MT. SAN ANTONIO COLLEGE Human Resources

REQUEST TO FILL - STAFF and ADMINISTRATIVE POSITIONS**This form is used to gain approval prior to recruiting for a position.

Instructions for completing this form are located on the back.

Position: _________________________________________________________________

Department: ____________________________________________________________

Time (FTE): _____________Term (months/year): _____________

Work Schedule (Days, Hours): _________________________________________

Salary Schedule (Range): _______________________________________________

Background and Rationale (use back of form if additional space is needed):

Please list any changes in the budgeted position as described above (i.e., title, time, term, etc.).

Please list the Account Number(s) and Budget Amount(s) that is/are being used to fund this Position. This section MUST be completed in order to provide budget for the position.

Account Number(s): _____________________________________________________________ _______% Amount $_________________________ Account Number(s): _____________________________________________________________ _______% Amount $_________________________

Funding: (check all that apply) General Fund Unrestricted Restricted Funds Categorical Grant Temporary Annual renewal of this position is contingent upon the College’s receipt of continued funding

Duration (if grant/temporary funded): Beginning date: ____________________ End date: ____________________

Comments: __________________________________________________________________________________________________________________________________ _________________________________________________________________________________________________________________________________________________ Signatures:

____________________________________________________ _________________________ __________________________________________________ _______________________ 1. Requesting Manager Signature Date 4. Human Resources Signature Date

____________________________________________________ _________________________ __________________________________________________ ________________________ 2. Division Vice President Signature Date 5. Vice President, Human Resources Date

____________________________________________________ _________________________ 3. Chief Compliance/Budget Officer Signature Date

□ Funding available □ Funding not available Position Number: _______________ Contract Number: _______________

Comments: _____________________________________________________________________________________________________________________________________________________________________

Reviewed by President’s Cabinet, the following action was taken on the above request:

□ Approved to fill immediately □ Denied □ Modified

If position does not have funding, provide funding directions:_________________________________________________________________________

Rationale: ____________________________________________________________________________________________________________________________________

_________________________________________________________________________________ _________________________ 6. Signature of President/CEO Date

Continued Funded Position (ex. Vacancy) Former Employee (if applicable): Last day of employment: Reason for vacancy: ________________(Attach Existing Job Description)

Newly Funded Position Fiscal Year _____________ No Existing Job Description (Attach Draft of New Job Description)

**For Temporary Special Project Administrators only

Temporary Special Project Administrator (Refer to AP 7135)

Temporary Special Project Administrators can only be hired through the end of the current fiscal year. These positions can be renewed each fiscal year, for up to five (5) years maximum with a status change form.

Funding From:

HR 101 – RTF Form Revised 11.2.17 LB

Classified Supervisory

Confidential Administrative

September 22, 2020

MEMORANDUM

To: Morris Rodrigue From: Dale Vickers Date: September 15, 2020 Re: Request to Fill – Director, Academic Technology

IT is requesting to fill the Director, Academic Technology, which will be vacant effective December 30, 2020, due to the retirement of Ron Bean. This position is critical to the overall success of the IT Department and our ability to support students, faculty, and staff. This manager is responsible for 35 IT positions. This team leads the efforts to support technology across the entire campus including more than 10 specialized labs, the seven unique academic divisions, the School of Continuing Education, and all Student Services’ programs. This manager has been instrumental during the pandemic as the IT point-person for purchasing, configuring, deploying, and tracking thousands of technology items to students and faculty. With two long-term managers set to leave the department at the end of the year, it is critical that recruitment begin immediately as to minimize disruption in service-levels to the campus and to the IT organization.

