SOUTH TAHOE PUBLIC UTILITY DISTRICT REGULAR BOARD MEETING AGENDA Thursday, June 18, 2020 - 2:00 p.m. District Board Room 1275 Meadow Crest Drive, South Lake Tahoe, California Pursuant to the Governor’s Executive Order N-29-20 the South Tahoe Public Utility District Board of Directors may participate via teleconference. Randy Vogelgesang, President BOARD MEMBERS Kelly Sheehan, Vice President Chris Cefalu, Director Nick Exline, Director John Thiel, General Manager Shannon Cotulla, Assistant General Manager Public Participation In accordance with Executive Order N-29-20, the District Board Room will be closed to members of the public and all public participation will be handled remotely through the GoToMeeting Conference Call listed below. GoToMeeting Conference South Tahoe Public Utility District Board of Directors Meeting Please join my meeting from your computer, tablet or smartphone https://global.gotomeeting.com/join/240118973 Access Code: 240-118-973 You can also dial in using your phone United States (Toll Free): 1 866 899 4679 United States: +1 (786) 535-3119 1. CALL TO ORDER REGULAR MEETING – PLEDGE OF ALLEGIANCE (At this time, please silence phones and other electronic devices so as not to disrupt the business of the meeting.) 2. ADMINISTER OATH OF OFFICE (Melonie Guttry, Executive Services Manager/Clerk of the Board) Term commences upon completion of Oath Duane Wallace, Seat No. 2 3. COMMENTS FROM THE AUDIENCE (This is an opportunity for members of the public to address the Board on any short non-agenda items that are within the subject matter jurisdiction of the District. No discussion or action can be taken on matters not listed on the agenda, per the Brown Act. Each member of the public who wishes to comment shall be allotted five minutes, and no more than three individuals shall address the same subject.)
Transcript
SOUTH TAHOE PUBLIC UTILITY DISTRICT REGULAR BOARD MEETING AGENDA
Thursday, June 18, 2020 - 2:00 p.m. District Board Room
1275 Meadow Crest Drive, South Lake Tahoe, California Pursuant to the Governor’s Executive Order N-29-20
the South Tahoe Public Utility District Board of Directors may participate via teleconference.
Randy Vogelgesang, President BOARD MEMBERS Kelly Sheehan, Vice President Chris Cefalu, Director Nick Exline, Director John Thiel, General Manager Shannon Cotulla, Assistant General Manager
Public Participation
In accordance with Executive Order N-29-20, the District Board Room will be closed to members of the public and all public participation will be handled remotely through the GoToMeeting Conference Call listed below.
GoToMeeting Conference
South Tahoe Public Utility District Board of Directors Meeting
Please join my meeting from your computer, tablet or smartphone
https://global.gotomeeting.com/join/240118973
Access Code: 240-118-973
You can also dial in using your phone United States (Toll Free): 1 866 899 4679
United States: +1 (786) 535-3119 1. CALL TO ORDER REGULAR MEETING – PLEDGE OF ALLEGIANCE (At this time, please silence phones and other electronic devices so as not to disrupt the business of the meeting.)
2. ADMINISTER OATH OF OFFICE (Melonie Guttry, Executive Services Manager/Clerk of the Board) Term commences upon completion of Oath Duane Wallace, Seat No. 2 3. COMMENTS FROM THE AUDIENCE (This is an opportunity for members of the public to address the Board on any short non-agenda items that are within the subject matter jurisdiction of the District. No discussion or action can be taken on matters not listed on the agenda, per the Brown Act. Each member of the public who wishes to comment shall be allotted five minutes, and no more than three individuals shall address the same subject.)
4. CORRECTIONS TO THE AGENDA OR CONSENT CALENDAR (For purposes of the Brown Act, all Action and Consent items listed give a brief description of each item of business to be transacted or discussed. Recommendations of the staff, as shown, do not prevent the Board from taking other action.)
5. ADOPTION OF CONSENT CALENDAR (Any item can be removed to be discussed and considered separately
upon request. Comments and questions from members of the public, staff or Board can be taken when the comment does not necessitate separate action.)
6. CONSENT ITEMS BROUGHT FORWARD FOR SEPARATE DISCUSSION/ACTION 7. ITEMS FOR BOARD ACTION
a. 2020/21 Sodium Hypochlorite Mini-Bulk/Tote Supplies (Jeremy Rutherdale, Pumps Supervisor and Heidi Baugh, Purchasing Agent)
(1) Award a Contract for Fiscal Year 2020/21 sodium hypochlorite mini-bulk/tote supplies to the lowest responsive, responsible bidder, or (2) Reject all bids.
b. 2020/21 Sodium Hypochlorite Drums Supplies (Jeremy Rutherdale, Pumps Supervisor and Heidi Baugh, Purchasing Agent)
(1) Award a Contract for Fiscal Year 2020/21 sodium hypochlorite drum supplies to the lowest responsive, responsible bidder; or, (2) Reject all bids.
c. Water and Sewer Service Charge Late/Penalty Fees (Paul Hughes, Chief Financial Officer)
Approve waiving late fees on the Fiscal Year 2020/21 first quarter water and sewer bills.
d. Blue Ribbon Temporary Employee in the Information Technology Department (Chris Skelly, Information Technology Manager)
Approve the renewal of the Information Technology Department’s temporary employee Contract with Blue Ribbon in the amount of $35,000 for Fiscal Year 2020/21.
e. Water Main Cathodic Protection System Demonstration Pilot Study (Stephen Caswell, Principal Engineer)
(1) Approve Proposal from JDH Corrosion Consultants, Inc., in the amount of $60,100 for engineering services associated with a Water Main Cathodic Protection System Demonstration Pilot Study; and, (2) Authorize the General Manager to execute Task Order No. 7 to the Master Services Agreement with JDH Corrosion Consultants, Inc.
f. Temporary Engineering Internship (Brent Goligoski, Associate Engineer)
Approve the extension of one existing Engineering Intern, for a period of approximately three months, in an amount not to exceed $20,000.
g. Approve Payment of Claims (Debbie Henderson, Accounting Manager)
Approve Payment of Claims in the amount of $1,249,487.94.
8. STANDING AND AD-HOC COMMITTEE REPORTS (Discussions may take place; however, no action will be taken.)
9. BOARD MEMBER REPORTS (Discussions may take place; however, no action will be taken.) 10. EL DORADO COUNTY WATER AGENCY PURVEYOR REPORT
11. GENERAL MANAGER REPORT (Discussion may take place; however, no action will be taken.) a. Staffing Update b. COVID-19 Response and Recovery 12. STAFF/ATTORNEY REPORTS (Discussions may take place; however, no action will be taken.) a. Private Well Owner Survey – Phase II (Ivo Bergsohn, Hydrogeologist) b. CivicSpark Presentation (Shelly Thomsen, Public Affairs/Conservation Manager and Julie Ryan, Engineering Department Manager) c. Water Loss Regulations (Shannon Cotulla, Assistant General Manager) 13. NOTICE OF PAST AND FUTURE MEETINGS/EVENTS
Past Meetings/Events 06/04/2020 – 2:00 p.m. Regular Board Meeting at the District 06/10/2020 – 10:00 a.m. El Dorado County Water Agency Meeting in Placerville
06/11/2020 – 9:00 a.m. Special Board Meeting at the District 06/15/2020 – 3:30 p.m. Operations Committee Meeting at the District
Future Meetings/Events 07/02/2020 – 2:00 p.m. Regular Board Meeting at the District 14. ITEMS FOR CLOSED SESSION (The Board will adjourn to Closed Session to discuss items identified below. Closed
Session is not open to the public; however, an opportunity will be provided at this time if members of the public would like to comment on any item listed – three minute limit.)
a. Pursuant to Section 54956.9(a) of the California Government Code, Closed Session may be
held for conference with legal counsel regarding existing litigation: False Claims Act Case: United States, the States of California, Delaware, Florida, Nevada, and Tennessee and the Commonwealths of Massachusetts and Virginia ex rel. John Hendrix v. J-M Manufacturing Company, Inc. and Formosa Plastics Corporation, U.S.A., Civil Action No. ED CV06-0055-GW, United States District Court for the Central District of California.
b. Pursuant to Section 54956.9(a) of the California Government Code, Closed Session may be held for conference with legal counsel regarding existing litigation: Los Angeles County Superior Court, Case No. BC459943, State of Nevada, et al. v. J-M Manufacturing, et al.
ADJOURNMENT (The next Regular Board Meeting is Thursday, July 2, 2020, at 2:00 p.m.) The South Tahoe Public Utility District Board of Directors regularly meets the first and third Thursday of each month. A complete Agenda packet is available for review at the meeting and at the District office during the hours of 8:00 a.m. and 5:00 p.m., Monday through Friday. A recording of the meeting is retained for 30 days after Minutes of the meeting have been approved. Items on the Agenda are numbered for identification purposes only and will not necessarily be considered in the order in which they appear. Designated times are for particular items only. Public Hearings will not be called to order prior to the time specified, but may occur slightly later than the specified time. Public participation is encouraged. Public comments on items appearing on the Agenda will be taken at the same time the Agenda items are heard; comments should be brief and directed to the specifics of the item being considered. Please provide the Clerk of the Board with a copy of all written materials presented at the meeting. Comments on items not on the Agenda can be heard during “Comments from the Audience;” however, action cannot be taken on items not on the Agenda. Backup materials relating to an open session item on this Agenda, which are not included with the Board packet, will be made available for public inspection at the same time they are distributed or made available to the Board, and can be viewed at the District office, at the Board meeting and upon request to the Clerk of the Board. The meeting location is accessible to people with disabilities. Every reasonable effort will be made to accommodate participation of the disabled in all of the District’s public meetings. If particular accommodations are needed, please contact the Clerk of the Board at (530) 544-6474, extension 6203. All inquiries must be made at least 48 hours in advance of the meeting.
b. MARCH 31, 2020 FISCAL YEAR TO DATE FINANCIAL STATEMENTS
(Paul Hughes, Chief Financial Officer) Receive and file the March 31, 2020, Income Statement and Balance Sheet Reports.
c. 2020 ASPHALT PATCHING AND TRENCH PAVING SERVICES (Trevor Coolidge, Senior Engineer and Chris Stanley, Manager of Field Operations) Approve Change Order No. 2 to GB General Engineering Contractor, Inc., to the 2020 Asphalt Patching and Trench Paving Services Contract in the amount of $3,252.
d. RESOLUTION FOR BUREAU OF RECLAMATION WATERSMART DROUGHT RESPONSE PROGRAM; DROUGHT RESILIENCY PROJECTS FOR FISCAL YEAR 2020/21 GRANT (Lynn Nolan, Grants Coordinator) Adopt Bureau of Reclamation WaterSMART Drought Response Program Drought Resiliency Projects for Fiscal Year 2020/21 grant program Resolution No. 3145-20 approving grant funding for the Rocky Point 1 Waterline Replacement Project.
e. PURCHASE THERMOPLASTIC POLYURETHANE LAYFLAT HOSE, REEL AND REEL STAND (Doug Van Gorden, Underground Repair Sewer Supervisor and Heidi Baugh, Purchasing Agent) Authorize staff to advertise for bids for 5,280 feet of 8 inch TPU layflat hose, reels and reel stands that would be used during bypass situations created by projects and emergencies.
f. SOUTH Y PCE REGIONAL INVESTIGATION (Ivo Bergsohn, Hydrogeologist) Enter into an Access Agreement with AECOM Technical Services, Inc., for temporary use of the Tata Well Site as a staging area for plume characterization. g. NOVEMBER 3, 2020, CONSOLIDATED DISTRICTS ELECTION (Melonie Guttry, Clerk of the Board) Adopt Resolution No. 3146-20 for El Dorado County declaring an election to be held in its jurisdiction, consolidated with other Districts requesting election services. h. REGULAR BOARD MEETING MINUTES: June 4, 2020
(Melonie Guttry/Clerk of the Board) Approve June 4, 2020, Minutes.
