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SESSION 2: WORKING WITH YOUR CLUBS & DISTRICT LEADERSDistrict 3310 Assembly 2010/11
Session 2: Working with Your Club &
District Leaders
SESSION 2: WORKING WITH YOUR CLUBS & DISTRICT LEADERSDistrict 3310 Assembly 2010/11
• Identify skills needed by Rotarians to serve as effective club leaders.
• Prepare club leaders for the coming year.• Understand the role of the district in
supporting the club.
Learning Objectives
SESSION 2: WORKING WITH YOUR CLUBS & DISTRICT LEADERSDistrict 3310 Assembly 2010/11
• Specific Club & District admin Requirements are covered in the following session – Session 3: Club Administration
• Handouts: Worksheet 4 – Session SummaryWorksheet 5 – Club Committee StructureWorksheet 6 – Short Case Studies
Coverage
SESSION 2: WORKING WITH YOUR CLUBS & DISTRICT LEADERSDistrict 3310 Assembly 2010/11
What Skills will you use to Lead your Club?
• List
SESSION 2: WORKING WITH YOUR CLUBS & DISTRICT LEADERSDistrict 3310 Assembly 2010/11
What Skills will you use to Lead your Club
• Democratic leadership skills • Team-building/people skills• Enthusiasm• Integrity• Organisation• Communication / Listening
SESSION 2: WORKING WITH YOUR CLUBS & DISTRICT LEADERSDistrict 3310 Assembly 2010/11
Leading Your Club
Presidents should• Promote fellowship and collaboration.• Foster continuity in decisions.• Build on past successes.• Promote direct and honest communication.• Ensure that every club member is involved.
SESSION 2: WORKING WITH YOUR CLUBS & DISTRICT LEADERSDistrict 3310 Assembly 2010/11
Who will you work with to carry out the goals of your Club?
• List
SESSION 2: WORKING WITH YOUR CLUBS & DISTRICT LEADERSDistrict 3310 Assembly 2010/11
Club Leadership Team
• Club board of directors• Club secretary• Club treasurer• Club trainer• Sergeant-at-arms• Committee chairs• Vice president• Immediate past president• President-elect
SESSION 2: WORKING WITH YOUR CLUBS & DISTRICT LEADERSDistrict 3310 Assembly 2010/11
How will you prepare your Club Leadership Team?
• Discuss
SESSION 2: WORKING WITH YOUR CLUBS & DISTRICT LEADERSDistrict 3310 Assembly 2010/11
How will you prepare your Club Leadership Team?
• Ensure clear communication between club leaders, club members & district leaders• Develop training plan; ensure leaders attend district training meetings • Provide continuity in leadership by making appointments for multiple years• Involve leadership team in goal-setting
SESSION 2: WORKING WITH YOUR CLUBS & DISTRICT LEADERSDistrict 3310 Assembly 2010/11
What is the role of your Club’s Board of Directors?
• Discuss
SESSION 2: WORKING WITH YOUR CLUBS & DISTRICT LEADERSDistrict 3310 Assembly 2010/11
What is the role of your Club’s Board of Directors?
• Governing body – ultimately responsible for all Committee & Club decisions. • Work closely with President to implement annual and long-range goals• Designated roles based on post held
SESSION 2: WORKING WITH YOUR CLUBS & DISTRICT LEADERSDistrict 3310 Assembly 2010/11
• Club PE – responsible for appointing Committee Chairs, training, planning meetings with incoming committees
before Rotary year begins. • Refer to Chapter 2 of Club President’s Manual for Club
Committee Responsibilities
SESSION 2: WORKING WITH YOUR CLUBS & DISTRICT LEADERSDistrict 3310 Assembly 2010/11
What committees does your Club have?
