STAFF REPORT DATE: September 14, 2018 FILE: 0550-04 EASC TO: Chair and Directors, Electoral Areas Services Committee FROM: David Leitch Chief Administrative Officer RE: SALMON AND WHITE RIVERS – FLOOD RISK ASSESSMENT PROJECT PURPOSE/PROBLEM To consider awarding a contract for the Salmon River and White River Flood Risk Assessment project that is being funded by the National Disaster Mitigation Program (NDMP). EXECUTIVE SUMMARY On June 27, 2018 the Regional District released a pubic invitation for qualified vendors to submit proposals for conducting a risk assessment of the floodplains of the Salmon River and a portion of the White River in the Sayward Valley using the National Disaster Mitigation Program’s Risk Assessment Information Template (RAIT). In response to the RFP, three submissions were received and evaluated by staff using a pre-determined matrix that included: • Cost • Relevant project experience; • Ability to comply with project schedule; • Safety record; • Proposal quality and clarity; and • Project team credentials. The results of the evaluation process confirmed that the proposal submitted by McElhanney Consulting Services Ltd. represented best value for the Regional District at a cost of $53,340 (taxes extra). This was the only proposal received within the Regional District’s project budget of $70,000. The other submissions ranged from $92,470 to $185,465. In order to consider any of the competing proposals, additional funding would need to be secured. The Regional District has been advised that seeking additional funding from the NDMP may be possible, however it could also jeopardize the project’s scheduled completion date of March 31, 2019 and there is no guarantee that such an application would be successful. Since the lowest cost proposal was fully compliant with the terms of the RFP and is considered to represent best value for the Regional District it is recommended that the Salmon River and White River Flood Risk Assessment project be awarded to McElhanney Consulting Services Ltd. RECOMMENDATIONS 1. THAT the report from the Chief Administrative Officer be received.
Transcript
STAFF REPORT
DATE: September 14, 2018 FILE: 0550-04 EASC TO: Chair and Directors, Electoral Areas Services Committee FROM: David Leitch Chief Administrative Officer RE: SALMON AND WHITE RIVERS – FLOOD RISK ASSESSMENT PROJECT PURPOSE/PROBLEM To consider awarding a contract for the Salmon River and White River Flood Risk Assessment project that is being funded by the National Disaster Mitigation Program (NDMP). EXECUTIVE SUMMARY On June 27, 2018 the Regional District released a pubic invitation for qualified vendors to submit proposals for conducting a risk assessment of the floodplains of the Salmon River and a portion of the White River in the Sayward Valley using the National Disaster Mitigation Program’s Risk Assessment Information Template (RAIT). In response to the RFP, three submissions were received and evaluated by staff using a pre-determined matrix that included:
• Cost
• Relevant project experience;
• Ability to comply with project schedule;
• Safety record;
• Proposal quality and clarity; and
• Project team credentials.
The results of the evaluation process confirmed that the proposal submitted by McElhanney Consulting Services Ltd. represented best value for the Regional District at a cost of $53,340 (taxes extra). This was the only proposal received within the Regional District’s project budget of $70,000. The other submissions ranged from $92,470 to $185,465. In order to consider any of the competing proposals, additional funding would need to be secured. The Regional District has been advised that seeking additional funding from the NDMP may be possible, however it could also jeopardize the project’s scheduled completion date of March 31, 2019 and there is no guarantee that such an application would be successful. Since the lowest cost proposal was fully compliant with the terms of the RFP and is considered to represent best value for the Regional District it is recommended that the Salmon River and White River Flood Risk Assessment project be awarded to McElhanney Consulting Services Ltd. RECOMMENDATIONS 1. THAT the report from the Chief Administrative Officer be received.
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David Leitch Chief Administrative Officer
Staff Report —Salmon and White Rivers Flood Risk Assessment Paqe 2
2. THAT the Committee recommend that the contract for the Salmon and White Rivers Flood Risk Assessment Project be awarded to McElhanney Consulting Services Ltd. per RFP-07-18, and
THAT the Chair and Corporate Officer be authorized to execute the contract.
Respectfully:
Prepared by: S. Koopman — Protective Services Coordinator
Attachments: Contract for professional services.
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Salmon and White Rivers Flood Risk Assessment
This Agreement No. SRD 07-18 dated for reference September 20, 2018; Between:
STRATHCONA REGIONAL DISTRICT 301-990 Cedar Street Campbell River, BC V9W 7Z8
(hereinafter called the "Regional District") And: MCELHANNEY CONSULTING SERVICES LTD. 1196 Dogwood Street Campbell River, BC V9W 3A2 (hereinafter called the “Contractor”) WHEREAS:
A. The Regional District has issued a Request for Proposal (RFP) for a Risk Assessment of the floodplains of the Salmon River and a portion of the White River in Sayward, BC following the National Disaster Mitigation Program’s Risk Assessment Information Template, attached hereto as Appendix “B”;
B. The Contractor has submitted a proposal in response to the Regional District’s RFP, attached hereto as Appendix “A”; and
C. The Regional District and the Contractor wish to enter into an agreement to provide the services outlined herein.
NOW THEREFORE in consideration of the covenants and agreements herein contained and other good and valuable consideration, the Regional District and the Contractor covenant and agree as follows: SERVICES The Contractor agrees to provide services in accordance with the provisions of this agreement, including Appendix “A” (RFP) and Appendix “B” (Contractor’s Proposal), specifically to complete a Risk Assessment of the floodplains of the Salmon River and a portion of the White River in Sayward, BC following the National Disaster Mitigation Program’s Risk Assessment Information Template.
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TERM 1. The Contractor will provide the Services during the term of this Agreement commencing on the
date of execution of this Agreement, and ending no later than April 30, 2019. (The ‘Term’). PAYMENT FOR THE SERVICES 2. The Regional District will pay the Contractor, upon receiving invoices, not to exceed in the
aggregate $53,340.00 exclusive of GST, as applicable, for the term of the Agreement. The GST registration number of the Contractor is R122012867.
3. Invoices may be submitted as work is completed, showing purchase order number, itemized
detail and applicable taxes. Claims for expense disbursements will be accompanied by original receipts. Invoices are due and payable within thirty (30) days after receipt by the Regional District.
INDEPENDENT CONTRACTOR 4. The Contractor is an independent contractor and is not a servant, employee or agent of the
Regional District and is fully responsible for the planning, organization and delivery of all aspects of the Services.
5. The Regional District may, if necessary, give instructions to the Contractor in connection
with the provision of the Services, in regard to the standards, policies and guidelines of the Regional District.