BOARD AGENDA ITEM 5a
TO: Board of Directors
FROM: Debbie Henderson, Accounting Manager
MEETING DATE: June 18, 2020
ITEM – PROJECT NAME: Annual Adoption of Statement of Investment Policy
DISCUSSION: The present Investment Policy was adopted July 3, 2019. The policy requires annual review and adoption by the Board of Directors. The District Investment Advisor, PFM Asset Management LLC, has conducted a review of the policy and has recommended no changes.
SCHEDULE: Adopt Resolution No. 3144-20, June 18, 2020
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE SOUTH TAHOE PUBLIC UTILITY DISTRICT
ADOPTING A STATEMENT OF INVESTMENT POLICY AND SUPERSEDING RESOLUTION NO. 3113-19
BE IT RESOLVED, by the Board of Directors of the South Tahoe Public Utility District,
County of El Dorado, State of California, as follows:
WHEREAS, the South Tahoe Public Utility District enters into various investments
from time to time on behalf of the District as permitted by the California Government
Code and the District’s Investment Policy; and,
WHEREAS, the South Tahoe Public Utility District staff wish to update the
Statement of Investment Policy to enhance the South Tahoe Public Utility District’s
opportunities for prudent and systematic investments, to delegate the Chief Financial
Officer as the investment officer of the District, and to update certain language
according to the California Government Code; and,
NOW, THEREFORE BE IT RESOLVED, by the Board of Directors of the South Tahoe
Public Utility District that;
The attached Statement of Investment Policy is hereby adopted and becomes a
part of this Resolution by reference herein.
WE, THE UNDERSIGNED, do hereby certify that the above and foregoing
Resolution was duly and regularly adopted and passed by the Board of Directors of the
South Tahoe Public Utility District at a special meeting duly held on the 18th day of
June 2020, by the following vote: AYES:
NOES:
ABSENT:
______________________________________ Randy Vogelgesang, Board President South Tahoe Public Utility District ATTEST:
_______________________________ Melonie Guttry, Clerk of the Board South Tahoe Public Utility District
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June 1, 2020
Memorandum To: Paul Hughes, Chief Financial Officer
Debbie Henderson, Accounting Manager South Tahoe Public Utility District
From: Sarah Meacham, Managing Director
Allison Kaune, Sr. Client Representative PFM Asset Management LLC
Re: 2020 Investment Policy Review
At your request, we reviewed the South Tahoe Public Utility District (the “District”) Investment Policy (the “Policy”) as part of the District’s annual review process. The current Policy is comprehensive and is in compliance with the current California Government Code (the “Code”) statutes regulating the investment of public funds. Although no changes are required, we wanted to let you know about three recent changes to local agency investment requirements. Effective January 1, 2020, California State Treasurer Fiona Ma increased the LAIF deposit limit for regular accounts to $75 million from the previous $65 million. As the Policy does not list a dollar limit for LAIF, no change to the Policy is required to incorporate this change. Assembly Bill No. 954, which took effect January 1, 2020, increased the amount that local agencies can invest in placement service deposits (Code Section 53601.8) to 50% from 30%. Unless amended, this revision is repealed as of January 1, 2026. As the District’s Policy does not reference this investment type, no changes to the Policy are required. In addition, Assembly Bill No. 857, which took effect January 1, 2020, provides for the establishment of public banks by local agencies, subject to approval by the Department of Business Oversight (DBO) and Federal Deposit Insurance Corporation (FDIC). This Bill also added subsection (r) to Code section 53601, which will permit local agencies to invest in the commercial paper, debt securities, or other obligations of a public bank. However, we do not recommend that the District add this investment type to the Policy at this time as we are not aware of any public banks that are currently in operation. Furthermore, we would want to review the operational history and credit quality of any public bank before we could recommend investing in its securities. Please let us know if you have any questions or if would like to discuss our comments in more detail.
SOUTH TAHOE PUBLIC UTILITY DISTRICT STATEMENT OF INVESTMENT POLICY
I Statement of Intent
This statement of investment policy is adopted to establish an overall policy and procedures for the management and investment South Tahoe Public Utility District’s funds available for investment. This policy is effective as of its adoption by the Board of Directors. It will be reviewed by the Board and readopted at least once each year.
II Scope of Policy
This policy covers all funds and investment activities under the direct authority of the District. It does not cover funds related to funds held in a trust for retiree pension or medical benefits or District borrowing. The investments for debt issues are controlled by documents related to each debt issue.
III Objectives
The investment program shall be designed and managed with a degree of professionalism worthy of the public trust. The District's primary investment objectives, in order of priority, shall be:
A Safety Safety of principal is the foremost objective of the District. Investments shall be
made in a manner that first seeks to ensure the preservation of capital in the overall portfolio. And, second seeks to minimize capital losses, whether they be from securities defaults or erosion of market value.
B Liquidity The investment portfolio shall be structured to provide sufficient liquidity to
enable the District to meet its cash flow requirements. An adequate percentage of the portfolio should be maintained in liquid short-term securities, which can be converted to cash if necessary to meet disbursement requirements. Since all cash requirements cannot be anticipated, investments in securities with active secondary or retail markets are highly recommended. Emphasis is on marketable securities with low sensitivity to market risk.
C Yield The investment program shall be designed with the objective of attaining a market
rate of return on its investments consistent with the constraints imposed by its safety objective and cash flow considerations. Yield should become a consideration only after the basic requirements of safety and liquidity have been met.
IV Prudence
The District adheres to the guidance provided by the “prudent investor rule,” which states that when investing, reinvesting, purchasing, acquiring, exchanging, selling, or managing public funds, a trustee shall act with care, skill, prudence, and diligence under the circumstances then prevailing, including, but not limited to, the general
economic conditions and the anticipated needs of the agency, that a prudent person acting in a like capacity and familiarity with those matters would use in the conduct of funds of a like character and with like aims, to safeguard the principal and maintain the liquidity needs of the agency. Authorized individuals acting in accordance with this Policy and written procedures and exercising due diligence shall be relieved of personal responsibility for an individual security’s credit risk or market price changes, provided deviations from expectations are reported in a timely fashion.
V Delegation of Authority
The Board of Directors has delegated management responsibility for the investment program to the Chief Financial Officer, who is designated as the Investment Officer of the District. This delegation is for a one-year period. Subject to review, the Board may renew the delegation of authority each year. In the Chief Financial Officer’s absence, the Accounting Manager shall act as the Investment Officer. The Chief Financial Officer shall develop and maintain administrative procedures for the operation of the investment program, consistent with this investment policy. All participants in the investment process shall act as custodians of the public trust. Investment officials shall recognize that the investment portfolio is subject to public review and evaluation. The overall program shall be designed and managed with a degree of professionalism that is worthy of the public trust.
VI Internal Controls
The Chief Financial Officer shall establish a system of internal controls, which shall be reviewed annually by the independent auditor. The controls shall be designed to prevent loss of public funds arising from fraud, error, misrepresentation, unanticipated market changes or imprudent actions. Controls deemed most important include: minimization of opportunities for collusion, separation of duties, separating transaction authority from accounting and record keeping, custodial safekeeping, avoidance of bearer-form securities, specific limitation regarding securities losses and remedial actions, written confirmation of all transactions, minimizing the number of authorized investment officials, documentation of transactions and strategies, and proper review and approval of brokerage accounts and investment transactions.
VII Reporting
The Investment Officer, or her designee, shall submit a monthly investment report to the Board of Directors. The monthly reports shall include all investments held by the District, and/or under the management of any outside party and shall include: a list of security transactions; the type of investment; issuer; date of maturity; par and dollar amount invested on all securities; current market value on all securities (including the source of this valuation); a statement that the portfolio is in compliance with this Policy or the manner in which it is not in compliance; and, a statement that the District has the ability to meet its expenditure requirements for the next 6 months or an explanation as to why sufficient money may not be available.
VIII Permitted Investments Sections 53600 et. seq. of the California Government Code provide basic investment limits and guidelines for government entities. Within the investments permitted by the Government Code, the District seeks to further restrict eligible investments as provided below. In the event an apparent discrepancy is found between this Policy and the Government Code, the more restrictive parameters shall take precedence. The Investment Officer shall invest District moneys as directed by this Policy and only in the investments specifically authorized in this section. Where this Policy specifies a percentage limitation for a particular security type or issuer, that percentage is applicable at the time the security is purchased. Credit criteria listed in this section refers to the credit rating at the time the security is purchased.
A U.S. Treasury Instruments United States Treasury notes, bonds, bills or certificates of indebtedness, or
those for which the full faith and credit of the United States is pledged for payment of principal and interest.
B Federal Agency and Instrumentality Securities Federal agency or United States government-sponsored enterprise obligations,
participations, or other instruments, including those issued by or fully guaranteed as to principal and interest by federal agencies or United States government-sponsored enterprises.
The District should target a maximum allocation of 25% to callable Federal
agency securities. C State of California Municipal Obligations Registered state warrants or treasury notes or bonds of this state, including
bonds payable solely out of the revenues from a revenue-producing property owned, controlled, or operated by the state or by a department, board, agency, or authority of the state. Eligible investments shall be rated in a rating category of “A” for long-term, “A-1” for short-term, their equivalent, or better by one or more nationally recognized statistical-rating organization (NRSRO).
D Other 49 States Municipal Obligations Registered treasury notes or bonds of any of the other 49 states in addition to
California, including bonds payable solely out of the revenues from a revenue-producing property owned, controlled, or operated by a state or by a department, board, agency, or authority of any of the other 49 states, in addition to California. Eligible investments shall be rated in a rating category of “A” for long-term, “A-1” for short-term, their equivalent, or better by at least one NRSRO.
E California Local Agency Municipal Obligations Bonds, notes, warrants, or other evidences of indebtedness of a local agency
within this state, including bonds payable solely out of the revenues from a revenue-producing property owned, controlled, or operated by the local agency, or by a department, board, agency, or authority of the local agency. Eligible
investments shall be rated in a rating category of “A” for long-term, “A-1” for short-term, their equivalent, or better by at least one NRSRO.
