Sponsorship Proposal FINALffff

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The Organising Commiee is delighted to invite you to sponsor and/or

exhibit at the 2013 Australian Instute of Oce Professionals (AIOP)

2013 Naonal Conference

i n f o r m a t i o n

e d u c a t i o n

n e t w o r k i n g

s u p p o r t

t e c h n o l o g y

e n t e r t a i n m e n t

t r a d e d i s p l a y s

AUSTRALIAN INSTITUTE OF OFFICE PROFESSIONALS

2013 NATIONAL CONFERENCEADELAIDE CONVENTION CENTRE

NORTH TERRACE ADELAIDE SOUTH AUSTRALIA

Sunday-Tuesday 1-3 September 2013

Sponsorship Proposal

www.aomevents.com/AIOP2013


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hp://www.aomevents.com/AIOP2013

About the 2013 AIOP Naonal ConferenceThe 2013 AIOP Naonal Conference is a unique opportunity for your organisaon to

connect with up to 250 leading oce professionals who work in a variety of government

and private sectors.

The Organising Commiee is commied to engaging with delegates through an energising

and informave program of speakers, and facilitang networking and business

opportunies for sponsors through an interacve exhibion and a dynamic program of

social events.

Delegates will include oce managers, execuve ocers, project ocers, personal

assistants, execuve assistants, administrators and others employed as oce

professionals across a wide range of industries.

Sponsors and exhibitors will receive acknowledgement prior to, during and aer the

conference through conference materials and the website, and enjoy signicant contact

with delegates during the exhibion and social events.

The exhibion will be open for the duraon of the conference.

We look forward to your parcipaon in this premier industry event, and to welcoming

you in Adelaide in September 2013.


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Conference Organisers

All Occasions Management

41 Anderson Street

THEBARTON SA 5031

Phone: +61 8 8125 2200

Fax: +61 8 8125 2233

E: [email protected]


About AIOP

The Australian Instute of Oce

Professionals is the only naonalprofessional body for oce

professionals in Australia.

The Instute was established in

1963 to "encourage the

aainment of a professional

qualicaon and promote and

develop the private secretarial

profession at all levels". The

Instute is sll primarily involved

with improving the prole of

Oce Professionals in the

business community and

increasing their educaonal

levels.

In 1968 the Instute became the

only professional examining

body for Secretaries in Australia.

The Australian Instute of OceProfessionals is aliated with

similar professional associaons

for oce professionals in the

USA, UK, Asia, South Africa and

New Zealand.

www.aiop.com.au

The Venue

Adelaide Convenon Centre

The Adelaide Convenon Centre enjoys a global

reputaon for excellence and is consistently ranked

among the worlds top convenon centres.

This reputaon is the result of the centres superior

product and world-class facilies, constant

maintenance of exceponal standards and theeorts of dedicated and thorough sta ensure the

superb conduct of every event held at the centre.

Organising Commiee

Annee Perryman (Chair), Naonal Client Liaison Ocer

Catherine Middleton, Naonal President, AIOP

Melissa Degnan, Naonal Finance Ocer, AIOP

Jenny Loes, SA State President & Markeng Ocer AIOP

Rosemary Miller, SA Vice President & Finance Ocer, AIOP

Linda Primavera, SA Administraon Ocer, AIOP

Fulvia Lorenzon, SA Commiee Member, AIOP

Yvee Braithwaite-Bragg, SA Events Manager AIOP


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Sunday, 1September

Exhibion bump-in Adelaide Convenon Centre

Registraon opens for delegates Foyer 1, Adelaide Convenon Centre

Welcome Recepon Adelaide Convenon Centre

Monday, 2 September

Breakfast with the Pandas Adelaide Zoo

Conference sessions Adelaide Convenon Centre

Exhibion Adelaide Convenon Centre

Tuesday, 3 September

Conference sessions Adelaide Convenon Centre

Exhibion Adelaide Convenon Centre

Exhibion bump-out Adelaide Convenon Centre

Conference Dinner Hall E, Adelaide Convenon Centre

Program:


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The sponsorship model allows

you to capture delegates

aenon in a variety of ways,

depending on the specic

needs of your business.

We understand that these

needs may not necessarily t

into the prescribed levelsoutlined in this document,

and we therefore invite you to

discuss with us alternave

opons available to tailor-

make a sponsorship package

that best suits your

organisaon.

