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SPONSORSHIP & EXHIBITION PROSPECTUS...Great Lake Sponsorship Package $15 750 Conference Dinner...

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1 SPONSORSHIP & EXHIBITION PROSPECTUS
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Page 1: SPONSORSHIP & EXHIBITION PROSPECTUS...Great Lake Sponsorship Package $15 750 Conference Dinner Sponsor Pedder Sponsorship Packages $10 500 Welcome Reception Post Conference Tour Sponsor

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SPONSORSHIP & EXHIBITION PROSPECTUS

Page 2: SPONSORSHIP & EXHIBITION PROSPECTUS...Great Lake Sponsorship Package $15 750 Conference Dinner Sponsor Pedder Sponsorship Packages $10 500 Welcome Reception Post Conference Tour Sponsor

2INVITATION TO SPONSOR

On behalf of the Australian National Committee on Large Dams Executive and the Conference Organising Committee, I invite you to the ANCOLD 2017 Conference in Hobart, Australia.

We welcome and value the ongoing partnerships we share with past sponsors from ANCOLD conferences and encourage new sponsors to take up the marketing opportunities and brand exposure on offer.

As 2017 marks the 80th anniversary of ANCOLD we invite you to be part of this historic celebration by joining us in Hobart.

Emma Birch ANCOLD 2017 Conference Convenor

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Leishman AssociatesMichelle Miller - Association and Conference Manager E: [email protected] P: +61 3 6234 7844

Sandra Leathem – Sponsorship Manager E: [email protected] P: +61 3 6234 7844

Conference Organising CommitteeEmma Birch (Hydro Tasmania) – Convenor E: [email protected] P: +61 401 554 402

Sean Fisher (Tasmanian Irrigation) – Sponsorship E: [email protected] P: +61 428 872 526

ANCOLD ExecutiveSteven Fox (GHD Pty. Ltd.) – Chairman via secretariat E: [email protected]

Shane McGrath (SGM Consulting (Aus) Pty Ltd) - Vice Chairman via secretariat E: [email protected]

KEY CONTACTS

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4ABOUT ANCOLD

The Australian National Committee on Large Dams Inc. (ANCOLD) is an Australian based non-government, non-profit and voluntary association of organisations and individual professionals with a common technical interest in dams. Formed in 1937, 2017 marks 80 years of ANCOLD.

ANCOLD currently has 51 member organisations covering all aspects of the dams industry, and 193 individual associate members.

Associate Members are typically specialist professional civil, mechanical, electrical and environmental engineers or allied practitioners working in the dam industry.

Corporate Members comprise a range of public and private sector dam owners, consultants, contractors, government agencies and other organisations with a professional interest in dams.

ANCOLD is not an advocate for dams but an apolitical industry body that focuses on disseminating knowledge, developing capability and providing guidance in achieving excellence for all aspects of dam engineering, management and associated issues.

www.ancold.org.au

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• Trade Exhibition runs between 25-27 October

• Pre Conference Workshop will be held on 25 October

• Technical Conference will be held on on 26 - 27 October

• Location is the Wrest Point Conference Centre in Hobart, Tasmania, Australia

• 270+ delegates expected **

• The conference theme is “Great Expectations for New and Existing Dams - Aging Dams, New Ideas

• ANCOLD will be celebrating it’s 80th anniversary and invite exhibitors to follow this historical theme at their stands.

** Expected delegate numbers are based on historical fact and are not guaranteed

FAST FACTS

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6PREVIOUS SPONSORS & EXHIBITORS

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7REASONS TO PARTNER WITH ANCOLD

2016 TESTIMONIALSThe Adelaide conference was extremely well attended providing numerous opportunities to network amongst the industry decision makers and maintain contact with established and potential clients from all over Australia and New Zealand in the one venue. For AVK it was a great opportunity to introduce the newly established Dams Group comprising Glenfield Valves, Orbinox and Premier Valves.

