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Request For Quotation
1
REQUEST FOR QUOTATION (RFQ 17/005)
Server, Desktop, Laptop, Printer, Copier, Scanner and Other IT Equipment
Date of issue: Tuesday, 31st October 2017
Closing Date and Time: Wednesday, 15th November 2017 at 5 PM COB
Contact details:
Quotations and enquiries must be submitted via email only
and sent to; [email protected]
Always indicate the RFQ number with your submission
Category IT Equipment
Please quote your lowest price on the item/s listed below and submit personally your SEALED
QUOTATION not later than 5:00 pm on November 15, 2017 at
1. PURPOSE AND SCOPE:
The African Institute for Mathematical Sciences is soliciting to establish a contract for the one time
purchase Server, Desktop, Laptop, Printer, Copier, Scanner and Other IT Equipment.
2. GENERAL REQUIREMENT
a) Late submission of quotation shall not be accepted.
b) Bids exceeding the ABC shall be disqualified.
c) The lowest bidder shall be informed immediately and shall be asked to submit additional
requirements within three days after the opening of bids or during post qualification.
d) Award of contract shall be made to the lowest quotation, and complies with the minimal
specifications and other terms and conditions as stated in the RFQ.
e) Terms of Payment shall be made through check payable to the supplier.
f) The AIMS reserves the right to change individual quantity of each items specify in the RFQ.
g) The AIMS reserves the right to reject any or all bid proposals, or declares the bidding a failure,
or not to award the contract, and makes no assurance that a contract shall be entered into as
a result of this invitation.
h) Quotation need to be submitted by using the technical specification listed in Annex A.
3. PAYMENT:
Vendor shall accept payment in accordance with the payment procedures of the Rwanda. Payment in
advance is permitted under this Contract.
Request For Quotation
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4. DELIVERY AND RETURN:
4.1 Shipment and Delivery: Vendor shall ship the Desired Items immediately after being awarded this
Contract and receiving a purchase order or notice to proceed. Vendor shall deliver the Desired Items
within 15 working days after receiving a purchase order or notice to proceed. Desired Items must be
delivered to Secretariat offices site in KACYIRU (Near to SOS National Office)
4.2 Late Delivery: AIMS placing the order under this Contract must be notified in writing if the shipment
of the Desired Items will be delayed for any reason. Any delay in delivery that could cause harm will be
grounds for cancellation of the Contract, and/or obtaining the Desired Items from a third party.
4.3 Return of Unacceptable Items: If AIMS deems the Desired Items to be unacceptable, the Desired
Items shall be returned to Vendor at Vendor’s expense and with no restocking charge. Vendor shall
either make arrangements for the return within five (5) days of being notified that items are
unacceptable, or permit AIMS to arrange for the return and reimburse AIMS for delivery expenses.
5. Miscellaneous
5.1 Inquiries: Inquiries regarding specifications of this RFQ must be submitted in writing to the contact
named below with the exception of questions regarding the bid submission which may be oral. The
deadline for written inquiries is November 8th, 2017 @ 5:00 p.m. All inquiries must be addressed to:
Email: [email protected]
After this RFQ has been released, no contact between the Vendor and the AIMS, other than the
individual listed above, for purposes relating to this RFQ, is permitted. Violation may result in rejection
of the bid.
6.2 Schedule of Events:
Vendors Written Questions Submission Deadline ……… November 8th, 2017
Vendors Submission Deadline……… November 15th, 2017
Selection Notification …………………November 22th, 2017 2:00 PM
6. Quotation Form(Annex B):
The attached Quotation form needs to be completed and signed. Suppliers shall return the completed
and signed Quotation form with their quotation
Note: This is not a Purchase Order.
Request For Quotation
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ANNEXE A: TECHNICAL SPECIFICATION
Desktop
Item/s and specification/s (minimum)
Qty. Unit Price
Total Amount (VAT exclusive)
Dell OptiPlex 9020 Micro PC
Processor: 4rd generation Intel® Core™ i7-6700 Processor (Quad Core,
8MB, 8T, 3.4GHz, 65W)
Operating System: Ubuntu 16.