F U.S. Corporate Debt Medium-term notes, defined as all corporate and depository institution securities with a maximum remaining maturity of five (5) years or less, issued by corporations organized and operating within the United States or depository institutions licensed by the United States or any state and operating within the United States. Eligible investments shall be rated in a rating category of “A” or the equivalent or better by at least one NRSRO. A maximum of 30% of the District’s portfolio may be invested in this category.
G Negotiable Certificates of Deposit Negotiable certificates of deposit (CDs) issued by a nationally or state-chartered bank or a state or federal association or by a federally- or state-licensed branch of a foreign bank. Eligible investments shall be rated in a rating category of “A” for long-term, “A-1” for short-term, their equivalent, or better by at least one NRSRO. A maximum of 30% of the District’s portfolio may be invested in this category.
H Commercial Paper Commercial paper of “prime” quality of the highest ranking or of the highest letter and number rating as provided for by a NRSRO. The entity that issues the commercial paper shall meet all of the following conditions in either paragraph (1) or paragraph (2):
(1) The entity meets the following criteria: (i) Is organized and operatingwithin the United States as a general corporation. (ii) Has total assets in excessof five hundred million dollars ($500,000,000). (iii) Has debt other thancommercial paper, if any, that is rated in a rating category of “A” or higher, orthe equivalent, by a NRSRO.
(2) The entity meets the following criteria: (i) Is organized within the UnitedStates as a special purpose corporation, trust, or limited liability company. (ii)Has program wide credit enhancements including, but not limited to, overcollateralization, letters of credit, or surety bond. (iii) Has commercial paperthat is rated “A-1” or higher, or the equivalent, by a NRSRO.
Eligible commercial paper shall have a maximum of 270 days or less and not represent more than 10% of the outstanding paper of an issuing corporation. A maximum of 25% of the District’s portfolio may be invested in this category.
I Bank Deposits FDIC insured or fully collateralized demand deposit accounts, savings accounts, market rate accounts, time certificates of deposits in state or national banks located in California. As required by Government Code §53649, the District shall have a signed contract with each financial institution with the District’s funds on deposit. Any financial institution accepting the District’s funds for deposit must comply with the requirements of Government Code §53630 et
seq., including collateralization of deposits. The District may waive the collateralization requirements for any portion of the deposit that is covered by Federal deposit insurance. To be eligible to receive District deposits, the financial institution must have received a minimum overall rating “satisfactory” in its most recent evaluation of its record of meeting the credit needs of California communities, as required by Government Code §53635 et. seq. A maximum of 20% of the District’s portfolio may be invested in time certificates of deposit.
J Bankers’ Acceptances Bankers’ acceptances which are otherwise known as bills of exchange or time
drafts that are drawn on and accepted by a domestic commercial bank. Purchases are limited to issuers whose short-term debt is rated at least A-1/P-1. Bankers’ acceptances cannot exceed a maturity of 180 days. A maximum of 40% of the District’s portfolio may be invested in this category.
K State of California’s Local Agency Investment Fund (LAIF) If the District has funds invested in LAIF, the District shall maintain on file
LAIF’s current investment policy and its requirements for participation, including limitations on deposits and withdrawals. In addition, the District’s shall review annually investment policies of LAIF to ascertain that its funds are invested in accordance with the District’s investment objectives. Furthermore, the District shall review the provisions of these investment policies requiring internal controls on the investment process to ascertain that there is a division of responsibility in the investment procedures.
L California Asset Management Trust A California common law trust established pursuant to Title 1, Division 7,
Chapter 5 of the Government Code of the State of California. CAMP must be rated “AAAm” to be eligible for investment of District funds.
M Money Market Funds Shares of beneficial interest issued by diversified management companies that
are money market funds registered with the Securities and Exchange Commission under the Investment Company Act of 1940 (15 U.S.C. Sec. 80a-1 and following). The company shall have met either of the following criteria: (a) attained the highest ranking or the highest letter and numerical rating provided by not less than two nationally recognized statistical rating organizations and (b) retained an investment adviser registered or exempt from registration with the SEC with not less than five (5) years’ experience managing money market mutual funds with assets under management in excess of five hundred million dollars ($500,000,000). A maximum of 20% of the District’s portfolio may be invested in this category.
N El Dorado County Pool The District shall review at least annually the El Dorado County investment
pool to ascertain that its funds in these pools are invested in accordance with the District's investment objectives. The District shall also review the provisions of these investment policies requiring internal controls on the
investment process to ascertain that there is a division of responsibility in the investment procedures.
O Supranationals United States dollar denominated senior unsecured unsubordinated obligations
issued or unconditionally guaranteed by the International Bank for Reconstruction and Development (IBRD), International Finance Corporation (IFC), or Inter-American Development Bank (IADB), with a maximum remaining maturity of five years or less, and eligible for purchase and sale within the United States. Investments under this subdivision shall be rated in a rating category of "AA", its equivalent, or better by at least one NRSRO. Purchases of supranationals shall not exceed 30% of the investment portfolio of the District.
P Asset –Backed Securities Mortgage passthrough securities, collateralized mortgage obligations,
mortgage-backed or other pay-through bonds, equipment lease-backed certificates, consumer receivable passthrough certificates, or consumer receivable-backed bonds of a maximum remaining maturity of five years' or less. Securities eligible for investment under this subdivision shall be rated in a rating category of "AA" or its equivalent or better by at least one NRSRO. Purchase of securities authorized by this subdivision may not exceed 20% of the District's total portfolio.
IX Prohibited Investments:
Investments by the District in securities permitted by the California Government Code, but not specifically approved by this investment policy are prohibited without the prior approval of the Board. The District is prohibited from buying on margin or from speculative buying. Furthermore, the District is prohibited from investing in equity-linked securities or from entering into financial futures contracts, options, or swaps. However, the District may purchase U.S. government securities which are discount or securities bearing interest. In accordance with California Government Code §53601.6, the District shall not invest in inverse floaters, range notes, mortgage derived interest-only strips, or any security that could result in zero interest accrual if held to maturity.
X Term of Investments The term of any investment may not exceed five years without express authority from Board of Directors received at least 90 days preceding the investment purchase.
XI Diversification
The investment portfolio shall be diversified to avoid incurring unreasonable and avoidable risks regarding specific security types or individual financial institutions. The portfolio shall also be diversified with respect to the term of individual investments purchased by the District. In addition to the percentage limitations specified in Section VIII Permitted Investments, the maximum amount of the portfolio the District may invest with any one issuer is 10%, excluding U.S. Treasuries, Federal Agencies, and pooled investments.
In the event a security held by the District is subject to a rating change that brings it below the minimum credit ratings specified in this Policy, the Investment Officer should disclose such information in the monthly investment report.
XIII Safekeeping
All cash and securities in the District’s portfolio, including those that are being managed by the Investment Officer, shall be held in safekeeping in the District’s name by a third party bank trust department, acting as agent for the District under the terms of a custody agreement executed by the bank and the District. All securities will be received and delivered using standard delivery versus payment (DVP) procedures, the District’s safekeeping agent will only release payment for a security after the security has been properly delivered. The only exception to the foregoing shall be depository accounts and securities purchases made with: (i) local government investment pools; and, (ii) money market mutual funds, since the purchased securities are not deliverable.
XIV Securities Dealers
The District has authorized the Investment Advisor to use broker/dealers, which the Investment Advisor has selected in accordance with its written selection policy. The Investment Officer may also use broker/dealers meeting credit worthiness standards established by the Investment Officer.
XV Ethics and Conflicts of Interest
Officers and employees involved in the investment process shall refrain from personal business activity that could conflict with proper execution of the investment program, or which could impair their ability to make impartial investment decisions. Such employees and investment officials shall disclose to the District Board and the General Manager any material financial interests in financial institutions that conduct business within the District, and they shall further disclose any large personal financial/investment positions that could be related to the performance of the District's portfolio.
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Paul Hughes Page 2 June 18, 2020
BOARD AGENDA ITEM 5b
TO: Board of Directors FROM: Paul Hughes, Chief Financial Officer MEETING DATE: June 18, 2020 ITEM – PROJECT NAME: March 31, 2020 Fiscal Year to Date Financial Statements REQUESTED BOARD ACTION: Receive and file the March 31, 2020, Income Statement and Balance Sheet Reports. DISCUSSION: The District auditors Mann, Urrutia, Nelson CPA’s and Associates recommend that the District’s quarterly Financial Statements be placed on the Board meeting Agenda for receipt and file by the Board of Directors. Attached are the March 31, 2020, Fiscal year to date Income Statements and Balance Sheet for the Water and Sewer Funds. Production of these Financial Statements was delayed due to the COVID- 19 disruption to District accounting efficiencies. Water and sewer service charge revenues through March 31, 2020, are at 74% and 75% of budget. Sewer charges are right on budget while water service charges are slightly under budget due to decreased consumption during the year. The October – December and January – March quarters actually had the lowest water production figures since the District began maintaining these statistics. Customer water consumption during the next three months will determine whether or not the District hits its budget expectation. Other revenues included in the category “Charges for Sales and Services” include capacity fees and permit fees. Due to a change in accounting procedures both water and sewer capacity fees are significantly over budget. Prior to the current fiscal year, capacity fees collected were recorded as unearned revenue, which is a liability on the Balance Sheet, until the customer made the physical connections to the District’s infrastructure. After discussing with the District auditors, the decision was made to recognize the capacity fees as earned revenue upon receipt since the District did not control the timing of the physical connections. There were several hundred thousand dollars of unearned revenue that was transferred to the capacity fee revenue line item during the quarter. All other water and sewer revenue categories combined through March 31, 2020, are at 78% and 65% of budget. The Sewer Fund is below budget due to property tax payments not being received until the last quarter of the Fiscal Year.
General Manager John Thiel
Directors
Chris Cefalu Randy Vogelgesang
Kelly Sheehan Nick Exline
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Paul Hughes Page 2 June 18, 2020 Water and sewer operating expenses less depreciation through March 31, 2020 are at 76% and 70% of budget. The Sewer Fund is currently below budget, but when entered, fourth quarter year-end payroll and other accrual entries may make up the difference. Debt service payments are recorded on specific due dates, not evenly distributed throughout the year, so the percent of budget spent is not a relevant statistic until all payments for the year have been made. Water and sewer capital outlay spending through March 31, 2020, is $3.5 million and $3.6 million representing 33% and 32% of budget. The majority of these expenditures are incurred at the beginning and end of the fiscal year, during construction season. At the end of the fiscal year an analysis is performed to determine the status of projects and the potential need to roll budgeted funds into the next year for incomplete projects, or to increase capital reserves for future use. District staff recommends the Board receive and file the attached March 31, 2020, Income Statement and Balance Sheet as presented.