AVK Australia

The ANCOLD 2016 conference delivered a rich and diverse program of technical presentations, delivered by recognised industry experts in their fields on the theme, Dams a Lasting Legacy. The conference was well attended and provided an excellent opportunity for networking and discussions between peers and newer entrants to the Dams industry.

SunWater - Dams Industry

• Align your organisation with Australia’s national association advancing excellence in dams technology and the management of dams in Australia.

• Enhance your brand presence at the most successful industry conference on the calendar.

• Engage and connect with hundreds of professionals involved in Australia’s dams industry directly relevant to your target market.

• Demonstrate your commitment to the industry.

• Increase your brand awareness and profile amongst industry leaders and peak body representatives, opinion shapers and professionals working within the dams industry.

• Build long term relationships with potential and existing customers.

• Generate leads for new business.

• Develop key relationships with other sponsors and exhibitors.

• Interact/network with delegates in a fun, social and dynamic environment.

The ANCOLD/NZSOLD Conference in Adelaide this year was a fantastic, well run event. BOSFA found the interaction with attendees very positive plus the technical content was very good. We are looking forward to attending the next ANCOLD Conference in Tasmania.

Bosfa-Dramix

As a first time exhibitor at ANCOLD I found Leishman-associates to be extraordinarily helpful and especially patient with my many questions and missed deadlines. The knowledge sharing aspect of the conference was most enjoyable, this was especially evident with some of the very clever presentations and discussions that follow afterwards.

engys

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8WHO YOU WILL MEET AT ANCOLD 2017…

• Over 100 different organisations are represented at each conference.

• Over 50% of delegates are ANCOLD Associate Members or Employees of Member Organisations.

• All Australian states and territories are represented by delegates.

• An international presence with representatives from New Zealand, USA, South Africa, Switzerland attending in 2016.

• Both government and private sectors represented.

• A large majority of delegates that are industry leaders decision makers (see graph)

Managers

Team Leaders/Coordinators/Officers

Analysts/Planners/Research/Advisors/Consultants

Principals/Chairmen/Directors/Associates

Engineers

Unknown Didn’t State

22%

6%

20%

37%

8%

7%

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9OVERVIEW OFSPONSORSHIP PACKAGES

Gordon Sponsorship Package $21 000 Major Conference Sponsor

Great Lake Sponsorship Package $15 750 Conference Dinner Sponsor

Pedder Sponsorship Packages $10 500

Welcome Reception

Post Conference Tour Sponsor

Pre Conference Workshop Sponsor

Crotty Sponsorship Packages $7 875

Satchel

Wi Fi

Mobile App

Devil’s Gate Sponsorship Packages $5 250

Conference Program

Delegate Name Badge

Chairman’s Young Professionals Lunch

Conference Supporter Packages

Technical Session $4 000

ANCOLD Young Professional Best Paper $3 500

Barista Cart (one day) $2 700

End of Conference Drinks $2 100

Day Refreshment Break $2 100

Trade Booth (Early Bird) $3 150

Trade Pod (Early Bird) $3 000

Sponsorship packages are linked to key events or opportunities within the conference program. All prices shown are in $AU and are inclusive of GST.

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MAJOR CONFERENCE

SPONSOR $21 000

GORDON SPONSORSHIP PACKAGE

Entitlements

• Exclusive sponsorship and acknowledgement as the Major Conference Sponsor

• Company logo to feature on each page of the ANCOLD Conference website

• Recognition as the Major Conference Sponsor in all conference promotional material, including conference program, pocket program and venue signage*

• Company logo and profile in the electronic conference handbook and conference website (including link)

• Opportunity to address the conference during a plenary session (10 minutes)

• Opportunity to display signage at the conference (sponsor to supply signage. Maximum of 2 pull up banners to be displayed)

• One 6m x 2m trade exhibition booth

• Four registrations to attend the technical conference (excludes Pre Conference Workshop, Post Conference Tour and Conference Dinner)

• One full page advertising space in the electronic conference handbook on the inside front cover (artwork to be supplied by sponsor)

• Delegate list – supplied in accordance with Australian Privacy and Anti-Spam legislation

• One satchel insert

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11GREAT LAKE SPONSORSHIP PACKAGE

CONFERENCE DINNER

SPONSOR $15 750

The Conference Gala Dinner will be held at the Museum of Old and New Art (MONA), an art museum located within the Moorilla winery.