6. The Contractor is responsible to remit all statutory payments in relation to fees paid by the
Regional District under this Agreement, including but not limited to Income Tax, Canada Pension contributions, Employment Insurance premiums, and WorkSafe BC premiums, as applicable. In no event will the Regional District assume liability for such Contractor obligations.
7. The Contractor will provide all personnel, equipment, material and supplies necessary for the
provision of the Services unless otherwise agreed to in writing between the parties and forming part of this Agreement.
8. The Contractor will not, without the prior written approval of the Regional District, sub-
contract any obligation of the Contractor under this Agreement and shall maintain the key personnel as listed in the proposal submitted.
INSURANCE 9. The Contractor shall:
a) at its own expense provide and maintain throughout the Term of this Agreement, comprehensive commercial general liability insurance policy or policies in an amount not less than $2,000,000 inclusive per occurrence, insuring against bodily injury and property damage and including liability assumed under this Agreement;
b) furnish the Regional District with a certificate or certificates of insurance as evidence
that such insurance is in force including evidence of any insurance renewal of policy or policies, and every certificate of insurance shall include certification by the insurer that the certificate of insurance specifically conforms to all of the provisions required
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herein; and c) maintain such insurance and the performance by the Contractor of its obligation
under this clause shall not relieve the Contractor of liability under the indemnity provisions contained in this Agreement.
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TERMINATION 10. The Regional District reserves the right to cancel all or any part of this Agreement if the
Services are not provided to the satisfaction of the Regional District. Such cancellation shall be in writing and may be without notice and shall not result in any penalty or other charges to the Regional District.
GENERAL 11. Neither party may assign its rights and/or obligations under this Agreement without the other
party's prior written consent. 12. No amendments or modifications to this agreement shall become effective unless agreed
upon by both parties in writing.
13. Any notice, request, demand and other communication required or permitted to be given under this Agreement will be in writing and will be validly given if delivered personally or sent by facsimile transmission, email or prepaid registered mail (return receipt requested):
a) to the Regional District at:
Strathcona Regional District 301-990 Cedar Street Campbell River, BC V9W 7Z8 Attention: Shaun Koopman, Protective Services Coordinator Fax: (250) 830-6702 Email: [email protected]
b) to the Contractor at:
McElhanney Consulting Services Ltd. 1196 Dogwood St. Campbell River, BC V9W 3A2 Attention: Mark DeGagne Email: [email protected]
The Strathcona Regional District (SRD) covers an area of approximately 18,329 km2 and has an approximate population of 44,600. The Strathcona Emergency Program is a function of the SRD and works to provide coordinated emergency programming. The program is responsible for disaster mitigation, preparedness, response and recovery. The SRD is seeking proposals from qualified firms to complete Risk Assessment of the floodplains of the Salmon River and a portion of the White River in Sayward, British Columbia. The Risk Assessment would follow the National Disaster Mitigation Program’s Risk Assessment Information Template (RAIT – Appendix 1)
This project will address rising flood risks and costs, and build the foundation for future informed mitigation investments that could reduce, or even negate, the effects of flood events. It will help effectively mitigate, prepare for, respond to and recover from, flood-related events foremost by building a body of knowledge of flood risks in the SRD. Knowledge that is up-to-date and accessible will not only help governments, communities and individuals to understand flood risks and employ effective mitigation strategies to reduce the impacts of flooding, but will also further discussions on residential flood insurance.
History
This area is historically prone to flooding and is at risk from not only high river flows, storm surge, and rising sea levels, but a combination of all three occurring simultaneously. Flooding poses a significant threat to this regions environment, people, housing, economy, and infrastructure. This project will result in the completion of a Flood Risk Assessment for the Salmon and White River floodplain that encompasses both Electoral Area A (Sayward Valley) and the Village of Sayward. The SRD will be taking the lead on this project, collaborating with the Village of Sayward and other key stakeholders.
The rivers lie within Electoral Area A of the Strathcona Regional District with only the portion of the floodplain residing within the boundaries of the Village of Sayward. Estimated population for the Village of Sayward is 430 and 600 for the Sayward Valley for a total area population of approximately 1,030.
On November 11, 1990, many parts of the Sayward Valley were flooded and residents evacuated to Campbell River. The Sayward school was heavily inundated and the White River highway bridge was destroyed. Local residents indicated this flood to be nearly equal to that of 1975. On November 23, 1990 flooding once again inundated the Sayward Valley and this flood was of greater magnitude than those of November 11, 1990 and October 1975 with many areas again requiring evacuation. River Forecast Centre Gauge 08hD007 - Salmon River above Memekay has been in operation providing discharge records since 1960. Published peak flows for the November 1990 events are 489 m3/s on November 23 and 320 m3/s on November 11. Since 1990, Gauge 08hD007 has recorded 6 years where the discharge levels were in excess of 280 m3/s, with the highest being a recorded flow of 310 m3/s observed in November of 2009. Flooding continues to pose a significant risk to this region's environment, people, housing, economy and infrastructure.
“Must”, “shall” or “mandatory” means a requirement that must be met in order for the
proposal to receive consideration.
“Project” means that work to be completed in accordance with this Request for Proposals.
“Proponent” means an individual, company or partnership that submits, or intends to
submit, a proposal in response to this Request for Proposals.
“Proposal” means a submission in response to this Request for Proposals.
“RFP” means this Request for Proposals.
“Should” or “desirable” means a requirement having a significant degree of importance to
the objective of the Request for Proposals.
2.0 TERMS AND CONDITIONS
The terms and conditions applicable to this RFP are contained within this document.
Submission of a proposal in response to this RFP indicates acceptance of all terms and
conditions contained herein or in any addenda issued by the Regional District.
3.0 EVALUATION
Proposals will be evaluated by the Regional District based on the criteria identified herein.
The intent of the Regional District is to enter into a contract with the proponent whose
proposal represents the best value to the Regional District based on the Regional District’s
evaluation of the proposals received.
4.0 ALTERNATIVE SOLUTIONS
If alternative solutions are offered, the information should be submitted in the same format
as a standard proposed response but must be clearly marked as an “Alternative Proposal”.
If a proponent submits more than one proposal each must be separately and uniquely
identified.
5.0 CHANGES TO PROPOSALS
By written notice a proponent may, prior to closing, amend or withdraw its proposal. Upon
closing all proposals become irrevocable and may not be amended or withdrawn prior to
the deadline for acceptance except where the proponent and the Regional District have
mutually agreed to a change for the purpose of entering into a contract.
6.0 PROPONENTS’ EXPENSES
Proponents are solely responsible for their own expenses in preparing and submitting their proposals. The Regional District will not be liable for any claims for costs or damages incurred by a proponent in preparing a proposal, loss of anticipated profit in connection with a final contract or any other matter whatsoever.