Why Sponsor?

The 2013 AIOP NaonalConference has several sponsorship packages available,

providing sponsors with a choice of exposure related to

nancial commitment.

Parcipang as a sponsor and/or exhibitor at the 2013

AIOP Naonal Conference can take you straight to your

target market and demonstrate your level of support and

commitment to the oce professional industry.

The 2013 AIOP Naonal Conference can provide yourorganisaon with:

Maximum exposure at a premier conference devoted to

those involved in the oce professional industry.

An opportunity to build and reinforce strategic

relaonships within the oce professional industry.

Time to network with industry colleagues and key

decision makers.

A cost eecve way to reinforce your organisaon's

brand and build brand awareness amongst a relevant

audience.

Access to a broad network of industry partners from

state and federal Government departments and the

private sector.

Time to present latest innovaons and new products or

services to a pernent audience, and showcase your

experse and capabilies.

Increased markeng opportunies including visibility on

the conference website and associated markeng

materials.


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Sponsorship Packages

CONFERENCE NAMING SPONSOR (One only):$10,000

Co-branding on all conference material plus all partner benets as below plus negoated extras

Guest speaker at Welcome Recepon Party and Conference Dinner (5 mins. presentaon)

CONFERENCE PARTNER SPONSOR (unlimited):$5,000

Recognion as a Conference Partner Sponsor on audio visual display in main plenary room.

One (1) full, A4 page, portrait, colour company adversement in the conference handbook (artwork

to be supplied by sponsor by the advised deadlines).

Acknowledgement as a Conference Partner Sponsor on printed 2013 AIOP Naonal Conference

documents, including conference handbook and promoonal yers (if conrmed prior to print).

One (1) 3m x 3m (9m) exhibion booth including one trade registraon.*

Two (2) complimentary conference registraons, including aendance at all conference sessions,

morning/aernoon teas and lunches, the Welcome Recepon and the Conference Dinner.

Company logo on conference with links to company website.

One (1) satchel insert (supplied by the advised deadlines, lightweight and no larger than A4 size).

Full delegate list, with name, organisaon and email (subject to permission of delegate).

Trade registraons include access to the exhibion hall, morning/aernoon teas and lunches for the duraon

of the conference, one cket to the Welcome Recepon, a name badge, handbook and satchel.

CONFERENCE DINNER SPONSOR (only one available):$3,500

Verbal acknowledgement as the Conference Dinner Sponsor during the Conference Dinner.

Acknowledgement as the Conference Dinner Sponsor on printed 2013 AIOP Naonal Conference


An opportunity to address guests at the Conference Dinner (5 minute presentaon only).

Company name/logo on Conference Dinner funcon cket.

Exclusive signage rights with signage prominently displayed at the Conference Dinner (pull-up

banner to be supplied by sponsor by the advised deadlines).

An opportunity to place one (1) promoonal item at each place seng at the Conference Dinner

(supplied by sponsor by the advised deadlines and no larger than A4 size).

Three (3) complimentary ckets to the Conference Dinner.

Company logo on conference website with links to company website.

One (1) satchel insert (supplied by the advised deadlines, lightweight and no larger than A4 size).



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SATCHEL SPONSOR (only one available):$3,000

Company name/logo on Conference satchels.

One (1) quarter, A4 page, portrait, company adversement in the conference handbook

(artwork to be supplied by sponsor by the advised deadlines).

Acknowledgement as the Satchel Sponsor on printed 2013 AIOP Naonal Conference



One (1) satchel insert (supplied by sponsor by the advised deadlines, lightweight and no larger

than A4 size).


WELCOME RECEPTION SPONSOR(only one available):$2,500

Verbal acknowledgement as the Welcome Recepon Sponsor during the Welcome Recepon.

Acknowledgement as the Welcome Recepon Sponsor on printed 2013 AIOP Naonal

Conference documents, including conference handbook and promoonal yers (if conrmed

prior to print).

An opportunity to address guests at the Conference Dinner (5 minute presentaon only).

Company name/logo on Welcome Recepon funcon cket.

Exclusive signage rights with signage prominently displayed at the Welcome Recepon (pull-up

banner to be supplied by sponsor by the advised deadlines).

Three (3) complimentary ckets to the Welcome Recepon.


