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© 2006 Oracle Corporation – Proprietary and Confidential
© 2006 Oracle Corporation – Proprietary and Confidential
<Insert Picture Here>
Automotive Solution
© 2006 Oracle Corporation – Proprietary and Confidential
<Insert Picture Here>
Automotive Solution• Distribution Flows (Procurement, Logistics, and Sales)
© 2006 Oracle Corporation – Proprietary and Confidential
DMS Features - Vehicles Functions
Vehicle Code Management Sales Management
Color and MY Management Complex Pricing
VIN Records Distribution Networks
Shipment Costing – Landed Costing Invoicing
Internal Logistics Manufacturer Networking
Availability Engine Reporting
Sales Forecast Modeling Credit Management
Procurement Planning Receipts Management
Inbound and Outbound Logistics Options Management
DMS Solution Overview Vehicles Sales and Logistics
© 2006 Oracle Corporation – Proprietary and Confidential
DMS Features - Spares Functions
Part Management/Cataloging Part Classification
Supercession Chains Availability
Costing – Landed Costing Mobile Warehousing
Forecasting Procurement Planning
Procurement Execution Inbound and Outbound Logistics
Sales Management Complex Pricing
Distribution Networks Invoicing
Manufacturer Networking Dealer Negotiations
Counter Sales Credit Management
Receipts Management
DMS Solution Overview Spares Sales, Logistics, and Warehousing
© 2006 Oracle Corporation – Proprietary and Confidential
Dealer Management - Distribution Stream
Order Management
AdvancedPricing
WarehouseManagement
System
Inventory
PurchasingAdvancedSupplyChain
DemandPlanning
GlobalOrder
Promising
Quality Management
Cost Management
ReceivablesCredit
Management
PayablesInvoice
Management
© 2006 Oracle Corporation – Proprietary and Confidential
Master Records Management
© 2006 Oracle Corporation – Proprietary and Confidential
© 2006 Oracle Corporation – Proprietary and Confidential
© 2006 Oracle Corporation – Proprietary and Confidential
© 2006 Oracle Corporation – Proprietary and Confidential
Vehicles Planning
© 2006 Oracle Corporation – Proprietary and Confidential
Sales History V01
Raw ForecastV01
V01-FST-R2Adjusted Forecast
V01S3-FST-ADX
Sales HistoryV02 Raw Forecast
V02V2-RAW
Adjusted ForecastV02
S1-FCST-AD
Consolidated Raw Forecast
BBCONS-RAW
Consolidated Adj. Forecast
BBCONS-REV]
Demand Schedule
V01V1-MDS
Demand Schedule
V02V2-MDS
V02 - On Hand BalancesV01 - On Hand Balances
Consolidated BB Procurment Plan
BB-DRP
NMA Agreement
NMAPurchaseRelease
NME Agreement
NMEPurchaseRelease
NML Agreement
NMLPurchaseRelease
NMA NME NML
V02 – Safety Stock
V01 – Safety Stock
In-Transit
Lead Times Lead Times
By ModelBy Color
V12 – Safety Stock
V12 - On Hand Balances
<Insert Picture Here>
This is the Sales Plan by Model
<Insert Picture Here>
This is the Sales Plan by Color
<Insert Picture Here>
This is the Procurement Plan By Model
<Insert Picture Here>
This is the Procurement Plan By Color
© 2006 Oracle Corporation – Proprietary and Confidential
© 2006 Oracle Corporation – Proprietary and Confidential
Vehicles Costing
<Insert Picture Here>
MTL_TRANSACTION_ACCOUNTS
MTL_MATERIAL_TRANSACTIONS
RCV_SHIPMENT_HEADERS
RCV_SHIPMENT_LINES
MTL_SERIAL_NUMBERS
WMS_LICENSE_PLATES_NUMBERS
MTL_LOT_NUMBERS
Advanced Shipment NoticeMain Tables
RCV_TRANSACTIONS
RCV_TRANSACTIONS
Receive Deliver
LANDED COSTS WORKBENCH
Shipment Costed ?