7.0 CURRENCY AND TAXES
Prices must be quoted in Canadian dollars and exclusive of taxes which shall be shown
separately on the Proposal Form. No adjustment of fees or pricing will be made due to
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international currency fluctuations and/or any import duties and any additional taxes as a
result of the contractor sourcing any materials, components and/or labour from
international sources.
8.0 SUBCONTRACTORS AND PARTNERSHIPS
If subcontractors are to be used they must be clearly identified in the proposal. Joint
submissions in the form of a partnership or consortium are acceptable including a joint
submission by proponents having no formal corporate links. However, each proposal must
identify the legal entity which is to be responsible for the overall performance of the work
which constitutes the project.
9.0 CONFLICT OF INTEREST
Contracting or subcontracting with any firm or individual whose corporate or other interests could, in the Regional District’s opinion, give rise to a conflict of interest in connection with the services will not be permitted. This includes, but is not limited to, any firm or individual involved in the preparation of this RFP.
10.0 ACCEPTANCE OF PROPOSALS
This RFP must not be construed as an agreement to purchase goods or services nor as
an invitation to perform any service for the Regional District, except as specifically outlined
herein. Proposals shall remain open for acceptance by the Regional District for at least a
minimum of 14 days after the RFP closing date. Proposals must state the latest date for
acceptance at the time of submission.
The Regional District is not bound to accept the lowest price or any proposal. Proposals
will be evaluated on the basis of stated criteria and the Regional District is under no
obligation to request clarification or further information, whether written or oral, from any
proponent prior to completion of the evaluation process.
The Regional District reserves the right to reject any and all proposals for any reason or
to accept any proposal in whole or in part which the Regional District, in its sole
unrestricted discretion, deems to represent the best value for the Regional District.
Proponents acknowledge the Regional District’s rights under this clause and absolutely
waive any right of action against the Regional District for failure to accept their proposals
whether such right of action arises as a result of negligence, bad faith or for any other
reason.
The Regional District reserves the right to enter into negotiations with one or more
proponents with respect to the services to be provided, and expressly reserves the right
through such negotiations to request changes, alterations, additions or deletions from the
terms of any proposals received.
Formal acceptance of any proposal and the subsequent confirmation of project award
must not be construed as authority for the proponent to proceed with the project as this
will be dependent on the execution of a contract and the fulfillment of any conditions
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precedent imposed by any authority having jurisdiction over the work or service to be
performed.
11.0 CANCELLATION OR DELAY OF RFP
The Regional District reserves the right to delay and/or cancel this RFP at any time and for any reason, and will not be responsible for any direct or indirect loss, damage, cost or expense incurred or suffered by any proponent as a result of such cancellation.
The acceptance of any Proposal and the subsequent execution of a contract may be subject to funding and approval by the Board of Directors of the Strathcona Regional District or any of its delegated authorities.
12.0 EXECUTION OF CONTRACT
After acceptance by the Regional District, the successful Proponent will be provided with
written confirmation. A contract will be executed when all preconditions have been met.
No proponent will acquire any legal or equitable rights or privileges with respect to this
project until a contract has been entered into with the Regional District.
13.0 LIABILITY FOR ERRORS
The information contained within this RFP is not guaranteed or warranted to be accurate
by the Regional District, nor is it necessarily comprehensive or exhaustive. Nothing in this
RFP is intended to relieve proponents from conducting their own research and forming
their own opinions and conclusions with respect to the matters addressed in this RFP.
14.0 MODIFICATION OF TERMS
The Regional District reserves the right, at its sole discretion, to modify the terms of this
RFP at any time prior to the closing time. Such modifications will be communicated to all
proponents through a formal addenda process.
15.0 FREEDOM OF INFORMATION
Proposals are subject to the provisions of the Freedom of Information and Protection of
Privacy Act which provides that all information contained therein, with some exceptions,
is subject to access by the public. Information that is considered to be confidential or
proprietary in nature should be clearly noted as such by the proponent. The Regional
District cannot guarantee that any information contained within a proposal will remain
confidential if a request for access is made.
16.0 USE OF DOCUMENT
This document, nor any portion thereof, may not be used for any purpose other than the
submission of proposals.
17.0 CONFIDENTIALITY OF INFORMATION
Information pertaining to the Regional District obtained by the Proponent as a result of
participation in this RFP process, other than information that is generally available as part
of the public record, is to be treated as confidential and must not be disclosed without prior
written authorization from the Regional District.
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C. SUBMISSION REQUIREMENTS
18.0 PROPOSAL SUBMISSION
Proposals shall be submitted in duplicate complete with one digital copy in portable document format (.pdf file) on a CD, DVD or USB device. The signed and dated Proposal Form provided herein must also be included. The deadline for receipt of proposals is 2:00 pm Pacific Standard time on Friday, July 27, 2018 at the following location:
Strathcona Regional District 301-990 Cedar Street
Campbell River, BC V9W 7Z8
Proposals must be submitted in a sealed package with the name and address of the proponent and the RFP title clearly marked on the outside. SAMPLE LABEL
Name of Proponent
Address of Proponent
CONFIDENTIAL – DO NOT OPEN
Salmon and White Rivers Flood Risk Assessment
RFP-07-18
STRATHCONA REGIONAL DISTRICT
301-990 Cedar Street
Campbell River, BC V9W 7Z8
Facsimile and electronic submissions will be disqualified.
Late proposals will be disqualified.
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Proposals that are unsealed, conditional, illegible, obscure, contain arithmetical errors, erasures, alterations or irregularities of any kind may, at the discretion of the Regional District, be disqualified.
The person(s) authorized to sign on behalf of the proponent and to bind the proponent to statements made in response to this RFP must execute the Proposal Form. Unsigned proposals will be disqualified.
Proponents shall be solely responsible for the delivery of their proposals in the manner and time prescribed. All submissions must be delivered according to the instructions provided herein and the Regional District will accept no responsibility for documents delivered to any other location.
19.0 PROJECT MANAGER
Proponents are required to designate an individual who shall be the Designated Project
Manager (“Project Manager”) for the project. The Project Manager shall be the
contractor’s project/construction manager responsible for the delivery of all contracted
services to the Regional District. The Project Manager, and not subordinate staff, shall at
all times be directly responsible for the management of the project. The Project Manager
shall attend all meetings of the project team during the term of the project. The Project
Manager shall not be replaced without the prior written consent of the Regional District.
20.0 ENQUIRIES
All enquiries related to this RFP are to be directed, in writing or by email, to:
Information obtained from any other source is not official and should not be relied upon.