Hard drive: One (1) TB SSD Hard Drive
Memory: 16 GB Dual Channel DDR3 SDRAM at 1600MHz
Graphics: Integrated Intel® HD Graphics 4600
LAN Card: Integrated Intel® I217LM Ethernet LAN 10/100/1000
Wireless: wireless M.2 802.11ac card
Format: Micro
Standard I/O Ports : 6 USB 3.0 , 45 - RJ Network Connector, VGA
, DisplayPort; ,GHS Front, Mic-in Front re-taskable to headphone
External Antenna Optional, DisplayPort/HDMI/Serial+PS2 Optional
Warranty:
One (1) year on parts and services , and pickup and return service
Accessories
Dell OptiPlex Micro All-in-One Mount for E-Series Displays
Dell Wireless Keyboard & Mouse – KM714
Dell OptiPlex Micro Dual VESA Mount
-15-
-15-
-15-
-15-
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Monitor
Item/s and specification/s (minimum)
Qty. Unit Price
Total Amount (VAT exclusive)
Dell Ultra Sharp 32 UltraHD Monitor – UP3214Q -20- _______ ____________
Request For Quotation
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Laptop
Item/s and specification/s (minimum)
Qty. Unit Price
Total Amount (VAT exclusive)
Dell Precision 6000 M6700
Processor: 4rd generation Intel(R) Core(TM) i7-6500U CPU @ 2.50GHz
Operating System: Ubuntu
Hard drive: 512GB SSD 6Gb/s
Memory: DIMM16GB 1866MHz
Optical Drive: DVD+/-RW
Display Options: 14" HD+(1920x1080) Wide View: anti-glare, LED-
backlit
Graphics: NVIDIA Quadro K4000M with 4GB GDDR5 dedicated
memory
Networking: integrated intel 82579M/v10/100/1000 Gigabit Ethernet
Dell Wireless 1540(802.11 a/n dual band high speed Wi-Fi half Mini-
Card)
Bluetooth: Dell Wireless 380 Bluetooth® 4.0
Standard I/O Ports: 2 - USB 3.0, 1 – DisplayPort ,1 - Wireless switch, 1 –
VGA, 1 - RJ-45, 1 - eSATA / USB 2.0 , 1 – HDMI, 1 - Lock Slot , 2 - USB 2.0
1 - IEEE 1394 , 1 - Microphone ,1 – Headphone ,1 - 10-in-1 media card
reader, 1 - SmartCard reader, 1 - 54mm ExpressCard slot
Multimedia: Dual integrated high quality speakers and dual integrated
noise cancelling digital array microphones standard, FHD video
webcam
Battery Options: 9-cell (97Wh) with Express Charge™;
Warranty: One (1) year on parts and services , and pickup and return
service
-10-
_______ ____________
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Item/s and specification/s (minimum)
Qty. Unit Price
Total Amount (VAT exclusive)
Dell Latitude E7470
Processor: Intel® Core™ i7-6600U (Dual Core, 2.6GHz, 4M cache,
15W)
Operating System: Ubuntu
Hard drive: 512GB SSD SATA 6Gb/s
Memory: 16GB (2X8GB) 2400MHz DDR4 Memory
Graphics: NVIDIA Quadro K4000M with 4GB GDDR5 dedicated
memory
Networking: Intel® Dual-Band Wireless-AC 8260 Wi-Fi + BT 4.1 Wireless Card (2x2), RJ-45 Integrated Intel 82579M/V 10/100/1000 Gigabit Ethernet;
Bluetooth: Dell Wireless 380 Bluetooth® 4.0
Battery Options: 9-cell (97Wh) with Express Charge™;
Standard I/O Ports: SIM card slot, USB 3.0, DisplayPort, Headphone,
Microphone, 10-in-1 media card reader, HDMI, RJ-45
Display: 14" QHD (2560x1440) Touch, Corning® Gorilla® Glass NBT,
camera/mic,
Multimedia: Dual integrated high quality speakers and dual integrated
noise cancelling digital array microphones standard, FHD video
webcam
Chipset: Mobile Intel® QM77 Express
Warranty:
One (1) year on parts and services , and pickup and return service
-15-
_______
____________
Request For Quotation
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Item/s and specification/s (minimum)
Qty. Unit Price
Total Amount (VAT exclusive)
Dell latitude 5480
Processor: Intel® Core™ i5-7200U (Dual Core, 2.6GHz, 4M cache,
15W)
Operating System: Windows 10 Home, 64-bit
