SESAR Deployment Alliance Recruitment II July 2015

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SESAR Deployment Alliance Recruitment II for the SESAR Deployment Manager

SESAR Deployment Alliance Recruitment II July 2015

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Table of contents SESAR Growing organisation Highlights Structure & vacancies

x Management team x Finance and Performance Systems x Technical and Operations x Stakeholder Relations x FPA Coordination x Consortium Coordination

Appointment and Conditions of Assignment Application and Selection Process Annex A: Detailed job descriptions

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SESAR Europe’s  airspace  is  fragmented,  divided  up  along  national  borders.  This  causes  longer  flights,  unnecessary costs, additional fuel burn, higher CO2 emissions and delays. The Single European Sky ATM Research programme – SESAR – was set up to address this. It brings together the aviation industry to develop, test, validate and deploy new solutions that will  modernise  Europe’s  air  traffic  management  system. We need a new air traffic management system to help us meet future demand, reduce costs and  improve  environmental  performance,  as  well  as  to  support  Europe’s  economy.   Aviation  is  an  engine  of  economic  growth;  deployment  of  SESAR’s  solutions  across  Europe  will  help  ensure  Europe’s  aviation  industry  and  Europe’s economy are able to grow, safely and sustainably. Until 6 months ago, SESAR has focused on researching and developing the concepts and technologies that will enable this change, through the work of the cross-industry SESAR Joint Undertaking. But we are now in its next and most important phase – deployment – where these technologies and concepts are delivered into the everyday operations of airlines, airports and Air Navigation Service Providers. Deployment is the challenge of the SESAR Deployment Manager - a cross-industrial, public-private partnership selected by the European Commission. It works hand in hand with the SESAR Joint Undertaking to ensure that SESAR concepts and technologies that are in Common Projects become an operational reality, prioritising deployments based on performance and the benefits they will deliver to passengers. This industry-wide consortium, the SESAR Deployment Manager brings together air navigation service providers, airspace users and airports, representing true cross-industry collaboration. Consultation and collaboration will ensure timely, coordinated and successful deployment across Europe. By  working  together  to  deploy  SESAR,  Europe’s  aviation  industry  lays  the  foundations  for  their  and your future. The SESAR Deployment Manager will help deliver the Single European Sky, improving the performance and efficiency of our ATM system, reducing costs, environmental impact  and  delays  while  safely  dealing  with  growth  in  air  traffic  and  helping  Europe’s  economy  to grow.

“DO YOU WANT TO DELIVER TOGETHER?”

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Growing organisation The SESAR Deployment Alliance (SDA) is a ground-breaking, cross-industry consortium bringing together airlines, airports and air navigation service providers from across Europe – 44 companies in all. In December 2014 the European Commission awarded the consortium a long-term Public Private Partnership (PPP) contract – called the Framework Partnership Agreement – to plan and manage the deployment of SESAR technologies across Europe. Acting as the SESAR Deployment Manager (SDM) this consortium is now playing a pivotal role in ensuring that SESAR concepts are rolled out in a synchronized way across Europe, and are prioritised based on the benefits they will deliver to airspace users. In the coming years this team will oversee the planning and synchronisation of many billions of euros of investments, many of them mandated by Implementing Regulations, and oversee the distribution of €3  billion of grant funds to help ensure that then SESAR concepts become an operational reality. The SESAR Deployment Manager team is now expanding and a number of roles are open for expressions of interest and  application  from  the  staff  of  the  consortium  members’  organisations. You will find job descriptions of the various roles that are available later in this brochure, and details of the conditions of assignment and application process at the end of the brochure. As these roles are external to your current employer they will not follow your usual recruitment process. The opportunities will be on the basis of a secondment from your current role and individuals will need to have the endorsement of their line managers and employing company. Candidates will also be asked to make a declaration of commitment to act independently in the public interest and to advise in their application whether there are any current or future interests that might be considered prejudicial to their independence. If any of these roles describe you, and you would like to find out more, then please check out the information available on our website PRIVATE LINK TO BE INCLUDED HERE Following that, if you decide that you relish a new challenge and want to apply for any of the vacancies, please discuss the opportunity with your current employer to gain their support. Then following the instructions that you will find later in this document, please send your expression of interest and attachments to: hr@sesardeploymentmanager.eu

“DO YOU WANT TO BECOME PART OF THIS EUROPEAN TEAM?”