SCHEDULE: N/A
COSTS: N/A
ACCOUNT NO: N/A
BUDGETED AMOUNT AVAILABLE: N/A
ATTACHMENTS: March 31, 2020, Income Statement and Balance Sheet
___________________________________________________________________________________ CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer/Water
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
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Fund Category Proprietary FundsFund Type Enterprise Funds
Fund 10 - Sewer FundOperating Revenue
Charges for sales and servicesService charges 15,135,600.00 132.89 11,419,217.75 3,716,382.25 75 14,427,394.35Connection and service fees 406,300.00 56,974.50 1,001,897.00 (595,597.00) 247 1,345,605.00Other operating income 61,700.00 (262.14) 95,289.45 (33,589.45) 154 155,431.92
Charges for sales and services Totals $15,603,600.00 $56,845.25 $12,516,404.20 $3,087,195.80 80% $15,928,431.27Operating Revenue Totals $15,603,600.00 $56,845.25 $12,516,404.20 $3,087,195.80 80% $15,928,431.27
FUND EQUITYRestricted for capital asset purchases 109,973,839.54 109,973,839.54 .00 .00Unrestricted 97,469,312.67 97,469,312.67 .00 .00
FUND EQUITY TOTALS Prior to Current Year Changes $207,443,152.21 $207,443,152.21 $0.00 0.00%Prior Year Fund Equity Adjustment .00Fund Revenues (30,497,857.57)Fund Expenses 34,131,051.51
FUND EQUITY TOTALS $203,809,958.27 $207,443,152.21 ($3,633,193.94) (1.75%)LIABILITIES AND FUND EQUITY $280,975,474.86 $289,684,573.88 ($8,709,099.02) (3.01%)
Fund Type Enterprise Funds Totals $0.00 $0.00 $0.00 +++
Page 2 of 2Run by Paul Hughes on 06/08/2020 14:00:55 PM
Balance SheetThrough 03/31/20
Consolidated Summary Listing
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Trevor Coolidge Page 2 June 18, 2020
BOARD AGENDA ITEM 5c
TO: Board of Directors FROM: Trevor Coolidge, Senior Engineer Chris Stanley, Manager of Field Operations MEETING DATE: June 18, 2020 ITEM – PROJECT NAME: 2020 Asphalt Patching and Trench Paving Services REQUESTED BOARD ACTION: Approve Change Order No. 2 to GB General Engineering Contractor, Inc., to the 2020 Asphalt Patching and Trench Paving Services Contract in the amount of $3,252. DISCUSSION: The District has completed numerous underground improvements at the Fallen Leaf Lake main sewer station that is located adjacent to the marina and general store over the past several years. The work has resulted in numerous failing patches within the marina parking lot and most recently, in October 2019, the District installed a new wetwell as the last major step toward eliminating the problematic and maintenance-intensive vacuum sewer system at Fallen Leaf Lake. In order to restore the parking lot to a usable condition, significant grading and paving was required to correct past damage and adjust the parking lot to tie in with the new wetwell hatch. In order to match the new slopes and elevations, asphalt curbing had to be replaced as part of the paving. Under the 2020 Asphalt Patching and Trench Paving Services Contract that was competitively bid and awarded to GB General Engineering Contractor, Inc., (GB), curb replacement at Fallen Leaf Lake was included, but the quantity included was less than was ultimately required replacing to match the new pavement grades. The quantity of curb installed increased from 80 linear feet to a total of 184 linear feet. Due to the increase in quantity and economy of scale, staff worked with GB to negotiate an approximate 25% reduction in the unit price for the additional work, resulting in a change order of $3,252 for the added work. Staff finds this added expense reasonable and it was required to complete the parking lot restoration. The Board previously approved Change Order No. 1 with GB for $1,269 at the first Board meeting in June for utility adjustments at Fallen Leaf Lake.
General Manager John Thiel
Directors
Chris Cefalu Randy Vogelgesang
Kelly Sheehan Nick Exline
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Trevor Coolidge Page 2 June 18, 2020 Staff has reviewed the work with the Fallen Leaf Lake Community Services District (CSD) that owns the marina property, and they are highly satisfied with the work completed by GB in advance of the 2020 summer season. Staff recommends that the Board approve Change Order No. 2 to the District’s Contract with GB in the amount of $3,252, bringing the Contract total to $430,939 for the 2020 Asphalt Patching and Trench Paving Services Contract. The Purchasing Agent has reviewed this Agenda Item.
SCHEDULE: Upon Board Approval
COSTS: $3,252
ACCOUNT NO: 1030-7546
BUDGETED AMOUNT AVAILABLE: <$97,695>
ATTACHMENTS: N/A ___________________________________________________________________________________ CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
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BOARD AGENDA ITEM 5d
TO: Board of Directors FROM: Lynn Nolan, Grants Coordinator MEETING DATE: June 18, 2020 ITEM – PROJECT NAME: Resolution for Bureau of Reclamation WaterSMART Drought
Response Program: Drought Resiliency Projects for Fiscal Year 2020/21 Grant
REQUESTED BOARD ACTION: Adopt Bureau of Reclamation WaterSMART Drought Response Program Drought Resiliency Projects for Fiscal Year 2020/21 grant program Resolution No. 3145-20 approving grant funding for the Rocky Point 1 Waterline Replacement Project. DISCUSSION: District staff is requesting approval to submit a grant application to the Bureau of Reclamation WaterSMART Drought Response Program: Drought Resiliency Projects for Fiscal Year 2020/21 grant program for a Waterline Replacement Project on the Rocky Point 1 Waterline. The grant is limited to $750,000 with a 50% or more match. The attached Resolution is a requirement of the funding application. SCHEDULE: Final application due July 8, 2020
COSTS: Match costs are associated with this item
ACCOUNT NO: 2050.8099/ROCKY1
BUDGETED AMOUNT AVAILABLE: $923,000 (2020/21)
ATTACHMENTS: Resolution No. 3145-20 ___________________________________________________________________________________ CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Water
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
General Manager John Thiel
Directors
Chris Cefalu Randy Vogelgesang
Kelly Sheehan Nick Exline
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RESOLUTION NO. 3145-20
A RESOLUTION BY THE BOARD OF DIRECTORS
OF THE SOUTH TAHOE PUBLIC UTILITY DISTRICT
BUREAU OF RECLAMATION WaterSMART
DROUGHT RESPONSE PROGRAM:
DROUGHT RESILIENCY PROJECTS FOR FISCAL YEAR 2020/21
NOW, THEREFORE, BE IT RESOLVED by the South Tahoe Public Utility District (STPUD)
Board of Directors that the General Manager, Assistant General Manager and/or the
Chief Financial Officer is hereby authorized and directed to sign and file, for and on
behalf of the STPUD, a Financial Assistance Application for a financing agreement from
the Bureau of Reclamation for the planning, design, and construction of the following
project: Rocky Point 1 Waterline Replacement Project
And;
BE IT FURTHER RESOLVED that the STPUD hereby agrees and further does authorize
the aforementioned representative or his/her designee to certify that the Agency has
and will comply with all applicable state and federal statutory and regulatory
requirements related to any financing or financial assistance received from the Bureau
of Reclamation; and
BE IT FURTHER RESOLVED that the STPUD Board of Directors supports the submission
of an application under the Bureau of Reclamation WaterSMART Grant Program and
certifies that STPUD is capable of the providing the amount of funding and in-kind
contributions specified in the funding application; and
BE IT FURTHER RESOLVED that STPUD will work with Reclamation to meet
established deadlines for entering into a grant or cooperative agreement;
NOW, THEREFORE, THE AGENCY DOES HEREBY RESOLVE, ORDER AND DETERMINE AS
FOLLOWS:
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WE, THE UNDERSIGNED, do hereby certify that the above and foregoing
Resolution No. 3145-20 was duly and regularly adopted and passed by the Board of
Directors of the South Tahoe Public Utility District at a regular meeting held on the 18th
day of June, 2020, by the following vote:
AYES:
NOES:
ABSENT:
_____________________________________
Randy Vogelgesang, Board President South Tahoe Public Utility District
I do hereby certify that the foregoing is a full, true, and correct copy of a Resolution
duly and regularly adopted at a meeting of the STPUD Board of Directors held on June
18, 2020. ATTEST: _________________________________ Melonie Guttry, Clerk of the Board South Tahoe Public Utility District Resolution No. 3145-20 Page 2 June 18, 2020
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Doug VanGorden Page 2 June 18, 2020
BOARD AGENDA ITEM 5e
TO: Board of Directors FROM: Doug Van Gorden, Underground Repair Sewer Supervisor
Reel and Reel Stand REQUESTED BOARD ACTION: Authorize staff to advertise for bids for 5,280 feet of 8 inch TPU layflat hose, reels and reel stands that would be used during bypass situations created by projects and emergencies. DISCUSSION: The District currently has approximately 20 miles of sanitary sewer force main in the Tahoe Basin, mostly without redundancy. Layflat hose is needed for bypass pumping during District inspection, repairs and construction of the force mains, and especially during emergency situations such as breaks. The District has the option to rent or buy hose for this purpose; however, staff recommends that the District purchase the hose for this application for the following reasons:
1) If the District had to rent a 5,280 foot section of this hose it would cost approximately $11,000 per week, which does not include the time for finding this length of hose (which would likely have to be sourced from multiple locations), or the cost for transport, setup or breakdown. Bypass projects can take 6-8 weeks to complete, depending on the work being performed.
2) In an emergency, the hose needs to be readily available, and there is no guarantee that rental services will be able to provide the parts needed when the emergency occurs.
The District already owns the hydraulic deployment and retrieval system to be able to move this hose to the locations it would be required for use. Staff recommends that the Board authorize staff to advertise for bids for the 5,280 feet of 8 inch TPU layflat hose, reels, and reel stands to be used during bypass situations created by projects and emergencies.
General Manager John Thiel
Directors
Chris Cefalu Randy Vogelgesang
Kelly Sheehan Nick Exline
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Doug VanGorden Page 2 June 18, 2020
SCHEDULE: Upon Approval
COSTS: N/A
ACCOUNT NO: 10.22.8036
BUDGETED AMOUNT AVAILABLE: $35,000 (2020/21)
ATTACHMENTS: None ___________________________________________________________________________________ CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer/Water
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
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Ivo Bergsohn June 18, 2020 Page 2
BOARD AGENDA ITEM 5f TO: Board of Directors FROM: Ivo Bergsohn, Hydrogeologist MEETING DATE: June 18, 2020 ITEM – PROJECT NAME: South Y PCE Regional Investigation REQUESTED BOARD ACTION: Enter into an Access Agreement with AECOM Technical Services, Inc., for temporary use of the Tata Well Site as a staging area for plume characterization. DISCUSSION: On June 8, 2020, the District received a request for access to a vacant District property that could be used on a temporary basis, as a staging area for the storage of equipment and materials needed by AECOM Technical Services, Inc. (AECOM), to perform a plume characterization through the South Y Area. The plume characterization is being performed for the Lahontan Regional Water Quality Control Board (LRWQCB) as part of its Regional Groundwater PCE Investigation. After careful consideration of the AECOM request, District staff identified the Tata Well Site (APN 03224210 and 03224211) as a property that could be used for this purpose. The Access Agreement would allow AECOM access to the Tata Well Site for temporary use as a staging area for the storage of equipment and materials needed for plume characterization. The term of access to the property would be limited from July 6, 2020, through November 1, 2020. Remittance for temporary use of the property is requested at $2,000 payable in advance from AECOM. Staff is waiting to receive and review the Certificates of Insurance and endorsements required under the Access Agreement. The final Agreement will be provided to the Board for approval prior to and at the Board meeting. SCHEDULE: July 6, 2020, through November 1, 2020
COSTS: N/A
ACCOUNT NO: N/A
BUDGETED AMOUNT AVAILABLE:
ATTACHMENTS: Final Agreement to be provided prior to and at the Board Meeting ___________________________________________________________________________________ CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer/Water
ITEM – PROJECT NAME: November 3, 2020, Consolidated Districts Election
REQUESTED BOARD ACTION: Adopt Resolution No. 3146-20 for El Dorado County declaring an election to be held in its jurisdiction, consolidated with other Districts requesting election services.