Hard drive: One (1) TB SATA Hard Drive 7200 rpm
Memory: 8GB, DDR4-2400MHz DDR4, (1x8G)
Graphics: NVidia GM108M [GeForce 930M]
Wireless: Qualcomm Atheros Killer N1525 Wireless-AC
Display: 15.6" UltraSharp™ FHD IPS (1920x1080) Wide View Anti-
Glare LED-backlit w/Prem Pn Grnt, Non-touch
Networking: Intel® Dual-Band Wireless-AC 8265 Wi-Fi + BT 4.2
Wireless Card +Bluetooth 4.1, RJ-45 Integrated Intel 82579M/V
10/100/1000 Gigabit Ethernet;
Bluetooth: Dell Wireless 380 Bluetooth® 4.0
Multimedia: Dual integrated high quality speakers and dual integrated
noise cancelling digital array microphones standard, FHD video
webcam Standard I/O Ports: SIM card slot, USB 3.0, DisplayPort, Headphone,
Microphone, 10-in-1 media card reader, HDMI, RJ-45
Chipset: Mobile Intel® QM77 Express
Battery Options: 9-cell (97Wh) with Express Charge™;
Warranty:
One (1) year on parts and services , and pickup and return service
-5-
_______
____________
Request For Quotation
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Item/s and specification/s (minimum)
Qty. Unit Price
Total Amount (VAT exclusive)
Dell latitude 3580
Processor: Intel® Core™ i5-7200U (4M Cache, up to 3.1 GHz)
Operating System: No OS
Hard drive: One (1) TB SATA Hard Drive 7200 rpm
Memory: DIMM 8Gb 2133MHz DDR4 (1x8G)
Optical Drive: DVD-ROM
Graphics: NVidia GM108M [GeForce 930M]
Wireless: Qualcomm Atheros Killer N1525 Wireless-AC
Bluetooth: Dell Wireless 380, Bluetooth® 4.0
Display: LCDs 14’’ FHD (1920x1080) Wide View Anti-Glare
Battery Options: 9-cell (97Wh) with Express Charge™;
Standard I/O Ports: SIM card slot, USB 3.0, DisplayPort, Headphone,
Microphone, 10-in-1 media card reader, HDMI, RJ-45
Chipset: Mobile Intel® QM77 Express
Multimedia: Dual integrated high quality speakers and dual integrated
noise cancelling digital array microphones standard
Networking: Intel® Dual-Band Wireless-AC 8260 Wi-Fi + BT 4.1 Wireless Card (2x2), RJ-45 Integrated Intel 82579M/V 10/100/1000 Gigabit Ethernet;
Warranty: One (1) year on parts and services , and pickup and return service
-5- _______
____________
Request For Quotation
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Server
Item/s and specification/s (minimum)
Qty. Unit Price
Total Amount (VAT exclusive)
Dell PowerEdge R930xd Rack Server
Processor: 2x Intel Xeon E7-4850 v4 2.1GHz,40M Cache,8.0GT/s QPI
22C/44T,HT,Turbo (115W) DDR4 1:1 MaxMem 1866Hz
Chassis: 2.5" Chassis with up to 8 Hard Drives
Format : 2 U Rack
Operating System: No OS
Hard drive: 1.2TB 10K RPM SAS 12Gbps 2.5in Hot-plug Hard Drive,
800Gb SAS SSD HDD
GPU Card : NVIDIA® Tesla®
Memory: 32GB RDIMM, 2400MT/s, Dual Rank, x8 Data Width
Optical Drive: 16X DVD+/-RW drive
Internal Controller: PERC H330, PERC H730P
Network : Intel Ethernet X540 DP 10Gb BASE-T Server Adapter
Network : Intel Ethernet I350 QP 1Gb Server Adapter
Power : Redundant power supplier 750W , 1:1
USB Keyboard and USB Mouse
Warranty:
3 Year ProSupport and NBD On-Site Service
-2-
-6-
-4-
-2-
-16-
-4-
-4-
-1-
_______
____________
Request For Quotation
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Item/s and specification/s (minimum)
Qty. Unit Price
Total Amount (VAT exclusive)
Dell PowerEdge R730xd Rack Server
Processor: 2x Intel® Xeon® E7-4850 v4 2.6GHz,40M Cache,9.60GT/s
QPI,Turbo,HT,22C/44T (145W) Max Mem 2400MHz
Chassis: 2.5" Chassis with up to 8 Hard Drives
Format : 2 U Rack
Operating System: No OS
Hard drive: 2TB 10K RPM SAS 12Gbps 2.5in Hot-plug Hard Drive
800Gb SAS SSD HDD
GPU Card : NVIDIA® Tesla®
Memory: 32GB RDIMM, 2400MT/s, Dual Rank, x6 Data Width
