria to narrow down the search for the specific secured area record, or group of secured area records.

3. Click the Find button.The Secured Area Management Listing screen displays with the results of your search.

g If no records are found matching the entered search criteria, a blank Secured Area Management Listing screen displays.


Back to this chapter’s TOCseCured area ManageMent info sCreen

Secured Area Management Info Screen

Overview

The Secured Area Management Info screen is used to:

� Add new secured area records to the system when in Add New mode � Modify existing secured area records when in Update mode � View existing secured area records when in View (read-only) mode

Figure 18-3 . The Secured Area Management Info screen in Add New mode .

When in Add New mode, the Secured Area Management Info screen displays the Add and Cancel buttons, and no tabs, as shown in Figure 18-3.


Back to this chapter’s TOC seCured area ManageMent info sCreen

Figure 18-4 . The Secured Area Management Info screen in Update mode .

When in Update mode, the Secured Area Management Info screen displays the Update and Cancel buttons, and has the following tabs, as shown in Figure 18-4:

� Area Info � Accreditation/Co_Use � Assignments � Inspection � Alarm/Access Control � Equipment/Amenities � DSS147



Figure 18-5 . The Secured Area Management Info screen in View mode .

When in View mode, the Secured Area Management Info screen displays the Exit button and all fields are read-only, as shown in Figure 18-5.

Accessing Secured Area Management Info Screen - Add New

Depending on where you are in Access Commander, there are two ways to access the Secured Area Management Info screen in Add New mode:

� Main Menu screen, Secured Area Management icon, Add New option � Secured Area Management Search or Secured Area Management Listing screen, Add New

link

To use the Add New option: 1. Access the Main Menu screen. (Need help? See Accessing Main Menu Screen in Chapter 2.)

2. Place the cursor on the Secured Area Management icon.A pop-up menu displays.

3. Click the Add New option.The Secured Area Management Info screen displays in Add New mode.



To use the Add New link: 1. Access the Secured Area Management Search or Secured Area Management Listing screen.

(Need help? See Accessing Secured Area Management Search Screen or Accessing Secured Area Management Listing Screen in this chapter.)

2. Click the Add New link.The Secured Area Management Info screen displays in Add New mode.

Accessing Secured Area Management Info Screen - Update

To access the Secured Area Management Info screen in Update mode:

� Secured Area Management Listing screen, Update button

To use the Update button: 1. Access the Secured Area Management Search screen. (Need help? See Accessing Secured Area


2. Enter the search criteria.


g If no records are found matching the entered search criteria, a blank Secured Area Management Listing screen displays. If this is the case, click the Search link and search again. (Need help? See Searching in Chapter 3.)

4. Click the Update button in the column next to the secured area record.The Secured Area Management Info screen, Area Info tab, displays in Update mode.

Accessing Secured Area Management Info Screen - View

To access the Secured Area Management Info screen in View mode:

� Secured Area Management Listing screen, View button

To use the View button: 1. Access the Secured Area Management Search screen. (Need help? See Accessing Secured Area


2. Enter the search criteria.


g If no records are found matching the entered search criteria, a blank Secured Area Management Listing screen displays. If this is the case, click the Search link and search again. (Need help? See Searching in Chapter 3.)



4. Click the View button in the column next to the secured area record.The Secured Area Management Info screen, Area Info tab, displays in View (read-only) mode.

Secured Area Management Info Screen Commands

There is one command on the Secured Area Management Info screen.

Table 18-1 . Commands on the Secured Area Management Info screen .

Command Screen Accessed Use the command to

Back to Secured Area Management Listing

Secured Area Management Listing

return to the Secured Area Management Listing screen.

g New records and changes to fields will not be saved when you use the Back to Secured Area Management Listing command.

Secured Area Management Info Screen Tabs – Data Fields

The data fields and sections on the Secured Area Management Info screen (in Update mode) are listed in the following tables. They are organized by tab, as they display on the screen from left to right, as shown in Figure 18-4.

Table 18-2 . Secured Area Management Info screen, Area Info tab data fields .

g The fields on this screen can be customized by a System Administrator. A field can be renamed, designated as required or not required, and be hidden from view. The table lists the default fields, which may differ from what you see on this tab.

Field Names Explanation

AREA INFO TAB:

Area Type If the default is not correct, select the secure area type.

Classification If the default is not correct, select the secured area’s classification.

Area ID REQUIRED. When adding a new secure area, TBD displays in this field.

Facility Code REQUIRED. If the default is not correct, select the facility code.

SCIF ID Enter the SCIF identification.

Access(es) REQUIRED. Select the secure area’s accesses.

SCIF Accreditor Enter the SCIF accreditor’s name.

Select Security POC Click the button, search for the POC on the Secured Area Security POC Search screen, and select the POC on the Select Visitor/Employee(s) to Assign screen. The selected POC’s name populates in this field.

Phone Enter the POC’s phone number.

Gov’t PSO/SSO Enter the government PSO/SSO.

Phone Enter the government PSO/SSO’s phone number.



Field Names ExplanationGovt Email Enter the government PSO/SSO’s email.

Processing If the default is not correct, select the status of processing.

Discussion If the default is not correct, select the status of discussion.

SID Y/N If the default is not correct, select the status of the SID.

Date Click the calendar button to select the date, or enter the date in MMDDYY format.

Owner If the default is not correct, select the owner.

Address1 Enter the first line of the secured area owner’s address.

Location Code Enter the location code of the secured area.

Address2 Enter the second line of the secured area owner’s address.

Room # Enter the secured area’s room number.

City Enter the city of the secured area owner’s address.

State Enter the state of the secured area owner’s address.

SQ FT Enter the secured area’s square footage.

Zip Enter the five-digit and +4 zip code of the secured area owner’s address.

Group Enter the secured area’s group.

Business Unit Enter the secured area’s business unit.

Operation Enter the secured area’s operation.

Division Enter the secured area’s division.

Remarks Enter remarks.

Customized Fields System Administrators can configure an additional 10 date fields, 10 data entry fields and 5 drop-down fields on this tab.

Table 18-3 . Secured Area Management Info screen, Accreditation/Co_Use tab data fields .

Section Names Explanation

ACCREDITATION/CO_USE TAB:

Accreditation History Section: Click the + New button to add new accreditation history records. Maintain existing records using the View, Update, and Delete buttons.

Industry Partner Section: Click the + New button to add new industry partner records. Maintain existing records using the View, Update, and Delete buttons.

Waiver History Section: Click the + New button to add new waiver history records. Maintain existing records using the View, Update, and Delete buttons.

Table 18-4 . Secured Area Management Info screen, Assignments tab data fields .


ASSIGNMENTS TAB:

Assigned to Contract(s) Section:

Click the Assign Contract(s) button to assign new or additional contract records to the secured area. Click the Unassign Contract(s) button to unassign the contract records from the secured area. Click the Select All button to select all contract records. Click the UnSelect All button to unselect all contract records.

Information System(s) Section: Click the Assign IS button to assign the secured area to an information system. Click the Unassign IS button to unassign an information system. Click the Select All button to select all IS records. Click the UnSelect All button to unselect all IS records.




Property(ies)/Safe(s) Section: Click the Assign Prop/Safe button to assign new or additional property records to the secured area. Click the Unassign Prop/Safe button to unassign property records from the secured area. Click the Select All button to select all property records assigned to the secured area. Click the UnSelect All button to unselect all property records assigned to the secured area.

Associated Doc(s) Section: Click the Upload Associated Doc button to upload associated documents to the secured area. Click the Remove (-) button to delete the associated document.

Table 18-5 . Secured Area Management Info screen, Inspection tab data fields .


INSPECTION TAB:

Secured Area Inspection Section: Click the + New button to add new secured area inspection records. Maintain existing records using the View, Update, and Delete buttons.

Table 18-6 . Secured Area Management Info screen, Alarm/Access Control tab data fields .

Section Name Explanation

ALARM/ACCESS CONTROL TAB:

Alarm/Access Control Section: Click the + New button to add new alarm/access records. Maintain existing records using the View, Update, and Delete buttons.

Table 18-7 . Secured Area Management Info screen, Equipment/Amenities tab data fields .


EQUIPMENT/AMENITIES TAB:

Equipment Section: Click the + New button to add new equipment records. Maintain existing records using the View, Update, and Delete buttons.

Amenities Section: Click the + New button to add new amenity records. Maintain existing records using the View, Update, and Delete buttons.

Table 18-8 . Secured Area Management Info screen, DSS147 tab data fields .


Field Name Explanation

DSS147 TAB:

1 . TYPE

Area Type Select the controlled area type.

1b. Class Type Select the controlled class type.

2 . FACILITY NAME AND ADDRESS System populated.

3. IDENTITY OF AREA, NUMBER AND LOCATION

Identity of area, number and location Enter the applicable information.

4. APPROVED DEGREE OF STORAGE



Field Name ExplanationApproved Degree of Storage Enter the approved degree of storage.

4a. Type of Material Safeguarded Enter the type of material safeguarded.

4b. Open Storage Select Yes or No.

5. NAMES AND TITLES OF FACILITY PERSONNEL CONSULTED

Name and Title Enter the name(s) and title(s) of the personnel consulted.

6 . Date Of Inspection

Date Of Inspection Click the calendar button to select the date of inspection, or enter the date in MMDDYY format.