21.0 RFP ADDENDA
Addenda to this RFP may be issued prior to closing in response to queries received or at the initiative of the Regional District. Addenda will be in written form and will be made available on the BC Bid (http://www.bcbid.gov.bc.ca) and Strathcona Regional District (www.strathconard.ca) websites. Information contained within RFP addenda(s) is considered an integral part of the RFP and should be considered by proponents when responding to this RFP.
Verbal communications will not be binding unless confirmed by written addenda. Disclaimer
22.0 EVALUATION CRITERIA
Proposals will be evaluated against the following criteria:
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Criteria Points
Relevant project experience 25
Ability to comply with project schedule 20
Safety record 15
Proposal quality and clarity 20
Project team credentials
20
If required, a short list of proponents may be established to be contacted by the Regional District. The purpose for contacting a proponent at this stage would be to gain a greater understanding of the proponent’s proposal as submitted. Depending on the nature of the questions to be answered an interview may also be arranged to facilitate a more in-depth understanding of the proposal.
D. SPECIFICATIONS AND SCOPE OF WORK
23.0 SERVICES
The proponent will provide all labour, tools, equipment, supervision, vehicles, fuels, lubricants, materials, supplies, permits, and services necessary to perform a Risk Assessment of the Salmon and White Rivers (the “Work”).
The contractor will be required to warranty all materials furnished and work performed under the contract for a minimum period of two (2) years from the date of project completion. This includes the replacement of faulty materials and rectification of any defects discovered and failures occurring during the warranty period. All deficiencies will be rectified to the satisfaction of the Regional District.
24.0 PRODUCTS AND MATERIALS
Proposals must include a detailed specification sheet regarding the products and materials proposed to be used or installed for this project along with the manufacturer’s written installation methods and instructions. All products and materials provided under the contract must meet or exceed the standards established by any authority having jurisdiction. All materials provided under this contract must be acceptable to all federal, provincial, municipal and Worker’s Compensation Board regulations. The Regional District will reject any proposal where the products or materials to be used do not conform to the minimum specifications set out herein or meet the minimum regulatory requirements.
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25.0 PERMITS AND CERTIFICATES
The successful proponent obtain, and pay for, all necessary permits to carry out the work of this project. The contractor will be required to provide certificates of conformity to requirements of authorities having jurisdiction.
26.0 PROJECT SCHEDULE
The Regional District has a “window of installation” for this project. Proponents shall state in their Proposal submission whether they can comply with this timeline. In accordance with the evaluation criteria set out in this document, points will be awarded to proponents confirming their ability to conform with the project schedule specified as:
Notice of award – August 9, 2018
Contract signing – August 14, 2018
Project start – August 15, 2018
Presentation to Board of Directors and Town Hall Meeting – March 2019
Project completion – April 12, 2019
27.0 WORKSITE MANAGEMENT
In order for regular operations of the facility to continue, excess materials and debris must be cleaned up on a daily basis during operating hours. All excess materials must be disposed of in accordance with all applicable legislation and best practices.
Any contractor’s materials and equipment proposed to be stored on Regional District property must either be stored at the designated worksite or in an area approved by the Regional District for that purpose.
Adjacent areas must be restored and cleaned the original condition and any damage caused during the installation or construction process must be repaired.
28.0 KNOWLEDGE OF PROJECT
By submitting a response, the Proponent agrees that they have attended the mandatory site meeting, examined the facilities, have carefully read this RFP document and have satisfied themselves as to their ability to fulfill the requirements of this RFP and the project before submitting a proposal and agree that they will make no claim against the Regional District based on any misunderstanding must of the RFP requirements and the project to be provided.
No extra payment will be made by the Regional District for conditions which should have been determined by a proponent by inspection, prior to entering into a contract for the project.
29.0 WHMIS
All products provided by the successful proponent in performing the Work are considered to be required for use in the workplace. Therefore, full compliance for all labeling and information requirements for the Workplace Hazardous Materials Information System (WHMIS) Legislation for controlled products is required.
30.0 PROJECT SPECIFICATIONS
Project Overview
The following section outlines the Salmon and White Rivers Flood Risk Assessment
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primary objective, expected outcomes, scope of work, deliverables and timeline requirements. It is the proponent’s responsibility to determine the specific steps required to meet the objectives and timeline constraints.
The project will complete a risk assessment of the Salmon River floodplain and a portion of the White River floodplain that consists of a collection of historical data and projections that will identify and detail existing hazards, potential hazards, future risks, likelihood of occurrence, and identify the community's vulnerabilities. The Risk Assessment Guidelines are available at: https://www.publicsafety.gc.ca/cnt/mrgnc-mngmnt/dsstr-prvntn-mtgtn/ndmp/prgrm-gdlns-en.aspx#a34
Following the completion of the Risk Assessment Information Template (RAIT) the contractor will facilitate two presentations:
1. Presentation to the SRD Board of Directors Following completion of the report, a presentation in person will be made to the Board providing a brief overview. The Board will be given the opportunity to ask questions and / or provide feedback. Any feedback given regarding the need for further refinement will be accounted for within the development of the final report.
2. One presentation at a Town Hall style meeting.
Following completion of the final report, a presentation will be made in person at a Town Hall meeting in Sayward. This meeting will be facilitated by SRD staff. The meeting will be an opportunity for interested parties to hear the results of the report and take part in a question/answer session.
Consequence / Impact Assessment
The following section provides a description of the different impact criteria that should be
completed within the risk assessment information template (RAIT). In addition,
descriptions of the risk ranking and definitions associated with the five-point scale used to
define the impacts are presented. The impact risk rating definitions are based on
qualitative and quantitative elements referenced from a diverse array of risk and resilience
methodologies and external risk management models.
People and Societal Impacts
It is a priority at the municipal, provincial and federal levels to protect the health and
safety of Canadians. Impacts on people are considered pertinent in the assessment
process given that natural hazards can result in significant societal disruptions such as
evacuations and relocations as well as injuries, immediate deaths, and deaths resulting
from unattended injuries or displacement. As such, the following impact criteria will be
assessed on a 1 to 5 scale:
o number of fatalities; o ability for local healthcare resources to address injuries; and o number of individuals displaced and duration of displacement.
Environmental Impacts
A priority for municipal, provincial and federal governments is to protect Canada's natural
environment for current and future generations. As such, environmental impacts were
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included in the assessment to measure the risk event in relation to the degree of
damage and predicted scope of clean-up and restoration needed following an event. The
definitions consider the direct and indirect environmental impacts within the defined
geographic area on a 1 to 5 scale, and include an assessment of air quality, water
quality and availability (exclusive to on land and in-ground water), and various other
nature indicators.
Local Economic Impacts
There may be impacts on the local economy that are the result of a risk event occurring.