Optical Drive: 16X DVD+/-RW drive
Internal Controller: PERC H330, PERC H730P
Network : Intel Ethernet X540 DP 10Gb BASE-T Server Adapter
Network : Intel Ethernet I350 QP 1Gb Server Adapter
Power : Redundant power supplier 750W , 1:1
USB Keyboard and USB Mouse
Warranty: 3 Year ProSupport and NBD On-Site Service
-2-
-6-
-4-
-2-
-16-
-4-
-4-
-1-
_______
____________
Request For Quotation
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Item/s and specification/s (minimum)
Qty. Unit Price
Total Amount (VAT exclusive)
Dell PowerEdge R740xd Rack Server
Processor: 2x Intel® Xeon® E7-4850 v4 2.6GHz,40M Cache,9.60GT/s
QPI,Turbo,HT,22C/44T (145W) Max Mem 2400MHz
Chassis: 2.5" Chassis with up to 8 Hard Drives
Format : 2 U Rack
Operating System: No OS
Hard drive: 2TB 10K RPM SAS 12Gbps 2.5in Hot-plug Hard Drive
800Gb SAS SSD HDD
GPU Card : NVIDIA® Tesla®
Memory: 32GB RDIMM, 2400MT/s, Dual Rank, x6 Data Width
Optical Drive: 16X DVD+/-RW drive
Internal Controller: PERC H330, PERC H730P
Network : Intel Ethernet X540 DP 10Gb BASE-T Server Adapter
Network : Intel Ethernet I350 QP 1Gb Server Adapter
Power : Redundant power supplier 750W , 1:1
USB Keyboard and USB Mouse
Warranty: 3 Year ProSupport and NBD On-Site Service
-2-
-6-
-4-
-2-
-16-
-4-
-4-
-1-
_______
____________
Request For Quotation
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Storage
Item/s and specification/s (minimum)
Qty. Unit Price
Total Amount (VAT exclusive)
Dell EqualLogic PS4100X Array
Hard drive: 2 TB 10K RPM SAS 12Gbps disk drives
Network : Intel Ethernet X540 DP 10Gb BASE-T Server Adapter
-1-
-10-
-4-
_______
____________
Item/s and specification/s (minimum)
Qty. Unit Price
Total Amount (VAT exclusive)
Dell SCv300
Hard drive: 2Tb GB 10K RPM SAS 12Gbps disk drives
Network : Intel Ethernet X540 DP 10Gb BASE-T Server Adapter
-1-
-10-
-4-
_______
____________
Item/s and specification/s (minimum)
Qty. Unit Price
Total Amount (VAT exclusive)
HDD USB 3.0 - 4 To -10- _______ ____________
USB Flash 3.0 8GB 12
USB Flash 3.0 32GB 2
Request For Quotation
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Printer/Scanner/Camera/Projector
Item/s and specification/s (minimum)
Qty. Unit Price
Total Amount (VAT exclusive)
HP LaserJet Pro 400 M451dn -2- _______ ____________
HP Scanjet G3110 Scanner or very similar 1
Canon XF200 HD Camcorder
✓ B&H # CAXF200 MFR # 9593B002
✓ INCLUDES FREE
▪ Rode VideoMic with Rycote Lyre Suspension System
▪ Canon BP-975 Intelligent Lithium-Ion Battery Pack (7350 mAh)
✓ 1920 x 1080, 1/2.84" CMOS Sensor
✓ 20x Zoom with Zoom, Focus, Iris Rings
✓ 50Mbps MPEG-2 & 35Mbps MP4 Recording
✓ 4:2:2 Color Sampling
✓ 23.98/29.97p, 59.94i/p
✓ Dual CF & Single SDXC Card Slots
✓ Dual XLR Inputs, 4-Channels of Audio
✓ Orientable Hand Grip
✓ HDMI, WiFi & Ethernet
2
LX900 Color Label Printer
✓ Print Method: Thermal inkjet with Primera Imaging Perfection enhancements
✓ Print resolution : Up to 4800 dpi
✓ Inks: Individual ink cartridges for Cyan, Magenta, Yellow and Black
✓ Colors: 16.7 million
✓ Label Design : BarTender UltraLite Primera Edition included. Can also be used
with most other popular label design
✓ Power: 00-240VAC, 50/60 Hz, 60 watts
2
Logitech HD Pro C920
✓ Full HD 1080p video calling (up to 1920 x 1080 pixels) with the latest version of
Skype for Windows*
✓ 720p HD video calling (up to 1280 x 720 pixels) with supported clients
✓ Full HD video recording (up to 1920 x 1080 pixels) with a recommended
system**
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✓ Logitech Fluid Crystal™ Technology