7 . WALLS

Do Walls extend to true ceiling Select Yes or No.

8. DOORS

8a. How Many? Enter the number of doors in the controlled area.

8b. Entry/Exit Enter the number of doors that are entry/exit doors.

8c. Non-Entry/Exit Enter the number of doors that are not entry/exit doors.

8d. Door Description Enter a description of the door(s).

9. CEILINGS

Ceilings Enter a description of the ceiling(s).

9a. If a false ceiling, the ceiling or space above is checked on a (weekly monthly or annual) basis or secured as follows:

Enter a description of how the ceiling(s) is/are secured, if applicable.

10. FLOORS

Floors Enter a description of the floor(s).

10a. If a raised floor, the ceiling or space below or crawl ways are checked on a (weekly monthly or annual) basis or secured as follows:

Enter a description of how the floor(s) is/are secured, if applicable.

11 . WINDOWS

11a. How Many Windows Enter the number of windows in the controlled area.

11b. Opaque Enter the number of windows that are opaque.

11c. Non-Opaque Enter the number of windows that are not opaque.

11d. Window Description Enter a description of the window(s).

12 . MISCELLANEOUS OPENINGS

Miscellaneous Openings Enter a description of openings other than windows and doors in the controlled area.

13 . DOOR LOCKING DEVICES

13a. Door Locking during work hours Enter a description of door locking devices used during work hours.

13b. Door Locking during non work hours Enter a description of door locking devices used during non work hours.

13c. Door Locking - Non Entry doors Enter a description of door locking devices used on non entry doors.

14 . SUPPLEMENTAL PROTECTION



Field Name ExplanationAlarm Type Select the type of alarm, or N/A if there is no alarm.

Alarm Monitor Select the type of alarm monitoring.

Guards Select the applicable guard type.

Frequency of Rounds Enter how often guards check the facility.

AlarmResponseOnly Select Yes or No, as applicable.

SecurityInDepth Select Yes or No, as applicable.

U.L.(CRZH) Certificate Checked Select Yes or No, as applicable.

15 . UNUSUAL FEATURES OF CONSTRUCTION

Unusual Features of Construction Enter the name of the certifying official.


Back to this chapter’s TOC Secured AreA Activity info Screen

Secured Area Activity Info Screen

Overview

The Secured Area Activity Info screen displays the pertinent data that needs to be tracked for the selected record, as well as the user who performed the action. For example, the assignment and unassignment of safes is tracked within the Secured Area Management module.

Figure 18-6 . The Secured Area Activity Info screen .


Back to this chapter’s TOCSecured AreA Activity info Screen

Accessing Secured Area Activity Info Screen

To access the Secured Area Activity Info screen:

� Secured Area Info screen, Activities link

To use the Activities link: 1. Access the Secured Area Management Info screen. (Need help? See Accessing Secured Area

Management Info Screen in this chapter.)

2. Click the Activities link.The Secured Area Activity Info window displays.

3. Click the Close link to close the window.The Secured Area Management Info screen displays.


Back to this chapter’s TOC Secured AreA MAnAgeMent reportS Screen

Secured Area Management Reports Screen

Overview

The Secured Area Management Reports screen displays the preformatted reports available for the Secured Area Management module. Reports can be customized as specified and requested by your employer.

Figure 18-7 . The Secured Area Management Reports screen .

The records upon which the selected report is based is determined by:

� Records displaying on the Secured Area Management Listing screen.

In other words, those records that matched the search criteria entered on the Secured Area Management Search screen during the most recently completed search. For example, a user may want to include only active secured areas, so he/she would complete a search for secured areas with Active secured area status. Then, on the Secured Area Management Reports screen, the Row(s) in List radio button is selected.In some cases, you may need to complete a search prior to running a report to ensure that the appropriate records are included for the specific report. If you need to include all records in the system, you will do so by selecting the All radio button on the Secured Area Management Reports screen, in which case it doesn’t make a difference what search was last completed.

� Records selected on the Secured Area Management Listing screen.

To include only a single secured area record, or specific secured area records, in a report, check that record’s checkbox(es) on the Secured Area Management Listing screen. Then select the Selected Row(s) radio button on the Secured Area Management Reports screen to include only the selected records in the report.Radio button selected on the Secured Area Management Reports screen. Depending on the report selected, the applicable button(s) display: Selected Row(s), Row(s) in List, and All.


Back to this chapter’s TOCSecured AreA MAnAgeMent reportS Screen

For more information about generating reports, see Generating Reports in Chapter 3.

Accessing Secured Area Management Reports Screen

To access the Secured Area Management Reports screen:

� Secured Area Management Listing or Secured Area Management Info screen, Reports link

To use the Reports link: 1. Access the Secured Area Management Listing or Secured Area Management Info screen. (Need

help? See Accessing Secured Area Management Listing Screen or Accessing Secured Area Management Info Screen in this chapter).

2. Click the Reports link.The Secured Area Management Reports screen displays.


Back to this chapter’s TOC BasiC seCured area ManageMent how to’s

Basic Secured Area Management How To’s

In This Section

9 Search Secured Area Management Records

9 Add a Secured Area Management Record

9 Update a Secured Area Management Record

9 Delete a Secured Area Management Record

9 View (Read-Only) a Secured Area Management Record

9 Export Data for Records on the Secured Area Management Listing Screen to Excel

Search Secured Area Management Records

Depending on where you are in Access Commander, there are four ways to search for secured area records:

� Secured Area Management icon � Secured Area Management icon, Search option � Secured Area Management Listing or Secured Area Management Info screen, Search link � Main Menu link, Secured Area Management option

To use the Secured Area Management icon:

Figure 18-8 . The Secured Area Management icon .

1. Access the Main Menu screen. (Need help? See Accessing Main Menu Screen in Chapter 2.)

2. Click the Secured Area Management icon. The Secured Area Management Search screen displays.

3. Enter the search criteria. (Need help? See Searching in Chapter 3.)

4. Click the Find button.The Secured Area Management Listing screen displays the records that match the search criteria.


5. To search for another secured area record, click the Search link on the Secured Area Management Listing screen.


Back to this chapter’s TOCBasiC seCured area ManageMent how to’s

To use the Search option:

Figure 18-9 . The Search option .



3. Click the Search option. The Secured Area Management Search screen displays.





To use the Search link:

Figure 18-10 . The Search link .

1. Access the Secured Area Management Listing or Secured Area Management Info screen. (Need help? See Accessing Secured Area Management Listing Screen or Accessing Secured Area Management Info Screen in this chapter.)

2. Click the Search link.The Secured Area Management Search screen displays.







To use the Secured Area Management option:

Figure 18-11 . The Secured Area Management option .

1. Place the cursor on the Main Menu link.The options display.

2. Click the Secured Area Management option.The Secured Area Management Search screen displays.





Add a Secured Area Management Record

There are three ways to add a new secured area record:

� Main Menu screen, Secured Area Management icon, + Add New option � Secured Area Management Listing screen, + Add New link � Secured Area Management Search screen, + Add New link



To use the + Add New option:

Figure 18-12 . The + Add New option .



3. Click the + Add New option. A blank Secured Area Management Info screen displays.

4. Complete the required fields (indicated in red), and additional fields as needed.

5. Click the Add button.The message, “The new secured area has been successfully added. The new Area ID is [Area ID].” displays.The Update and Cancel buttons now display, along with 5 additional tabs: Accreditation/Co_Use, Assignments, Inspection, Alarm/Access Control, Equipment/Amenities.The secured area’s identification number generated and now displays in the Area ID field.

6. Add information and make assignments for the secured area, as applicable, on the additional tabs.

7. Click the Update button.The Secured Area Management Listing screen displays. The new secured area record displays highlighted (in black) and its checkbox is checked.

8. To add another secured area record, click the + Add New link on the Secured Area Management Listing screen.

To use the + Add New link:

Figure 18-13 . The + Add New link .

1. Access the Secured Area Management Listing or Secured Area Management Search screen. (Need help? See Accessing Secured Area Management Listing Screen or Accessing Secured Area Management Search Screen in this chapter.)

2. Click the + Add New link.A blank Secured Area Management Info screen displays.

3. Complete the required fields (indicated in red), and additional fields as needed.



4. Click the Add button.The message, “The new secured area has been successfully added. The new Area ID is [Area ID].” displays.The Update and Cancel buttons now display, along with 5 additional tabs: Accreditation/Co_Use, Assignments, Inspection, Alarm/Access Control, Equipment/Amenities.The secured area’s identification number generated and now displays in the Area ID field.

5. Add information and make assignments for the secured area, as applicable, on the additional tabs.

6. Click the Update button.The Secured Area Management Listing screen displays. The new secured area record displays highlighted (in black) and its checkbox is checked.

7. To add another secured area record, click the + Add New link on the Secured Area Management Listing screen.

Update a Secured Area Management Record

To update a secured area record:

� Secured Area Management Listing screen, Update button

To use the Update button:

Figure 18-14 . The Update button .

1. Access the Secured Area Management Listing screen. (Need help? See Accessing Secured Area Management Listing Screen in this chapter.)

2. Click the Update button in the column next to the secured area record.The Secured Area Management Info screen, Area Info tab displays.