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Highlights of the first 6 months SESAR Deployment Manager 13/07: SESAR Deployment Manager gets European Air Traffic Management (ATM) industry ready to invest The European Commission (EC) has granted 329 million euro in co-funding to Air Traffic Management (ATM) projects around Europe as a result of the Innovation and Networks Executive Agency (INEA) Connecting Europe Facility (CEF) Transport Call 2014. The industry will now benefit from an unprecedented financial funding boost of a total public-private investment of around 650 million euro to implement the first projects contributing to the modernisation of ATM. http://www.sesardeploymentmanager.eu/329-million-euro-co-funding-for-modernising-european-air-traffic-management/ 30/06: EDA and SESAR Deployment Manager seal cooperation Brussels, 30 June 2015. Jorge Domecq, Chief Executive of the European Defence Agency (EDA), and Massimo Garbini, Managing Director of the SESAR Deployment Manager (SDM) signed a Memorandum of Understanding (MoU). Its purpose is to establish efficient cooperation and support between the two organisations with regard to SESAR deployment. http://www.sesardeploymentmanager.eu/eda-and-sesar-deployment-manager-seal-cooperation/ 29/06: SESAR Deployment Manager delivered first ATM infrastructure deployment programme Brussels, Belgium, Monday 29th June 2015 – Massimo Garbini, Managing Director of SESAR Deployment Manager, formally delivered the first SESAR Deployment Programme to the Directorate General for Mobility and Transport of the European Commission (DG MOVE) today. http://www.sesardeploymentmanager.eu/sesar-deployment-manager-delivered-first-atm-infrastructure-deployment-programme/ 15/04 The preliminary Deployment Programme V1 is available PDP v1 has been unanimously endorsed by the Supervisory Board (SB) of the SESAR Deployment Alliance (SDA) acting as the SESAR Deployment Manager (SDM) and delivered to the European Commission (EC) on 31st March 2015 for information. PDP v1 builds on the version 0 (PDP v0) currently annexed to the SESAR Deployment Framework Partnership Agreement (FPA) with the objective to set the most up to date basis for first full Deployment Programme (DP v1) development. http://www.sesardeploymentmanager.eu/the-preliminary-deployment-programme-v1-is-available/

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20/03:  Invitation  to  the  Stakeholders’  Consultation Platform available http://www.sesardeploymentmanager.eu/invitations-to-the-stakeholders-consultation-platform-available-online/ 10/03: SESAR Joint Undertaking and SESAR Deployment Manager sign cooperative arrangement World ATM Congress, Madrid, Spain. The SESAR Joint Undertaking (SJU) and the SESAR Deployment Manager (SDM) have signed a Memorandum of Understanding. This agreement will provide a platform on which to build cooperation for the smooth and timely delivery and deployment of SESAR Solutions to the ATM community. http://www.sesardeploymentmanager.eu/sesar-cooperation-agreement-signed-sealed-and-delivered/ 4/03:  Stakeholder’s  Welcome  event The SESAR Deployment Manager Welcome Event delivered a first warm welcome to all stakeholders. On Wednesday March 4 we explained how we are investing in relations with all Air Traffic Management stakeholders, what exactly can be deployed today and how this is all being financed and measured in order to achieve one goal together: the essential ATM modernization to  ensure  Europe’s  aviation  industry  and  economy  are  able  to  grow,  safely  and  sustainably. http://www.sesardeploymentmanager.eu/sesar-deployment-manager-invites-you-to-the-welcome-event-on-march-4-in-brussels-belgium/ These are a few highlights reflecting some actions of the past 6 months, for more details please visit www.sessardeploymentmanager.eu or follow us on Twitter: @SESAR_DM

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Structure Management team The SESAR Deployment Manager Management Team is a well-oiled human machine combining experience, expertise, technical knowledge and strategic skills with stimulating people management. Massimo Garbini, Managing Director: “We  are  working  as  the  industry  for  the  industry”

There is a vacancy for an International Relations expert to join us, based in Brussels. The SESAR Deployment Manager is organised to cover 7 functional areas: “Financial  sustainability”, covering the development of network and local level cost and benefit analysis, the identification and development of financial mechanisms such as incentives or alternative ways to fund the implementing projects within the common projects and the assessment of their actual contribution to performance improvements; “Operational  and  Technical  Deployment”, covering (i) the development, maintenance and realisation of the Deployment Programme (ii) review and evolution of Common Projects; “Standardisation,  regulation  and  industrialisation”, covering the analysis and monitoring of the consistency between the Deployment Programme and Common Projects as well as