DISCUSSION: This Resolution, to be adopted and returned by July 2, 2020, authorizes El Dorado County Elections Department to provide the necessary election services to fill two, full four-year terms through December 6, 2024, and one short-term to expire December 2, 2022.
Seat No. 2 – Duane Wallace, appointed short-term to expire December 4, 2020 Seat No. 3 – Randy Vogelgesang, term expires December 4, 2020 Seat No. 4 – Kelly Sheehan, term expires December 4, 2020
The nomination period begins July 13, 2020, and ends on August 7, 2020, at 5:00 p.m. If the incumbent fails to file for their term by the last day of the filing period, the time will be extended for five (5) days (until August 12, 2020). This extension does not apply if there is no eligible incumbent to be elected. Notes: (1) the incumbent may not file after August 7, 2020; (2) the state has suspended the SB90 claims; therefore, our District will be billed for vote by mail ballots mailed to voters in our district
3. In the event of a tie vote, the winning candidate shall be decided by lot.
WE, THE UNDERSIGNED, do hereby certify that the above and foregoing
Resolution No. 3146-20 was duly adopted and passed by the Board of Directors of the
South Tahoe Public Utility District at a regularly scheduled meeting held on the 18th day
of June, 2020, by the following vote:
AYES:
NOES:
ABSENT:
Randy Vogelgesang, Board President South Tahoe Public Utility District ATTEST: Melonie Guttry, Clerk of the Board
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SOUTH TAHOE PUBLIC UTILITY DISTRICT Randy Vogelgesang, President BOARD MEMBERS Kelly Sheehan, Vice President Chris Cefalu, Director Nick Exline, Director John Thiel, General Manager Shannon Cotulla, Assistant General Manager
REGULAR MEETING OF THE BOARD OF DIRECTORS
SOUTH TAHOE PUBLIC UTILITY DISTRICT June 4, 2020
MINUTES The South Tahoe Public Utility District Board of Directors met in a regular session, 2:01 p.m., at the District Office, located at 1275 Meadow Crest Drive, South Lake Tahoe, California. ROLL CALL: Board of Directors: President Vogelgesang, Directors Cefalu, Sheehan Via Conference Call: Director Exline Staff: John Thiel, Paul Hughes, Melonie Guttry, Julie Ryan, Brian Bartlett, Staff via Conference Call: Shelly Thomsen, Shannon Cotulla, Gary Kvistad, Ivo Bergsohn, Stephen Caswell, Adrian Combes, Jeff Lee, Doug VanGorden, Trevor Coolidge, Liz Kauffman, Ryan Lee, Heidi Baugh, Chris Skelly, Jessica Henderson, Brent Goligoski Guests: Rick Lind CORRECTIONS TO THE AGENDA OR CONSENT CALENDAR: None CONSENT CALENDAR: Moved Vogelgesang/Second Sheehan/Vogelgesang Yes/Cefalu Yes/Sheehan Yes/Exline Yes to approve the Consent Calendar as presented. a. 2020 ASPHALT PATCHING AND TRENCH PAVING SERVICES
(Trevor Coolidge, Senior Engineer and Chris Stanley, Manager of Field Operations) Approved Change Order No. 1 to GB General Engineering Contractor, Inc., to the 2020 Asphalt Patching and Trench Paving Services Contract in the amount of $1,269.
b. SEWER ENTERPRISE 2020/21 APPROPRIATIONS SUBJECT TO LIMITATION (Debbie Henderson, Accounting Manager)
Adopted Resolution No. 3143-20 setting the limitation on Appropriations for Fiscal Year 2020/21.
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REGULAR BOARD MEETING MINUTES June 4, 2020 PAGE – 2 c. 2020/2021 BULK SODIUM HYPOCHLORITE CONTRACT EXTENSION
(Jeff Lee, Manager of Plant Operations and Heidi Baugh, Purchasing Agent) 1)Authorized exception to District’s Purchasing Policy competitive bidding procedures due to special circumstances created by the COVID-19 Emergency; and, 2) Authorized staff to enter into a one-year Contract extension for bulk sodium hypochlorite supplies for Fiscal Year 2020/2021 with Olin Corporation, dba Olin Chlor-Alkali Products and Vinyls, at $0.809 per gallon, in the estimated amount of $113,320.67.7.
d. POLYMER CONTRACT EXTENSION
(Jeff Lee, Manager of Plant Operations and Heidi Baugh, Purchasing Agent) Authorized the Contract extension option with Solenis LLC, for Fiscal Year 2020/21 for K292FL emulsion polymer supplies in the estimated amount of $118,658.61.
e. 2019 HEAVENLY TANK IMPROVEMENTS PROJECT
(Adrian Combes, Senior Engineer) Approved Proposal to Bay Area Coating Consultants for coating inspection services in the amount of $12,320.64.
f. 2020 URBAN WATER MANAGEMENT PLAN
(Chris Stanley, Manager of Field Operations) Authorized staff to publish Request for Proposals for the 2020 Urban Water Management Plan.
g. REGULAR BOARD MEETING MINUTES: May 21, 2020
(Melonie Guttry/ Clerk of the Board) Approved May 21, 2020, Minutes
ITEMS FOR BOARD ACTION a. Board Seat Number 2 Appointment (Melonie Guttry, Executive Services Manager/Board Clerk) – President
Vogelgesang reported nine candidates have applied for the Board Vacancy and the Board needs to provide direction to staff regarding the questions to be asked at the interview on June 11, along with a time limit for the interview. The questions will be sent to the candidates ahead of time. The Board reviewed a list of seven questions and by consensus, decided to use Question Numbers one and seven. Attorney Kvistad stated Board Members planning to call in for the June 11 meeting, should send their ballot selections via email to the Clerk of the Board for voting purposes. The Board further discussed the length of term for the Board Member who is elected in November. Attorney Kvistad and Melonie Guttry will work together with the El Dorado County Elections Department for consistency and necessary adjustments.
b. Groundwater Management Plan Update (Ivo Bergsohn, Hydrogeologist) – Ivo Bergsohn provided a PowerPoint Presentation regarding The Groundwater Management Plan. Moved Vogelgesang/Second Sheehan/Vogelgesang Yes/Cefalu Yes/Sheehan Yes/Exline Yes to authorize the District to enter into the Second Amended and Restated Memorandum of Understanding with the El Dorado County Water Agency to formalize the District’s and El Dorado County Water Agency’s Agreement to continue to cooperatively and sustainably manage groundwater resources within the Tahoe South Subbasin and to jointly implement the Department of Water Resources Approved Alternative in accordance with the Sustainable Groundwater Management Act.
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REGULAR BOARD MEETING MINUTES June 4, 2020 PAGE – 3 c. Approve Payment of Claims (Debbie Henderson, Accounting Manager)
Moved Sheehan/Second Cefalu/Vogelgesang Yes/Cefalu Yes/Sheehan Yes/Exline Yes to approve Payment of Claims in the amount of $1,405,174.46.
STANDING AND AD-HOC COMMITTEE REPORTS: Nothing to report BOARD MEMBER REPORTS: Nothing to report EL DORADO COUNTY WATER AGENCY PURVEYOR REPORT: Director Sheehan reported El Dorado County Water Agency is coordinating a financial framework advisory group that she will participate on. There is a meeting scheduled for June 16, 2020, and she will share information with staff when it is made available. GENERAL MANAGER REPORT: John Thiel reported on two items:
• Provided a staffing update, including temporary and permanent hiring needs • El Dorado County and the City of South Lake Tahoe are reopening in various stages. The
District continues to connect with Barton Hospital who recommends a phased approach to reopening and is reporting very few cases in town. The District remains healthy with no confirmed COVID cases. The District remains cautious, at Risk Level 3, keeping office staff working remotely and field crews separated. Field crews will begin working 12 hour shifts, three days per week starting June 11, until there is a solid read on the community’s health. Staff recognizes and appreciates the Board’s support throughout COVID-19. The District is striving to keep staff safe and healthy, while maintaining high levels of service.
• Customer bills are due the end of June and the Board may wish to waive late fees again for this quarter.
STAFF/ATTORNEY REPORTS: Nothing to report ADJOURNMENT: 2:42 p.m. _______________________________________ Randy Vogelgesang, Board President South Tahoe Public Utility District __________________________________ Melonie Guttry, Clerk of the Board South Tahoe Public Utility District
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Jeremy Rutherdale 7a - Page 2 June 18, 2020
BOARD AGENDA ITEM 7a
TO: Board of Directors
FROM: Jeremy Rutherdale, Pumps Supervisor Heidi Baugh, Purchasing Agent
REQUESTED BOARD ACTION: (1) Award a Contract for Fiscal Year 2020/21 sodium hypochlorite mini-bulk/tote supplies to the lowest responsive, responsible bidder, or (2) Reject all bids.
DISCUSSION: Request for Bids was publicly advertised and sent to 17 potential bidders on May 20, 2020. In light of the current COVID-19 emergency and market information indicating a shortage of supply for disinfection chemicals in general, the District contacted our current supplier, Brenntag Pacific Inc., (Brenntag) to ask if they would extend our Contract with them for the coming Fiscal Year. Brenntag responded with a price quotation of approximately a 25% increase. Staff discussed the proposal and decided it would be in the District’s best interest to go out to bid.
Bids will be opened and evaluated on June 17, 2020. Bid results will be provided to the Board prior to and at the Board Meeting.
Sodium Hypochlorite is added to drinking water to ensure compliance with California State standards. This Contract is for hypochlorite which will be off-loaded from 330 gallon totes or mini-bulk containers to tanks at two large-producing District wells (Bakersfield and Bayview). Delivery by small bulk reduces handling of the chemical, thereby increasing safety and results in a small price savings.
*The total dollar amount is based upon an estimated quantity that the District will use inthe coming Fiscal Year. The actual quantity and grand total may vary, but unit pricesare firm.