Error Message No
Yes
Retrieve Landed Cost By Item and Lot Number
Update Deliver Transactions Values with Purchase Price + Applica ble Calculated Additional Charges
Express Receive Transactions in WMS Putaway Trasnaction in WMS
AP Invoices
Shipment Costed ?
Notification
Yes
14
2
35
= Extension Number
Awaiting Approval?
6Notification
Dealer Management – Mfg NetworkingStaging and Confirmation Storage
© 2006 Oracle Corporation – Proprietary and Confidential
CONVERT
ADJUST
© 2006 Oracle Corporation – Proprietary and Confidential
CHARGE
© 2006 Oracle Corporation – Proprietary and Confidential
INVOICE
© 2006 Oracle Corporation – Proprietary and Confidential
Full Landed Costing Accounting Creation
Receiving Controls
© 2006 Oracle Corporation – Proprietary and Confidential
N104SG – Cost Group 004-4
N104SG – Cost Group N04-1
Unit Cost: 45,000
Unit Cost: 46,500
N104SG
WAREHOUSE STOCK
VIN006
VIN012
N104SG
JEDDAH SHOWROOM STOCK CUSTOMERS
VIN006
Customer A:Cost Of Goods Sold: 45,000
VIN012
Customer B:Cost Of Goods Sold: 46,500
N104SG – Cost Group N04-1
Unit Cost:45,000Extended Cost:135,000
N104SG – Cost Group 004-4
Unit Cost:46,500Extended Cost:93,000
VIN004
VIN006
VIN005
VIN012
VIN011
© 2006 Oracle Corporation – Proprietary and Confidential
Spares Planning/Supercession Control
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History of Superceded Items
Forecast of New Item
© 2006 Oracle Corporation – Proprietary and Confidential
Substitution Netting
Supercession Chains
© 2006 Oracle Corporation – Proprietary and Confidential
Substitute Part Check During Part Requisition
Re
qu
est
Pa
rt A
Su
gg
es
tio
n o
f P
art
B
© 2006 Oracle Corporation – Proprietary and Confidential
Vehicles Availability
© 2006 Oracle Corporation – Proprietary and Confidential
© 2006 Oracle Corporation – Proprietary and Confidential
Spares Availability
© 2006 Oracle Corporation – Proprietary and Confidential
© 2006 Oracle Corporation – Proprietary and Confidential
© 2006 Oracle Corporation – Proprietary and Confidential
Pricing/Discounting/Holds
© 2006 Oracle Corporation – Proprietary and Confidential
Examples of Pricing Controls:
•Order Level Discounts
•Discount Limits
•Margin Based Discount Application
•Loyalty Discounts
•Trade-In Order Pricing
•Line Level Margin Holds
•Unified Cost Based Margin Calculations
•COGS Derivation
•Deposit Approvals Handling
Create Sales Order
Pick the PartShip Confirm by
Issue Clerk
Invoicing by Batch Program
Invoice Generated
Book the OrderPick Release by batch program
Credit Checking
Credit Hold Resolution by
Finance
Apply Salesman Level Discount
Additional Discount by
Spares Manager
Create Sales Order
Pick the PartShip Confirm by
Issue Clerk
Invoicing by Batch Program
Invoice Generated
Book the OrderPick Release by batch program
Credit Checking
Credit Hold Resolution by
Finance
Apply Salesman Level Discount
Additional Discount by
Spares Manager
PricingAttributes
Price List
Modifiers
Formulas
© 2006 Oracle Corporation – Proprietary and Confidential
Receipts/Advanced Payments Management
© 2006 Oracle Corporation – Proprietary and Confidential
Cash Receipts and Multi-dimensional Matching
© 2006 Oracle Corporation – Proprietary and Confidential
Advanced Receipts and Application to OrdersInvoked from a Sales Order for a particular Customer
© 2006 Oracle Corporation – Proprietary and Confidential
Business Automation Workflows
© 2006 Oracle Corporation – Proprietary and Confidential
Unreserve
Close - LineCreate Supply - Line Fulfill - Deferred EndEnter - Line Fulfill Invoice Interface -Line
Schedule - Line Ship - Line, Manual
Dealer Management - Distribution Stream
© 2006 Oracle Corporation – Proprietary and Confidential
Unreserve
No
YesNo
Yes
No
Yes
No
Yes
No
Yes
No
Yes
NoYes
No
Yes
Yes
No
Close - LineCreate Supply - Line Fulfill - Deferred End
Enter - Line
Fulfill Invoice Interface -Line
Schedule - Line Ship - Line, Manual
XX Create MoveOrder
XX Set Status ToDelv Locn Conf
XX Apply Split Hold
XX Awaiting DeliveryLocation
Confirmation
XX Awaiting MoPicking
XX AwaitingProgress Order
XX Awaiting ServiceRequest Completion
XX Create InternalOrder
XX Create ServiceRequest
XX Check Item Typeif Vehicle
XX Order Internal ?