Entitlements

• Exclusive sponsorship and acknowledgement as the ANCOLD Conference Dinner Sponsor

• Logo recognition in all conference promotional material, including conference program, pocket program and venue signage*

• Company logo and profile in the electronic conference handbook and conference website (including link)

• Recognition as the Conference Dinner Sponsor on dinner menus and signage (sponsor to supply signage, maximum of two pull up banners)*

• Opportunity to provide a gift to all attendees at the dinner (at sponsor’s own expense)

• Opportunity to welcome guests to the Conference Dinner (5 minutes maximum)

• One 6m x 2m trade exhibition booth

• Four registrations to attend the technical conference (excludes Pre Conference Workshop Post Conference Tour and Conference Dinner)

• Four Conference Dinner tickets

• One full page advertising space in the electronic conference handbook (artwork to be supplied by sponsor)

• Delegate list – supplied in accordance with Australian Privacy and Anti-Spam legislation

• One satchel insert

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WELCOME RECEPTION

SPONSOR $10 500

The Welcome Reception will be held on the waterfront lawn at

Wrest Point.

Entitlements

• Exclusive sponsorship and acknowledgement as the ANCOLD Conference Welcome Reception

• Logo recognition in all conference promotional material, including conference program, pocket program and venue signage*

• Company logo and profile in the electronic conference handbook and conference website (including link)

• Opportunity to welcome guests to the Welcome Reception (3 minutes maximum) and verbal recognition of sponsorship at the opening of the Welcome Reception

• One 3m x 2m trade exhibition booth

• Two registrations to attend the technical conference (excludes Pre Conference Workshop, Post Conference Tour and Conference Dinner)

• One full page advertisement in the electronic conference handbook (artwork to be supplied by sponsor)

• Opportunity to display signage at the Welcome Reception (sponsor to supply signage, maximum of two pull up banners)

• Delegate list – supplied in accordance with Australian Privacy and Anti-Spam legislation

• One satchel insert

PEDDER SPONSORSHIP PACKAGES

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Entitlements

• Exclusive sponsorship and acknowledgement as the ANCOLD Pre-Conference Workshop sponsor

• Logo recognition in all conference promotional material, including conference program, pocket program and venue signage*

• Company logo and profile in the electronic conference handbook and conference website (including link)

PRE CONFERENCE WORKSHOP

SPONSOR $10 500

PEDDER SPONSORSHIP PACKAGES

• Organisation signage displayed during the Pre Conference Workshop (sponsor to supply, maximum of 3 pull up banners)

• Opportunity to welcome guests to the Pre Conference Workshop (3 minutes maximum)

• One 3m x 2m trade exhibition booth

• Two registrations to attend the technical conference (excludes Pre Conference Workshop, Post Conference Tour and Conference Dinner)

• Two registrations to attend the Pre Conference Workshop

• One full page advertisement in the electronic conference handbook (artwork to be supplied by sponsor)

• Delegate list – supplied in accordance with Australian Privacy and Anti-Spam legislation

• One satchel insert

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Entitlements

• Exclusive sponsorship and acknowledgement as the ANCOLD Conference Post Conference Tour sponsor

• Logo recognition in all conference promotional material, including conference program, pocket program and venue signage*

• Company logo and profile in the electronic conference handbook and conference website (including link)

POST CONFERENCE

TOUR SPONSOR

$10 500

PEDDER SPONSORSHIP PACKAGES

• Opportunity to address the tour delegates at the Post Conference Tour (3 minutes maximum)