General Manager John Thiel
Directors Chris Cefalu
Randy Vogelgesang Kelly Sheehan
Nick Exline
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Jeremy Rutherdale 7a - Page 2 June 18, 2020
SCHEDULE: July 1, 2020 through June 30, 2021
COSTS: Estimated $19,354.50
ACCOUNT NO: 20.26-4755
BUDGETED AMOUNT AVAILABLE: $22,000
ATTACHMENTS: Bid Results will be provided prior to and at the Board Meeting ____________________________________________________________________________________ CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Water
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
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Jeremy Rutherdale 7b - Page 2 June 18, 2020
BOARD AGENDA ITEM 7b
TO: Board of Directors FROM: Jeremy Rutherdale, Pumps Supervisor
Heidi Baugh, Purchasing Agent
MEETING DATE: June 18, 2020 ITEM – PROJECT NAME: 2020/21 Sodium Hypochlorite Drums Supplies REQUESTED BOARD ACTION: (1) Award a Contract for Fiscal Year 2020/21 sodium hypochlorite drum supplies to the lowest responsive, responsible bidder; or, (2) Reject all bids. DISCUSSION: Request for Bids was advertised and sent to 17 potential bidders on May 20, 2020. . In light of the current COVID-19 emergency and market information indicating a shortage of supply for disinfection chemicals in general, the District contacted our current supplier, Brenntag Pacific Inc., (Brenntag) to ask if they would be willing to extend our Contract with them for the coming Fiscal Year. Brenntag responded with a price quotation of approximately a 25% increase. Staff discussed and decided it would be in the District’s best interest to go out to bid. Bids will be opened and evaluated on June 17, 2020. Bid results will be provided to the Board prior to and at the Board Meeting. Sodium Hypochlorite is added to drinking water to ensure compliance with California State standards. This Contract is for hypochlorite which is delivered in 30 gallon drums to the plant; staff distributes the drums to various wells as needed. *The total dollar amount is based upon an estimated quantity that the District will use in the coming fiscal year. The actual quantity and grand total may vary, but unit prices are firm.
General Manager John Thiel
Directors
Chris Cefalu Randy Vogelgesang
Kelly Sheehan Nick Exline
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Jeremy Rutherdale 7b - Page 2 June 18, 2020
SCHEDULE: July 1, 2020 through June 30, 2021
COSTS: Estimated $20,625
ACCOUNT NO: 20.26-4755
BUDGETED AMOUNT AVAILABLE: $22,000
ATTACHMENTS: Bid Results will be provided prior to and at the Board Meeting _____________________________________________________________________________________ CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Water
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
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BOARD AGENDA ITEM 7c
TO: Board of Directors FROM: Paul Hughes, Chief Financial Officer MEETING DATE: June 18, 2020 ITEM – PROJECT NAME: Water and Sewer Service Charge Late/Penalty Fees REQUESTED BOARD ACTION: Approve waiving late fees on the Fiscal Year 2020/21 first quarter water and sewer bills. DISCUSSION: Due to the local economic impact of COVID-19, District staff is recommending a waiver of late fees associated with the 2020/21 first quarter water and sewer billing. The Board previously approved waiving late fees on the fourth quarter 2019/20 billings. Several other utility providers, public and private, within the basin have announced similar late fee waivers. The estimated financial impact of waiving late fees for one quarter is $68,000. District staff is also seeking Board direction on the level of advertising, if any, announcing the fee waiver.
SCHEDULE: July billing
COSTS: Approximately $68,000
ACCOUNT NO: N/A
BUDGETED AMOUNT AVAILABLE: N/A
ATTACHMENTS: N/A ___________________________________________________________________________________ CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer/Water
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
General Manager John Thiel
Directors
Chris Cefalu Randy Vogelgesang
Kelly Sheehan Nick Exline
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Chris Skelly Page 2 June 18, 2020
BOARD AGENDA ITEM 7d TO: Board of Directors FROM: Chris Skelly, Information Technology Manager MEETING DATE: June 18, 2020 ITEM – PROJECT NAME: Blue Ribbon Temporary Employee in the Information
Technology Department REQUESTED BOARD ACTION: Approve the renewal of the Information Technology Department’s temporary employee Contract with Blue Ribbon in the amount of $35,000 for Fiscal Year 2020/21. DISCUSSION: This position, historically filled using Blue Ribbon Personnel Services, has been occupied in the Information Technology (IT) Department since its inception in 2007 and occupied by the same technician since 2012. This temporary position has allowed the IT Department to re-allocate appropriate resources to District projects while still maintaining and keeping up with the District Technology Refresh Program, deployment of new technologies, providing fast and effective support for our workforce, and aiding in the patching and securing of District devices. With the low turnover in this temporary position, the IT Department has been able to develop the skillset of this individual to the point where the District’s full time staff can focus on high priority projects instead of the routine projects that this position has now taken over and sees to completion. One such example is the success of the Tyler ERP project implementation and the amount of IT resources that it took for the project to successfully integrate into District systems and processes. This success was in large part due to this temporary position having the skillset and availability to take on and successfully complete the routine tasks normally managed by the four full time IT Staff. Another example of this part time position’s value to the District is the IT Department’s ability to quickly deploy new technologies to the field crews that enable them to work remotely. The District has 20 tablets that have remote access to the District GIS, Asset Management and Work Orders, Email, and other useful tools. These tablets offer the data and tools to the crews for fast and effective data driven decisions. This part time position managed the deployment and also assisted in the first line help desk triage of the new technology issues. The position also acts as a first level of support for District staff and issues that come up using the vast array of technology now deployed and available to staff.
General Manager John Thiel
Directors
Chris Cefalu Randy Vogelgesang
Kelly Sheehan Nick Exline
36
Chris Skelly Page 2 June 18, 2020 When vacations and leaves occur in the Department, the loss of 25% of the Department is felt much harder than larger departments with more staff to pick up the work. In the past six months, the Department has worked through multiple staff members taking FMLA leaves and vacations with little to no impact to support services or project timelines. Looking into the near future, IT is expecting additional extended leaves from multiple IT staff members. This position is able to pick up some responsibilities that are left undone when the department is short staffed. This allows the Department to continue operating at a high level and supporting our workforce, Department projects, and District wide projects. Lastly, this temporary position has been instrumental in keeping the copious amounts of software installed on almost all District computers up-to-date, and in turn, securing our computing environment. These software “add-ons” enable applications to work seamlessly and effectively for staff to work uninterrupted. Should this position not be filled, the IT Department would see a drastic increase in the amount of work needed to be done by the fulltime IT staff. The importance and necessity of projects (one example being the Technology Refresh Projects the Department goes through each year) would dictate needing to move resources away from other District-wide projects in order to complete the fiscal years Technology Refresh or working IT staff overtime and risking potential burnout and staff turnover. This year in particular, two employees will be taking extended leaves of absence and if this position is not filled, would leave the Department extremely short handed and overburdened with work. District staff discussed hiring this position directly as a regular part-time employee versus contracting through Blue Ribbon and determined utilizing Blue Ribbon remained the best option for now. If hired directly by the District, the position is required to be a regular part-time employee and not a temporary employee because the person works year round. Due to CalPERs restrictions we limit the number of hours worked to 999. If this position was hired directly by the District it would be limited to approximately 850 work hours due to vacation, holiday and sick leave time that counts against the 999 hours. The District would essentially lose one day per week of productivity as opposed to the Blue Ribbon Contract. For these reasons staff recommends contracting with Blue Ribbon for this position. Information Technology requests that the Board approve the renewal of the Blue Ribbon Contract for the amount of $35,000 for a temporary employee to work for 999 hours in fiscal year 2020/21. SCHEDULE: July 1, 2020 – June 30, 2021
COSTS: $35,000
ACCOUNT NO: 50/50 56-4405
BUDGETED AMOUNT AVAILABLE: $40,000
ATTACHMENTS: None ___________________________________________________________________________________________________________________ CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer/Water
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO 37
Steve Caswell Page 2 June 18, 2020
BOARD AGENDA ITEM 7e
TO: Board of Directors FROM: Stephen Caswell, Principal Engineer MEETING DATE: June 18, 2020 ITEM – PROJECT NAME: Water Main Cathodic Protection System Demonstration Pilot
Study REQUESTED BOARD ACTION: (1) Approve Proposal from JDH Corrosion Consultants, Inc., in the amount of $60,100 for engineering services associated with a Water Main Cathodic Protection System Demonstration Pilot Study; and, (2) Authorize the General Manager to execute Task Order No. 7 to the Master Services Agreement with JDH Corrosion Consultants, Inc. DISCUSSION: The District’s water distribution system is comprised of 54% steel pipe; however, 93% of the District’s water leaks are on steel pipe. As these pipes age, the number of leaks is expected to increase. In an effort to reduce the frequency of leaks and extend the life of the steel water mains, staff has identified a water main cathodic protection program as one possible component of the asset management program. In September of 2019, the District executed a Task Order with JDH Corrosion Consultants, Inc. (JDH) to establish a water main cathodic protection pilot study. During the pilot study, JDH completed soil and continuity testing to establish a conceptual design for a cathodic protection pilot system in the Mt. Rainier neighborhood. The results of this study indicated that the mains were sufficiently electrically continuous to support cathodic protection. The study also found that the houses in the area were electrically connected to the water mains leading to galvanic corrosion of the mains. To determine the best way to address the galvanic corrosion, JDH proposed a demonstration pilot of a galvanic anode system to further define the best method of cathodic protection. The proposal includes design of a galvanic anode cathodic protection system, installation of the anodes and test stations, and follow-up testing and reporting to determine the degree of protection the system provides. Complete details are included in the attached Proposal.
General Manager John Thiel
Directors
Chris Cefalu Randy Vogelgesang
Kelly Sheehan Nick Exline
38
Steve Caswell Page 2 June 18, 2020 The pipeline to be protected is on Mt. Olympia Circle. This pipeline is a steel water main installed in the 1960s and measures approximately 2,500 linear feet. A planning level cost estimate to replace this water main is approximately $900,000. Upon completion of this project, the condition of the pipeline should remain in its current state and be protected from further degradation for at least 30 years. The District has received funding from the El Dorado County Water Agency for this project and District staff time will be used as the match component of the funding. Staff is requesting that the Board approve the Proposal from JDH Corrosion Consultants, Inc., in the amount of $60,100 for engineering services associated with a Water Main Cathodic Protection System Demonstration Pilot Study and authorize the General Manager to execute Task Order No. 7 to the Master Services Agreement with JDH Corrosion Consultants, Inc.
SCHEDULE: Through December 31, 2020
COSTS: $60,100
ACCOUNT NO: 2030-4405
BUDGETED AMOUNT AVAILABLE: $476,000 (2020/21)
ATTACHMENTS: JDH Proposal ___________________________________________________________________________________ CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Water
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO 39
Protecting the infrastructure
through innovative Corrosion Engineering Solutions
1100 Willow Pass Court, Concord, CA 94520 Tel No. 925.927.6630 Fax No. 925.927.6634
April 29, 2020 South Tahoe Public Utility District 1275 Meadow Crest Dr. South Lake Tahoe, CA 96150 Attention: Steve Caswell, P.E.