Office of Information Technology

Ron BeanDirector 

Academic Technology

Lee JonesManager

 Technical Support

Vince HerreraLead IT Support 

Technician

Raul MagdalenoIT Support Technician

VACANTIT Support Tech

(Frost List)

Lori TrumanAdmin SpecialistII ‐ Switchboard

Cliff SaundersIT Support Technician

Greg MonteithIT Support Technician

Ian FranciscoIT Support Technician

Cyndi ErbeAdmin SpecialistI ‐ Switchboard

Joe VasquezAcad Net Admin Business Div

Robert SubbeCoord Comp Fac Business Division

Kamilla ElkoussyCoord Comp FacBus Div (50%)

Rowena ImesLead IT Support 

Technician

Robert JacksonCoord Comp FacHumanities Div

Desmond ChoiComp Fac Asst

Hum  Div  (47.5%)

Student Work Study (VACANT)

Bob HuttonCoord Comp FacArts Division

Kendall McRaeCoord Comp FacArts Division

Mason CoreComp Fac AsstLTC (47.5%)

Sean TruongCoord Comp FacTech & Health Div

Rodrigo LuzurigaComp Fac Asst

Tech & Hlth (47.5%)

Karen LongCoord Comp FacNatural Sciences

Neftali CorreaComp Fac AsstNatural Sciences

Bill RawlingsCoord Comp Fac

LTC

Nim DelaCruzComp Fac Asst LTC (50%)

Promise Plus (50% June 2021)

Kenneth Bednar Comp Fac AsstLTC / Arts 

Mike ImesLead Comp Fac 

Asst  LTC

Ken KawaguchiComp Fac AsstLTC (47.5%)

Raymond LuuLead Comp Fac 

Asst   SCE

Antonio GallardoCoord Comp Fac

SCE

Mark ConradCoord Comp Fac Business Div

Marina AlkasasHelp Desk Tech

VACANTCoord Help Desk 

(Frost List)

Ed EstacioHelp Desk Tech

LaJuana LawrenceHelp Desk Tech

Brandon AponteIT Support Tech

Help DeskStudent Hourly Support

(VACANT)

Pending Reclassification 

Request

TOTALPOSITION TOTAL ACCOUNT TOTAL TOTAL SALARYNUMBER FTE MONTHS TITLE FUND ORG ACCT PROG ACTIV PERCENT SALARY BENEFITS & BENEFITS

MC9998 1.000 12 Dir, Academic Technology 11000 662000 215000 615000 2100 100 167,833 67,322 235,155

MT SAN ANTONIO COLLEGE FY 2020-21 SALARY PROJECTION

Prepared by Fiscal Services C Lam 9/16/2020 Page 1 of 1 MC9998

Board Approved December 13, 2017

FLSA: EXEMPT

DIRECTOR, ACADEMIC TECHNOLOGY

DEFINITION

Under general direction, plans, organizes, manages, and provides administrative direction and oversight for

all functions and activities of the Academic Technology unit, including academic and classroom

technology, and information technology consulting and purchasing support; manages the effective use of

College and department resources to improve organizational productivity and customer service; provides

highly complex and responsible support to the Chief Technology Officer in areas of expertise; and performs

related work as required. In addition, supply direction, management, and coordination to the Director,

Facilities Planning and Management with regards to all information technology related aspects of

construction and remodel projects College-wide. This position is overtime exempt.

SUPERVISION RECEIVED AND EXERCISED

Receives general direction from the Chief Technology Officer. Exercises direct and general supervision

over professional, technical, and administrative support staff through subordinate levels of management

and supervision.

CLASS CHARACTERISTICS

This is a management level classification that manages all activities of designated information technology

operations and activities, including computer hardware, software, networks, and other information and

communications systems and functions. Responsibilities include performing diverse, specialized, and

complex work involving significant accountability and decision-making responsibility. The incumbent

organizes and oversees day-to-day activities and is responsible for providing professional-level support to

the Chief Technology Officer in a variety of areas. Successful performance of the work requires an

extensive professional background, as well as, skill in coordinating departmental work with that of other

departments. This class is distinguished from the Chief Technology Officer in that the latter has overall

responsibility for all functions of the Information Technology Department and for developing,

implementing, and interpreting public policy.