3. Complete the updates on all tabs, as applicable: � Area Info � Accreditation/Co_Use � Assignments � Inspection � Alarm/Access Control � Equipment/Amenities

4. Click the Update button.The message, “The information has been updated.”, the Re-Edit This Record link and the Done button display.

5. Click the Done button.The Secured Area Management Listing screen displays.The updated record displays highlighted (in black) and its checkbox is checked.



6. To update another secured area record, repeat from step 2 above.

Delete a Secured Area Management Record

Deleting secured area records must be done with care. Once a secured area record is deleted it cannot be restored. Follow your employer’s guidelines when using the Delete button.

To delete a secured area record:

� Secured Area Management Listing screen, Delete button

To use the Delete button:

Figure 18-15 . The Delete button .


2. Click the Delete button in the column next to the secured area record.The Secured Area Management Listing – Delete Confirmation screen displays.

3. Click the Go button (the Yes, delete command is the default).The message, “The selected record(s) was/were successfully deleted.” displays.

g If the secured area record cannot be deleted, an error message displays in a pop-up window.

4. Click the OK button. The Secured Area Management Listing screen displays.The secured area record no longer displays.

5. To delete another secured area record, repeat from step 2 above.

View (Read-Only) a Secured Area Management Record

To view all of a secured area record’s data fields:

� Secured Area Management Listing screen, View button



To use the View button:

Figure 18-16 . The View button .


2. Click the View button in the column next to the secured area record.The Secured Area Management Info screen, Area Info tab displays.

3. View the information on all 4 tabs: � Area Info � Accreditation/Co_Use � Assignments � Inspection � Alarm/Access Control � Equipment/Amenities

4. Click the Exit button. The Secured Area Management Listing screen displays.The viewed record displays highlighted (in black) and its checkbox is checked.

5. To view another secured area record, repeat from step 2 above.

Export Data for Records on the Secured Area Management Listing Screen to Excel

To export the data for records to Excel:

� Secured Area Management Listing screen, Export to Excel button

To use the Export to Excel button:

Figure 18-17 . The Export to Excel button .

1. Access the Secured Area Management Search screen and enter search criteria to narrow down the search to include the records for which to export data to Excel . (Need help? See Search Secured Area Management Records in this chapter.)




3. Click the Export to Excel link.The spreadsheet generates. A window displays asking if you wish to Open, Save or Save as the spreadsheet.

4. Select Open, Save or Save as as applicable.

5. Work with the Excel spreadsheet as applicable.

6. Return to the Secured Area Management Listing screen.The Secured Area Management Listing screen displays with the results from your earlier search.

7. To generate an excel spreadsheet for another set of records, repeat from step 1 above.


Back to this chapter’s TOC area info taB - seCured area ManageMent info sCreen

Area Info Tab–Secured Area Management Info Screen

Figure 18-18 . The Area Info tab of the Secured Area Management Info screen (in Update mode) .

The Area Info tab of the Secured Area Management Info screen displays when in Add New, Update or View mode. It displays data fields only (no sections):

� Secured area related fields (e.g., Area Type, Access(es), Facility Code)

For a list and description of the data fields on the Area Info tab, see Table 18-2.


aCCreditation/Co_use taB - seCured area ManageMent info sCreenBack to this

chapter’s TOC

Accreditation/Co_Use Tab–Secured Area Management Info Screen

Figure 18-19 . The Accreditation/Co_Use tab of the Secured Area Management Info screen (in Update mode) .

The Accreditation/Co_Use tab of the Secured Area Management Info screen displays when in Update or View mode. It displays data fields grouped by:

� Accreditation History section � Industry Partner section � Waiver History section

For a list and description of the data fields on the Info screen that corresponds to each section, see:

� Accreditation History Info screen, Table 18-8 � Industry Partner History Info screen, Table 18-9 � Waiver History Info screen, Table 18-10


Back to this chapter’s TOC AccreditAtion History

Accreditation History

How To’s In This Section

9 Add Accreditation History Information

9 Update Accreditation History Information

9 Delete Accreditation History Information

9 View (Read-Only) Accreditation History Information

Overview

Access Commander™ provides comprehensive accreditation history tracking capabilities within the Secured Area Management module.

Accreditation history records are added, updated, deleted and viewed using the:

� Accreditation History section on the Accreditation/Co_Use tab on the Secured Area Info screen (in Update mode)

Figure 18-20 . Accreditation History section on the Accreditation/Co_Use tab .


Back to this chapter’s TOCAccreditAtion History

Accreditation History Info Screen

The Accreditation History Info screen displays when the:

� +Add New, Update, and View buttons are clicked in the Accreditation History section.

Figure 18-21 . Accreditation History Info screen .

Table 18-9 lists and describes the data fields on the Accreditation History Info screen.

Table 18-9 . Accreditation History Info screen data fields .




Field Name ExplanationApproved by Customer If the default is not correct, select the customer.

Accreditation Type If the default is not correct, select the type of accreditation.

Storage Type If the default is not correct, select the type of storage.

Accreditation Date Click the calendar button to select the accreditation date, or enter the date in MMDDYY format.

Accreditation Status If the default is not correct, select the status of the accreditation.

Submitted Date Click the calendar button to select the submitted date, or enter the date in MMDDYY format.

Primary Sponsor If the default is not correct, select the primary sponsor.

Reaccreditation Date 1 Click the calendar button to select the first reaccreditation date, or enter the date in MMDDYY format.

Reaccreditation Date 2 Click the calendar button to select the second reaccreditation date, or enter the date in MMDDYY format.

TEMPEST Approved If the default is not correct, select the correct TEMPEST approval status.

Decertified Date Click the calendar button to select the decertified date, or enter the date in MMDDYY format.

Built To Standard If the default is not correct, select the standard.

SOP Submitted on Click the calendar button to select the date of SOP submittal, or enter the date in MMDDYY format.

FFCL Submitted on Click the calendar button to select the date of FFCL submittal, or enter the date in MMDDYY format.


Add Accreditation History Information

To add a new accreditation history record for a secured area:

� Secured Area Management Info screen, Accreditation/Co_Use tab, + New button in Accreditation History section

To use the + New button:

Figure 18-22 . Accreditation History + New button .


2. Click the Update button in the column next to the secured area’s facility code.The Secured Area Management Info screen, Area Info tab displays.

3. Click the Accreditation/Co_Use tab.The Secured Area Management Info screen refreshes and the sections on the Accreditation/Co_Use tab display.



4. Click the + New button in the Accreditation History section. The Accreditation History Info screen displays.

5. Complete the fields as needed.

6. Click the Add button.The message, “The information has been added.” displays.

7. Click the Done button.The Secured Area Management Info screen, Accreditation/Co_Use tab displays.In the Accreditation History section, the new record displays in the list.

8. To add another accreditation history record, repeat from step 4 above.

9. To return to the Secured Area Management Listing screen, click the Update button. The message, “The information has been updated.”, the Re-Edit This Record link and the Done button display.


Update Accreditation History Information

To update a secured area’s accreditation history:

� Secured Area Management Info screen, Accreditation/Co_Use tab, Update button in Accreditation History section


Figure 18-23 . Accreditation History Update button .




4. Click the Update button for the accreditation history record in the Accreditation History section. The Accreditation History screen displays.

5. Complete the updates.



6. Click the Update button.The message, “The information has been updated.” displays.

7. Click the Done button.The Secured Area Management Info screen, Accreditation/Co_Use tab displays.In the Accreditation History section, the updated information displays in the columns (e.g., Approved by Customer), as applicable.

8. To update another accreditation history record, repeat from step 4 above.



Delete Accreditation History Information

Deleting accreditation history records must be done with care. Once an accreditation history record is deleted it cannot be restored. Follow your employer’s guidelines when using this command.

To delete a secure area’s accreditation history record:

� Secured Area Management Info screen, Accreditation/Co_Use tab, Delete button in Accreditation History section


Figure 18-24 . Accreditation History Delete button .




4. Click the Delete button in the column next to the Approved by Customer column in the Accreditation History section. The Accreditation History Info screen displays.



5. Click the Delete button.The Secured Area Management Info screen, Accreditation/Co_Use tab displays.The accreditation history record no longer displays in the Accreditation History section.

6. To delete another accreditation history record, repeat from step 4 above.

7. To return to the Secured Area Management Listing screen, click the Update button.The message, “The information has been updated.”, the Re-Edit This Record link and the Done button display.


View (Read-Only) Accreditation History Information

Some accreditation history information fields are displayed in the Accreditation History section on the Accreditation/Co_Use tab (Secured Area Management Info screen). To view all fields follow the steps below.

To view a secure area’s accreditation history on the Accreditation History Info screen:

� Secured Area Management Info screen, Accreditation/Co_Use tab, View button in Accreditation History section


Figure 18-25 . Accreditation History View button .


2. Click the View button in the column next to the secured area’s facility code.The Secured Area Management Info screen, Area Info tab displays.


4. Click the View button in the column next to the clearance in the Accreditation History section. The Accreditation History Info screen displays.

5. View the information.



6. Click the Exit button.The Secured Area Management Info screen, Accreditation/Co_Use tab displays.

7. To view another accreditation history record, repeat from step 4 above.

8. To return to the Secured Area Management Listing screen, click the Exit button.The Secured Area Management Listing screen displays.The viewed record displays highlighted (in black) and its checkbox is checked.