Local economic impacts attempt to capture the value of damages or losses to local
economically productive assets, as well as disruptions to the normal functioning of the
community/region's local economic system. The definitions consider the local economic
impacts within the defined geographic area on a 1 to 5 scale, and should consider direct
and indirect economic losses (i.e. productivity losses, capital losses, operating costs,
financial institutions and other financial losses).
Local Infrastructure Impacts
There are several local infrastructure components, as per a variety of risk assessment
and management sources and guidelines that are fundamental to the viability and
sustainability of a community/region. Those components that appear most pertinent to
assess impacts resulting from natural hazards, such as floods, include: energy and
utilities; information and communication technology; transportation; health, food and
water; and safety and security. At a minimum, an assessment of the aforementioned
components must be completed, defined on a 1 to 5 scale, and should consider both
direct and indirect impacts.
It is important to note that Critical Infrastructure, in Canada, includes the following ten
sectors: energy and utilities, information and communications technology, finance,
healthcare, food, water, transportation, safety, government and manufacturing.
Currently, the National Disaster Mitigation Program attempts to leverage those elements
thought to be most relevant to identify and assess local flood risk to communities while
complementing other Government initiatives, such as the National Strategy and Action
Plan for Critical Infrastructure.
Public Sensitivity Impacts
Public sensitivity was included as an impact criterion given that credibility of
governments is founded on the public's trust that all levels of government will respond
effectively to a disaster event. The definitions consider the impacts on public visibility on
a 1 to 5 scale, and include an assessment of public perception of government
institutions, and trust and confidence in public institutions.
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Confidence Levels
The risk assessment process requires confidence levels to be defined, particularly since
confidence levels can vary considerably depending on the availability of quality data,
availability of relevant expertise to feed the risk assessment process, and the existing
Canadian body of knowledge associated with specific natural hazards and natural
disaster events.
Confidence levels have been defined using letters ranging from A to E, where 'A' is the
highest confidence level and 'E' is the lowest. This approach was taken to ensure all
applicants can determine the confidence in their risk assessment in a simplified,
straightforward manner, which also ensures that a more consistent representation of
confidence levels is being determined across all submissions.
How the Risk Assessment Information May Influence Policy:
a) It will provide the first step in the development of an overall strategy for flood response and mitigation in this region;
b) It will provide all stakeholders a better understanding of existing and potential hazards, the factors that may intensify the severity of an incident, and what factors will trigger higher risk situations;
c) It will include current and projected impacts of climate change and sea level rise, which will assist in the identification of adaptation strategies for climate change and sea level rise;
d) It will aid in the identification of mitigation strategies (It is anticipated that a further study will be done in the future specifically to identify mitigation strategies);
e) It will inform future land-use planning and shape development policies; f) It will identify the existing and potential threats to the areas sources of potable
water; g) Assist in the establishment of new setbacks to encourage a managed retreat of
new development away from the river and shoreline areas; h) It will include current population density as well as future projections; i) It will direct emergency management mapping; j) It will aid in public engagement and education; k) It will provide a basis for further business case and investment decisions and
projections of potential liability; l) It will meet the criteria necessary to move this project to Stream 2 of the NDMP,
opening the door to future assessments, flood mapping, modeling of sea level rise, and coastal shoreline projections;
Once the report is completed, residents, businesses, local governments, committed stakeholders and the community can begin looking at reducing the risks, developing capacity and enhancing resilience.
This and future reports will aid in directing the SRD and the community in developing a list of prioritized mitigation measures.
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31.0 CHANGE IN SCOPE
The Regional District reserves the right to amend the scope for work during the term of the proposed contract. In such cases, the Regional District would request a quotation from the contractor for the change in scope.
E. CONTRACT CONDITIONS
By submission of a proposal, the Proponent agrees that should its proposal be successful,
the Proponent will enter into a contract with the Regional District that subject to
negotiation, may include the following contract clauses:
32.0 COMPLIANCE WITH LAWS
The contractor will give all notices and provide all permits, licenses and other approvals
required to perform the work. The contractor will comply with all laws applicable to the
work or performance of the contract.
33.0 LAWS OF BRITISH COLUMBIA
Any contract resulting from this RFP will be governed by and will be construed and
interpreted in accordance with all laws in affect in the province of British Columbia.
34.0 INDEMNITY
Notwithstanding the provision of insurance coverage by the contractor, the contractor hereby agrees to indemnify and save harmless the Regional District, its officers, agents and employees from and against all claims, demands, losses, costs, damages, actions, suits or proceedings by whomever made, brought or prosecuted and in any manner based upon, arising out, related to, occasioned by or attributable to the activities of the contractor, its servants, agents, subcontractors and suboperators, in providing the services and performing the work of the contract, excepting always liability arising out of the negligent act or omission of the Regional District.
35.0 INSURANCE
Any contract resulting from this RFP will require that the contractor, without limiting its obligations or liabilities and at its own expense, provide and maintain throughout the contract term:
a. Comprehensive commercial general liability insurance in an amount not less than $2,000,000 inclusive per occurrence, insuring against bodily injury and property damage and including liability assumed under the contract;
b. Automobile liability on all vehicles owned, operated or licensed in the name of the contractor in an amount not less than $2,000,000.
The Regional District is to be added as an additional insured and the policy shall contain a cross liability clause. All required insurance will be endorsed to provide the Regional District with 30 days advance written notice of cancellation.
The contractor will provide the Regional District with evidence of the required insurance in the form of a certificate(s) of insurance, immediately upon execution and delivery of the contract.
Page 22 of 24
36.0 REGISTRATION WITH WORKSAFEBC
The contractor and any approved subcontractors must be registered with WorkSafe BC and WCB coverage must be maintained for the duration of the contract. Prior to receiving any payment, the contractor may be required to submit a WCB Clearance Letter confirming all assessments have been paid and the contractor is in good standing. The contractor and any approved subcontractors shall abide by all provisions of the Workers Compensation Act of British Columbia.
F. DRAWINGS
a) Any drawings provided by the Regional District are intended as a guide only and may not be suitable for calculating quantities, dimensions, angles, elevations or other pertinent information. Proponents are solely responsible for confirming the information they require in order to meet the requirements of the RFP.
Page 23 of 24
G. PROPOSAL FORM
Proponents should ensure that all requirements of the RFP are dealt with in their proposal submission
and that all materials and products proposed comply with the specifications therein.