XX Order Internal ?
XX Remove VINFrom Sales Order
XX Set Msgattributes
XX Shipping Hold
XX Source AndShip-From Org
Difference
XX VIN Unconfirm
XX Linked To SalesOrder ?
Dealer Management - Distribution Stream
© 2006 Oracle Corporation – Proprietary and Confidential
Vehicles Sales
<Insert Picture Here>
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<Insert Picture Here>
<Insert Picture Here>
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© 2006 Oracle Corporation – Proprietary and Confidential
Vehicle Sales flow
BookingCustomer Order
VINConfirmation
UpdateOrder –
Promise Date
Pick SlipReport
VIN AttributePDI: NRP: NExtra-F: NDetails: N/A
VIN AttributePDI: NRP: NExtra-F: NDetails: N/A
1
VINReservation
Source From Org
Move Orderin SourceFrom Org
A
243
Service Request creation
Task PDITask RP
Task Fitting
VIN AttributePDI: YRP: YExtra-F: YDetails: Spoiler
VIN AttributePDI: YRP: NExtra-F: N
VIN AttributePDI: YRP: YExtra-F: N
5 6 7
Task Extra-fitting Completed
Task RP
Completed
Task PDI
Completed
B
A
Service Request creationTask PDITask RPTask Fitting
VIN AttributePDI: NRP: NExtra-F: NDetails: N/A
© 2006 Oracle Corporation – Proprietary and Confidential
VIN AttributePDI: YRP: YExtra-F: YDetails: Spoiler
Service Request
Completed
Sales Order Status
Updated
‘Awaiting Shipping
Instructions’
Is Order Source From
and Ship Fromsame?
Sales Rep Sends notification to Manager requesting release of Hold for
direct Shipment from Aweer
Trigger creation of Internal
Requisition by Salesrep
Create Trip And
CorrespondingStops
7
Ship ConfirmTrip
B
C
Query or ReportOn Order Status
Create AWEERTrip
CorrespondingStops
CloseFinal Delivery
StopShip Confirm
No
Yes
Branch manager releases DirectShipping Hold
Receive VehicleIn Showroom
Vehicle Sales flow
Auto Picking of Internal
Order
Delivery LinesEligible for Shipping
Payment Verification
© 2006 Oracle Corporation – Proprietary and Confidential
C Ship Confirm Close Final delivery Stop
Delivery Status:Interfaced
Delivery Status:Closed
8 10
Payment Verification
9
Vehicle Sales flow
Auto Picking of Customer
Order
© 2006 Oracle Corporation – Proprietary and Confidential
Full Internal Cross-Organizational Logistics Controlwith Over 50 Order Amendments Provisions !
