SharePoint Governance

High Level Overview

• Centralized thought process• Structured approach to building and managing

SharePoint• Provides staff with appropriate tools, training,

support, and information• Characteristics:

Organization-specificTeam-driven: Governance Team, Tactical TeamsDisciplined and results-oriented approachRequires good communication

• In SharePoint there are many ways to do something

• Some ways are better than others• Maximize SharePoint’s value to your

organization• Avoid risk to your business• Provide clarity on how to use SharePoint• Helps define a SharePoint Roadmap

• Central Governance TeamResponsible for overall directionActs like a Board of DirectorsEnsures SharePoint evolves with the business

• Tactical TeamsResponsible for specific area(s)Provide technical knowledge and supportCarry out Proof of Concepts (POCs)Provide feedback to Central Governance Team

Sample Governance Workshop Template and Portal

• Communications• Policies and Procedures• Training• Support• Taxonomy

• Ideally Governance Predates SharePoint• Build a Governance Portal• Communicate Frequently • Identify and Support Champions• Evergreen your process

• What might your Governance structure look like?

• What are your Governance challenges?