• One 3m x 2m trade exhibition booth

• Two conference registrations to attend the technical conference (excludes Pre Conference Workshop Conference Dinner and Post Conference Tour)

• Two registrations to attend the Post Conference Tour

• One full page advertisement in the electronic conference handbook (artwork to be supplied by sponsor)

• Delegate list – supplied in accordance with Australian Privacy and Anti-Spam legislation

• One satchel insert

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Entitlements

• Sponsorship of the ANCOLD Conference Delegate Satchels including logo recognition on each satchel along with the ANCOLD logo

• Logo recognition in all conference promotional material including venue signage*

• Company logo and profile in the electronic conference handbook and website (including link)

• One 3m x 2m trade exhibition booth

Entitlements

• Sponsorship of the ANCOLD Conference Wifi

• Logo recognition in all conference promotional material, including venue signage*

• Company logo and profile in the electronic conference handbook and website (including link)

• Logo recognition as the Wifi Sponsor on access instruction information

• Custom network name can be named after your organisation

SATCHEL SPONSOR

$7 875

WIFI SPONSOR

$7 875

CROTTY SPONSORSHIP PACKAGES

• One registration to attend the technical conference (excludes Pre Conference Workshop, Post Conference Tour and Conference Dinner)

• One half page advertisement in the electronic conference handbook (artwork to be supplied by sponsor)

• Delegate list – supplied in accordance with Australian Privacy and Anti-Spam legislation

• One satchel insert

• One 3m x 2m trade exhibition booth

• One registration to attend the technical conference (excludes Pre Conference Workshop, Post Conference Tour and Conference Dinner)

• One half page advertisement in the electronic conference handbook (artwork to be supplied by sponsor)

• Delegate list – supplied in accordance with Australian Privacy and Anti-Spam legislation

• One satchel insert

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Entitlements

• Sponsorship of the ANCOLD ConferenceMobile App

• Logo recognition in all conferencepromotional material and venue signage*

• Company logo and profile in theelectronic conference handbook andwebsite (including link)

• One registration to attend the technicalconference (excludes Pre ConferenceWorkshop, Post Conference Tour andConference Dinner)

Entitlements

• Sponsorship of the ANCOLD ConferenceProgram

• Logo recognition in all conferencepromotional material, includingconference program and venue signage*

• Company logo and profile in theelectronic conference handbook andwebsite (including link)

• Company logo to appear on each pageof the Conference Program

CONFERENCE MOBILE APP

SPONSOR $7 875

The conference mobile app provides delegates with the ability to upload their

own profile, connect with other delegates, and provide feedback in real-time regarding the conference sessions. The app also allows

sponsors and exhibitors to post a company profile along with a website link and logo.

CONFERENCE PROGRAM SPONSOR

$5 250

CROTTY SPONSORSHIP PACKAGES

• One half page advertisement in theelectronic conference handbook (artworkto be supplied by sponsor)

• The mobile app branded with yourcompany logo. Signage displaying howto use the app featuring your companylogo

• Delegate list – supplied in accordancewith Australian Privacy and Anti-Spamlegislation

• One satchel insert

• One registration to attend the technicalconference (excludes Pre ConferenceWorkshop, Post Conference Tour andConference Dinner)

• One half page advertisement in theelectronic conference handbook (artworkto be supplied by sponsor)

• Delegate list – supplied in accordancewith Australian Privacy and Anti-Spamlegislation

• One satchel insert

DEVIL’S GATE SPONSORSHIP PACKAGES

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Entitlements

• Sponsorship of conference name badgesincluding logo recognition on each namebadge along with the ANCOLD logo

• Logo recognition in all conferencepromotional material, includingconference program and venue signage*

• Company logo and profile in theelectronic conference handbook, SmartApp and website (including link)