© 2006 Oracle Corporation – Proprietary and Confidential
Credit Management
<Insert Picture Here>
© 2006 Oracle Corporation – Proprietary and Confidential
Oracle Incentive
Compensation
Plan Element
TransactionsImported from
Billing
ValidTransactions
Passed Through
ExpressionCreates Total
FR Result
ApprovalProcess
Payment
Revenue Class Expression Rate Table
CommissionResult
Produced
Compensation
Plan
© 2006 Oracle Corporation – Proprietary and Confidential
<Insert Picture Here>
Automotive Solution• Service Flows (Workshop Operations)
© 2006 Oracle Corporation – Proprietary and Confidential
DMS Features - Service Functions
Operation Codes Definition and Maintenance Job cards
Auto-creation of operations based on Job card parameters
Workshop Estimation
Multiple workshops, groups, sections and roles Skills Matrix
Service Booking Availability and Skills based allocations
Workshop Load – Booking, Operational Job Tracking
Mechanic Work Maintenance Parts Templates for Operations
Body Shop allocations and TrackingBilling Templates (Standard Menus)
Multiple billing from single Job-card – Insurance, Chargeable, Warranty, Campaigns, etc.
Warranty, Extended Warranty and Maintenance Contracts
Auto-application of warranty/contract entitlements on Job cards
Warranty and Product Recall Claims Management
DMS Solution Overview Workshop Management and Operations
© 2006 Oracle Corporation – Proprietary and Confidential
DMS Workshop Flow
Customer ContactWalk-in PhoneWeb
Validate Customer and Vehicle
Records
Verify EntitlementsWarranty, Maintenance
Contract, Goodwill,
Campaign, etc.
Record Service Booking /
Create Jobcard
Verify Workshop Load
Customer Contact to Booking/Jobcard
Determine Operations to be
done
Estimate Completion Date
and Time
Estimate Cost of Service
Confirmation with Customer, if
required
Confirm operations on
Jobcard
Estimation and Verification
TeleService
Works
hop Load View
Installe
d Base
Installe
d Base
,
Service
Contra
cts
TeleService
Works
hop Load View,
Auto-Allo
catio
n
Works
hop Esti
mation
Module
Quoting
Quoting
TeleService
© 2006 Oracle Corporation – Proprietary and Confidential
DMS Workshop Flow – Contd…
Identify Mechanic and Allocate
Raise Parts Requisitions to
Spares
Issue Parts and Consumables to
Jobcard
Complete Operations
Report Parts and Labor Usage
Jobcard Allocation and Resolution
Identify Operations for Outside
Processing (Sublet)
Raise LPO/Intimate
Subcontractor
Vehicle sent to contractor
Receive vehicle from contractor
Job Inspection
Sublet / Outside Processing
Controlle
r’s W
orkbench
Field Servi
ce,
Spares Mgmt
Inventory,
Spares Mgmt
Field Servi
ce
Job C
lock-In
Purchasin
g
Purchasin
g
TeleService
© 2006 Oracle Corporation – Proprietary and Confidential
DMS Workshop Flow – Contd…
Perform Quality Inspection
Record Quality Results
Send Vehicle for Washing
Send Jobcard for Costing
Quality Test and Vehicle Readiness
Verify Billing Information
Negotiate with Customer
Finalize Billing and Print
(Proforma/final) Invoice
Receive Payment
Issue Gate Pass
Invoicing and Delivery
Success?