• List
SESSION 2: WORKING WITH YOUR CLUBS & DISTRICT LEADERSDistrict 3310 Assembly 2010/11
CLP Club Committees
• Membership• Public relations• Club administration• Service projects• The Rotary Foundation
SESSION 2: WORKING WITH YOUR CLUBS & DISTRICT LEADERSDistrict 3310 Assembly 2010/11
How will you determine the best committee structure for
your Club?
• Work on Worksheet 5
individually
(5 minutes)
SESSION 2: WORKING WITH YOUR CLUBS & DISTRICT LEADERSDistrict 3310 Assembly 2010/11
What qualities will you consider when appointing committee chairs?
• Discuss in pairs• Present
SESSION 2: WORKING WITH YOUR CLUBS & DISTRICT LEADERSDistrict 3310 Assembly 2010/11
What qualities will you consider when appointing committee chairs?
• Knowledge of job & Rotary• Good listening skills• Good communication skills• Good EQ• Passion• Creativity
SESSION 2: WORKING WITH YOUR CLUBS & DISTRICT LEADERSDistrict 3310 Assembly 2010/11
How do you motivate Club Committees and Members?
SESSION 2: WORKING WITH YOUR CLUBS & DISTRICT LEADERSDistrict 3310 Assembly 2010/11
How do you motivate Club Committees and Members ?
• Encourage them to continue serving & contributing• Thank them for their work• Recognise their contribution• Make them mentors to younger Rotarians• Elevate them to leadership roles
SESSION 2: WORKING WITH YOUR CLUBS & DISTRICT LEADERSDistrict 3310 Assembly 2010/11
Worksheet 6 - Case Studies: Managing Relationships
Scenario 1 • Group in 5-6 persons• Discuss and agree on solution
(3 minutes)
SESSION 2: WORKING WITH YOUR CLUBS & DISTRICT LEADERSDistrict 3310 Assembly 2010/11
What is your understanding of how District helps your club?
District Support
SESSION 2: WORKING WITH YOUR CLUBS & DISTRICT LEADERSDistrict 3310 Assembly 2010/11
District Support
A Rotary District Exists SOLELY to help Individual Rotary Clubs to advance the Object of Rotary
SESSION 2: WORKING WITH YOUR CLUBS & DISTRICT LEADERSDistrict 3310 Assembly 2010/11
Your District
•Provides guidance•Connects clubs with similar interests•Serves as an information resource•Conveys Rotary & Rotary
Foundation information to clubs
SESSION 2: WORKING WITH YOUR CLUBS & DISTRICT LEADERSDistrict 3310 Assembly 2010/11
District Leadership Team
• District governor• Assistant governors• District committees• District trainer • District secretary• Past district governors
SESSION 2: WORKING WITH YOUR CLUBS & DISTRICT LEADERSDistrict 3310 Assembly 2010/11
Your Assistant Governor
• Assists with implementing the Club
Leadership Plan• Reviews progress toward goals• Encourages the club to follow suggestions
from governor• Plan governor’s visit• Identifies future leaders
SESSION 2: WORKING WITH YOUR CLUBS & DISTRICT LEADERSDistrict 3310 Assembly 2010/11
Worksheet 6 - Case Studies: Managing Relationships
Scenario 2• Group in 5-6 persons• Discuss and agree on solution
(3 minutes)
SESSION 2: WORKING WITH YOUR CLUBS & DISTRICT LEADERSDistrict 3310 Assembly 2010/11
Resources•Fellow Presidents •Club committee members:
o Other club committee memberso District Committeeso Assistant Governor
• Informational club resources:o www.rotary.org www.shop.rotary.org o Manuals:
Club Secretary’s Club Treasurer’s Club Admin Com Club Membership Com Club PR Com Club Service Projects Com
SESSION 2: WORKING WITH YOUR CLUBS & DISTRICT LEADERSDistrict 3310 Assembly 2010/11
• Identify skills needed by Rotarians to serve as effective club leaders.
• Prepare club leaders for the coming year.• Understand the role of the district in
supporting the club.
Learning Objectives