Entitlements

• Sponsorship of the ANCOLD Chairman’sLunch for Young Professionals

• Logo recognition in all conferencepromotional material, includingconference program and venue signage

• Company logo and profile in theelectronic conference handbook andconference website (including link)

• Opportunity to provide corporatemerchandise for all delegates at the lunch(at sponsors own expense)

DELEGATE NAME BADGE

SPONSOR $5 250

ANCOLD CHAIRMAN’S

LUNCH FOR YOUNG PROFESSIONALS

SPONSOR $5 250

DEVIL’S GATE SPONSORSHIP PACKAGES

• One registration to attend the technicalconference (excludes Pre ConferenceWorkshop, Post Conference Tour andConference Dinner)

• One half page advertisement in theelectronic conference handbook (artworkto be supplied by sponsor)

• Delegate list – supplied in accordancewith Australian Privacy and Anti-SpamLegislation

• One satchel insert

• Opportunity to address the delegatesduring the lunch session (5 minutes only)

• One registration to attend the technicalconference (excludes Pre ConferenceWorkshop, Post Conference Tour andConference Dinner)

• One half page advertisement in theelectronic conference handbook (artworkto be supplied by sponsor)

• Delegate list – supplied in accordancewith Australian Privacy and Anti-Spamlegislation

• One satchel insert

SOLD

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SOLD

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Entitlements

• Sponsorship of an ANCOLD TechnicalSession.

• Logo recognition in all conferencepromotional material, includingconference program and venue signage*

• Company logo and profile in theelectronic conference handbook andconference website (including link)

• Verbal recognition by the session chairprior to and at the conclusion of thesponsored session

• Company logo to appear on the screenin the session room prior to and at theconclusion of the session

Entitlements

• Sponsorship of the Young ProfessionalBest Paper Award presented at theANCOLD 2017 Conference

• Logo recognition in all conferencepromotional material, includingconference program and venue signage*

• Company logo and profile in theelectronic conference handbook andconference website (including link)

• Company logo to feature on the awardcertificate

TECHNICAL SESSION

SPONSOR $4 000

(Multiple available)

ANCOLD YOUNG PROFESSIONAL

BEST PAPER AWARD $3 500

CONFERENCE SUPPORTER PACKAGES

• Opportunity to display one pull upbanner in the sponsored session room(to be provided by the sponsor)

• One registration to attend the technicalconference (excludes Pre ConferenceWorkshop, Post Conference Tour andConference Dinner)

• One half page advertisement in theelectronic conference handbook (artworkto be supplied by sponsor)

• Delegate list – supplied in accordancewith Australian Privacy and Anti-Spamlegislation

• One satchel insert

• One registration to attend the technicalconference (excludes Pre ConferenceWorkshop, Post Conference Tour andConference Dinner)

• One half page advertisement in theelectronic conference handbook (artworkto be supplied by sponsor)

• Delegate list – supplied in accordancewith Australian Privacy and Anti-Spamlegislation

• One satchel insert

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Entitlements

• Sponsorship of the Barista Cart for oneday of the conference

• Logo recognition in all conferencepromotional material, includingconference program and venue signage*

• Company logo and profile in theelectronic conference handbook andconference website (including link)

• Opportunity to brand the Barista Cartarea. For example provide extra furnitureor promotional attire for staff to wear tofurther promote your brand (funded bysponsor)

Entitlements

• Sponsorship of the End of ConferenceDrinks

• Logo recognition in all conferencepromotional material, includingconference program and venue signage*

• Company logo and profile in theelectronic conference handbook andconference website (including link)

• Company literature may be displayedon the catering stations during End ofConference Drinks (sponsor to supplyliterature)

BARISTA CART

SPONSOR $2 700

(2 available)

END OF CONFERENCE

DRINKS SPONSOR

$2 100

CONFERENCE SUPPORTER PACKAGES

• Opportunity to display signage in theBarista Cart area (sponsor to supplysignage. Maximum of 2 pull up bannersto be displayed).