Back to this chapter’s TOCindustry partner

Industry Partner


9 Add Industry Partner Information

9 Update Industry Partner Information

9 Delete Industry Partner Information

9 View (Read-Only) Industry Partner Information

Overview

Access Commander™ provides comprehensive industry partner tracking capabilities within the Secured Area Management module.

Industry Partner records are added, updated, deleted and viewed using the:

� Industry Partner section on the Accreditation/Co_Use tab on the Secured Area Info screen (in Update mode)

Figure 18-26 . Industry Partner section on the Accreditation/Co_Use tab .


Back to this chapter’s TOC Industry Partner

Industry Partner Info Screen

The Industry Partner Info screen displays when the:

� +Add New, Update, and View buttons are clicked in the Industry Partner section.

Figure 18-27 . Industry Partner Info screen .

Table 18-10 lists and describes the data fields on the Industry Partner Info screen.



Table 18-10 . Industry Partner Info screen data fields by tab .


Field Name ExplanationIndustry Partner Enter the name of the industry partner.

Status If the default is not correct, select the status.

Authorized Date Click the calendar button to select the authorized date, or enter the date in MMDDYY format.

Terminated Date Click the calendar button to select the terminated date, or enter the date in MMDDYY format.

Security POC Enter the security point of contact’s name.

Phone Enter the security point of contact’s phone number.

Ext Enter the security point of contact’s phone number extension.

Fax Enter the security point of contact’s fax number.

Email Enter the security point of contact’s email address.

Address 1 Enter the first line of the industry partner’s address.

Address 2 Enter the second line of the industry partner’s address.

City Enter the city of the industry partner’s address.

State Enter the state of the industry partner’s address.

Zip 5 Enter the five-digit zip code of the industry partner’s address.

Zip 4 Enter the +4 zip code of the industry partner’s address.


Add Industry Partner Information

To add a new industry partner record for a secured area:

� Secured Area Management Info screen, Accreditation/Co_Use tab, + New button in Industry Partner section


Figure 18-28 . Industry Partner + New button .






4. Click the + New button in the Industry Partner section. The Industry Partner Info screen displays.



7. Click the Done button.The Secured Area Management Info screen, Accreditation/Co_Use tab displays.In the Industry Partner section, the new record displays in the list.

8. To add another industry partner record, repeat from step 4 above.



Update Industry Partner Information

To update a secured area’s industry partner:

� Secured Area Management Info screen, Accreditation/Co_Use tab, Update button in Industry Partner section


Figure 18-29 . Industry Partner Update button .






4. Click the Update button for the industry partner record in the Industry Partner section. The Industry Partner screen displays.



7. Click the Done button.The Secured Area Management Info screen, Accreditation/Co_Use tab displays.In the Industry Partner section, the updated information displays in the columns (e.g., Authorized Date), as applicable.

8. To update another industry partner record, repeat from step 4 above.



Delete Industry Partner Information

Deleting industry partner records must be done with care. Once an industry partner record is deleted it cannot be restored. Follow your employer’s guidelines when using this command.

To delete a secure area’s industry partner record:

� Secured Area Management Info screen, Accreditation/Co_Use tab, Delete button in Industry Partner section


Figure 18-30 . Industry Partner Delete button .






4. Click the Delete button in the column next to the Industry Partner column in the Industry Partner section. The Industry Partner Info screen displays.

5. Click the Delete button.The Secured Area Management Info screen, Accreditation/Co_Use tab displays.The industry partner record no longer displays in the Industry Partner section.

6. To delete another industry partner record, repeat from step 4 above.



View (Read-Only) Industry Partner Information

Some industry partner information fields are displayed in the Industry Partner section on the Accreditation/Co_Use tab (Secured Area Management Info screen). To view all fields follow the steps below.

To view a secure area’s industry partner record on the Industry Partner Info screen:

� Secured Area Management Info screen, Accreditation/Co_Use tab, View button in Industry Partner section


Figure 18-31 . Industry Partner View button .


2. Click the View button in the column next to the secured area’s industry partner name.The Secured Area Management Info screen, Area Info tab displays.


4. Click the View button in the column next to the clearance in the Industry Partner section. The Industry Partner Info screen displays.





7. To view another industry partner record, repeat from step 4 above.



Back to this chapter’s TOC waiver history

Waiver History


9 Add Waiver History Information

9 Update Waiver History Information

9 Delete Waiver History Information

9 View (Read-Only) Waiver History Information

Overview

Access Commander™ provides comprehensive waiver history tracking capabilities within the Secured Area Management module.

Waiver history records are added, updated, deleted and viewed using the:

� Waiver History section on the Waiver/Co_Use tab on the Secured Area Info screen (in Update mode)

Figure 18-32 . Waiver History section on the Waiver/Co_Use tab .


Back to this chapter’s TOCwaiver history

Waiver History Info Screen

The Waiver History Info screen displays when the:

� +Add New, Update, and View buttons are clicked in the Waiver History section.

Figure 18-33 . Waiver History Info screen .

Table 18-11 lists and describes the data fields on the Waiver History Info screen.

Table 18-11 . Waiver History Info screen data fields by tab .


Field Name ExplanationWaiver Restriction If the default is not correct, select the restriction status.

Waiver Approved Date Click the calendar button to select the waiver approved date, or enter the date in MMDDYY format.

Waiver Approved By Enter the name/organization who approved the waiver.

Waiver Expiration Date Click the calendar button to select the waiver expiration date, or enter the date in MMDDYY format.

Standard If the default is not correct, select the status.



Field Name ExplanationReason Enter applicable remarks about the reason for the waiver.

Add Waiver History Information

To add a new waiver history record for a secured area:

� Secured Area Management Info screen, Accreditation/Co_Use tab, + New button in Waiver History section


Figure 18-34 . Waiver History + New button .




4. Click the + New button in the Waiver History section. The Waiver History Info screen displays.



7. Click the Done button.The Secured Area Management Info screen, Accreditation/Co_Use tab displays.In the Waiver History section, the new record displays in the list.

8. To add another waiver history record, repeat from step 4 above.





Update Waiver History Information

To update a secured area’s waiver history:

� Secured Area Management Info screen, Accreditation/Co_Use tab, Update button in Waiver History section


Figure 18-35 . Waiver History Update button .




4. Click the Update button for the waiver history record in the Waiver History section. The Waiver History screen displays.



7. Click the Done button.The Secured Area Management Info screen, Waiver/Co_Use tab displays.In the Waiver History section, the updated information displays in the columns (e.g., Approved by Customer), as applicable.

8. To update another waiver history record, repeat from step 4 above.





Delete Waiver History Information

Deleting waiver history records must be done with care. Once an waiver history record is deleted it cannot be restored. Follow your employer’s guidelines when using this command.

To delete a secure area’s waiver history record:

� Secured Area Management Info screen, Accreditation/Co_Use tab, Delete button in Waiver History section


Figure 18-36 . Waiver History Delete button .




4. Click the Delete button in the column next to the Approved by Customer column in the Waiver History section. The Waiver History Info screen displays.

5. Click the Delete button.The Secured Area Management Info screen, Accreditation/Co_Use tab displays.The waiver history record no longer displays in the Waiver History section.

6. To delete another waiver history record, repeat from step 4 above.





View (Read-Only) Waiver History Information

Some waiver history information fields are displayed in the Waiver History section on the Waiver/Co_Use tab (Secured Area Management Info screen). To view all fields follow the steps below.

To view a secure area’s waiver history on the Waiver History Info screen:

� Secured Area Management Info screen, Accreditation/Co_Use tab, View button in Waiver History section


Figure 18-37 . Waiver History View button .




4. Click the View button in the column next to the clearance in the Waiver History section. The Waiver History Info screen displays.



7. To view another waiver history record, repeat from step 4 above.



Back to this chapter’s TOC assignMents taB - seCured area ManageMent info sCreen

Assignments Tab–Secured Area Management Info Screen

Figure 18-38 . The Assignments tab of the Secured Area Management Info screen (in Update mode) .

The Visitors tab of the Secured Area Management Info screen displays when in Update or View mode. It displays four assignment sections:

� Assigned to Contract(s) section � Information System(s) section � Property(ies)/Safe(s) section � Associated Doc(s) section

For the How To’s that correspond to the sections, see the following:

� Contracts � Information Systems � Property/Safes � Associated Documents


Back to this chapter’s TOCContraCts

Contracts


9 Assign a Contract

9 Unassign a Contract

9 Delete a Contract

9 View an Assigned Contract

Overview

Secured areas can be assigned to, and unassigned from, contracts within the Secured Area Management module in Access Commander™.

On the Secured Area Management Info screen, Assignments tab, the following buttons display in the Assigned to Contracts(s) section, as shown in Figure 18-39:

� Assign Contract(s) � Unassign Contract(s) � Select All � UnSelect All

Figure 13-39 . Assigned to Contract(s) section on the Assignments tab .

Secured areas are assigned to contracts using the:

� Assign Contracts button in the Assigned to Contract(s) section on the Assignments tab (on the Secured Area Management Info screen in Update mode), or

g A secured area’s clearance must match or exceed the clearance level of the contract, unless the Ignore Clearance in People Assignments checkbox is checked on the contract’s Contract Info screen. Also, a secured area’s special access(es) must match or exceed the access requirements of the contract, if any, unless the Ignore Clearance in People Assignments checkbox is checked on the contract’s Contract Info screen.

