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SharePoint: Hints and Tips for the Beginner

SharePoint:Hints and Tips for the BeginnerHarold gale MCSA MCTSNetwork engineerTwitter: @1wisegeekBlog: http://1wisegeek.blogspot.com/Thanks to our Sponsors!Platinum:






TriState SharePoint User GroupMeet right here in the Microsoft office2nd Tuesday of the month5:30-8:00 pmContent for: End Users, Developers, IT Pros, Admins & ArchitectsPresentations, Demos, Open-DiscussionsMore Info: www.TriStateSharePoint.org

BackgroundWorking with SharePoint since 2008Moving from SharePoint 2007 to 2013Assisted in a half dozen small deployments8th SPS Philly1st time speakingWho this is for Beginning SharePoint admins, Site admins, Farm admins Network/System administrators General UsersDisclaimersThese are tips and tricks.Your business requirements may differ. Please dont tell your sysadmin these have to be done or required.Every SharePoint installation is different.

SharePoint is like legosA platform that you can build upon.

8TIP1: Governance


A good plan should containVision statementRoles and responsibilitiesGuiding principlesGovernance policies and standards: Information governance CustomizationSecurityOperationsLifecycle ManagementTrainingAdded notesWhat is governance in SharePoint 2013http://go.microsoft.com/fwlink/?LinkId=331051Governance model for SharePoint Server 2010http://www.microsoft.com/en-us/download/details.aspx?id=13594SharePoint Governance Policies, Plans, and Documents Listinghttp://www.rharbridge.com/?page_id=726

TIP 2: Site Collection Or subsitesProsIndependent of other site collection resourcesCan be used to define departments, floor, country, etc.Phased upgrade pathsBetter SQL performance

consNot easy to share data across sitesNavigation is more difficultSolutions need to be deployed per collectionSITE CollectionEasier to share data across site collectionNavigation is easierCommon brandingEasier to back up

Restoring content means whole collection is downSlower performance as site growsCant move subsites to new locationSubsitesProsconsSite Collection:DivisionsFloorsCountryProjectsRegulationsSubsites:Small companiesDepartmentAggregate dataHighly customized permissionsRegulations

Adding a new site collectionAdding a subsitehint: work with The sysadmin

21Active DirectoryFiling cabinetDrawersFoldersPapersInformation22Security GroupsUser AccountsOUsGroup PolicyDelegation23Tip 3: ask for a SHAREPOINT ou24Create an OU for SharePointCreate a FarmAdministrator GroupDelegate SharePoint OU to FarmAdministrator GroupCreate a console (Not in scope of session.)25DEMoTip 4: create custom groupsCreate custom AD & Site Groups27


Claims based authentication can take up to 24 hours to give users access to sites.Use PowerShell to modify Security Token Service31By default SharePoint only checks AD every 24 hours. Use the PowerShell script to change it to 1 minute.https://www.vioreliftode.com/index.php/active-directory-security-groups-and-sharepoint-claims-based-authentication/TIP 5: GROUP POLICY

Allows for central control of computer or user settings


Apply either at User or ComputerDoesnt auto logon if anon access is used.You may want to set homepage as well.35You need to add your SharePoint site to the intranet for content to be displayed properly and use auto logon Once you have create apply to the User or Computer OU as needed.You may need to work with your sysadminDEMoTIP 6: KNOW YOUR SHAREPOINT VERSION

https://technet.microsoft.com/en-us/library/jj819267.aspx#bkmk_FeaturesOnPremiseTIP 7: SERVICE ACCOUNTS

Most accounts need to be only domain user.The more accounts you use the more secure your installation.