Create corrective operations and
allocate
Y
N
Deliver VehiclePost Delivery
Follow-Up
Oracle Q
uality
Controlle
r’s W
orkbench
Field Servi
ce,
Charges
Extended S
ervice
Discounts
Cash R
eceipts
Cash R
eceipts
Delivery
Form –
Security
Scriptin
g
Charges
Wash
ing
Confirmatio
n
© 2006 Oracle Corporation – Proprietary and Confidential
Create Service Request
Enter Service Contracts
Define Contract event and Counters
Price and Negotiate Contract
•Create Contract from Existing contract,Template, or Quote
•Define Renewal rules•Define Billing rules•Define events & counters for KM readings
•Create Service request for vehicle•Inspect vehicle and access condition
•Price contract based on condition of the vehicle and negotiate with customer
Review Contract for QA compliance
Approve Contract
Sign and Activate Contract
•Define quality Guidelines for contract•Run QA check for Contract
Manage approval from various signatories
Dealer – Service Contracts Creation
Receive Payment / Post-Dated Cheques
Service
Contra
cts
Cash R
eceipts
Service
Contra
cts
Service
Contra
cts
Advance
d Pric
ing
Service
Contra
cts
Oracle W
orkflow
Service
Contra
cts
Service
Contra
cts
TeleService
© 2006 Oracle Corporation – Proprietary and Confidential
OCS DMS Custom Components:
• Workshop Load View - Booking:• Aggregate View showing available and booked hours for
each booking channel (Web, Telephone, Others)• View the load information for next X(Eg. 7) days – where X
is user configurable. • Ability to set and change the % reservation for each
booking channel• Colour-coded highlighting in case of overbooking for a
particular channel for a particular date• Ability to query on the load at workshop level and section
level
© 2006 Oracle Corporation – Proprietary and Confidential
© 2006 Oracle Corporation – Proprietary and Confidential
OCS DMS Custom Components:
• Controller’s Workbench:• Group operations together and allocate to a mechanic• Mechanic search based on skills, availability and section• Ability to create split allocations for long duration
operations. Eg, Major Overhaul, Body Shop Operations, etc.
• Maintain allocations of a mechanic – change priorities, de-allocate, re-allocate to other mechanic, Holds and Release, Clock-Out.
• Graphical (Gantt) view of mechanic’s availability showing shift and utilized hours
© 2006 Oracle Corporation – Proprietary and Confidential
© 2006 Oracle Corporation – Proprietary and Confidential
© 2006 Oracle Corporation – Proprietary and Confidential
© 2006 Oracle Corporation – Proprietary and Confidential
Workshop Controller View
© 2006 Oracle Corporation – Proprietary and Confidential
Mechanic View
© 2006 Oracle Corporation – Proprietary and Confidential
OCS DMS Custom Components:
• Job Status Monitoring View:• View to show current status of jobs• Dynamic calculation of expected delivery time• Colour-coded alerts if job delayed based on business rules
configured. Eg., Orange if vehicle unlikely to be ready atleast 30 mins before promised time, Red if expected time is beyond promised time
• Shows status of each individual allocation within the job, and colour-coded alerts highlighting which mechanics have overshot the planned hours
• Includes the tester details for the job
© 2006 Oracle Corporation – Proprietary and Confidential
© 2006 Oracle Corporation – Proprietary and Confidential
OCS DMS Custom Components:
• Workshop Load View - Monitoring:• Shows available hours and utilized hours at mechanic
level within the queried workshop/section.• Highlights mechanics who’ve not turned up for work on the
current date – so that controller call allocate his jobs to an available mechanic
• Checkbox to denote which mechanics have active allocations.
• Graphical view (Gantt) of the load showing the shift of a mechanic and used hours.
© 2006 Oracle Corporation – Proprietary and Confidential
OCS DMS Custom Components:
• Workshop Estimation:• Allows users to estimate operations• System picks up standard labour code as defined• Request for parts based on description. Correct spare
codes to be input by Spares later• Generate a quotation when estimate finalized.• Create accepted estimate lines against Jobcard (Service
request) upon customer approval of Quotation
© 2006 Oracle Corporation – Proprietary and Confidential
OCS DMS Custom Components:
• Claims Management System:• Handling of Claims from different parties:
• Warranty Claims from Principals• Extended Warranty Claims from 3rd Party Vendors• Product Recall Campaign Claims• Marketing Campaign Claims
• Extraction of all eligible transaction details from Workshop, Sales, etc.