Secured areas are unassigned from contracts using the:

� Unassign Contracts button in the Assigned to Contract(s) section on the Assignments tab (on the Secured Area Management Info screen in Update mode)


Back to this chapter’s TOC ContraCts

Contracts to which a secured area was assigned in error can be deleted using the:

� Delete button in the Select column in the Assigned to Contract(s) section on the Assignments tab (on the Secured Area Management Info screen in Update mode)

Contract Search For Assignment Screen

The Contract Search For Assignment screen displays when you click the:

� Assign Contract(s) button in the Assigned to Contract(s) section

The search criteria for the contract(s) to which the secured area is going to be assigned are entered on this screen.

Figure 18-40 . The Contract Search For Assignment screen .



Select Contract to Assign Screen

The Select Contract to Assign screen displays when you click the:

� Find button on the Contract Search For Assignment screen

This screen displays the results of the search on the Contract Search For Assignment screen. The contract(s) to which the secured area is being assigned is/are selected on this screen.

Figure 18-41 . The Select Contract to Assign screen .

Assign a Contract

To assign contract(s) to a secured area:

� Secured Area Management Info screen, Assignments tab, Assigned to Contract(s) section, Assign Contracts button

To use the Assign Contract(s) button: 1. Access the Secured Area Management Listing screen. (Need help? See Accessing Secured Area

Management Listing Screen in this chapter.)


3. Click the Assignments tab. The Secured Area Management Info screen refreshes and the sections on the tab display.

4. Click the Assign Contracts button in the Assigned to Contract(s) section.The Contract Search For Assignment screen displays.

5. Enter search criteria based on the information you have and the type of contract(s) being assigned.

6. Click the Find button. The Select Contract to Assign screen displays the records that match the entered search criteria.

7. Click the Select checkbox(es) next to the contract number being assigned to the secured area. The screen refreshes and the contract(s) display(s) highlighted (in black) with a checkmark(s) in the checkbox(es).



8. Click the Assign button.

g If the secured area(s) cannot be assigned to the contract(s) (e.g., the secured area does not have the proper clearance), an error message displays: “XXXX does not have the correct access for the contract.” in red under the navigation links.

The Secured Area Management Info screen, Assignments tab displays.In the Assigned to Contract(s) section, the contract(s) display in the list.

9. To assign another contract(s), repeat from step 4 above.


11. Click the Done button.The Secured Area Management Listing screen displays.The updated secured area record displays highlighted (in black) and its checkbox is checked.

12. To assign a contract to another secured area, repeat from step 2 above.

Unassign Contracts

To unassign a contract:

� Secured Area Management Info screen, Assignments tab, Unassign Contract(s) button in the Assigned to Contract(s) section

g After a contract is unassigned it can be deleted.

To use the Unassign Contract(s) button: 1. Access the Secured Area Management Listing screen. (Need help? See Accessing Secured Area




4. Click the Select checkbox(es) in the column(s) next to the contract number in the Contract(s) section. To unassign all contracts, click the Select All button.

5. Click the Unassign Contracts button in the Assigned to Contract(s) section.The Secured Area Management Info screen refreshes.The unassigned contract(s) display(s) Delete in the Select column and the Unassigned Date field(s) is/are populated.

6. To unassign another contract(s), repeat from step 4 above.





9. To unassign a contract from another secured area, repeat from step 2 above.

Delete Contract(s)

Contracts assigned in error can be deleted from the list in the Assigned to Contract(s) section.

g Only previously unassigned contracts can be deleted.

To delete an secured area’s unassigned contract(s):

� Secured Area Management Info screen, Assignments tab, Assigned to Contract(s) section, Delete button in the Select column

To use the Delete button: 1. Access the Secured Area Management Listing screen. (Need help? See Accessing Secured Area



3. Click the Assignments tab. The Secured Area Management Info screen refreshes and the sections on the Assignments tab display.

4. In the Assigned to Contract(s) section, click Delete in the Select column of the contract needing to be deleted. The deleted contract no longer displays in the list.

5. To delete additional contracts, repeat step 4.



8. To delete a contract from another secured area, repeat from step 2 above.



View (Read-Only) Contract Information

To view an secured area’s assigned contract(s):

� Secured Area Management Info screen, Assignments tab, Assigned to Contract(s) section

To use the View button: 1. Access the Secured Area Management Listing screen. (Need help? Accessing Secured Area



3. Click the Assignments tab. The Secured Area Management Info screen refreshes and displays the sections on the tab.

4. View the list of contract(s) assigned/unassigned to the secured area in the Assigned to Contract(s) section.


6. To view the contract(s) assigned to another secured area, repeat from step 2 above.


Back to this chapter’s TOCInformatIon SyStemS

Information Systems


9 Assign an Information System

9 Unassign an Information System

9 View (Read-Only) Assigned Information System(s)

Overview

Secured areas can be assigned to, and unassigned from, information systems within the Secured Area Management module.

g Secured areas can also be assigned to and unassigned from information systems within the Information Systems module.

On the Secured Area Management Info screen, Assignments tab, the following buttons display in the Information System(s) section, as shown in Figure 18-42:

� Assign IS � Unassign IS � Select All � UnSelect All

Figure 18-42 . Information System(s) section on the Assignments tab .

Information systems can be viewed, assigned and unassigned using the:

� Information System(s) section on the Assignments tab on the Secured Area Management Info screen (in Update mode)

IS Search For Assignment Screen

The IS Search For Assignment screen displays when you click the:

� Assign IS button in the Information System(s) section on the Assignments tab

The search criteria for the information system(s) to assign are entered on this screen.


Back to this chapter’s TOC InformatIon SyStemS

Figure 18-43 . The IS Search For Assignment screen .

Select IS to Assign screen

The Select IS to Assign screen displays when you click the:

� Find button on the IS Search For Assignment screen

This screen displays the results of the search on the IS Search For Assignment screen. The information system(s) to be assigned is/are selected on this screen.



Figure 18-44 . The Select IS to Assign screen .

Assign an Information System

To assign an information system(s) to a secured area:

� Secured Area Management Info screen, Assignments tab, Information System(s) section, Assign IS button

To use the Assign IS button: 1. Access the Secured Area Management Listing screen. (Need help? See Accessing Secured Area




4. Click the Assign IS button in the Information System(s) section.The IS Search For Assignment screen displays.

5. Enter search criteria based on the information you have and the type of information system(s) being assigned.

6. Click the Find button. The Select IS to Assign screen displays the records that match the entered search criteria.

7. Click the Select checkbox(es) next to the information system(s) being assigned to the secured area. The screen refreshes and the information system(s) display highlighted (in black) with a checkmark in the checkbox(es).


Back to this chapter’s TOC InformatIon SyStemS

8. Click the Assign button.If the secured area cannot be assigned to the information system (e.g., the secured area does not have the proper clearance), an error message displays in red under the navigation links (e.g., “Cannot assign IS:[IS name (Item #]. [Area ID] does not have the required clearance.” ). The Secured Area Management Info screen, Assignments tab displays.In the Information System(s) section, the newly assigned information system(s) display in the list.

9. To assign another information system(s), repeat from step 4 above.



Unassign an Information System

To unassign information systems from a secured area(s):

� Secured Area Management Info screen, Assignments tab, Unassign IS button in the Information System(s) section

To use the Unassign IS button: 1. Access the Secured Area Management Listing screen. (Need help? See Accessing Secured Area


2. Click the Update button in the column next to the secured area(s) facility code.The Secured Area Management Info screen, Area Info tab displays.


4. In the Information System(s) section, click the Select checkbox(es) in the column(s) next to the information system(s) to be unassigned.

5. Click the Unassign IS button in the Information System(s) section.The Secured Area Management Info screen refreshes. The information system(s) no longer displays in the Information System(s) section.

6. To unassign another information system(s), repeat from step 4 above.


8. Click the Done button. The Secured Area Management Listing screen displays.The updated secured area record displays highlighted (in black) and its checkbox is checked.



View (Read-Only) a Secured Area’s Assigned Information System(s)

To view a secured area’s assigned information system(s):

� Secured Area Management Info screen, Assignments tab, Information System(s) section

To use the View button: 1. Access the Secured Area Management Listing screen. (Need help? See Accessing Secured Area




4. View the list of ISs assigned to the secured area in the Information System(s) section.

5. To return to the Secured Area Management Listing screen, click the Exit button.The Secured Area Management Listing screen displays.The viewed secured area record displays highlighted (in black) and its checkbox is checked.


Back to this chapter’s TOC property/safes

Property(ies)/Safe(s)


9 Assign Property(ies)/Safe(s)

9 Unassign Property(ies)/Safe(s)

9 View (Read-Only) Assigned Property/Safe Information

Overview

Secured areas can be assigned to, and unassigned from, property within the Secured Area Management module.

g Secured areas can also be assigned to and unassigned from property within the Property Management module.

On the Secured Area Management Info screen, Assignments tab, the following buttons display in the Property(ies)/Safe(s) section, as shown in Figure 18-45:

� Assign Properties � Unassign Properties � Select All � UnSelect All

Figure 18-45 . Property(ies)/Safe(s) section on the Assignments tab .