Run SharePoint Products Configuration Wizardafter patchingPreferred as it updates SQL as well: PSConfig.exe -cmd upgrade -inplace b2b -force -cmd applicationcontent -install -cmd installfeaturesPsconfigui.exe47TIP 9: DONT RENAME DEFAULT COLUMNS

Just dont do it. It will put you in an unsupported status.Dont rename any default settings.May break patches and upgrades49TIP 10: USE VIEWS

List views are limited to 5000 returnsURL length limit of 260 charactersMoving file causes link changeDuplicate filesA file can only belong to 1 folderA file can belong to multiple views

Answer to question about views by year from session:http://en.share-gate.com/blog/what-is-a-sharepoint-view-and-how-to-use-it



Folders are not evilUse folders when there is a defined difference:Invoices, Policies, InsurancePermissionsTIP 11: TEMPLATES, TEMPLATES, TEMPLATES

Dont give users access to all templatesAccess to templates should be defined in your Governance PlanCreate a custom template if possibleSiteDocument LibraryGives users a consistent Look & Feel

57Site Template

hint: Dont call it sharepointTry something:CatchyIndustry

59TIP 12: AAM

AKA I hate my SharePoint name4 step processUse AAM to give a new SharePoint hostname

Create a new Cname in DNS (Talk to your new sysadmin friend)

Edit IIS Bindings



You can change Central Admin as well.Be careful, very carefulTIP 13: AUDITING

Audting is not enabled by defaultCheck for specific business regulationsShould be included in Governance PlanFine tune settingsAuditing can consume massive space, monitor and trim as needed.Ensure document library permissions are restrictive65DEMOhttps://support.office.com/en-us/article/Configure-audit-settings-for-a-site-collection-a9920c97-38c0-44f2-8bcb-4cf1e2ae22d2


Default setting is 250MBMaximum file size is 2GBMay want to use file shares insteadStart > All Programs > Administrative Tools > SharePoint Central Administration > Application ManagementBackup & Modify Web.ConfigDo a Ctrl+f to find this element

Modify the above element to match the following maxRequestLength=fileSizeInMb" (2000mb x1024)



Add-PSSnapIn Microsoft.SharePoint.PowerShellCopy-SPSite http:///sites/OldTeam -DestinationDatabase WSS_Content -TargetUrl http:///sites/NewTeamTest-SPSite http:///sites/testsiteRepair-SPSite http:///sites/testsiteGet-SPDeletedSite | select Path , siteidRestore-SPDeletedSite -Identity (SITE ID)Test-SPContentDatabase -name WSS_Content_DB webapplication(get-spserver $env:computername).NeedsUpgradePSConfig.exe -cmd upgrade -inplace b2b -force -cmd applicationcontent -install -cmd installfeaturesBackup-SPSite http:/// -Path "C:\site.bak"Backup-SPFarm -Directory "\\ServerName\Share" -BackupMethod Full Verbose

PSConfig.exe -cmd upgrade -inplace b2b -force -cmd applicationcontent -install -cmd installfeatures72TIP 16: MAINTENANCE

Perform database maintenancehttps://technet.microsoft.com/en-us/library/cc262731(v=office.14).aspx#DBMaintenanceForSPS2010_CreateSQLS2008MaintPlanRecycle BinSite lifecycleQuotasVersioning

74TIP 17: Resources

#SPHelp#SharePointMicrosoft Virtual AcademyMicrosoft E-Books

76Todd Klindt Regressionshttp://www.toddklindt.com/blog/Regressions/Home.aspxCreate custom console http://windowsitpro.com/active-directory/create-active-directory-mmc-consoles-down-level-administratorsManage lists and libraries with many itemshttps://support.office.com/en-ie/article/Manage-lists-and-libraries-with-many-items-b8588dae-9387-48c2-9248-c24122f07c59#__toc330996252SharePoint Version Comparisonhttp://blogs.msdn.com/b/sharepoint__cloud/archive/2013/01/10/sharepoint-2013-onpremise-edition-comparison-chart.aspxSharePoint 2013: Service Accountshttp://social.technet.microsoft.com/wiki/contents/articles/14500.sharepoint-2013-service-accounts.aspx

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