Page 24 of 24
APPENDIX B – NATIONAL DISASTER MITIGATION PROGRAM – RISK
ASSESSMENT INFORMATION TEMPLATE
PROPOSAL SUBMISSION | STRATHCONA REGIONAL DISTRICT
Salmon & White Rivers Flood Risk Assessment RFP 07-18 | Due: July 27, 2018 | Time: 2:00PM
APPENDIX A – DETAILED FEE ESTIMATE & LEVEL OF EFFORT TABLE
APPENDIX B – TEAM MEMBER RESUMES
Salmon & White Rivers Flood Risk Assessment | RFP # 07-18| 2221-91648 | Prepared for the Strathcona Regional District
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1. PROJECT
WORK PLAN
RFP Requirements
• Our work plan has been developed to meet the requirements of the National Disaster Mitigation Program (NDMP), Stream 1. Specifically, the work plan is structured around gathering the necessary information to fill out the Risk Assessment Information Template (RAIT) and meet the requirements to pursue NDMP Stream 2 funding.
• However, recognizing that the NDMP & RAIT are federal government requirements, we propose to work closely with SRD staff to ensure the work and deliverables are also useful for the SRD’s own initiatives, including: Emergency preparedness planning; input into SRD’s GIS system; budgeting for future investigations or mitigation projects; land use planning; etc.
Task 1 – Project Startup & Background Information
Review
• We will hold a “Project Kickoff Meeting” to meet with SRD staff. This
meeting will discuss key deliverables and ensure the project focuses
on the issues which are most important to SRD staff, while still
adhering to the requirements of the funding grant.
• At this time we will also review the 1980 floodplain mapping and the
historical record of floods (including the November 1990 flooding) to
determine the flood event which will form the basis of the risk assessment. If necessary, we will adjust the flood
extents of the 1980 floodplain mapping to account for watershed changes, climate change, and/or observations
since 1990. This is important to determine at the beginning of the project as it forms the basis for investigations and
assessments at all subsequent stages. (Note:This will not be a detailed hydrologic analysis of the watershed and
river flow rates, as that will occur in the NDMP Stream 2.)
• We will prepare a brief 1-2 page summary memorandum of the findings from this initial stage of work.
The McElhanney Campbell River
office previously worked closely with
the SRD to successfully deliver the
Glenmore Dike Assessment project,
which was delivered on-time and on-
budget.
Salmon & White Rivers Flood Risk Assessment | RFP # 07-18| 2221-91648 | Prepared for the Strathcona Regional District
Page 2
Task #2 – Risk Assessment
• Working closely with the SRD’s GIS staff, we will develop a base map of the study area, including information such
as: Population, Land use, Assessment values, key infrastructure, etc. The information supplied by SRD GIS staff
will be supplemented with our own local knowledge, and will be reviewed in detailed with other SRD staff to add any
other important or sensitive areas.
• A review of existing protection / mitigation measures will be undertaken;
• The meteorological & seasonal conditions of highest risk will be defined;
• The flood extents will then be overlaid on top of the “base mapping”, and the various aspects of the risk assessment
will be undertaken. This work will follow the NDMP guidelines and the RAIT, with the following risk areas reviewed:
o Emergency response capabilities and routes;
o People & Societal Impacts;
o Environmental Impacts;
o Local Economic Impacts;
o Local Infrastructure Impacts;
o Public Sensitivity Impacts.
Task 3 – Deliverables & Presentation
• In addition to the kick-off meeting and required presentations, we have allowed for up to 5 review / collaboration
meetings with SRD staff throughout the project. Due to the qualitative nature of the assessments within this NDMP
Stream 1, we feel it is important to ensure this is a collaborative process between ourselves and the SRD, as SRD
staff will likely have valuable input at all stages of the project. In total, we have allowed for the following meetings
and presentations:
o Kick-off meeting at the beginning of the project;
o Two (2) review/collaboration meetings during the “Task 2 - Risk Assessment” portion of the works;
o One (1) meeting to review the completed DRAFT Risk Assessment Report & Risk Assessment
Information Template (RAIT);
o One (1) meeting to review the proposed Presentation to the SRD Board of Directors;
o One (1) presentation to the SRD Board of Directors;
o One (1) meeting to review the updated presentation and FINAL Risk Assessment Report;
o One (1) presentation at a Town Hall meeting to stakeholders/residents.
Salmon & White Rivers Flood Risk Assessment | RFP # 07-18| 2221-91648 | Prepared for the Strathcona Regional District
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2. PROJECT TEAM
The team which McElhanney has assembled for this project represents a combination of local knowledge, and experts
from around the company. The local McElhanney staff has worked successfully with the SRD on a variety of recent
projects and we feel there is a strong working relationship in place, which will allow for important collaboration and ease
of communication throughout this project. In addition to the expertise of the local staff who specialize in floodplain
mapping and water resources engineering, other experts from around the company are included on the project team to
provide expertise such as: Significant experience on other risk assessments & NDMP Stream 1 projects; independent
senior review & quality control; and optional additional services including LiDAR acquisition and contaminated sites
review.
A summary of our team’s qualifications and relevant experience is described below. Detailed résumés can be found in
Appendix A.
As well as the team members listed herein, we will utilize our in-house CAD / GIS technologists and designers. There
are local resources within the Campbell River office (more than five (5) local technical support staff including drafters,
technologists & EITs), as well as additional shared resources around the company.
Salmon & White Rivers Flood Risk Assessment | RFP # 07-18| 2221-91648 | Prepared for the Strathcona Regional District
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Mark DeGagné, PEng, MSc | Project Manager
Years’ Experience: 24 | Location: Campbell River
Key Relevant Factors
• Has worked on northern Vancouver Island for 13 years;
• Has a strong technical and educational background in floodplain management, hydrology & hydraulics;
• As Campbell River Branch Manager since 2006, has been responsible for delivering many major studies
and projects from multi-disciplinary teams.
Role: As Project Manager, Mark will be the project’s main point of contact. In addition, Mark will act as Quality
Assurance Manager and maintain overview of all project aspects.
Experience: Mark has provided design and management on many projects throughout Western Canada,
specializing in water resource related projects. He was part of the consultant team that assisted the Province of
Manitoba during and after the 1997 flood, including many diking and diversion projects. Since coming to BC, he
has consulted with SRD, City of Courtenay, City of Campbell River and Ministry of Transportation on many
floodplain related projects, including several on the Oyster River & the Salmon River.
Relevant Projects:
Oyster River / Glenmore Dike Assessments, Oyster River, BC, 2017 Project Manager: Oversaw a complete
geotechnical, condition, and hydrologic & hydraulic assessment of the Glenmore Dike.
Courtenay Integrated Flood Management Study, Courtenay, BC. Fees: $250,000. As project manager Mark
coordinated the consultant team to complete a flood study of the Courtenay River Floodplain, including the
Tsolum and Puntledge River stems within the City limits.