Property(ies)/Safe(s) can be viewed, updated, assigned and unassigned using the:

� Property(ies)/Safe(s) section on the Assignments tab on the Secured Area Management Info screen (in Update mode)


Back to this chapter’s TOCproperty/safes

Property Search For Assignment Screen

The Property Search For Assignment screen displays when you click the:

� Assign Prop/Safe button in the Property(ies)/Safe(s) section on the Assignments tab,

The search criteria for the property(ies)/safe(s) to assign are entered on this screen.

Figure 18-46 . The Property Search For Assignment screen .



Select Property(ies)/Safe(s) to Assign screen

The Select Property(ies)/Safe(s) to Assign screen displays when you click the:

� Find button on the Property Search For Assignment screen

This screen displays the results of the search on the Property Search For Assignment screen. The property(ies)/safe(s) to be assigned are selected on this screen.

Figure 18-47 . The Select Property(ies)/Safe(s) to Assign screen .

Assign Property(ies)/Safe(s)

To assign property(ies)/safe(s) to a secured area:

� Secured Area Management Info screen, Assignments tab, Property(ies)/Safe(s) section, Assign Prop/Safe button

To use the Assign Prop/Safe button: 1. Access the Secured Area Management Listing screen. (Need help? See Accessing Secured Area




4. Click the Assign Prop/Safe button in the Property(ies)/Safe(s) section.The Property Search For Assignment screen displays.

5. Enter search criteria based on the information you have and the type of property(ies)/safe(s) being assigned.


Back to this chapter’s TOCproperty/safes

6. Click the Find button. The Select Property(ies)/Safe(s) to Assign screen displays the records that match the entered search criteria.

7. Click the Select checkbox(es) next to the property item number being assigned to the employee(s). The screen refreshes and the property(ies)/safe(s) display highlighted (in black) with a checkmark in the checkbox(es).

8. Click the Assign button.If the employee(s) cannot be assigned to the property(ies)/safe(s) (e.g., the employee/visitor does not have the proper accesses), an error message displays in red under the navigation links (e.g., “Cannot assign item:[Property Name (Item #]. [User Name] does not have the required access(es).” ). The Secured Area Management Info screen, Assignments tab displays.In the Property(ies)/Safe(s) section, the newly assigned property(ies)/safe(s) display in the list.

9. To assign another property(ies)/safe(s), repeat from step 4 above.



Unassign Properties/Safes

To unassign property or a safe from a secured area:

� Secured Area Management Info screen, Assignments tab, Unassign Prop/Safe button in the Property(ies)/Safe(s) section

g You can only unassign active property(ies)/safe(s).

To use the Unassign Prop/Safe button: 1. Access the Secured Area Management Listing screen. (Need help? See Accessing Secured Area




4. Click the Select checkbox(es) in the column next to the property/safe’s item number.

5. Click the Unassign Prop/Safe button in the Property(ies)/Safe(s) section.The Secured Area Management Info screen refreshes. The property item no longer displays in the Property(ies)/Safe(s) section.

6. To unassign another property/safe, repeat from step 4 above.




8. Click the Done button. The Secured Area Management Listing screen displays.The updated employee record displays highlighted (in black) and its checkbox is checked.

View (Read-Only) a Secured Area’s Assigned Property(ies)/Safe(s):

To view a secured area’s assigned property(ies)/safe(s):

� Secured Area Management Info screen, Assignments tab, Property(ies)/Safe(s) section

To use the View button: 1. Access the Secured Area Management Listing screen. (Need help? See Accessing Secured Area




4. View the list of property(ies)/safe(s) assigned to the employee in the Property(ies)/Safe(s) section.

5. To return to the Secured Area Management Listing screen, click the Exit button.The Secured Area Management Listing screen displays.The viewed employee record displays highlighted (in black) and its checkbox is checked.


Back to this chapter’s TOCassoCiated doCuMents

Associated Documents


9 Upload Associated Documents

9 Remove Associated Documents

9 View (Read-Only) Associated Documents

Overview

Documents associated with secured areas can be uploaded, viewed, and removed within the Secured Area Management module.

g Facility associated documents can be uploaded, viewed, and removed on the Inspection tab in the Facility Associated Doc(s) section.

Associated documents are viewed, uploaded, and removed using the:

� Upload Associated Doc. link in the Associated Doc(s) section.

Upload SAM Associated Doc Screen

The Upload SAM Associated Doc screen displays when you click the:

� Upload Associated Doc. link in the Associated Doc(s) section.

Figure 18-48 . The Upload screen .


Back to this chapter’s TOC assoCiated doCuMents

Upload Associated Documents

To upload associated documents to a secured area record :

� Secured Area Management Info screen, Assignments tab, Associated Docs section, Upload Associated Doc. link

To use the Upload Associated Doc. link: 1. Access the Secured Area Management Listing screen. (Need help? See Accessing Secured Area


2. Click the Update button in the column next to the Facility Code.The Secured Area Management Info screen, Area Info tab displays.

3. Click the Assignments tab. The Secured Area Management Info screen refreshes. The fields on the Assignments tab display.

4. Click the Upload Associated Doc link in the Associated Doc(s) section. The Upload SAM Associated Doc screen displays.

5. Enter a description of the document being associated in the File Description field.

6. Click the Browse button to select the file path to the document to be associated.Depending on the software loaded on your computer, a browse window opens.

7. Locate the file that is being associated, and double click it.The Upload Associated Doc screen displays with the selected file’s path in the Select File field.

8. Click the Upload button.The Secured Area Management Info screen, Assignments tab displays.The new associated document displays in the list.

g This is a read-only document that cannot be modified.

9. To add another associated document, repeat from step 3 above.

10. To return to the Secured Area Management Listing screen, click the Back to Secured Area Management Listing command in the Commands link.The Secured Area Management Listing screen displays.The updated secured area record displays highlighted (in black) and its checkbox is checked.

11. To associate a document for another secured area, repeat from step 2 above.

Remove Associated Documents

To remove an associated document record:

� Secured Area Management Info screen, Assignments tab, Associated Doc(s) section, button in the Remove? column


Back to this chapter’s TOCassoCiated doCuMents

To use the Remove (-) button: 1. Access the Secured Area Management Listing screen. (Need help? See Accessing Secured Area




4. In the Associated Doc(s) section, click the Remove (-) button in the Remove? column. The message, “Are you sure you want to delete the selected associated file <name of the file>?

5. Click the OK button.The message, “ The file is successfully removed” displays.

6. Click the OK button.The Secured Area Management Info screen, Assignments tab displays.The document no longer displays in the Associated Doc(s) section.

7. To delete another associated document, repeat from step 3 above.

8. To return to the Secured Area Management Listing screen, click the Back to Secured Area Management Listing command in the Commands link.The Secured Area Management Listing screen displays.The updated secured area record displays highlighted (in black) and its checkbox is checked.

9. To remove an associated document for another secured area, repeat from step 2 above.

View (Read-Only) Associated Documents

All associated document fields are displayed in the Associated Doc(s) section on the Assignments tab on the Secured Area Management Info screen. To view the actual associated document, follow the steps below.

To view associated document(s) on the Secured Area Management Info screen:

� Secured Area Management Info screen, Assignments tab, Associated Doc(s) section, file description link in File Description column

To use the file description link: 1. Access the Secured Area Management Listing screen. (Need help? See Secured Area Management

Listing Screen in this chapter.)

2. Click the View button in the column next to the secured area’s Facility Code.The Secured Area Management Info screen, Area Info tab displays.

3. Click the Assignments tab. The Secured Area Management Info screen refreshes and the sections on the Associated Doc(s) tab display. A list of all documents associated with the secured area record displays in the Associated Doc(s) section.


Back to this chapter’s TOC assoCiated doCuMents

4. To view the associated document, click its file description in the File Description column. The File Download window opens.

5. Click the Open button.The document displays.

6. Close the window when you’re finished viewing the document.

7. Return to the Secured Area Management Info screen, Assignments tab.

8. To view another associated document, repeat from step 4 above.

9. To return to the Secured Area Management Listing screen, click the Exit button or click the Back to Secured Area Management Listing command in the Commands link.The Secured Area Management Listing screen displays.

The viewed secured area record displays highlighted (in black) and its checkbox is checked.

10. To view an associated document for another secured area, repeat from step 2 above.

Download Associated Documents

Associated documents can be downloaded only if the Secured Area Management Info screen is accessed in Update mode.

To download an associated document:

� Secured Area Management Info screen, Associated Doc(s) tab, file description link in the File Description column

To use the file description link: 1. Access the Secured Area Management Listing screen. (Need help? See Accessing Secured Area




4. To download an associated document, click its file description in the File Description column in the Associated Doc(s) section. A window opens with options for what to do with the file (i.e., Open, Save, Save as).

5. Click the Save As option.The Save As window displays.

6. Change the file name, if needed.

7. Navigate to and select the location to which the document should be saved.

8. Click the Save button.The file is saved to the designated location.

9. Return to the Secured Area Management Info screen, Assignments tab.

10. To download an associated document for another secured area, repeat from step 4 above.


inspeCtion taB - seCured area ManageMent info sCreenBack to this

chapter’s TOC

Inspection Tab–Secured Area Management Info Screen

Figure 18-49 . The Inspection tab of the Secured Area Management Info screen (in Update mode) .