• Validation and Claims Submission – Extraction of electronic files in different formats
• Claims reconciliation and resubmission• Interface with Accounts Receivables for invoice generation
for accepted claims
© 2006 Oracle Corporation – Proprietary and Confidential
© 2006 Oracle Corporation – Proprietary and Confidential
<Insert Picture Here>
Automotive Solution• Financial Flows (Financial Management)
© 2006 Oracle Corporation – Proprietary and Confidential
DMS Features - Finance Functions
Receipts Management including ability to receive money against sales orders, service requests and service contracts and not just invoices
Revenue Recognition when service is done for Service Contracts (Event Based)
Collect money for a single transaction from multiple customers
Perform refunds against Service Contract termination and Sales Order cancellation
Manage Post Dated Cheques Sales Order Billing by branch and cost centre
Allow cash customers to receive goods or services only after cash is received
Service Billing by branch, cost centre and bill category (FOC, INT, CON, WAR, CHG & INS)
Allow credit customers to receive goods or services only after credit verification is performed
Facilitate bank finance deals & ship vehicles only after finance company docs received
Credit appraisal and analysis and scoring Trade In Accounting
Warranty Accounting Letters of Credit/Bank Guarantees
DMS Solution Overview Financial Control and Management
© 2006 Oracle Corporation – Proprietary and Confidential
Dealer Management - Finance Stream
General Ledger
Accounts Payable
Accounts Receivable
Cash Management
Fixed AssetsAdvanced
Collections
LeaseManagement
Cash Receipts
Sales &Service Billing
Refunds
Credit Management
Event BasedRevenue
Recognition
© 2006 Oracle Corporation – Proprietary and Confidential
DMS Receipts Flow
Book Sales OrderWalk-in / Cash
Customer
Print Proforma Invoice
Customer ReceiptsCash / Cheque / Credit
Card / PDC
Ship GoodsRemove Shipping
Hold
Sales Order Cash Customer
Order Management
Order Management
Order Management
Order Management
Custom C
ash R
eceipts
Interface invoice to Receivables and print final invoice
Order Management
Book Sales OrderCredit
Customer
Order goes on Credit hold if
credit check fails
Case Folder createdCredit Analyst gets a workflow
created case folder with customer and order information
Order hold released by
workflow
Credit Analyst releases credit
Hold
Sales Order credit Customer
Order Management
Workf
low Goods are shipped and invoices is Interfaced to to
ReceivablesOrder M
anagement
Order Management
Credit Management
Credit Management
© 2006 Oracle Corporation – Proprietary and Confidential
DMS Receipts Flow – Contd…
Create Service Contract
Raise Parts Requisitions to
Spares
Customer ReceiptsCash / Cheque / Credit
Card / PDC
Service Contract activated
Perform QA check. Pass only if money received in Custom Cash Receipts
Service Contracts Receipts
Field Servi
ce,
Spares Mgmt
Service
Contra
cts
Custom C
ash R
eceipts
Service
Contra
cts
Service
Contra
ctsInvoice created and applied to
receiptReceiva
bles
© 2006 Oracle Corporation – Proprietary and Confidential
<Insert Picture Here>
Methodology and Deliverables
© 2006 Oracle Corporation – Proprietary and Confidential
AIM Methodology
• Pre-Defined Future Process Model as a Starting Point
• Requirements Mapped to Business Flows
• Early Introduction to Hands on Testing
• Iterative Testing Cycles
© 2006 Oracle Corporation – Proprietary and Confidential
AIM Methodology
Determine ExceptionDispositions
Update Flows
Update Procedures
Update Setups
Update Test Script
Prepare CRP 3.0Environment
Conduct CRP 3.0
Identify Exceptions
Determine ExceptionDispositions
Update Flows
Update Procedures
Update Setups
Update Test Script
Prepare CRP 2.0Environment
Conduct CRP 2.0
Identify Exceptions
Definition Build TransitionElaboration
Project Planning
ConductCRP 1.1
(Familiarization)
ConductCRP 1.2
(Mapping)
Identify Exceptions
ConductBusiness
Architecture Workshops
DesignExtensions
PrepareCustom
Test Scripts
Create and test Custom
Extensions
PrepareProduction
Environment
Convert and Verify Data
BeginProduction
MaintainSystem
ProposeFuture
Direction
Perform SystemsIntegration
Test
PerformAcceptance
Test
ProductionDefinition PhaseBuild consensus around project direction, scope, objectives and approach.Familiarize key users with Business Flows.Perform initial mapping of Business Flows to the business processes.Gather the requirements to support the functional and information needs of the application system.Obtain management approval to proceed with the next phase.