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regulation and standardisation roadmaps, necessitating the liaison on regulation and standardisation matters with the relevant bodies, and including the analysis and monitoring of the alignment between the Deployment Programme and Common Projects with activities in the industrialisation phase; “ATM  Master  Plan  Alignment”,  covering  the  task  of  ensuring  consistency  and  alignment  between the Deployment Programme, the Common Projects and the ATM Master Plan; “Stakeholder  relationship  management”, referring to the tasks of external communication related  activities,  consultation  platform’s  management,  and  management  of  cooperative  arrangements with third parties; “Internal  Consortium  coordination”, covering the aspects of Finance and Budget (reporting process of costs associated to the Deployment Manager activities in order to manage the funding of the Deployment Manager), human resources management and effort reporting (staff recruiting/selection), administrative services (administrative support, logistics, facilities, IT), legal affairs and contracting (management of legal items and issues, including subcontracting and assignments), internal auditing, and internal communication related activities; “SESAR  Deployment  FPA  coordination”, acting as FPA Coordinator in accordance with Regulation, Article II.1.3 of the SESAR Deployment FPA. Nicolas Warinkso, Deputy Managing Director: “SESAR  Deployment  Manager  is a  team,  we  deliver  together  internally  and  externally.”

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Finance and Performance Systems The Finance and Performance Systems team is responsible  for  ‘financial  sustainability’  covering  the development of cost benefit analyses at network and local levels, the identification and development of financial mechanisms such as incentives or alternative ways to fund the implementing projects, and  the  assessment  of  the  projects’  actual  contribution  to  performance  improvements across Europe. We have 4 (four) vacancies for experts to join us, based in Brussels and all shown below.

Michel Gorog, Head of Finance & Performance Systems

“Achieving demanding and ambitious goals through joint collaboration with people from different cultures and different backgrounds is  an  exciting  setting  to  work  in.”

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Technical and Operations The Technical and Operations team is responsible for: Operational and Technical Deployment, covering (1) the development, maintenance and realisation of the Deployment Programme and (2) the review and evolution of Common Projects; Standardisation, regulation and industrialisation, covering the analysis and monitoring of the consistency between the Deployment Programme and Common Projects as well as regulation and standardisation roadmaps, necessitating the liaison on regulation and standardisation matters with the relevant bodies, and including the analysis and monitoring of the alignment between the Deployment Programme and Common Projects with activities in the industrialisation phase; ATM Master Plan Alignment, covering the task of ensuring consistency and alignment between the Deployment Programme, the Common Projects and the ATM Master Plan. We have a number of full and part time vacancies shown in green below, all of which are based in Brussels.

Heiko Teper, DP Realisation Manager: “Helping to shape the future of the ATM-industry in Europe and extending your professional horizon and grow together as a team while facing a lot of interesting challenges in the daily work is  a  real  professional  treat.”

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Stakeholder Relations The Stakeholder Relations team is responsible for “Stakeholder  relationship  management”,  referring  to  the  tasks  of  external  communication  related  activities,  consultation  platform’s  management, and management of cooperative arrangements with third parties. Stakeholders play a crucial role in the success of the deployment. Both civil and military air navigation service providers, airport operators and airspace users are the main stakeholder groups. As SESAR Deployment Manager is responsible for coordinating the timely delivery of PCP related projects according to the Deployment Plan, the buy-in of all stakeholders is essential. We have 2 (two) full time vacancies, both of which are based in Brussels.

Freek De Witte, Head of Stakeholder Relations: “Deployment  being  the  most  important  phase  is  truly  exciting working with operational and institutional  stakeholders  to  bring  the  benefit  that  Europe’s  aviation  needs.”

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FPA Coordination The FPA Coordination team is responsible for acting as FPA Coordinator in accordance with Regulation, Article II.1.3 of the SESAR Deployment FPA. SESAR Deployment Manager (SDM) will coordinate and monitor the realization of all implementation projects that are supported with significant co-funding. Once the European Commission has awarded projects, all involved industry stakeholders become implementing partners and join the SESAR Deployment Framework Partnership Agreement (FPA), agreeing to be co-ordinated by SDM, to report to SDM for monitoring purposes and to receive the co-funding through SDM. This is the legally binding mechanism through which the PCP is turned from a binding regulation for European Member States into binding contracts for European stakeholders. We have 9 (nine) full time vacancies shown below in green, all of which are based in Brussels.