The Associated Doc(s) tab of the Secured Area Management Info screen displays when in Update or View mode. It displays data fields grouped by:

� Secured Area Inspection section

For a list and description of the data fields on the Info screen that corresponds to the Secured Area Inspection section, see:

� Secured Area Inspection Info screen, Table 18-11


Back to this chapter’s TOC seCured area inspeCtion

Secured Area Inspection


9 Add Secured Area Inspection Information

9 Update Secured Area Inspection Information

9 Delete Secured Area Inspection Information

9 View (Read-Only) Secured Area Inspection Information

Overview

Access Commander™ provides comprehensive secured area inspection tracking capabilities within the Secured Area Management module.

Secured area inspection records are added, updated, deleted and viewed using the:

� Secured Area Inspection section on the Inspection tab on the Secured Area Management Info screen (in Update mode)

Figure 18-50 . Secured Area Inspection section on the Inspection tab .

Secured Area Inspection Info Screen

The Secured Area Inspection Info screen displays when the:

� +Add New, Update, and View buttons are clicked in the Secured Area Inspection section.


Back to this chapter’s TOCseCured area inspeCtion

Figure 18-51 . Secured Area Inspection Info screen .

Table 18-12 lists and describes the data fields on the Secured Area Inspection Info screen.

Table 18-12 . Secured Area Inspection Info screen data fields by tab .


Field Name ExplanationInspector Name Enter the name of the inspector.

Inspection Date Click the calendar button to select the secured area’s inspection date, or enter the date in MMDDYY format.

Inspection Type If the default is not correct, select the inspection type.

Inspecting Organization If the default is not correct, select the inspecting organization.

Rating If the default is not correct, select the inspection rating.

FSO Enter the FSO’s name.

Next Inspection Date Click the calendar button to select the secured area’s next inspection date, or enter the date in MMDDYY format.




Add Secured Area Inspection Information

To add a new secured area inspection record for a secured area:

� Secured Area Management Info screen, Inspection tab, + New button in Secured Area Inspection section


Figure 18-52 . Secured Area Inspection + New button .



3. Click the Inspection tab.The Secured Area Management Info screen refreshes and the sections on the Inspection tab display.

4. Click the + New button in the Secured Area Inspection section. The Secured Area Inspection Info screen displays.



7. Click the Done button.The Secured Area Management Info screen, Inspection tab displays.In the Secured Area Inspection section, the new record displays in the list.

8. To add another secured area inspection record, repeat from step 4 above.





Update Secured Area Inspection Information

To update a secured area’s inspection record:

� Secured Area Management Info screen, Inspection tab, Update button in Secured Area Inspection section


Figure 18-53 . Secured Area Inspection Update button .




4. Click the Update button for the secured area inspection record in the Secured Area Inspection section. The Secured Area Inspection Info screen displays.



7. Click the Done button.The Secured Area Management Info screen, Inspection tab displays.In the Secured Area Inspection section, the updated information displays in the columns (e.g., Rating), as applicable.

8. To update another secured area inspection record, repeat from step 4 above.





Delete Secured Area Inspection Information

Deleting secured area inspection records must be done with care. Once a secured area inspection record is deleted it cannot be restored. Follow your employer’s guidelines when using this command.

To delete a secure area’s inspection record:

� Secured Area Management Info screen, Inspection tab, Delete button in Secured Area Inspection section


Figure 18-54 . Secured Area Inspection Delete button .




4. Click the Delete button in the column next to the Inspection Date column in the Secured Area Inspection section. The Secured Area Inspection Info screen displays.

5. Click the Delete button.The Secured Area Management Info screen, Inspection tab displays.The secured area inspection record no longer displays in the Secured Area Inspection section.

6. To delete another secured area inspection record, repeat from step 4 above.





View (Read-Only) Secured Area Inspection Information

Some secured area inspection information fields are displayed in the Secured Area Inspection section on the Inspection tab (Secured Area Management Info screen). To view all fields follow the steps below.

To view a secure area’s inspection record on the Secured Area Inspection Info screen:

� Secured Area Management Info screen, Inspection tab, View button in Secured Area Inspection section


Figure 18-55 . Secured Area Inspection View button .




4. Click the View button in the column next to the Inspection Date in the Secured Area Inspection section. The Secured Area Inspection Info screen displays.


6. Click the Exit button.The Secured Area Management Info screen, Inspection tab displays.

7. To view another secured area inspection record, repeat from step 4 above.



Back to this chapter’s TOC alarM/aCCess Control taB - seCured area ManageMent info sCreen

Alarm/Access Control Tab–Secured Area Management Info Screen

Figure 18-56 . The Alarm/Access Control tab of the Secured Area Management Info screen (in Update mode) .

The Alarm/Access Control tab of the Secured Area Management Info screen displays when in Update or View mode. It displays one section:

� Alarm/Access Control section

For a list and description of the data fields on the Info screen that corresponds to the Alarm/Access Control sections, see:

� Alarm/Access Control Info screen, Table 18-13.


Back to this chapter’s TOCalarM/aCCess Control

Alarm/Access Control


9 Add Alarm/Access Control Information

9 Update Alarm/Access Control Information

9 Delete Alarm/Access Control Information

9 View (Read-Only) Alarm/Access Control Information

Overview

Access Commander™ provides comprehensive secured area alarm/access control tracking capabilities within the Secured Area Management module.

Secured area alarm/access control records are added, updated, deleted and viewed using the:

� Alarm/Access Control section on the Alarm/Access Control tab on the Secured Area Management Info screen (in Update mode)

Figure 18-57 . Alarm/Access Control section on the Alarm/Access Control tab .

Alarm/Access Control Info Screen

The Alarm/Access Control Info screen displays when the:

� +Add New, Update, and View buttons are clicked in the Alarm/Access Control section.


Back to this chapter’s TOC alarM/aCCess Control

Figure 18-58 . Alarm/Access Control Info screen .

Table 18-13 lists and describes the data fields on the Alarm/Access Control Info screen.

Table 18-13 . Alarm/Access Control Info screen data fields by tab .


Field Name ExplanationVendor Name Enter the vendor’s name.

Address 1 Select the first line of the vendor’s address.

Address 2 Select the second line of the vendor’s address.

City Enter the city of the vendor’s address.



Field Name ExplanationState Enter the state of the vendor’s address.

Zip5 Enter the five-digit zip code of the vendor’s address.

Zip4 Enter the +4 zip code of the vendor’s address.

POC Enter the point of contact’s name.

Phone Enter the point of contact’s phone number .

Ext Enter the point of contact’s phone number extension.

Fax Enter the point of contact’s fax number.

Email Enter the point of contact’s email address.

Equipment Type If the default is not correct, select the equipment type.

Date Installed Click the calendar button to select the alarm/access control’s installation date, or enter the date in MMDDYY format.

Date Tested Click the calendar button to select the alarm/access control’s test date, or enter the date in MMDDYY format.

Alarm Type If the default is not correct, select the alarm type.

Access Control Type If the default is not correct, select the access control type.

Next Test Date Click the calendar button to select the alarm/access control’s next test date, or enter the date in MMDDYY format.

Alarm Provider (UL Certificate Issuer) If the default is not correct, select the alarm provider.

UL2050/CRZH Cert# Enter the certificate number.

Cert Exp Date Click the calendar button to select the alarm/access control’s certificate expiration date, or enter the date in MMDDYY format.


Add Alarm/Access Control Information

To add a new alarm/access control record for a secured area:

� Secured Area Management Info screen, Alarm/Access Control tab, + New button in Alarm/Access Control section


Figure 18-59 . Alarm/Access Control + New button .





3. Click the Alarm/Access Control tab.The Secured Area Management Info screen refreshes and the sections on the Alarm/Access Control tab display.

4. Click the + New button in the Alarm/Access Control section. The Alarm/Access Control Info screen displays.



7. Click the Done button.The Secured Area Management Info screen, Alarm/Access Control tab displays.In the Alarm/Access Control section, the new record displays in the list.

8. To add another secured area alarm/access control record, repeat from step 4 above.



Update Alarm/Access Control Information

To update a secured area’s alarm/access control record:

� Secured Area Management Info screen, Alarm/Access Control tab, Update button in Alarm/Access Control section


Figure 18-60 . Alarm/Access Control Update button .






4. Click the Update button for the secured area alarm/access control record in the Alarm/Access Control section. The Alarm/Access Control Info screen displays.



7. Click the Done button.The Secured Area Management Info screen, Alarm/Access Control tab displays.In the Alarm/Access Control section, the updated information displays in the columns (e.g., Rating), as applicable.

8. To update another secured area alarm/access control record, repeat from step 4 above.



Delete Alarm/Access Control Information

Deleting secured area alarm/access control records must be done with care. Once a secured area alarm/access control record is deleted it cannot be restored. Follow your employer’s guidelines when using this command.

To delete a secure area’s alarm/access control record:

� Secured Area Management Info screen, Alarm/Access Control tab, Delete button in Alarm/Access Control section


Figure 18-61 . Alarm/Access Control Delete button .






4. Click the Delete button in the column next to the Vendor column in the Alarm/Access Control section. The Alarm/Access Control Info screen displays.

5. Click the Delete button.The Secured Area Management Info screen, Alarm/Access Control tab displays.The secured area alarm/access control record no longer displays in the Alarm/Access Control section.

