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Shoper 9 Tally.ERP 9 Interface
January 2010
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Objectives
Shoper 9 Tally.ERP 9 Interface - Scope Need for Shoper 9 Tally.ERP 9 Interface Benefits of Shoper 9 Tally.ERP 9 Interface
Create Interface Mappingo Prerequisiteso Settingso Mapping Options
Post data to Tally.ERP 9o Online Postingo Offline Posting
Tally Interface Utilities - Uses
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Shoper 9 Tally.ERP 9 Interface
Seamless transfer of data from Shoper 9 to Tally.ERP 9
Update books of accounts using the data transacted in Shoper 9
Incremental posting to avoid duplication and optimise posting time
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Tally
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Need for Shoper 9 Tally.ERP 9 Interface
Create and maintain Books of Accounts.
Use data from Shoper 9 to update Books of Accounts.
Generate Financial Reports: Balance Sheet, Profit and Loss A/c, Trial Balance, etc.
Generate VAT computation statement.
Assist in filing VAT Returns and generate VAT Annexures for all Indian States.
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Benefits and Advantages
Books of Accounts are updated at the click of a button
Financial and Statutory reports are available immediately
Inbuilt feature, requires no external hardware or software components
Seamless posting, gives high visibility and security
Frees the user from the need to have accounting knowledge and make duplicate entries
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Interface Mapping
Configuring Tallyo Tally Compliant Product (TCP)o Settings in Tally.ERP 9
Creating Mappingo Mapping options
Posting data to Tally.ERP 9
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Configuring Tally.ERP 9
Tally.ERP 9 can be enabled to import data from Shoper 9 through an interface mapping.
Tally Compliant Product (TCP): Tally Compliant Product (TCP) file includes the program scripts that form the customisation framework. This file enables Tally.ERP 9 to recognise and import data from Shoper 9.o Copy the TCP file to Tally.ERP 9 application folder.o Edit the Tally.ini file.
1.Set the field User TDL = Yes.2.In the following line, enter TDL = <path>\TCP file name (directory path where TDL file is saved and the file name)
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Configuring Tally.ERP 9
Now that the TCP file is copied to the application folder and changes are made to Tally.ini file, start Tally.ERP 9 and make the following settings:
Create a company in Tally.ERP 9o Select the appropriate State and Countryo Set the Financial Year from to the date from which you want to post
transactions from Shoper 9
To handle all the VAT related transactions: Enable VAT in the F11: Statutory Featureso Set the option Enable Value Added Tax (VAT) to Yeso Set the option Set/Alter VAT Details to Yes
In the VAT Details screen, enter the VAT registration details for the selected state
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Configuring Tally.ERP 9 Accounting Features: In F11: Accounting Features enable/disable the given
parameters.
Alter the Voucher Types Payment, Receipt, Sales, Purchase, Debit Note and Credit Note and set the given fields as shown below:
F11 : Accounting Features Settings
Integrate Accounts and Inventory No
Income/Expense statement instead of P&L Yes
Allow Multi-Currency Yes
Using Reversal Journals and Optional Vouchers Yes
Use Debit/Credit Notes Yes
Use Invoice mode for Credit Notes Yes
Use Invoice mode for Debit Notes Yes
Voucher Type fields Settings
Method of Voucher Numbering Manual
Prevent Duplicates Yes
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Create Mapping
Shoper provides a simple and user friendly interface to Add or Edit interface mappingo Go to Menu > Setup > General > Tally Interface – Mapping
o Click Add to create a new Mapping
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Create Mapping – Map Name
A Map Name is provided when creating a new mapping
The Map Name provided has to be unique on a network
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Create Mapping - Options
Shoper 9 provides a variety of configuration options during interface mapping
Enter Details of Tally.ERP 9 site such as Server IP, Port No. and the Company in Tally.ERP 9 to which the data has to be posted
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Create Mapping - Options
Transactions entered in Shoper 9 can be posted either Bill by Bill or Cumulative or select No positing to avoid posting the particular transaction type to Tally.ERP 9
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Create Mapping - Options
In addition to different transactions, additional information can be selected to be posted to Tally.ERP 9
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Create Mapping - Options
Select the option Offline Posting to create an Offline interface Enter the date from which data has to be posted to Tally.ERP 9 in Post From
field
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Create Mapping - Options
Different name formats can be used for masters sent to Tally.ERP 9 and also add Prefix or Suffix to them
User can also Preview Mapping details
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Preview and Save Settings
After selecting the mapping options, click Preview Mapping to view the mapping details
Click Save Settings to save mapping with the given map name
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Posting Data
Once the mapping is created, posting data from Shoper 9 to Tally.ERP 9 is a one step process.o Go to Menu > Housekeeping > Data Export Masters > Post
Transactions to Tally
o Shoper 9 will display all the mappings created. Select the required Map name and click Post to transfer data to Tally.
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Transfer of Data
Data is posted directly to Tally.ERP 9 without any external intervention or conversiono Masters are posted during the mapping processo Transactions are posted on each Map Id using menu option in Shoper 9o At the same time, an acknowledgement from Tally.ERP 9 is also updated in
Shoper 9 directly
In an Offline posting, both data created in Shoper 9 and acknowledgement of receipt from Tally.ERP 9 are created in the form of files and transferred manuallyo The data file is imported in Tally.ERP 9 using TSBridge applicationo The acknowledgement file is also transferred manually
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TS Bridge
TSBridge: It is a controlled data import application at the Tally.ERP 9 site. This tool helps Tally.ERP 9 import data sent from Shoper 9 and create an acknowledgement file that is sent to Shoper 9.o TSBridge comes with an installation exe and is installed at the site of
Tally.ERP 9 application.o The TSBridge application folder displays the following components:
In folder: The data file received from Shoper 9 is copied to this folder enabling import into Tally.ERP 9.
Out folder: The response from Tally.ERP 9 is created in the form of a file in this folder. This file is manually transferred to Shoper 9 application folder.
Log folder: This folder contains the log files for import process. TSBridge exe: The exe will start the import process and displays the
progress using a message window.
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Offline Posting
Offline posting option can be used to send data when Shoper 9 and Tally.ERP 9 are not connected by a network
Mapping: Select the option Offline Posting in Tally Synchronisation Mapping Manager window
Transfer of Data: The Data files created are transferred manually and updated using TSBridge application
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Offline Posting Process
Posting Transactions to Tally.ERP 9 will create a data file in <Shoper 9 application folder>\Out folder
Transfer this file to <TSBridge application folder>\In folder Double click TSbridge.exe Tally.ERP 9 imports the data and creates a response file in the <TSBridge
application folder>\Out folder Transfer this file to <Shoper 9 application folder>\In folder When Post Transactions to Tally operation is executed the next time,
Shoper 9 reads this response file received from Tally.ERP 9 and creates a data file with incremental data
Note: First time posting of data for a particular Map Id will require the user to provide information about Tally.ERP 9, similar to the details provided
during creation of mapping.
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Tally Interface Administration Tools
Shoper 9 Tally.ERP 9 Interface module comes with associated tools to help the user to monitor and control data posting
Change Company Information: Substitutes Tally.ERP 9 Company in an Interface
Delete Mapping: Deletes a mapping permanently
Change Masters: Accepts changes made to masters in Tally.ERP 9
Manage Missing Voucher: Repost the vouchers deleted in Tally.ERP 9
Offline Re-posting: Reset the last posting information in an Offline Interface when the response file from Tally.ERP 9 is lost or not working
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Questions & Answers
For more information log in to:www.tallysolutions.com
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