• One half page advertisement in theelectronic conference handbook (artworkto be supplied by sponsor)

• Delegate list – supplied in accordancewith Australian Privacy and Anti-Spamlegislation

• One satchel insert

• Company logo displayed on the cateringtables during drinks

• Opportunity to display up to two pull upbanners during the End of ConferenceDrinks (sponsors to supply)

• Company will be verbally acknowledgedby the Chair prior to the networkingsession

• Delegate list – supplied in accordancewith Australian Privacy and Anti-Spamlegislation

• One satchel insert

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Entitlements

• Sponsorship of a Day Refreshment Breakfor one day of the technical conference(includes lunch, morning and afternoonbreaks)

• Logo recognition in all conferencepromotional material, includingconference program and venue signage*

• Company logo and profile in theelectronic conference handbook andconference website (including link)

DAY REFRESHMENT

BREAK $2 100/DAY

(2 available)

CONFERENCE SUPPORTER PACKAGES

• Company literature may be displayedon the catering stations on the day ofsponsored break (sponsor to supplyliterature)

• Company logo displayed on the cateringtables during sponsored breaks

• Company will be verbally acknowledgedby the Chair prior to and directly afterthe refreshment breaks

• Delegate list – supplied in accordancewith Australian Privacy and Anti-Spamlegislation

• One satchel insert

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KEY EXHIBITION DATES AND TIMESPlease note, dates and times are a guide only and may be subject to change.

Task Day Date Time

Exhibitor bump in Wednesday 25 October 0700 - 0930

Exhibition open Wednesday 25 October 1000 - 1600

Exhibition open Thursday 26 October 1000 - 1600

Exhibition open Friday 27 October 1000 - 1600

Exhibition closes Friday 27 October 1600

Exhibitor bump out Friday 27 October 1600 - 1800

ADVERTISING PACKAGES

Advertising space will be available in the electronic Conference Handbook which will be distributed to all conference delegates. Advertising in the Conference Handbook will provide excellent exposure for your organisation.

Outside Back Cover $1 000 Inside Front Cover $ 850 Inside Back Cover $ 850 Full page $ 500 Half page $ 250

*The appearance of sponsors’ logos on printed materials will be subject to printing deadlines. Sponsors will be advised of deadlines upon receipt of the signed sponsorship agreement.

SATCHEL INSERTS $650This is your opportunity to deliver your message directly to your target market by providing a promotional item for inclusion in each delegate’s satchel. A maximum size of up to A4 with a thickness of 4 individual pages (8 printed pages) can be included OR a suitable promotional item.

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22TRADE EXHIBITION STANDS

Taking an exhibition stand is a great way to position your organisation, connect with conference delegates and promote your services. With the trade exhibition area open for the duration of the conference, that’s a whole lot of quality exposure for your organisation. All conference lunch and refreshment breaks will be held in the trade exhibition area to ensure a high traffic flow of delegates.

EXHIBITION STAND DETAILSExhibition booths are sold per single according to the following pricing structure.

Trade Trade Booth Pod 3 m x 2m 2 m x 2 m

Early Bird till 15/7/16 $3150 $3000

Standard after 15/7/16 $3900 $3750

FEATURES• One 3m x 2m (2.35m high) Trade Booth

or one 2m x 2m (2.35m high) Trade Pod

• Black laminate back and side walls

• Organisation name on white fascia board in black writing (30 characters)

• 1 x 4amp/100w power outlet (extra power available on request)

• 1 x dressed trestle table & 2 x chairs supplied

• Logo recognition in all conference promotional material, including conference program and venue signage*

• Company logo and profile in the electronic conference handbook and conference website (including link)

• One exhibitor registration to the Pre Conference Workshop and Conference Technical Sessions including daily catering and the Welcome Reception (does not include Post Conference Tour or Conference Dinner)

• One satchel insert

• Delegate List – supplied in accordance with Australian Privacy and Anti-Spam legislation

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CUSTOM BUILT DISPLAYS, FURNITURE HIRE & FASCIA SIGNAGEIf you’d like to stand out from the crowd and customise your booth with additional furniture and features, please contact Scene Change our Exhibition Build partner or check out their catalogue at http://www.scenechange.com.au/exhibitions/

Conference specific contact details will be given out with the Exhibitor Guidelines.