Glenmore Dike Emergency Upgrades and Post Flood Assessment, Strathcona Regional District, BC. Fees:
$10,000. During November 2015, Mark and the McElhanney team provided key consulting services related to
emergency upgrades to the Glenmore dike, followed by an assessment of the event and costs to make the dike
upgrade permanent.
Ostler Park Foreshore Restoration Project, Campbell River, BC. Fees: $60,000. Acting as project manager
and lead civil designer, Mark coordinated the shoreline protection system assessment at Ostler Park, including
near shore hydrodynamic assessments for sea level rise and storm surges. Following the assessment, the City
decided to repair the existing riprap face to current levels of protection, and Mark completed the design and
supervised the installation of the repaired section.
Doug Johnston, PEng, | Senior Review
Years’ Experience: 23 I Location: Vancouver
Key Relevant Factors
• Direct project experience with floodplain mapping, flood protection works, flood risk assessments, and almost
all aspects of floodplain planning, analysis and design;
• Considerable experience leading multi-disciplinary teams on complex civil and hydrotechnical projects related
Salmon & White Rivers Flood Risk Assessment | RFP # 07-18| 2221-91648 | Prepared for the Strathcona Regional District
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Role: As the Senior Review, Doug will oversee the work, ensuring the work is carried out to the appropriate
EGBC, Provincial & Federal standards.
Experience: Doug is a civil / hydrotechnical engineer with 23 years’ experience working on a range of projects
throughout western and northern Canada. He specializes in hydrological and hydraulic analysis and modelling,
fluvial geomorphology, hydrotechnical analysis and design of bridges, design and construction of hydraulic
structures (including major culverts), flood protection works, bank erosion and scour protection, river engineering
and in-stream works, fish passage projects, and aquatic habitat rehabilitation.
Recent Relevant Projects
Glenmore Road / Oyster River Dike Assessment, Oyster River, 2017, Client: Strathcona Regional District, Project Fees: $80K, Senior Review – Assessed and upgraded the existing 1.1km dike on the Oyster River. Work
included inspection, geotechnical assessment, 2-D hydraulic modelling to establish new flood construction levels, and
upgrading the design to meet current dike standards (including seismic considerations)
Vermilion River / Highway 93S Bank Stability Assessment and Erosion Protection, Radium Hotsprings, 2015, Client: Parks Canada Agency, Project Fees: $130K, Project Manager / Technical Lead – Assessed nine erosion
sites on the Vermilion River adjacent to Highway 93S in Kootenay National Park. Work included field inspections and
survey, development of a DEM incorporating LiDAR and field survey, regional hydrologic analysis, 2-D hydraulic
modeling of each site, and mitigation design for each site.
Powell River Landslide and Fluvial Hazards Studies Electoral Areas B, C and D, R.D of Powell River, BC –
Hydrotechnical Lead: Directed and reviewed the hydrotechnical portion of the assessment including hydrologic
assessment, 2-D hydraulic modeling, and reporting. Working with the geotechnical team to produce an integrated
product that incorporated a wholistic evaluation of the hazards within the study area.
Stephens Creek Phase 1 Debris Flow Risk Assessment, Parks Canada Agency – Field, BC –
Hydrotechnical Lead: Directed and reviewed the hydrotechnical evaluation of the Stephens Creek watershed in
support of an overall debris flow risk assessment. Work including hydrologic assessment, 2-D hydraulic modelling
of the watercourse and alluvial fan, and surface water management in the upper watershed.
Eric Heel, PEng | Project Engineer
Years’ Experience: 8 I Location: Campbell River
Key Relevant Factors
• Has extensive experience in hydrologic and hydraulic modelling;
• Has completed floodplain mapping for public & private clients around Vancouver Island and BC;
• Has extensive local experience with the SRD and within this watershed, including work on the Oyster River &
Salmon River.
Role: Eric will be responsible for the completion of the majority of the assessments, written reports, and
presentations. He will work under the supervision of Doug Johnston (Senior Review) and the direction of Mark
DeGagné (Project Manager). Eric will collaborate with the rest of the project team to efficiently deliver the project,
and incorporate the feedback and information received from SRD staff.
Experience: Eric is a civil / hydrotechnical engineer with experience on projects in and around rivers throughout
British Columbia. His knowledge and expertise includes floodplain mapping, river analysis, and GIS / Mapping.
Salmon & White Rivers Flood Risk Assessment | RFP # 07-18| 2221-91648 | Prepared for the Strathcona Regional District
MARK DEGAGNÉ, PENG, MSC BRANCH MANAGER / PROJECT ENGINEER
EXPERTISE Water Resources Hydro Electric Facilities and Planning Municipal Engineering Land Development Design and Contract Administration Industrial Environmental Assessment EMPLOYMENT HISTORY McElhanney Consulting Services Ltd. Branch Manager / Project Engineer, 9 years KGS Group Senior Water Resources Engineer, 11 years EDUCATION B. Sc. in Civil Engineering, University of Manitoba, 1992 M. Sc. Water Resources, University of Manitoba, 1994 PROFESSIONAL AFFILIATIONS Professional Engineers of BC Certified Professional Sediment and Erosion Control Association (CPESC) BC Water Works Association North American Stormwater and Erosion Control Association LANGUAGES English – Fluent
EXPERIENCE Mr. DeGagné has gained experience in a variety of water resource and hydraulic projects including hydroelectric, flood protection studies, fish habitat enhancement studies, environmental approvals, development of database / GIS applications, as well as erosion and sediment control plans. In addition, Mr. DeGagné has provided design and project management for a number of municipal projects, including, design, planning and assessment of sanitary and storm sewers, water distribution, and roads. He has also managed numerous projects for residential, multi-family and commercial land development projects. RELEVANT PROJECTS WATER RESOURCES / DIKING Various Glenmore Dyke Repair & Rehabilitation Project, Oyster River, BC We have assisted the SRD with design & field services for several Glenmore Dyke project over the last several years, including design of erosion protection works. Shaunfelder Modelling Strathcona Regional District (SRD) Area ‘D’ Stormwater Management Plan Project Manager & Lead Engineer for the production of the Area ‘D’ Stormwater Management Plan. Completed mapping of: natural assets, watershed delineation, subsurface soils / infiltration capacity, flood susceptibility. Combined these items to create a ranked/prioritized assessment for where storm water management practices would be required, and provided recommendations for implementation of storm water management measures. Courtenay Integrated Flood Management Study (IFMS), Courtenay, BC Project Manager for the IFMS of the Tsolum, Puntledge and Courtenay Rivers, to determine flood construction levels and higher level planning recommendations for development in the floodplain now and into the future. Flood Mitigation Options include diking schemes of varying magnitude and complexity, as well as recommendations for potential impacts to existing bridges. Comox Valley Regional District Sewage Masterplan Assessment of three lift stations and computer modelling to determine required upgrades and future planning for the Doclittle Road LS. Assessments included current condition assessment of lift stations and forcemain. NE Comox Neighbourhood Integrated Storm Water Management Plan (NISMP), Comox, BC Senior Engineer for the development of a comprehensive SWMP for the neighbourhood, including geotechnical, environmental and hydrologic/hydraulic assessments. The study included the latest Water Balance philosophies completing continuous modelling using QualHymo. Red River Flood Damage Assessment Project, Winnipeg, MB The project included completing damage assessments of areas impacted by the Red River Flood, and developing maps based on flooded depths, cost of damage/losses, land uses, etc.