One (1) satchel insert (supplied by sponsor by the advised

deadlines, lightweight and no larger than A4 size).

Full delegate list, with name, organisaon and email (subject to

permission of delegate).


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BREAKFAST WITH THE PANDAS SPONSOR (one available):$2,500

Verbal acknowledgement as the Breakfast with the Pandas Sponsor during the Breakfast with

the Pandas funcon.

Acknowledgement on printed 2013 AIOP Naonal Conference documents, including

conference handbook and promoonal yers (if conrmed prior to print).

Company name/logo on Breakfast with the Pandas funcon cket.

Exclusive signage rights with signage prominently displayed at the Breakfast with the Pandas

funcon (pull-up banner to be supplied by sponsor by the advised deadlines).

Two (2) complimentary ckets to the Breakfast with the Pandas funcon.



than A4 size).


INVITED SPEAKER SPONSOR (unlimited) : $2,000

Recognion as an Invited Speaker Sponsor on audio visual display in sponsored session.

One (1) quarter, A4 page, portrait, company adversement in the conference handbook

(artwork to be supplied by sponsor by the advised deadlines).

Acknowledgement as an Invited Speaker Sponsor on printed 2013 AIOP Naonal Conference

documents, including conference handbook, promoonal yers (if conrmed prior to print).

One (1) complimentary conference registraon, including aendance at all conference

sessions, morning/aernoon teas and lunches, the Welcome Recepon and the Conference

Dinner.

Company logo on conference with links to company website.


than A4 size).


MORNING OR AFTERNOON TEA SPONSOR : $2,000

Recognion and acknowledgement on audio visual and during sponsored session


than A4 size).

One (1) quarter, A4 page, portrait, company adversement in the conference handbook(artwork to be supplied by sponsor by the advised deadlines).



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EXHIBITION BOOTH PACKAGES(only 15 available)

$2,500 PER BOOTH

One (1) 3m x 3m (9m

) exhibion booth including one traderegistraon *and the following features:

Walling: 2.4m high, white or grey (subject to availability)

Velcro compable walls

Fascia/Name Board: Fascia name board sign featuring

computer cut-vinyl leering in standard colours on a white

corute background will be provided for all open sides of

shell scheme stands

Lighng: 2 x 120 wa spotlights per booth

Power: 1 x 5amp power point per booth

1 x trestle table

2 x chairs

*Trade registraons include access to the exhibion hall, morning /

aernoon teas and lunches for the duraon of the conference, one cket

to the Welcome Recepon, a name badge, handbook and satchel.

EXHIBITION TABLE PACKAGES: $1,000

One trestle table and 2 chairs

One (1) satchel insert (not a note pad or pen, supplied by sponsor

by the advised deadlines, lightweight and no larger than A4 size).

SATCHEL INSERT (unlimited):$500

One (1) satchel insert (not a note pad or pen, supplied by sponsor

by the advised deadlines, lightweight and no larger than A4 size).

CONFERENCE NOTE PAD / PEN

(only one of each available): $500

One (1) company note pad or pen for inseron in satchels

(supplied by sponsor by the advised deadline, lightweight and no

larger than A4 size).

CONFERENCE HANDBOOK

ADVERTISING (unlimited)

FROM $200

The handbook adversing rates

are:

Full Page $800

Half Page $400

Quarter Page $200

Organisaons are invited to

purchase a full, half or quarter of

an A4 page (portrait) colour

adversement in the 2013 AIOP

Naonal Conference handbook.

Specicaon and dates for

receiving adversement will be

advised closer to the conference.


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Sponsorship and Exhibion Condions

The Australian Instute of Oce Professionals, the Organising Commiee and ConferenceOrganiser; All Occasions Management, reserve the right to accept or reject any applicaon

for sponsorship at its absolute and unfeered discreon with the return of any deposit paid.

Company adversements and satchel inserts are subject to approval from the Conference

Organising Commiee.

All sponsorship / exhibion packages are GST inclusive.

Payment Terms 50% deposit required prior to conrmaon of sponsorship. 50% nal

installment required by 26 July 2013. A Tax Invoice will be sent.

Full terms and condions can be found on the conference website:

www.alloccasionsgroup/aiop2013.

To Conrm Sponsorship

Should you wish to conrm sponsorship, please return the completed Acceptance Form to All

Occasions Management (details listed under Sponsorship Enquires) and terms and condions

with a Tax Invoice will be forwarded for compleon and approval.

