Session32 Recap

7/29/2019 Session32 Recap

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SAP ERP

Page 3-1 SAP AG

Coverage

Process view

Sales & Distribution

Materials Management

Production Planning

Financial Accounting

Controlling

Human Capital Management


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SAP ERP

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Q1. Outline Order-to-Cash ProcessProcure-to-Cash Process

List some of the activities you have come across here

Answers


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SAP ERP

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Q1. Outline Order-to-Cash Process

Create Customer Receive and Create Customer Inquiry

Receive and Create Customer Quotation

Handle Customer Sales order w.r.t quotation

Process Sales order- Check availability of stock

- Shipping and Delivery process

- Invoice creation

- Receive Payment and Accounting


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SAP ERP

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Process Integration

Order-to-Cash Process- Sales and Distribution (SD)

- Materials Management (MM)

- Financial Accounting (FI)


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SAP ERP

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Procure-to-Cash Process

Record Vendor details Receive and Create Vendor Quotation

Evaluate vendor quotations (parameters?)

Place Purchase Orders

Receive goods from vendors

Update Stock

Pay vendors and update accounting entries


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SAP ERP

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Process Integration

Procure-to-Cash Process- Materials Management (MM)

- Financial Accounting (FI)


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SAP ERP

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Common terms used across

Module Org unit Organizationalentity

SD/MM/PP/HCM Company Code Credit ControlArea

SD Sales Organization

SD Shipping PointLoading PointSales OfficeSales GroupSales Person

MM/PP Storage Location

MM Purchasing orgn

PP Work CenterLocations


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SAP ERP

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Sales order Name the three important elements


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SAP ERP

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Scheduled line


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SAP ERP

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Sales Order

It contains a header, line items, and detailed schedule lines

- Header sales order information

- Line Item(s) product and quantity information

- Schedule line delivery and partial delivery information


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SAP ERP

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What happens when a Sales order is created

- Delivering Schedule

- Shipping point and route determination

- Availability Check

- Transfer of requirements to MRP

- Pricing

- Credit limit check

A Sales order No. is generated by the system

Delivery Scheduling methods?

Forward Scheduling

Backward Scheduling


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SAP ERP

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Delivery Scheduling (types)

Backward

- Work from the requested delivery date back to the order date

Forward

- Work form the order today toward an expected deliver date


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SAP ERP

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Availability Check(We can check the materialavailability considering inbound and outboundinventory movements)


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SAP ERP

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Header Pricing conditions


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SAP ERP

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Item Pricing conditions


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SAP ERP

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Delivery Creation

Generates packing proposal

Calculates weight and volume

Checks scheduling

Considers partial deliveries

Updates route assignment

Assigns picking location

Updates sales order

Determines batches

Quality check (if needed)

Updates sales order


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SAP ERP

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Picking and Transporting-1


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SAP ERP

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Picking and Transporting -2


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SAP ERP

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Questions??

What accounting entries are shown in the previousslide? Are they P&L / B/S entries?

What happens when goods are issued? Its the change of ownership of our products from our company (Inventory)

to their company

(FI) Goods are transferred from inventory to cost of goods sold

GL accounts are updated

The shipping process ends

Where do you find conditions icon?

What is Billing due list/Process Billing due list?


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SAP ERP

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Sales: Sales Org. 1 View

General Data Base Unit of Measure

The Base Unit of Measure is the unit of measure in which stocks aremanaged within your company.

Division

You may enter the Division which your product is in for sales(defaults if entered in the Basic data screen).

Material Group

A key thats used to group several materials or services foranalysis/reporting as well as search by match code.

Sales Unit

The unit of measure in which the material is sold, if left blank thenuses the base unit of measure.


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SAP ERP

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Sales: Sales Org. 1 View (continued)

Delivering Plant

Plant from which the material is available for sale.

Cash discount

Indicator used for materials, which allow for a cash discount.

Conditions

Pricing procedure for the material

Tax Data

Tax classification material

The indicator with which the system determines output tax for the materialwhen processing sales and distribution-specific documents


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SAP ERP

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Sales: Sales Org. 1 View (continued)

Quantity Stipulations- Minimum Order Quantity

Minimum quantity a customer may order.