Subject: Cathodic Protection System Turnkey Installation Mt. Rainier Neighborhood
South Tahoe Public Utility District (STPUD) South Lake Tahoe, CA
Dear Mr. Caswell: Pursuant to your request, JDH Corrosion Consultants, Inc. is pleased to provide this proposal to provide cathodic protection (CP) (corrosion control) “turnkey” project for a water main located in the Mt. Rainier Neighborhood. Our firm has performed these same types of services for numerous project sites throughout the Bay Area and Northern California and thus wishes to assure you that we have the experience necessary to perform the services described herein in a timely and professional manner. Scope of Services TASK A – Cathodic Protection (Corrosion Control) Design Services
1. Detailed Design Prepare installation drawings and installation notes for a galvanic type of cathodic protection system for the subject underground dielectric coated steel water main located on Mt. Olympia Circle. All drawings and installation notes will be submitted to STPUD for review. All cathodic protection designs will be in accordance with NACE Standard SP0169-13. Design details will be prepared in Auto Cad Release 2018 format on project title block.
2. Pre-Installation Review Meetings
Attend design review meetings as requested.
TASK B – Cathodic Protection (Corrosion Control) Materials and Installation Services
1. Materials and Installation The CP materials and installation services will be provided by Corrosion Integrity, LLC, a State of California, Licensed Contractor under contract to JDH Corrosion Consultants, Inc. Based on preliminary design assumptions, materials and installation will be provided as indicated by Corrosion Integrity, LLC, in the attached proposal for construction.
40
Cathodic Protection “Turnkey Installation” Project STPUD Mt. Olympia Circle Steel Water Main
JDH Corrosion Consultants, Inc. 2
TASK C – Technical Assistance During Construction & System Checkout & Testing
1. Provide on-site installation assistance (inspection and supervision) during construction to ensure that the specified systems are installed correctly and to assist with technical issues and design modifications.
2. Perform a system checkout following installation utilizing the three new test stations and conduct testing
of the subject water main and associated copper laterals to determine the degree of protection being afforded.
3. Provide a checkout report following the final system checkout and testing which provides a listing of all
field data collected, an analysis of this data and recommendations for protection of other similar water mains based on the lessons learned on this project.
Fees, Terms and Conditions JDH Corrosion Consultants, Inc. will be pleased to provide the above-described corrosion engineering, materials, and installation (“Turnkey”) services for the following Not-to-Exceed fees: TASK A – Cathodic Protection (Corrosion Control) Design Services $ 8,100.00 TASK B – Cathodic Protection (Corrosion Control) Materials and Installation Services $40,000.00 TASK C – Technical Assistance & System Checkout & Testing and Report $12,000.00 Total Cost for “Turnkey” Project & Testing and Report: $60,100.00 * These fees include all engineering, materials, installation, and support services necessary to complete the
work. Charges will accrue in accordance with our standard fee schedule attached. Invoices will be submitted for work performed on a monthly basis. All invoices are due and payable within 30 days of receipt.
Clarifications & Services Provided by Others
1. Installation of insulating bushings or unions at the water meters which are determined to be electrically continuous with the houses will be by others.
2. STPUD will provide labor and materials to repair all leaks in the water laterals and water main that may
be discovered during the performance of this work.
3. Our plan is to open a small hole in the road, vacuum excavate to the pipeline and to attach wires to the water main for a test station. We will then install a small test box in the road and repair the asphalt. If there is a requirement to remove a large segment of asphalt and to make a large patch in the road we reserve the right to adjust our pricing accordingly.
We thank you for the opportunity to provide you with this proposal and look forward being of service to STPUD on this important project.
41
Cathodic Protection “Turnkey Installation” Project STPUD Mt. Olympia Circle Steel Water Main
JDH Corrosion Consultants, Inc. 3
If you have any questions concerning this proposal or if we can be of any additional assistance, please feel free to contact us at (925) 927-6630. Respectfully submitted,
J. Darby Howard, Jr., P.E. JDH Corrosion Consultants, Inc. Principal
Depositions & Mediations (4 hour min. charge) $360.00 Court Appearance (4 hour min. charge) $465.00
Expenses
Subsistence (Room and Meals) Cost Mileage Current IRS Standard Mileage Rate Travel (Airfare, etc.) Cost Reproduction, Outside Testing & Consulting Services Cost + 5%
Notes:
1. Effective Date: Jan, 1, 2020 thru Dec. 31, 2020 2. Payment Terms: Net 30 days
Office Address: 1100 Willow Pass Court, Concord, CA 94520
Tel. No.: 925.927.6630 Fax No.: 925.927.6634
44
Cathodic Protection “Turnkey Installation” Project STPUD Mt. Olympia Circle Steel Water Main
JDH Corrosion Consultants, Inc. 5
Construction Cost Estimate
45
Corrosion Integrity LLC
“Preserving Our Aging Infrastructure”
1 | P a g e
Ref # 2041
Darby Howard April 29, 2020 JDH Corrosion Control (925) 927-6630 Email: [email protected] Attention: J. Darby Howard
Subject: STPUD Mt. Rainier – Mt. Olympia Magnesium Anode Installation Dear Darby, Corrosion Integrity is pleased to provide this proposal to install Magnesium Anodes adjacent to water meter boxes for South Tahoe PUD. Inclusive in this proposal is materials, labor and equipment to install eleven (11) HP Magnesium 48lbs anodes on eleven (11) different water meter boxes and install three (3) test stations. Scope of Services Task 1 – Material Supply
Supply cathodic protection material inclusive of eleven (11) – 48# HP Magnesium anodes and three (3) flush mount test stations, and test lead wire.
Task 2 – Anode Installation
Mark and locate all utilities in the surrounding area; drill and loading anodes next to meter box, and connect anode lead wire with a pipe clamp to lateral on water main side. Soak anodes with water, backfill, and compact with native soil.
Task 3 – Test Station
Install three (3) test stations on the Mt. Rainier watermain. Test leads will be remote exothermic welded to steel pipe. A triangle saw cut will be made in asphalt above the watermain. Test station leads will be made on main and brought above grade in a flush mount test station.
Throughout the project Corrosion Integrity will comply with site safety requirements, Cal/OSHA regulations, AWWA, and maintain a Job Hazard Analysis (JHA) the duration of the project. All crew members will be trained in how to use the necessary PPE to safely complete all tasks. Fees, Terms and Conditions Corrosion Integrity LLC will be pleased to provide the above-described corrosion engineering and construction services per the attached fees schedule:
Item No. Estimated QTY Item Description Unit
Price Extended
1 11 Installation of one (1) -48# HP magnesium anodes per meter
Proposal Notes: • Asphalt repair will consist of a 12” X 12” patch. Price does not include hot patch repair or full saw cut across
the road and patch. • All drill spoils will be left onsite and reused as backfill and compacted. • Customer will provide water onsite. • Price does not include any testing or engineering services. • Taxes and freight are included in Fee Schedule • Design drawings and as-built will be provided by JDH. • All excavation will be performed by mechanical means. • Corrosion Integrity has an Engineering A license (1057714) and registered with DIR (1000421416 Exp
6/30/2020.) We thank you for the opportunity to provide you with this proposal and look forward partnering with you on this important project. If you have any questions concerning this proposal or if we can be of any additional assistance, please feel free to contact Paul Bostwick at (530) 562-7604.
Respectfully submitted,
Paul Bostwick | Principal
Corrosion IntegrityLLC
WWW.CORROSIONINTEGRITY.COM
2 3 Install flush mount test station and lead wire to watermain. $6,000.00 $18,000.00
TO: Board of Directors FROM: Brent Goligoski, Associate Engineer MEETING DATE: June 18, 2020 ITEM – PROJECT NAME: Temporary Engineering Internship REQUESTED BOARD ACTION: Approve the extension of one existing Engineering Intern, for a period of approximately three months, in an amount not to exceed $20,000. DISCUSSION: This request will allow one of two existing interns to continue working through the summer season to keep critical projects moving forward, help get project plans “shovel-ready” and assist with construction oversight duties which avoids the need for costly third-party inspection services. The intern time can also be used to match El Dorado County Water Agency funds as part of our cost-sharing agreement when working on those designated projects. The Engineering Department is currently utilizing two Engineering Interns. One of the Interns has been working for the District since June 2019 and staff intends to end this position at the end of the fiscal year on June 30, 2020. The other Intern started in February 2020. The current funding for Engineering Interns was approved by the Board on May 21, 2020, to fund the program through June 30, 2020. The Engineering Department’s core mission is to provide cost-effective planning, design, and inspection services for the District’s Capital Improvement Program Projects. The recent five-year Proposition 218 resulted in a Ten-Year Plan that substantially increases the number of projects being completed by the Department. Since 2005, with the exception of 2012, the Engineering Department has hired approximately one to three interns, depending on Departmental workload to help meet the Department’s mission. To continue to move forward with the essential Departmental workload while still deferring other less time sensitive work, the Department has identified the need to continue utilizing the Engineering Intern position. The primary duties of this position include developing AutoCAD drawings, writing project specifications, providing permitting assistance, reviewing submittals, writing operation and safety plans, collecting and processing field data and supporting construction inspection.