On receipt of the deposit payment, a conrmaon leer will be sent highlighng further

informaon regarding benets, due dates, etc.

If exhibing, an Exhibion Kit which details informaon regarding booth allocaon, artwork

for logos and adversements, specicaons and delivery details for signage and satchelinserts will be sent at a later date. An Adelaide Convenon Centre handbook and Adelaide

Expo Hire handbook which contains important informaon such as exhibion regulaons,

delivery and access details, electrical tesng and tagging requirements and lists of services

available for hire and the necessary order forms will also be sent at a later date.

Sponsorship Enquiries

Please contact All Occasions Management to discuss sponsorship packages and opportunies

available in more detail:

All Occasions Management

41 Anderson Street

Thebarton SA 5031

T: +61 8 8125 2200

F: +61 8 8125 2233

E: [email protected]

W: www.alloccasionsgroup.com
http://www.alloccasionsgroup.com/http://www.alloccasionsgroup.com/http://www.alloccasionsgroup.com/


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Allocaon

Sponsorship and exhibion packages, which may be limited in

number, will be generally allocated to those organisaons whoapply earliest. Allocaon of sponsorship packages and booths

regardless of the preference indicated, and alteraon of the oor plan is at the discreon of the

Australian Instute of Oce Professionals, the Conference Organising Commiee and Conference

Organiser, whose decision will be nal.

Cancellaon Policy

Once an Acceptance Form has been received, any cancellaon must be advised in wring to All

Occasions Management. If the cancellaon is received up to 3 months before the event an

administraon fee of 25% of the total price is retained.

If the cancellaon is received less than 3 months prior, no refund is applicable.

Detailed Requirements and Due Dates

The Conference Organising Commiee and Conference Organiser requirements regarding the

artwork for logos and adversements, specicaons and delivery details for signage,

arrangements for stac display, delivery of satchel inserts or other arrangements will be sent to

you in a conrmaon leer at a later date with relevant due dates.

In the event that materials, informaon or artwork required by the Conference Organiser are not

received by the designated due date, their use for their intended purpose cannot be guaranteed.

The value of these entlements will not be refunded if this is the case.

Logos will be requested in PDF, .jpg and .eps format, at least high resoluon 300dpi. Should an

alternave format be received, the Conference Organiser cannot be held responsible for the

quality of the logos displayed in any of the promoonal material.

Exceponal Circumstances

The Australian Instute of Oce Professionals, the Conference Organising Commiee and

Conference Organiser reserve the right to change the venue and duraon if exceponal

circumstances demand. In the event of a change of venue and/or duraon, the agreement to

parcipate will remain in force as long as the sponsor/exhibitor is informed at least one month

before the planned conference.

The Australian Instute of Oce Professionals, the Conference Organising Commiee and

Conference Organiser will use reasonable endeavours to remedy the impact of exceponal

circumstances.


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Exhibitor Display Rules

The Conference Organising Commiee and Conference Organiser shall determine the hours

during which the exhibion shall be conducted and as to hours of access for exhibitorsincluding variaons of such mes as shall be necessary.

The exhibion booth is to be fully manned and operaonal and removal or change any of the

areas will not commence, unl aer the exhibion closes on Tuesday, 3 September 2013.

No adversing material, such as banners, are allowed outside the designated booth area.

Excessive noise that inconveniences other exhibitors or the conference will not be allowed.

The Conference Organising Commiee and Conference Organiser will be the judges as to

whether there is an annoyance.

No obstrucon of any form will be allowed in the aisles and walkways.

While companies are encouraged to pursue novel methods of aracng people with their

stand, pracces disadvantaging other companies or detracng from the exhibion will bediscouraged.

The sponsor / exhibitor will acknowledge that the Conference Organising Commiee,

Conference Organiser and Adelaide Convenon Centre will not be responsible for any loss or

damage to the sponsors / exhibitors property and that all exhibitor material and equipment

is the sole responsibility of the exhibitor.

GST

All amounts spulated in this agreement include goods and services tax (GST) of 10%.

Liability / Insurance

In the event of industrial disrupons or natural disasters, the Australian Instute of Oce

Professionals, the Organising Commiee, and All Occasions Group (encompassing All

Occasions Management and Travelscene at All Occasions) cannot accept responsibility for

any nancial or other losses incurred by the delegates.