- Minimum Delivery Quantity Minimum quantity that may be delivered to a customer

- Delivery Unit The delivery unit consists of a number and a unit of measure. In the case

of a delivery unit of 30 pieces, 30, 60, 90, and so on pieces can bedelivered, but not, however, 100 pieces.


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SAP ERP

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Sales: General/Plant View (continued)

Shipping Data (times in days)- Transportation Group

Group materials that have the same transportation requirements. Forexample, bulk stock materials

- Loading Group Loading groups define materials that have the same loading requirements,

such as forklift truck, or crane.


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SAP ERP

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MM related- different MRP views


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MRP2


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MRP3


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SAP ERP

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What are three highlights called?


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SAP ERP

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Activities during PO creation process

- P.O number generated

- P.O notification to vendor

- Prepare for goods receipt for purchase order

- What are the vendor master views?


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SAP ERP

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Procure-To-Pay Process

PurchaseRequisition

Paymentto Vendor

NotifyVendor

VendorShipment

InvoiceReceipt

GoodsReceipt

PurchaseOrder

VendorSelection


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SAP ERP

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- Purchase Requisition process

- What is Source list?

- What is internal sourcing

- How is vendor evaluated?


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SAP ERP

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How do you perform delivery split?


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SAP ERP

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- Purchase Requisition process

- What is Source list?

- What is internal sourcing

- How is vendor evaluated?

Procurement Process


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Procurement Process(Procure-to-Pay)

Purchase

Requisition

Payment

to Vendor

Notify

Vendor

Vendor

ShipmentInvoice

Receipt Goods

Receipt

Purchase

Order

3-WayMatch


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SAP ERP

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Goods Receipt / Invoice ReceiptReconciliation Account

Amount owed isassigned and transferred to

vendor account payableInvoice receipt

Dr Cr

Vendor A/P

$100

Dr Cr

GR / IR

$100


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SAP ERP

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FI MM Integration Point

InvoiceReceipt

PaymentProgram

GoodsReceipt

AP(Vendor)

Dr Cr

GR / IR

$100

Bank

Dr Cr

Inventory

$100 $100 $100

Dr CrDr Cr

$100$100


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SAP ERP

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Production Planning


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SAP ERP

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Production Planning

- BOM

- Routing screen

- Forecast models

- Days supply/target days supply

Day's supply is to determine for how long the available stocks and receipts

will cover your requirements.

Target days' supply: is maintained in product master to determine thesafety stock that has to be produced to cover the number of target daysdemand

- Settlement related

- Independent /dependent requirements

- What happens when planned order is converted to prod order?


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SAP ERP

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Questions??

Day's supply:is to determine for how long the available stocks and

receipts will cover your requirements.

Target days' supply: is maintained in product master to determinethe safety stock that has to be produced to cover the number oftarget days demand.


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SAP ERP

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MRP Vs CRP

MRP focuses on materials ONLY and DOES NOT guarantee that

the plan can be implemented from a capacity/resourceperspective. To close the loop, its necessary to do capacity

requirements planning (CRP)


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SAP ERP

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Prodn Plan includes 5 days supply and stock tomeet 5 target days supply


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SAP ERP

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FI

- Example of B/S and P&L accounts

- What can you change in a financial accounting document


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SAP ERP

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Types of Allocation

Distribution

- Method for periodically allocating primary cost elements

- Primary cost elements maintain their identities in both the sending andreceiving objects

- Sender and receiver cost centers are fully documented in a uniqueControlling (CO) document.

Assessment

- A method of allocating both primary and secondary cost elements

- Primary and/or secondary cost elements are grouped together andtransferred to receiver cost centers through use of a secondary costelement.

- Sender and receiver cost centers are fully documented in a uniqueControlling (CO) document.


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SAP ERP

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CO


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SAP ERP

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CO-Manufacturing output settlementvariance


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SAP ERP

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CO-Manufacturing output settlement variance-List ofGL accounts affected


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CO


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SAP ERP HCM Organizational Plan

Cost CenterOrganizational Unit

Position

Person

Job

Assignment

Assignment (optional)

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Session32 Recap

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