Elaboration PhaseValidate Organization and Chart Of Account StructureAnalyze user-learning needs and develop the User Learning PlanConduct CRP 2.0 to refine the solutionDevelop functional and technical design for custom extensions, interfaces, and database extensions.Develop unit and system integration test scripts.
Build PhasePrepare the Development Environment.Develop, test, and accept custom extensions, data conversions and subsystem integrations.Propose a transition strategy for moving from the current system, manual or automated, to the new application system.Create, test, and accept database extension and installation routines. Finalize the solution in preparation for transition to production
Transition PhasePrepare the production environment and configure the applications.Install data conversion programs and convert and verify legacy data.Perform acceptance testing. Train the end users. Implement the production support infrastructure.Verify that all aspects of the system are ready for transition. Begin to use the Production System
Production PhaseProvide agreed upon levels of user support.Measure system performance and enhance as required.Decommission the former systems, if any.Improve organizational knowledge and skills for the new environment.Devote attention to post production issues like user acceptance, productivity, and human performance support
© 2006 Oracle Corporation – Proprietary and Confidential
AIM Methodology
Determine ExceptionDispositions
Update Flows
Update Procedures
Update Setups
Update Test Script
Prepare CRP 3.0Environment
Conduct CRP 3.0
Identify Exceptions
Determine ExceptionDispositions
Update Flows
Update Procedures
Update Setups
Update Test Script
Prepare CRP 2.0Environment
Conduct CRP 2.0
Identify Exceptions
Definition Build TransitionElaboration
Project Planning
ConductCRP 1.1
(Familiarization)
ConductCRP 1.2
(Mapping)
Identify Exceptions
ConductBusiness
Architecture Workshops
DesignExtensions
PrepareCustom
Test Scripts
Create and test Custom
Extensions
PrepareProduction
Environment
Convert and Verify Data
BeginProduction
MaintainSystem
ProposeFuture
Direction
Perform SystemsIntegration
Test
PerformAcceptance
Test
Production
© 2006 Oracle Corporation – Proprietary and Confidential
Deliverables - Modules
Modules
General Ledger Accounts Payable Accounts Receivable
Cash Management Fixed Assets HRMS
Payroll Time And Labor Training Administration
Self Service HR Marketing Purchasing
Inventory Order Management Advanced Pricing
Warehouse Management
Demand PlanningAdvanced Supply Chain Planning
Service and Field Service
Scripting Quoting
Sales Incentive Compensation Deport Repair
Service Contracts Spares Management Install Base
© 2006 Oracle Corporation – Proprietary and Confidential
DeliverablesActivity AIM Task Deliverable Time
PROJECT MGMT CR.010 Project Management Plan Project Management and Quality Plan
Week 3
REQUIREMENTS
MAPPINGRD.050/BR.030
Gather & Map Business Requirements Business Requirements/Mapping
Week 8
TA.090 Define Application and Database Server Architecture
Technical Architecture
Week 20
CUSTOM EXTENSIONS
MD.050 Create Application Extensions Functional Design
Create Application Extensions Design
Week 22 to Week 28
MD.060 Create Application Extensions Technical Design
Applications Extension Technical Design
Week 33 to Week 34
FUTURE BUSINESS
PROCESSESBP.080 Develop Future Business Model
Future Business Model
Week 10 to Week 37
TRANSITION CV.040 Perform Conversion Data Mapping Conversion Data Mapping
Week 15 to Week 40
TE.040 Develop System Test document System Test Document
By Week 36
SETUP BR.100 Define Application Setups Application setups By Week 42
© 2006 Oracle Corporation – Proprietary and Confidential
Deliverables – Custom Objects
• Workflows
• Alerts
• Custom PLL
• PL/SQL Packages – Interfaces
• Modules
• Forms
• Personalizations
• Reports
In te rfaceInterfacetablestables
InterfaceInterfacetablestables
InterfaceInterfacetablestables
E rrorE rrorTab lesTab lesE rrorE rror
Tab lesTab les