The Australian Instute of Oce Professionals, the Organising Commiee and the All

Occasions Group take no responsibility for injury or damage to persons or property occurring

during the 2013 AIOP Naonal Conference. All insurance, including medical cover, or

expenses incurred in the event of the cancellaon of the 2013 AIOP Naonal Conference is

the individual delegates responsibility.


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Aendees are encouraged to choose a travel insurance policy that includes loss of fees/

deposits through cancellaon of your parcipaon in the 2013 AIOP Naonal Conference, or

through the cancellaon of the 2013 AIOP Naonal Conference itself, loss of airfares for any

reason, medical expenses, loss or damage to personal property, addional expenses and

repatriaon should travel arrangements have to be altered. The Australian Instute of OceProfessionals, the Organising Commiee, and All Occasions Group will take no responsibility

for any parcipant failing to insure.

The sponsor/exhibitor is responsible for all personal injury, damage to property or other losses,

liabilies or claims arising in connecon with the sponsors/exhibitors parcipaon at the

2013 AIOP Naonal Conference. The sponsor/exhibitor will indemnify the Organisers in respect

of any losses, liabilies or claims in respect thereof. The sponsor/exhibitor agrees to parcipate

at its own risk and to take out adequate insurance in respect of all such losses, liabilies and

claims.

The Australian Instute of Oce Professionals, The Adelaide Convenon Centre, All Occasions

Group and the Organising Commiee will take all reasonable precauons, to ensure the

building is secure. To assist us, all persons aending the 2013 AIOP Naonal Conference must

wear the ocial 2013 AIOP Naonal Conference name badge at all mes.

Partnerships

Nothing contained in this agreement will be deemed to constute a partnership, joint

venture or agency relaonship between you and the Australian Instute of Oce

Professionals and/or the Conference Organisers and you must not do anything where

you will, in any way, be represented that you are a partner of the Australian Instute of

Oce Professionals and/or the Conference Organisers.

Sponsorship and Exhibion Packages

Sponsorship Proposal current as at November 2012.

Please refer to the sponsorship packages in this Proposal for outlined benets. Any variaons

to the descripon of each package must be as agreed in wring with the Conference Organiser.

Sponsorship and exhibion entlements will not commence unl the Acceptance Form and

deposit is received by the Conference Organiser.

Trade Registraons

Trade registrants are not permied to aend conference sessions or social funcons unless therelevant ckets are oered as part of the parcular sponsorship or exhibion package.

However, should trade registrants wish to aend the conference as a delegate or aend social

funcons, the appropriate registraon form must be completed and forwarded to the

Conference Organisers together with the applicable registraon fee.

Specic sponsor/exhibitor registraon forms will be sent at a later date.

Venue

The sponsor/exhibitor and the servants, agents, contractors and invitees of the sponsor/

exhibitor are also to observe the rules, regulaons and procedures as prescribed by the

Adelaide Convenon Centre.


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Sponsorship Acceptance Form

Should you wish to conrm sponsorship, please

return this form to All Occasions Management on

[email protected] or fax

+61 8 125 2233

Contact Person (all correspondence will be

forwarded to this person):

First Name _______________________________

Surname ________________________________

Posion _________________________________

Organizaon _____________________________

Address _________________________________

Suburb __________________________________

State ____________ Postcode ____________

Phone __________________________________

Fax _____________________________________

Email ___________________________________

Level of SponsorshipAll amounts are in Australian dollars and include

GST, unless indicated otherwise.

Conference Naming rights $10,000

Conference Partner $5,000

Conference Dinner $3,500

Satchel $3,000

Welcome Recepon $2,500

Breakfast with the Pandas $2,500

Invited Speaker $2,000

Exhibion Booth $2,500

Exhibion Table $1,000

Satchel Insert $500

Morning/Aernoon Tea Sponsor $2,000

Conference Note Pad/Pen $500

Conference Handbook Adversing

Full Page $800

Half Page $400

Quarter Page $200

$_______________________________

Your signature below is taken as authorised acceptance of the sponsorship entlements as per

the Sponsorship Proposal and acceptance of the terms and condions. Full terms and condions

can be found on the conference website: www.aomevents.com/AIOP2013.

Signed ________________________________ Date __________________________

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