Please note, all custom built structures need to conform to the venue’s trade exhibition requirements and will require approval from the Conference Manager.

ADDITIONAL TICKETS & REGISTRATIONS If you require extra personnel to staff your exhibition stand additional exhibitor registrations must be purchased.

The cost for an additional exhibitor registration is $675 and includes:

• Attendance at the Pre Conference Workshop and Conference Technical Sessions

• Daily catering

• Attendance at the Welcome Reception

Does NOT INCLUDE THE CONFERENCE DINNER (tickets may be purchased separately for $170 ea)

This Exhibitor/ Sponsor registration is significantly reduced from the standard delegate fee in recognition of your company’s support of the event. Please note there is a maximum of two additional exhibitor registrations per sponsor or exhibitor.

PUBLIC LIABILITY INSURANCEAustralian regulations require all exhibitors to have adequate Public Liability Insurance cover based on a limit of indemnity to the value of $10,000,000 or above. This refers to damage or injury caused to a third party/visitor on or in the vicinity of an exhibition stand. Exhibitors are required to submit their Public Liability Insurance Certificate along with their booking form.

If you would like to purchase exhibitor Public Liability Insurance for the duration of the conference, we can arrange this for you with H2 Conference Insurance at a cost of $100 AUD. Please tick this option on the booking form.

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ANCOLD 2017 - C/- Leishman Associates113 Harrington Street, Hobart TAS 7000Telephone: 03 6234 7844ABN: 22 103 078 897

To book your selected sponsorship and/or exhibition packages please return to [email protected]

PRIMARY CONTACT

Company Name:

..................................................................................................

Contact Person:

..................................................................................................

Position:

..................................................................................................

Postal Address:

..................................................................................................

State: Postcode:

..................................................................................................

Telephone:

..................................................................................................

Mobile:

..................................................................................................

Email:

..................................................................................................

Company Web Address:

..................................................................................................

ANCOLD 2017 CONFERENCE BOOKING FORM

SPONSORSHIP/EXHIBITION PACKAGEI would like to invest in the following packagePackage:

Value $:

..................................................................................................

CHECKLISTThis check list does not apply to satchel inserts or advertising bookings.

Yes, I have provided an electronic copy of the company logo (jpg & eps files)

Yes, I have provided the company website address

Yes, I have provided 75 word promotional text (text exceeding 75 words will be edited)

EXHIBITORS ONLY

Yes, I have provided a copy of my company’s Public Liability Insurance Certificate (only necessary for exhibitors)

No, I wish to purchase Public Liability Insurance at a cost of $100.

PAYMENTPayment can be made by direct deposit to Leishman Associates

Request a tax invoice for payment

I have directly deposited funds to your account

Name of bank: Commonwealth Bank of AustraliaAccount name: Leishman Associates BSB: 067 000 Account no: 1036 5932Swift code: CTBAAU2S

Prices quoted in the package are in Australian Dollars and inclusive of GST

I have read and agree to the Event Sponsorship & Exhibition Terms and Conditions.

Signature:

..................................................................................................

Date:

..................................................................................................

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The following terms and conditions apply to your application to sponsor and/or exhibit:-

1. Definitions

Event means the event referred to in the Booking Application Form.

Exhibition/Sponsorship means the exhibition and/or sponsorship as detailed in the Booking Application Form.

GST means GST within the meaning of the GST Act.

GST Act means A New Tax System (Goods and Services Tax) Act 1999 (Cth) (as amended).