Paola di Giovanni, FPA Coordination Manager: “We are at the start of an exciting journey in the European aviation industry as we work together with our implementing partners to translate the aspirations of SESAR research in to deployment  reality.”

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Consortium Coordination The Consortium  Coordination  team  is  responsible  for  all  the  ‘back  office’  functions  that are essential to supporting the organisation and its management, and to supporting our colleagues who are daily delivering the commitments we have made to EC and the industry. We have 5 (five) full or nearly full time vacancies shown shaded green, all of which are based in Brussels. There are 2 roles (shaded brown) that will be filled under local sub contract arrangements.

The Consortium Coordination team are responsible for –

• all aspects of the finances and budget of the Consortium, including the reporting process for all the costs associated with all the Deployment Manager activities

• the proper management and administration of funding/cash flows, maintaining financial accounts and providing financial and management information

• providing a budget control function (including publication of regular accounting comparing  Consortium  Members’  contributions) using activity-based costing

• human resources management and effort reporting (staff recruiting/selection and the management of short and long term assignments)

• administration services (administrative support, logistics, facilities, IT etc.) • legal affairs and contracting • quality and risk management; internal auditing • internal communication related activities

Bob Broome, Consortium Coordination Manager: “The coordination team forms a supportive back-bone for the SESAR Deployment Manager units delivering front line services, and for the members of this European consortium.”

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Appointment and Conditions of Assignment Principles The SESAR Deployment Alliance (SDA) is a consortium and not a legal entity. So any assignment resulting from this selection process does not constitute a contract of employment. Throughout the assignment individuals remain an employee of their sponsoring employers’  organisation. They are subject  at  all  times  to  that  employers’  terms  and  conditions  of  employment, such as may from time to time be operable; including their policies for sickness absence, leave of absence, international assignments and the payment of relocation and any other approved allowances and/or business expenses. Individuals will continue to receive their salary, allowances and any other benefits as may be agreed by their sponsoring employer and will remain covered by their existing social security and/or pension arrangements. It is a condition of the financial regulations that apply to European Commission grant agreements that all staff working in Brussels, part time and/or full time, must also comply with Belgian tax and social security legislation. Your sponsoring employer organisation will assist you in satisfying this requirement. Start dates None of the positions will be open for assignment before 1st of October 2015. We are interviewing to create a pool of candidates from which we can select for appointment with start dates during the last quarter of calendar 2015, and then for start dates during 2016 as we build  the  organisation’s  capability  and  capacity. In all cases the exact start dates will be a matter for agreement with the successful individuals and their sponsoring employer. Appointment All successful candidates will receive a formal letter of appointment from both the SDA and their current employer. These will confirm the role, the amount of their working time that is being committed to the SDA (e.g. full time, 80%, 50% etc.), attach the applicable job description and confirm the name of the SDA line manager to whom the role will report. The employer letter will also confirm the general terms and conditions pertaining to that employer organisation, and contain any specific terms and conditions applicable to the individual and their assignment to the SDA organisation. For example, any specific allowances or arrangements for the reimbursement of the costs of travel and accommodation.