6. To delete another secured area alarm/access control record, repeat from step 4 above.



View (Read-Only) Alarm/Access Control Information

Some secured area alarm/access control information fields are displayed in the Alarm/Access Control section on the Alarm/Access Control tab (Secured Area Management Info screen). To view all fields follow the steps below.

To view a secure area’s alarm/access control record on the Alarm/Access Control Info screen:

� Secured Area Management Info screen, Alarm/Access Control tab, View button in Alarm/Access Control section


Figure 18-62 . Alarm/Access Control View button .






4. Click the View button in the column next to the Vendor column in the Alarm/Access Control section. The Alarm/Access Control Info screen displays.


6. Click the Exit button.The Secured Area Management Info screen, Alarm/Access Control tab displays.

7. To view another secured area alarm/access control record, repeat from step 4 above.



Back to this chapter’s TOC equipMent/aMenities taB - seCured area ManageMent info sCreen

Equipment/Amenities Tab–Secured Area Management Info Screen

Figure 18-63 . The Equipment/Amenities tab of the Secured Area Management Info screen (in Update mode) .

The Equipment/Amenities tab of the Secured Area Management Info screen displays when in Update or View mode. It displays two sections:

� Equipment section � Amenities section

For a list and description of the data fields on the Info screen that correspond to the Equipment and Amenities sections, see:

� Equipment Info screen, Table 18-14 � Amenities Info screen, Table 18-15


Back to this chapter’s TOCequipMent

Equipment


9 Add Equipment Information

9 Update Equipment Information

9 Delete Equipment Information

9 View (Read-Only) Equipment Information

Overview

Access Commander™ provides comprehensive equipment tracking capabilities within the Secured Area Management module.

A secured area’s equipment records are added, updated, deleted and viewed using the:

� Equipment section on the Equipment/Amenities tab on the Secured Area Management Info screen (in Update mode)

Figure 18-64 . Equipment section on the Equipment/Amenities tab .

Equipment Info Screen

The Equipment Info screen displays when the:

� +Add New, Update, and View buttons are clicked in the Equipment section.


Back to this chapter’s TOC equipMent

Figure 18-65 . Equipment Info screen .

Table 18-14 lists and describes the data fields on the Equipment Info screen.

Table 18-14 . Equipment Info screen data fields by tab .


Field Name ExplanationName Enter a name for the equipment.

Equipment Type If the default is not correct, select the type of equipment.

Serial # Enter the equipment’s serial number.

Date Acquired Click the calendar button to select the date the equipment was acquired, or enter the date in MMDDYY format.

Description Enter a description of the equipment.

Manufacturer Enter the manufacturer’s name.

Status If the default is not correct, select the equipment’s status.

Date Disposed Click the calendar button to select the equipment’s disposed date, or enter the date in MMDDYY format.

Location Enter the equipment’s location.



Field Name ExplanationRemarks Enter remarks.

Add Equipment Information

To add a new equipment record for a secured area:

� Secured Area Management Info screen, Equipment/Amenities tab, + New button in Equipment section


Figure 18-66 . Equipment + New button .



3. Click the Equipment/Amenities tab.The Secured Area Management Info screen refreshes and the sections on the Equipment/Amenities tab display.

4. Click the + New button in the Equipment section. The Equipment Info screen displays.



7. Click the Done button.The Secured Area Management Info screen, Equipment/Amenities tab displays.In the Equipment section, the new record displays in the list.

8. To add another equipment record, repeat from step 4 above.





Update Equipment Information

To update a secured area’s equipment:

� Secured Area Management Info screen, Equipment/Amenities tab, Update button in Equipment section


Figure 18-67 . Equipment Update button .




4. Click the Update button for the equipment record in the Equipment section. The Equipment Info screen displays.



7. Click the Done button.The Secured Area Management Info screen, Equipment/Amenities tab displays.In the Equipment section, the updated information displays in the columns (e.g., Date Disposed), as applicable.

8. To update another equipment record, repeat from step 4 above.





Delete Equipment Information

Deleting equipment records must be done with care. Once an equipment record is deleted it cannot be restored. Follow your employer’s guidelines when using this command.

To delete a secure area’s equipment record:

� Secured Area Management Info screen, Equipment/Amenities tab, Delete button in the Equipment section


Figure 18-68 . Equipment Delete button .




4. Click the Delete button in the column next to the Name column in the Equipment section. The Equipment Info screen displays.

5. Click the Delete button.The Secured Area Management Info screen, Equipment/Amenities tab displays.The equipment record no longer displays in the Equipment section.

6. To delete another equipment record, repeat from step 4 above.





View (Read-Only) Equipment Information

Some equipment information fields are displayed in the Equipment section on the Equipment/Amenities tab (Secured Area Management Info screen). To view all fields follow the steps below.

To view a secure area’s equipment record on the Equipment Info screen:

� Secured Area Management Info screen, Equipment/Amenities tab, View button in Equipment section


Figure 18-69 . Equipment View button .




4. Click the View button in the column next to the Name in the Equipment section. The Equipment Info screen displays.


6. Click the Exit button.The Secured Area Management Info screen, Equipment/Amenities tab displays.

7. To view another equipment record, repeat from step 4 above.



Back to this chapter’s TOCaMenities

Amenities


9 Add Amenities Information

9 Update Amenities Information

9 Delete Amenities Information

9 View (Read-Only) Amenities Information

Overview

Access Commander™ provides comprehensive amenities tracking capabilities within the Secured Area Management module.

A secured area’s amenity records are added, updated, deleted and viewed using the:

� Amenities section on the Equipment/Amenities tab on the Secured Area Management Info screen (in Update mode)

Figure 18-70 . Amenities section on the Equipment/Amenities tab .

Amenity Info Screen

The Amenity Info screen displays when the:

� +Add New, Update, and View buttons are clicked in the Amenities section.


Back to this chapter’s TOC aMenities

Figure 18-71 . Amenity Info screen .

Table 18-15 lists and describes the data fields on the Amenity Info screen.

Table 18-15 . Amenity Info screen data fields by tab .


Field Name ExplanationName Enter a name for the amenity.

Type If the default is not correct, select the amenity type.

In Building Check if the amenity is located in the building.

Address 1 Enter the first line of the amenity’s address.

Address 2 Enter the second line of the amenity’s address.



Field Name ExplanationCity Enter the city of the amenity’s address.

State Enter the state line of the amenity’s address.

Zip5 Enter the five-digit zip code of the amenity’s address.

Zip4 Enter the +4 zip code of the amenity’s address.

POC Enter the POC’s name.

Phone Enter the POC’s phone number.

Ext Enter the POC’s phone number extension.

Fax Enter the POC’s fax number.

Website URL Enter the amenity’s website URL.

Date Terminated Click the calendar button to select the amenity’s termination date, or enter the date in MMDDYY format.


Add Amenities Information

To add a new amenities record for a secured area:

� Secured Area Management Info screen, Equipment/Amenities tab, + New button in Amenities section


Figure 18-72 . Amenities + New button .




4. Click the + New button in the Amenities section. The Amenity Info screen displays.





7. Click the Done button.The Secured Area Management Info screen, Equipment/Amenities tab displays.In the Amenities section, the new record displays in the list.

8. To add another amenity record, repeat from step 4 above.



Update Amenities Information

To update a secured area’s amenity:

� Secured Area Management Info screen, Equipment/Amenities tab, Update button in Amenities section


Figure 18-73 . Amenities Update button .




4. Click the Update button for the amenity record in the Amenities section. The Amenity Info screen displays.



7. Click the Done button.The Secured Area Management Info screen, Equipment/Amenities tab displays.In the Amenities section, the updated information displays in the columns, as applicable.



8. To update another amenity record, repeat from step 4 above.



Delete Amenities Information

Deleting amenities records must be done with care. Once an amenity record is deleted it cannot be restored. Follow your employer’s guidelines when using this command.

To delete a secure area’s amenity record:

� Secured Area Management Info screen, Equipment/Amenities tab, Delete button in the Amenities section


Figure 18-74 . Amenities Delete button .




4. Click the Delete button in the column next to the Name column in the Amenities section. The Amenity Info screen displays.

5. Click the Delete button.The Secured Area Management Info screen, Equipment/Amenities tab displays.The amenity record no longer displays in the Amenities section.

6. To delete another amenity record, repeat from step 4 above.





View (Read-Only) Amenities Information

Some amenity information fields are displayed in the Amenities section on the Equipment/Amenities tab (Secured Area Management Info screen). To view all fields follow the steps below.

To view a secure area’s amenity record on the Amenity Info screen:

� Secured Area Management Info screen, Equipment/Amenities tab, View button in Amenities section


Figure 18-75 . Amenities View button .




4. Click the View button in the column next to the Name in the Amenities section. The Amenity Info screen displays.


6. Click the Exit button.The Secured Area Management Info screen, Equipment/Amenities tab displays.

7. To view another amenity record, repeat from step 4 above.



dss147 taB - seCured area ManageMent info sCreenBack to this

chapter’s TOC

DSS147 Tab–Secured Area Management Info Screen

Figure 18-76 . The DSS147 tab of the Secured Area Management Info screen (in Update mode) .


Back to this chapter’s TOC dss147 taB - seCured area ManageMent info sCreen

The DSS147 tab of the Secured Area Management Info screen displays when in Update or View mode. It displays the fields included on the Record Of Controlled Area form.

For a list and description of the data fields, see Table 18-8.

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