AS CIIF ILEAS CIIF ILE
Non O racle
Database
Non O racle
Database
ApplicationApplicationtablestables
ApplicationApplicationtablestables
E DI M essage
E DI M essage
X MLM essage
X MLM essage
So urce Loading
Validation
C orre ction s
An d
Iteratio ns
Processing
Periodic AlertEvent AlertEvent Alert
© 2006 Oracle Corporation – Proprietary and Confidential
Training Approach
• Transfer of Skills (TOS) at 3 levels• Product Training (Typically at Start, Already Conducted at )• Implementation Workshops (Key End-users)• End-user Training (EUT) – This is ‘Role’ Based
• Approach• Functional Champions to Undergo Product Training• Implementation Workshops Delivered by Oracle• End User Training by Super Users
• End User Training• Trainer Needs to Participate in Key Stages of Implementation Life-
cycle (To Facilitate Training of Trainer)• Many Batches Before Go-Live
© 2006 Oracle Corporation – Proprietary and Confidential
<Insert Picture Here>
Project Management
© 2006 Oracle Corporation – Proprietary and Confidential
Tentative Project Plan
© 2006 Oracle Corporation – Proprietary and Confidential
Team Structure
Sponsor
Steering Committee
Project Manager Oracle Project Mgr
Oracle FunctionalConsultants
Functional/Business
Leads
Tech Lead DatabaseAdministrator
Key EndUsers
TechnicalTeam
Oracle Consulting
Director
Network Admin
Trainers
Oracle TechnicalConsultants
Oracle Technical Architect
© 2006 Oracle Corporation – Proprietary and Confidential
Project Assumptions
• Staffing as Per Role & Responsibility• High-Thrust on Adopting Best Practices• Process Standardization Across Business Units• Process Enabled Re-Engineering (PER), and not Business
Process Re-Engineering (BPR)• Quick Turnaround of Deliverables• Scope Changes Managed by Change Request Process• Minimal Customizations
• Adequate License, Support and Infrastructure in place
• Single Instance Implementation
• Will Handle Change Management and Internal Campaign
© 2006 Oracle Corporation – Proprietary and Confidential
Critical Success Factors
• Top Management “Buy-in”• Resources Commitment• Adoption of Best Practices• CPO (Central Projects Office)• Early and Clear Key Process Definition• Quality Plan• Empowered and Well Represented Project Team • Extended Team Synergy:
• Core Automotive Sales, Service, Spares, and Financials Teams as well as other Areas Teams
• Business Area Application Module Owners• Technology Support Providers
© 2006 Oracle Corporation – Proprietary and Confidential
Risk Assessment
Risk Consequence Mitigation Impact
Scope creepLack of focus increasing risk of progress slippage
Change control procedure for scope amendments High
Inability to define and agree business processes
Progress slippageSmall user team under focused leadership
High
Insufficient or unavailable business resources
Business requirements not adequately defined and/or progress slippage
Project team remain committed to the project
High
Interfaces and Integrations Risks
Impact on overall project timescale & increased risk in Production upgrade
Code freeze on Production & Investigate other options
High
Timely Decision Making Progress SlippageHighlight Importance of Time Frames
High
© 2006 Oracle Corporation – Proprietary and Confidential
Resource Requirements
Role Resource Availability Activity
Project Manager 50%Lead and Supervise the Efforts of the Team
Stream Leads 1 per stream 75% Providing detailed requirements and system testing and acceptance
Business Users 1-2 per module or stream 50% Provide detailed requirements; perform system testing, and user acceptance testing.
Technical Lead 1 75% Lead the DBA, Data conversion and Customization teams that form a part of project team
Technical Team members 2-3 75% Provide technical assistance to the Oracle technical team
System Operations Personnel
2 50% Routine system house keeping and operations activities
© 2006 Oracle Corporation – Proprietary and Confidential
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Questions and Answers
© 2006 Oracle Corporation – Proprietary and Confidential