Us/We means Leishman Associates Pty Ltd (ACN 103 078 897) as Conference Managers representing the Conference Committee and the Host Organisation.

You means the entity submitting the Booking Application Form to sponsor and/or exhibit.

2. Application

You will submit the Booking Application Form for the Exhibition/Sponsorship.

3. Approval

The Exhibition/Sponsorship will be confirmed upon return to You of the approved Booking Application Form, together with a tax invoice for the full amount of the Exhibition/Sponsorship fee, 50% of this total is payable within 7 days. The deposit is non-refundable and will be deducted from the booking fee. Your company logo and profile will only feature on the conference website once this deposit has been paid.

4. Payment

Upon payment of the deposit, You will receive a tax invoice for the balance of the Exhibition/Sponsorship fee. Payment of the balance of the fee is due and payable 30 days prior to the commencement of the Event. All Booking Application Forms received within 30 days of the commencement of the Event must include full payment of the booking fee. Only once payment has been made in full will your logos and profiles be placed on Event collateral. Due to printing deadlines, You will not be guaranteed inclusion on Event collateral if payment of the booking fee is not received 30 days prior to the Event.

EVENT SPONSORSHIP & EXHIBITION APPLICATION TERMS & CONDITIONS

All international payments must include provision for bank fees and exchange rates in the payment amount. Any outstanding balance will be required to be paid by You prior to the commencement of the Event.

5. Cancellation

In the event that You cancel your Exhibition/Sponsorship, your deposit will not be refunded. In the event that You cancel your Exhibition/Sponsorship more than 90 days before the Event, You will receive a 25% refund of the Exhibition/Sponsorship fee. In the event that You cancel within 90 days of the Event, You will not receive any refund. Any monies outstanding at cancellation will need to be paid in full.

6. Changes

Once your Exhibition/Sponsorship has been confirmed and accepted, a reduction in Sponsorship/Exhibition space is considered a cancellation and will be governed by the above cancellation policy. Reduction in space can result in relocation of your Exhibition/Sponsorship at Our discretion. Any space not claimed one hour before the Event commences and will be reassigned and no refund will be payable to You.

We reserve the right to rearrange the floor plan and/or relocate any Exhibition/Sponsorship without notice to You. We reserve the right to amend existing unsold sponsorship packages or add additional sponsorship packages as required without notice to confirmed sponsors and exhibitors.

7. Stands

If You intend to utilise a custom built exhibit stand, We must be advised of the full details and dimensions a minimum of six weeks prior to the commencement of the Event. All display construction requires our approval.

8. Assignment/Shared Packages

You are not permitted to assign, sublet or apportion the whole or any part of Your sponsorship package or booked space except upon our prior written consent. Shared sponsorship and exhibition packages will result in one set of benefits only being available to be shared by all parties involved. This includes but is not limited to logo recognition, profile inclusion, signage and registration benefits.

9. Insurance

Public Liability insurance to a minimum of AUD$10 million must be taken out by You. A copy of the certificate of Insurance currency must be provided to Us a minimum of four weeks prior to the commencement of the Event.

10. Exclusion

All information supplied to You in relation to the Event is accurate to the best of our knowledge and belief and does not constitute a warranty and any inaccuracy or mistake will not entitle You to cancel your booking without penalty. All estimates of attendee/delegate numbers attending the Event are estimates only, and You agree that We are not responsible for any discrepancy in these estimated attendee/delegate numbers.

11. Marketing

We will use your information to send you updates and other news about this Event. We will only pass on your information to reputable third party official contractors of the Event for the purpose of assisting you with your participation.

12. GST

All amounts paid or payable under these terms and conditions are inclusive of any GST which may be applicable to any supplies made by either party under this Agreement. To the extent GST is applicable to any amount paid or payable in respect of a taxable supply made under or in connection with this Agreement, subject to that party receiving a valid tax invoice for GST purposes from the other party in respect of the supply before the time of payment.


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