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Job Descriptions The job descriptions have been designed to reflect the roles, their scope and accountabilities and responsibilities as currently understood. They indicate the general nature of the tasks to be performed however they are not intended to be an exhaustive list of all duties, responsibilities or deliverables; nor of the qualifications and experience required to undertake the roles. The SDA is a new organisation. We are operating under a novel consortium structure and contractual framework, charged with planning the delivery of a complex pan European portfolio of projects. This is the first time anything like this has been attempted. So it is inevitable that from time to time the roles and/or their responsibilities may be subject to change. Line Management Whilst undertaking their SDA assignment individuals will continue to have a supervisor within their sponsoring employer organisation, including for the approval of absences and any disciplinary matters. However throughout the assignment individuals should also consult with their SDA manager when requesting leave of absence and/or to report sickness absence. The SDA will set and agree with individuals a number of personal targets and/or objectives against which to measure the success of the assignment. The SDA line manager will review an individual’s performance against these both periodically and annually. The SDA targets and/or objectives will also form part of the individual’s  personal  performance  objectives within the sponsoring employer organisation. The sponsoring employer line manager will generally review SDA feedback on performance during the assignment with the individual, at least annually. Duration Duration of the assignment is usually for at least 2 years but can be extended with the consent of all three parties (the SDA, the sponsoring employer and the individual). Ideally SDA would prefer extensions for a further 1 or 2 years. Any of the parties - the SDA, the sponsoring employer or the individual - may terminate the assignment by giving at least 3 (three) months written notice. However, as the SDA Deployment Manager activities are funded by European Commission (EC) Grants neither the SDA nor the sponsoring employer can give a guarantee as to the length of any assignment. It is very unlikely but if SDA are given notice that the EC wish to end the Deployment Manager activities and cease grant funding, then SDA and the sponsoring employers will have to plan for ending the staff assignments to coincide with the end of grant funding or earlier.

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Location All  roles  are  based  at  the  SDA’s  offices  in  Avenue  Cortenberg,  1000  Brussels  and  post  holders  will normally be undertaking their tasks and working from there. However the SDA may require that individuals work from their current employer’s offices, and also reserves the right to request that the post holder travel to another location in the course of performing their duties. Some roles will require regular travel, generally within Europe. Provided there was no impact on performance or achievement of objectives, it may be possible for some of the tasks involved to be undertaken from home or elsewhere, but this would need to be agreed in advance with your SDA line manager. Hours of Work The SDA operates weekdays 09:00 CET to 17:00 CET. Unless otherwise agreed in writing, whilst working on SDM premises post holders will be required to follow the working hours and public holidays applicable in Belgium.

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Application and Selection Process Candidates These opportunities are open to staff employed or contracted by members of the SESAR Deployment Alliance. Where we are unable to fill vacancies from within the member organisations we will try to find suitable candidates from outside, and arrange for a member of the SDA to employ or contract the individual selected. Applications are encouraged from individuals who were unsuccessful during the first recruitment phase, or who have undertaken short-term task assignments and now wish to be considered for one of these opportunities. Applications The application process requires 3 documents –

1. A copy of your CV 2. A Letter of Motivation – why you wish to be considered and what you believe you can

contribute to the success of the SESAR Deployment Manager programme. The letter should also incorporate a declaration of commitment to act independently in the public interest, and an indication of your preferred interview slot (see separate list of dates).

3. A letter from your employer supporting your application. Applications should be sent to: hr@sesardeploymentmanager.eu Individuals may apply for more than one opportunity if they wish – please make this clear in your Letter of Motivation. SDA reserves the right to suggest that applicants might be better suited to a role other than the one for which they applied. Should we do this it is of course up to the individual and their current employer to decide if they wish to be considered for a different role. Interviews Interviews will be held in Brussels. Reasonable travel expenses incurred wholly and exclusively for the purposes of attending the interview are direct costs recoverable by your employer through the grant claim process. Whilst SDA will do what it can to meet your preference for a particular interview date or time we cannot guarantee this. The planned dates, which may be subject to change for operational reasons, are currently shown in the table on the next page.

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Interview dates Finance and

Perf Systems Technical & Operations

Stakeholder Relations

FPA Coordination

Consortium Coordination

October 02 05 06 07 Afternoon 08 Morning 09 12 13 14 Afternoon 15 Morning 16 19 20 21 Afternoon 22 Morning 23 26 27 28 Afternoon 29 Afternoon Afternoon 30 November 02 03 04 Afternoon 05 Morning 06 09 10 11 Afternoon 12 Morning 13 16 17 18 Afternoon 19 Morning 20 23 24 25 Afternoon 26 Morning 27

Selection A panel of at least 2 people, one of which will be the member of the Management Team responsible for the department in which the position sits, will perform the interviews. Interviews will normally last at least 1 hour but detailed arrangements for each role will be communicated in good time to the individuals selected. Following the interviews the panel will draw up its conclusions and make a recommendation for a final decision by the Managing Director. Remember that we are interviewing to create a pool of good candidates from which we can select for appointment, with start dates during the last quarter of calendar 2015 and /or during 2016. So whilst candidates will be notified of the results of their interview exact start dates will depend on when SDA needs the role filled. SESAR Deployment Manager Let’s  deliver  together

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