Session 14

• Pay_Payroll Reconciliation Report

Focus on Reports

To print:

• Right click

• Choose “Print”

• Change option “Print What?” from “slides” to “note pages”

• Click ok

Pay_Payroll Reconciliation Report

Provides schools and departments the ability to review pay from hours entered on the time card through the computation and distribution of gross pay.

Multiple Tabs

1. Payroll• Hours and elements entered (on timecard)• HR entered elements (i.e.; Acting Pay, Jury Duty, etc.) • Rate of Pay• Hours paid (after leave reversion), • Amount paid per element• Gross pay per assignment.

2. Labor Distribution• Gross pay distribution to PTAEOs

3. By Employee• Same data as Payroll tab – different format.

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Payroll Tab

Labor Distribution Tab

By Employee Tab

Flexible Selection Criteria

• Begin – End range of pay periods to include

• One or more of the following:– Organization

– MBU (Major Budget Unit)

– Budget Department (within MBU Hierarchy)Note: Enter one of the above and the ‘%’ (wild card) character in the remaining two.

• Optional– Assignment

– Payroll Name

See: BU_Budget Exec and MBU Hierarchy report.

Interpreting the payroll report

Typically,Hours Entered = Hours Paid

Hours entered, not paidand

Hours paid, not entered

1. Hours earned were credited to leave hours, which are not paid until taken. Note: this will make the hours earned column total more than the hours paid column.

2. Leave hours entered, but none paid. (No personal sick leave hours available to use)

3. Hours paid, not entered. (Leave reversion found 8 available leave hours to use)

4. Hours docked. (Leave reversion could not find enough leave hours to cover)

4.

3.

2.

1.

Exception:

Hours entered < or >

Hours paid

Exception:

• Differences = Adjustments requested through HR by timekeeper. Timekeeper should maintain a record of requested approved adjustments.

Pay elements not found on the time card.

These are pay elements assigned by HR that are combined during the payroll process with time card hours to compute total gross pay.

Examples: Acting Pay, Jury Duty, Military Leave, etc.

Questions