EXAMPLES OF ESSENTIAL FUNCTIONS (Illustrative Only)

1. Plans, manages, and oversees the daily functions, operations, and activities of the Academic

Technology unit, including academic and classroom technology, and information technology

consulting and purchasing support.

2. Oversees all academic technology in classrooms and labs, recommends replacement schedules and

specifies hardware and software.

3. Manages and participates in the development and implementation of goals, objectives, policies, and

priorities for the assigned function; recommends within departmental policy, appropriate service levels

and resources; recommends and administers policies and procedures.

4. Participates in the development, administration, and oversight of the assigned budget; controls and

authorizes expenditures in accordance with established limitations.

5. Determines and recommends equipment, materials, and staffing needs for assigned operations and

projects; prepares detailed cost estimates with appropriate justifications; coordinates purchases and

monitors and ensures adequate inventory levels of required supplies and equipment.

6. Develops and standardizes procedures and methods to improve and continuously monitor the efficiency

and effectiveness of assigned programs, service delivery methods, and procedures; assesses and

monitors workload, administrative and support systems, and internal reporting relationships; identifies

opportunities for improvement and makes recommendations to the Chief Technology Officer.

Director, Academic Technology

Page 2 of 4

7. Selects, trains, motivates, and directs assigned personnel; evaluates and reviews work for acceptability

and conformance with department standards, including program and project priorities and performance

evaluations; works with employees on performance issues; implements discipline and termination

procedures; responds to staff questions and concerns.

8. Oversees the administration and maintenance of the College’s information technology infrastructure as

it relates to facilities projects; researches, recommends, and approves College information technology

related purchases; provides implementation support; develops long-term information systems strategies

to plan for and control upgrades and growth; develops current and future technology standards;

evaluates and implements new technologies; and encourages innovation among technical staff in the

utilization and implementation of ideas and techniques.

9. Resolves academic technology related problems as they occur; provides high-quality internal customer

service to ensure timely technical support, installation, maintenance, and repair of computers and other

information systems equipment.

10. Provides input and support for new construction relating to information technology operations and

systems.

11. Works with public safety to evaluate potential violations to acceptable use policies, security breaches,

and information related to computer crimes; coordinates response to potential security threats.

12. Directs and participates in the preparation and maintenance of a variety of narrative and statistical

reports, records, and files related to assigned information technology operations, services, projects,

personnel, financial activities, and assigned duties.

13. Attends and participates in professional group meetings and various committees and advisory groups;

stays abreast of new trends and innovations in academic technology operations.

14. Advises, provides guidance, and prepares and delivers presentations on issues pertaining to the

academic technology operations and services.

15. Maintains and directs the maintenance of working and official departmental files.

16. Monitors changes in regulations and technology that may affect assigned functions and operations;

implements policy and procedural changes after approval.

17. Prepares, reviews, and presents staff reports, various management and information updates, and reports

on special projects as assigned by the Chief Technology Officer.

18. Responds to difficult and sensitive public inquiries and complaints and assists with resolutions and

alternative recommendations.

19. Learns and applies emerging technologies and, as necessary, to perform duties in an efficient,

organized, and timely manner.

20. Provides a working and learning environment that is free from prohibited discrimination, harassment

and retaliation (DHR), and provided by applicable law and College policies. Attends College mandated

DHR training and participates in DHR investigations as directed. Assist in providing information and

resources to individuals who bring forward DHR complaints and reporting possible DHR complaints

to the Director, Equal Employment Opportunity Programs in Human Resources and other appropriate

authority as necessary.

21. Performs other related duties as assigned.

QUALIFICATIONS

Knowledge of:

1. Administrative principles and practices, including goal setting, program development, implementation,

and evaluation.

2. Budget development, administrative practices, and organizational and management practices as applied

to the analysis and evaluation of projects, programs, policies, procedures, and operational needs.