General Manager John Thiel
Directors
Chris Cefalu Randy Vogelgesang
Kelly Sheehan Nick Exline
48
Brent Goligoski Page 2 June 18, 2020 The current projects that the remaining Intern will be working on include the Wastewater Treatment Plant Radio Tower Design, Diamond Valley Ranch Hay Barn Design, Water Drawings Update, Sewer System Management Plan Update (Regulatory Requirement), Contracts Admin support, Pump Assets update, and construction project oversight. If this program does not continue, these projects may not be completed on the time line that they are needed or they will cost more for the District’s permanent staff to perform. The Engineering Department requests that the Board authorize staff to continue the Engineering Intern program through September 2020. Funding for this program has been included in the Engineering Department Budget for Fiscal Year 2020/21. With Board approval, staff will Contract with Blue Ribbon in an amount not to exceed $20,000. SCHEDULE: Upon Board approval
COSTS: Not to exceed $20,000
ACCOUNT NO: 10.30.4405, 20.30.4405
BUDGETED AMOUNT AVAILABLE:
ATTACHMENTS: N/A ___________________________________________________________________________________ CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer/Water
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO 49
PAYMENT OF CLAIMS
Payroll 6/2/2020 519,804.82
Total Payroll 519,804.82
ADP & Insight eTools 4,853.96AFLAC/WageWorks claims and fees 522.39BBVA Compass Bank 0.00Cal Bank & Trust fiscal agent fees 0.00California SWRCB SRF loan payments 0.00CDS - health care payments 4,213.04
Total Vendor EFT 9,589.39
Accounts Payable Checks-Sewer Fund 590,735.12Accounts Payable Checks-Water Fund 129,358.61
Total Accounts Payable Checks 720,093.73
Grand Total 1,249,487.94
Payroll EFTs & Checks 6/2/2020 mmddyy
EFT CA Employment Taxes & W/H 21,720.07 0.00EFT Federal Employment Taxes & W/H 108,888.31 0.00EFT CalPERS Contributions 73,930.83 0.00EFT Empower Retirement-Deferred Comp 24,850.13 0.00EFT Stationary Engineers Union Dues 2,640.53 0.00EFT CDHP Health Savings (HSA) 5,080.25 0.00EFT Retirement Health Savings 15,371.89 0.00EFT United Way Contributions 66.00 0.00EFT Employee Direct Deposits 266,912.05 0.00CHK Employee Garnishments 344.76 0.00CHK Employee Paychecks 0.00 0.00
Total 519,804.82 0.00
FOR APPROVALJune 18, 2020
50
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net AmountVendor 49347 - 360 PIPELINE INSPECTIONS LLC1107 Contractual Services Paid by Check #104279 05/22/2020 06/18/2020 05/31/2020 06/18/2020 14,079.20
Vendor 49347 - 360 PIPELINE INSPECTIONS LLC Totals Invoices 1 $14,079.20Vendor 48379 - A-L SIERRA WELDING PRODUCTS326022 Small Tools Paid by Check #104280 04/22/2020 06/18/2020 05/31/2020 06/18/2020 106.2461110 Service Contracts Paid by Check #104280 05/31/2020 06/18/2020 05/31/2020 06/18/2020 49.50
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Payment of ClaimsPayment Date Range 06/18/20 - 06/18/20
Report By Vendor - InvoiceSummary Listing
51
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount10703286 Contractual Services Paid by Check #104288 05/08/2020 06/18/2020 05/31/2020 06/18/2020 8,452.50
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Payment of ClaimsPayment Date Range 06/18/20 - 06/18/20
Report By Vendor - InvoiceSummary Listing
53
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net AmountVendor 12535 - CITY OF SOUTH LAKE TAHOEAR184507 Pipe - Covers & Manholes Paid by Check #104306 05/06/2020 06/18/2020 05/31/2020 06/18/2020 30,180.00
Vendor 12535 - CITY OF SOUTH LAKE TAHOE Totals Invoices 1 $30,180.00Vendor 48037 - CLEAN HARBORS ENVIR SRVS INC1003273089 Service Contracts Paid by Check #104307 03/12/2020 06/18/2020 05/31/2020 06/18/2020 1,070.63
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Payment of ClaimsPayment Date Range 06/18/20 - 06/18/20
Report By Vendor - InvoiceSummary Listing
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Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net AmountVendor 48288 - FRONTIER COMMUNICATIONS Totals Invoices 1 $702.17
Vendor 41531 - GB GENERAL ENG CONTRACTOR INC20-02R Accrued Construction Retainage Paid by Check #104325 05/18/2020 06/18/2020 05/31/2020 06/18/2020 (326.60)20-02 FLL Sewer PS 6 Upgrade Paid by Check #104325 06/18/2020 06/18/2020 05/31/2020 06/18/2020 6,532.00
Vendor 49409 - CRIS HENNESSEY Totals Invoices 1 $55.00Vendor 44430 - HIGH SIERRA BUSINESS SYSTEMS110496 Service Contracts Paid by Check #104331 06/02/2020 06/18/2020 05/31/2020 06/18/2020 35.79
Vendor 44430 - HIGH SIERRA BUSINESS SYSTEMS Totals Invoices 1 $35.79Vendor 17350 - LAKESIDE NAPA052520 May 2020 Stmt Paid by Check #104332 05/25/2020 06/18/2020 05/31/2020 06/18/2020 3,811.59
Vendor 22200 - LANGENFELD TRUE VALUE Totals Invoices 1 $112.76Vendor 22550 - LIBERTY UTILITIES
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Payment of ClaimsPayment Date Range 06/18/20 - 06/18/20
Report By Vendor - InvoiceSummary Listing
56
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net AmountMAY4 ELECTRICITY Paid by Check #104334 05/31/2020 06/18/2020 06/18/2020 06/18/2020 93,623.48
Vendor 22550 - LIBERTY UTILITIES Totals Invoices 1 $93,623.48Vendor 17600 - LILLY'S TIRE SERVICE INC73360 Automotive Paid by Check #104335 05/21/2020 06/18/2020 05/31/2020 06/18/2020 558.8873362 Automotive Paid by Check #104335 05/22/2020 06/18/2020 05/31/2020 06/18/2020 24.50
Vendor 17600 - LILLY'S TIRE SERVICE INC Totals Invoices 2 $583.38Vendor 18150 - MEEKS BUILDING CENTERMAY2020 May 2020 Stmt Paid by Check #104336 05/31/2020 06/18/2020 05/31/2020 06/18/2020 524.60
Vendor 18150 - MEEKS BUILDING CENTER Totals Invoices 1 $524.60Vendor 49407 - MATT MORA29324 Fire Service Capacity Charge Paid by Check #104337 05/31/2020 06/18/2020 05/31/2020 06/18/2020 56.00
Vendor 49407 - MATT MORA Totals Invoices 1 $56.00Vendor 49273 - NEVADA COUNTY PUBLISHING CO0000245781 Election Expense Paid by Check #104338 06/10/2020 06/18/2020 05/31/2020 06/18/2020 60.00
Vendor 49273 - NEVADA COUNTY PUBLISHING CO Totals Invoices 1 $60.00Vendor 48655 - REGENTS NEVADA SYS HIGHER EDUCATIONCI-06-3572/04 Wells Paid by Check #104339 05/08/2020 06/18/2020 05/31/2020 06/18/2020 1,517.52
TanksPaid by Check #104340 06/01/2020 06/18/2020 06/18/2020 06/18/2020 460.41
Vendor 19355 - NEWARK IN ONE Totals Invoices 1 $460.41Vendor 49408 - FRANK NIETO1115 Utility Billing Suspense Paid by Check #104341 06/02/2020 06/18/2020 05/31/2020 06/18/2020 826.20
Vendor 49408 - FRANK NIETO Totals Invoices 1 $826.20Vendor 40124 - NORTHERN TOOL & EQUIP44925297 Grounds & Maintenance Paid by Check #104342 05/09/2020 06/18/2020 05/31/2020 06/18/2020 1,795.0445084927 IBAK Portable Camera System Paid by Check #104342 05/23/2020 06/18/2020 05/31/2020 06/18/2020 838.4845149675 Grounds & Maintenance Paid by Check #104342 05/30/2020 06/18/2020 05/31/2020 06/18/2020 796.25
Vendor 40124 - NORTHERN TOOL & EQUIP Totals Invoices 3 $3,429.77Vendor 48315 - O'REILLY AUTO PARTSMAY2020 May 2020 Stmt Paid by Check #104343 05/28/2020 06/18/2020 05/31/2020 06/18/2020 175.04
Vendor 48315 - O'REILLY AUTO PARTS Totals Invoices 1 $175.04Vendor 44607 - OLIN CORPORATION2834095 Hypochlorite Paid by Check #104344 05/28/2020 06/18/2020 05/31/2020 06/18/2020 4,144.39
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Payment of ClaimsPayment Date Range 06/18/20 - 06/18/20
Report By Vendor - InvoiceSummary Listing
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Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net AmountVendor 44607 - OLIN CORPORATION Totals Invoices 1 $4,144.39
Vendor 48306 - OUTSIDE TELEVISION0000034593 Public Relations Expense Paid by Check #104345 04/30/2020 06/18/2020 05/31/2020 06/18/2020 2,011.00
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Payment of ClaimsPayment Date Range 06/18/20 - 06/18/20
Report By Vendor - InvoiceSummary Listing
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Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net AmountVendor 44577 - SOUNDPROS INC Totals Invoices 1 $49.00
Vendor 23450 - SOUTH TAHOE REFUSE60120 Refuse Disposal Paid by Check #104366 06/01/2020 06/18/2020 05/31/2020 06/18/2020 3,154.16
Vendor 23450 - SOUTH TAHOE REFUSE Totals Invoices 1 $3,154.16Vendor 45168 - SOUTHWEST GASMAY4 NATURAL GAS Paid by Check #104367 05/27/2020 06/18/2020 06/18/2020 06/18/2020 6,112.20
Vendor 45168 - SOUTHWEST GAS Totals Invoices 1 $6,112.20Vendor 48511 - SWRCBCONTI20 Dues - Memberships -
CertificationPaid by Check #104368 06/01/2020 06/18/2020 06/18/2020 06/18/2020 100.00
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Payment of ClaimsPayment Date Range 06/18/20 - 06/18/20
Report By Vendor - InvoiceSummary Listing
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Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net AmountVendor 48747 - TYLER TECHNOLOGIES INC045-301262 Replace ERP System Paid by Check #104376 04/30/2020 06/18/2020 05/31/2020 06/18/2020 18,000.00045-301531 Replace ERP System Paid by Check #104376 04/30/2020 06/18/2020 05/31/2020 06/18/2020 1,280.00
Vendor 48747 - TYLER TECHNOLOGIES INC Totals Invoices 2 $19,280.00Vendor 43718 - USA BLUE BOOK248206 Shop Supplies Paid by Check #104377 05/27/2020 06/18/2020 05/31/2020 06/18/2020 1,728.27250738 Grounds & Maintenance Paid by Check #104377 05/29/2020 06/18/2020 05/31/2020 06/18/2020 2,524.42
Vendor 43718 - USA BLUE BOOK Totals Invoices 2 $4,252.69Vendor 15169 - USC Foundation Office17558 Dues - Memberships -
CertificationPaid by Check #104378 06/01/2020 06/18/2020 07/01/2020 06/18/2020 695.00
DISCUSSION: Pursuant to Section 54956.9(a) of the California Government Code, Closed Session may be held for conference with legal counsel regarding existing litigation: False Claims Act Case: United States, the States of California, Delaware, Florida, Nevada, and Tennessee and the Commonwealths of Massachusetts and Virginia ex rel. John Hendrix v. J-M Manufacturing Company, Inc. and Formosa Plastics Corporation, U.S.A., Civil Action No. ED CV06-0055-GW, United States District Court for the Central District of California.
SCHEDULE: N/A
COSTS: N/A
ACCOUNT NO: N/A
BUDGETED AMOUNT AVAILABLE: N/A
ATTACHMENTS: N/A ______________________________________________________________________ CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Water
DISCUSSION: Pursuant to Section 54956.9(a) of the California Government Code, Closed Session may be held for conference with legal counsel regarding existing litigation: Los Angeles County Superior Court, Case No. BC459943, State of Nevada, et al. v. J-M Manufacturing, et al.
SCHEDULE: N/A
COSTS: N/A
ACCOUNT NO: N/A
BUDGETED AMOUNT AVAILABLE: N/A
ATTACHMENTS: N/A ______________________________________________________________________ CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Water
