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A balance of control and freedom Ross Jones, SharePoint Consultant Aarhus, Denmark, 06/11/13 SharePoint Governance
A balance of control and freedom
Ross Jones, SharePoint Consultant
Aarhus, Denmark, 06/11/13
SharePoint Governance
SharePoint Governance
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Who am I?
Who are NIBR?And what do they do?
Where Are We?
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What is governance?
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To avoid chaos…
Why do I need it?
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The fine balance
IT Defined Process & Procedure
Science led innovation & creativity
Vs.
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Creating order
• Roles & Responsibilities
• Process
• Technologies
• Policies
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What makes up SharePoint Governance?
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Drives Adoption
Governance can drive adoption…
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Where to start?!
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Start with what’s important
Permissions management
Data protection
Role and Responsibilities
Information Architecture
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Don’t over policy
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How we did it
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Keeping it simple
ROLES & RESPONSIBILITIES
What Who Where
Site permissions Site owner see footer on your site
Creation of Team site Site owner see footer on your site
Creation of communities site
Solutions team Request form here: click me
Issues on SharePoint Service desk > Solutions team
Get help link here. Solutions team here.
Leveraging more from SharePoint
Solutions team Contact us here
Trainings Solutions team Training site here
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Site Owners & Deputies
Site Owners & Deputies
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Keeping it simple
Site Owners & Deputies
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Keeping it simple
Site Owners & Deputies
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Site Owners Report
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Get the information out there
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The Confidentiality Assessment
The Confidentiality Assessment
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The Confidentiality Assessment
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Data Protection
Before CA After CA0
1000
2000
3000
4000
5000
6000
7000
8000
9000 8349
6034
Sites Before & After CA Roll Out
Sites
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Information Architecture
Information Architecture
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Information Architecture
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Information Architecture
What do I do, where?
Use case Where should it live?
Initiative around your team/ department
share/departments/your team
Initiative for cross department working, non research project related
share/communities
Initiative or project linked with research project
projects/department
News & Information intranet site
Collaboration with external party external collaboration sites
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Information Architecture
My Links
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Getting the information out there
Getting The Information Out There...
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SharePoint Interest Group
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Where to go for Support?
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NIBR Tube
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Information retention
The Site Archiving Feature
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Information retention
Site archiving feature
Site inactive for >6 months or blocked by
CA
Site Owner Notified & Agrees/not
3rd Party tool moves content to read only
site collection
Can be indexed by search
Uses our Doc ID service to always
maintain links
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Tick all the boxes
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Key takeaways
Analyze where you are; starting fresh or when in chaos mode
Don’t over policy; stick to the key parts that make sense.
Make sure you have a team to support your governance plan
Make sure people know everything you define. If they don’t know, how can they follow?
Don’t think, we’ll get collaborative now, and sort this governance muck out later. You won’t, effectively.
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Questions?
I’ve been Ross Jones, you’ve been [insert nice words here]
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Contact me…