3. Principles and practices of employee supervision, including work planning, assignment, review and

evaluation, and the training of staff in work procedures.

4. Principles and practices of information technology infrastructure and program management.

Director, Academic Technology

Page 3 of 4

5. Applicable federal, state, and local laws, regulatory codes, ordinances, and procedures relevant to

assigned programs, projects, and operations.

6. Methods and techniques for the development of presentations, business correspondence, and

information distribution; research and reporting methods, techniques, and procedures.

7. Principles and procedures of record keeping.

8. Modern office practices, methods, and computer equipment and applications.

9. English usage, spelling, vocabulary, grammar, and punctuation.

10. Techniques for effectively representing the College in contacts with governmental agencies,

community groups, and various business, professional, educational, regulatory, and legislative

organizations.

11. Techniques for providing a high level of customer service by effectively dealing with the public,

vendors, students, and College staff, including individuals of various ages, disabilities, socio-economic

and ethnic groups.

Skills & Abilities to:

1. Develop and implement goals, objectives, policies, procedures, work standards, and internal controls

for assigned program areas.

2. Provide administrative and professional leadership and direction for assigned operations and activities.

3. Prepare and administer budgets; allocate limited resources in a cost effective manner.

4. Organize, manage, implement, and maintain efficient and effective automated systems to ensure the

reliability and integrity of information technology infrastructure.

5. Interpret, apply, explain, and ensure compliance with federal, state, and local policies, procedures, laws,

and regulations.

6. Plan, organize, direct, and coordinate the work of supervisory, professional, and technical personnel;

delegate authority and responsibility.

7. Select, motivate, and evaluate the work of staff and train staff in work procedures.

8. Research, analyze, and evaluate new service delivery methods, procedures, and techniques.

9. Effectively represent the College and the department in meetings with various educational, business,

professional, regulatory, and legislative organizations.

10. Prepare clear and concise reports, correspondence, policies, procedures, and other written materials.

11. Conduct complex research projects, evaluate alternatives, make sound recommendations, and prepare

effective technical staff reports.

12. Establish and maintain a variety of filing, record keeping, and tracking systems.

13. Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner;

organize own work, set priorities, and meet critical time deadlines.

14. Operate modern office equipment including computer equipment and specialized software applications

programs.

15. Use English effectively to communicate in person, over the telephone, and in writing.

16. Understand scope of authority in making independent decisions.

17. Review situations accurately and determine appropriate course of action using judgment according to

established policies and procedures.

18. Establish, maintain, and foster positive and effective working relationships with those contacted in the

course of work.

Education and Experience:

Any combination of training and experience which would provide the required knowledge, skills, and

abilities is qualifying. A typical way to obtain the required qualifications would be:

Equivalent to graduation from a regionally accredited four-year college or university with major

coursework in computer science, management information systems, or a related field and three (3) years of

Director, Academic Technology

Page 4 of 4

experience in development and administration of computer systems, telecommunication systems, and

networks in an instructional environment, including one (1) year of supervisory experience.

Licenses and Certifications:

Possession of, or ability to obtain, a valid California Driver’s License by time of appointment.

PHYSICAL DEMANDS

Must possess mobility to work in a standard office setting and use standard office equipment, including a

computer; to operate a motor vehicle and to visit various College and meeting sites; vision to read printed

materials and a computer screen; and hearing and speech to communicate in person, before groups, and

over the telephone. This is primarily a sedentary office classification although standing and walking

between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a

computer keyboard or calculator and to operate standard office equipment. Positions in this classification

occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file

information. Incumbents must possess the ability to lift, carry, push, and pull materials and objects up to

20 pounds.

ENVIRONMENTAL ELEMENTS

Incumbents work in an office environment with moderate noise levels, controlled temperature conditions,

and no direct exposure to hazardous physical substances. Incumbents may interact with staff and/or the

public in interpreting and enforcing departmental policies and procedures.