✓ H.264 video compression*
✓ Carl Zeiss® lens with 20-step autofocus
✓ Built-in dual stereo mics with automatic noise reduction
✓ Automatic low-light correction
Logitech G230 Stéréo Gaming Headset 15
Request For Quotation
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Copier
Item/s and specification/s (minimum)
Qty. Unit Price
Total Amount (VAT exclusive)
Color imageRUNNER C2880
26 Color Copies Per Minute
28 Black/White Copies Per Minute
Auto Duplex (2 Sided Copying)
Auto Document Feeder (RADF)
Electronic Sorting
(2) 550 Sheet Paper Drawers
Paper Sizes: 5-1/2 x 8-1/2 to 12 x 18
Network Print/Scan
Matching Cabinet
Z1-Stapler Finisher (Optional)
Y1-Stapler Finisher (Optional)
Saddle Stitch Finisher (Optional)
Punch Unit (Optional)
Universal Send (Optional)
Fax (Optional)
Or
Canon imageRUNNER ADVANCE C3330i
• 30 pages per minute colour/black
• Duplex document feeder
• Maximum cassette paper size A3+ (305mm x 457mm)
• Maximum bypass paper size SRA3 (320mm x 450mm)
• 2x 550 sheet cassettes
• 100 sheet manual feed
• Duplex
• Copy, print, and color scanning
• Scan to SMB / FTP / Email
• Searchable PDF
• Secured printing
• Adobe PostScript
-2-
_______
____________
Request For Quotation
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Networking
Item/s and specification/s (minimum)
Qty. Unit Price
Total Amount (VAT exclusive)
Dell Networking H1048 –Off
48 Port GbE nominal frequency 1 GHz
2 _______ ____________
Dell Networking N3000 Series Switches
8 x 10GbE
1x SFE
2
Dell Networking N4032F Series Switches
24 x 10GbE
1x SFE
2
Dell Networking N4032F Series Switches
8 x 10GbE
1x SFE
2
Dell SonicWALL TZ300 2
Dell SonicPoint 802.11AC 2
Cisco Catalyst 4948 10 Gigabit Ethernet Switch
8 x 10GbE
1x SFE
2
ExtremeSwitching X670-G2-48x-4q 2
Request For Quotation
17
Other IT Equipment
Item/s and specification/s (minimum)
Qty. Unit Price
Total Amount (VAT exclusive)
Armoire RACK, Schneider / Legrand 48’’ 800x800 2 _______ ____________
Wireless Mouse + Keyboard 15
Switch kvm usb 4 ports 2
Multiprise Rack 6
HDMI to VGA convertissor 2
Logitech - Presentation Pointer - Black
Model: 910-001354SKU: 9664127
Laser - Wireless - Radio Frequency - Black - USB
2
Request For Quotation
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ANNEXE B: RFQ – Quotation Form
Quotation for must be completed in English, signed and returned to AIMS prior the indicated closing
date/time. The quotation must be in accordance with the instructions contained in this request.
The undersigned, having read the term and conditions of Quotation No 17/005 set out in the attached
document, hereby offers to supply the services specified in the RFQ at the price quoted, in accordance
with any specifications stated and subject term to the Term and Condition set out or specified in the
document.
Signature ______________________________________
Date ______________________________________
Name and Title: Company______________________________________
Address: ____________________________________________________
Tel No: ______________________________________
Email: ______________________________________
Amount Offer ______________________________________
Payment term 30 day accepted
Request For Quotation
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PREVIOUS EXPERIENCE FORM – ANNEXE C
Description of goods/services/works
Country Total amount of Contract
Contract identification and title and contact detail client
Year project was undertaken
Authorized signature ___________________
Date _________________