DOUG JOHNSTON PAGE 1
EXPERIENCE Doug Johnston is a civil / hydrotechnical engineer with over 23 years of
experience working on a range of projects in western and northern Canada. He
has extensive experience in hydrotechnical analysis and design of bridges,
hydrological and hydraulic analysis and modelling, fluvial geomorphology, design
and construction of hydraulic structures including major culverts, flood protection
works, bank erosion and scour protection, river engineering and in-stream works,
fish passage projects, and aquatic habitat rehabilitation. Doug has worked with
and managed multi-disciplinary teams and has a strong understanding of
transportation, structural (bridge), municipal, coastal, and geotechnical
engineering as well as environmental sciences.
Doug is experienced with various project delivery processes including Design-
Build, Design-Build-Operate, and Design-Bid-Build and has worked on teams
representing the constructor, owner, and concessionaire. His responsibilities
include project planning and management including proposal writing, feasibility,
conceptual and detailed design, review, permitting, cost estimating, scheduling,
tendering and contracting, construction supervision and inspection, payment and
certification.
RELEVANT PROJECTS
Sparwood Hazard and Risk Assessment, Sparwood, BC
Role: Technical Lead | Year: 2018-ongoing | Fee Value: $80K | Client: District of Sparwood
Directing and reviewing hydrotechnical analysis and modeling, risk assessment,
and mitigation recommendations.
Phibbs Transit Exchange Detailed Design, North Vancouver, BC
Stormwater Drainage Lead | 2017-ongoing | Ministry of Transportation and Infrastructure
Responsible for the design of stormwater and drainage infrastructure for the re-
design of the major transit hub for the eastern north shore. It includes a staged
drainage design to maintain full transit service during construction.
Seymour Interchange Design, North Vancouver, BC
Hydrotechnical Lead / EOR | 2017-ongoing | $150K | Ministry of Transportation and Infrastructure
Responsible for hydrotechnical analysis and design of the new Highway 1 / Lynn
Creek crossing, realignment and restoration of Keith Creek, and stormwater
management planning and drainage design for the new Seymour overpass of
Highway 1 and associated infrastructure.
Ross Road Bridges Replacement, North Vancouver, BC
Hydrotechnical Lead | 2017-ongoing | $1.6M (est) | District of North Vancouver Directed and reviewed the hydrologic and hydraulic analysis of two new crossings
east of Lynn Valley center. Work included 1-D and 2-D hydraulic modeling and
analysis of various design options in a hydraulically complex study area with
confluences of numerous tributaries.
DOUG JOHNSTON PENG
SENIOR CIVIL / HYDROTECHNICAL
ENGINEER
EXPERTISE Hydrologic and Hydraulic Analysis
Bridge Hydraulics
River Engineering
Resource / Low Volume Road
Design and Construction
Culvert Analysis and Design
Stormwater Management
Erosion Protection
Stream Rehabilitation
Asset Management
Project Management
EMPLOYMENT HISTORY McElhanney Consulting Services Ltd
– Senior Civil / Hydrotechnical
Engineer, since 2017
Tetra Tech Canada Inc – Senior
Hydrotechnical Engineer
Associated Engineering Ltd – Civil /
Water Resources Engineer
Rivers and Creeks Consulting
Services – Principal / Proprietor
BC Ministry of Environment, Lands
and Parks – Forest Renewal Plan
Regional Coordinator / Watershed
Restoration Program Hydrotechnical
Lead
EDUCATION BSc in Engineering (Honours),
University of Guelph, 1992
PROFESSIONAL AFFILIATIONS Engineers and Geoscientists BC
Association of Professional
Engineers and Geoscientists of
Alberta
Association of Professional
Engineers and Geoscientists of
Saskatchewan
Engineers Yukon
Canadian Water Resources
Association
DOUG JOHNSTON PAGE 2
Bear Creek Bridge Replacement, Surrey, BC
Hydrotechnical Lead | 2017-ongoing | $7M | City of Surrey Leading the hydrologic and hydraulic analysis (1D and 2D) of a new, wider bridge. Design involved climate change analysis and
aquatic habitat analysis and design.
Semiahmoo Bay – Beach Road Upgrade, White Rock, BC
Hydrotechnical Lead | 2017-2018 | $5M | Ministry of Transportation and Infrastructure Responsible for directing and reviewing the hydrotechnical analysis of the Little Campbell River at its outlet to Semiahmoo Bay.
Employed 2D hydraulic modelling with variable upstream and downstream boundary conditions. The analysis included climate
change considerations such as SLR and storm intensity.
Oyster River / Glenmore Dike Assessments, Campbell River, BC
Technical Lead | 2017 | $80K | Strathcona Regional District Responsible for directing and overseeing the assessment and conceptual and detailed design of required upgrades to the 1.4km-
long dike on the north bank of the Oyster River. Work includes geotechnical investigation and analysis, field inspection, 2D hydraulic
modeling of the river to establish a new FCL for the dike considering future impacts due to climate change, and conceptual and
detailed design for rehabilitation work required.
Mosquito Creek – 3rd Avenue Bridge, North Vancouver, BC
Hydrotechnical Lead | 2012 | Fee Value: $70K | District of North Vancouver Completed hydrologic and hydraulic analysis of new 3rd Avenue bridge over Mosquito Creek for access to a new townhouse
development.
Tetsa River Bank Erosion, Fort Nelson, BC
Hydrotechnical Lead | 2017 | $50K | Public Works & Government Services Canada
Assessment, conceptual and detailed design of bank protection works along the Alaska Highway adjacent to the Tetsa River. Work
included fluvial geomorphological assessment, 2-D hydraulic modeling, slope stability analysis, conceptual design, and detailed
design.
Mission Creek Debris Hazard Mitigation Works, North Vancouver, BC
Project Manager / Design Lead | 2017 | $150K | District of North Vancouver Responsible for conceptual, preliminary, and detailed design of debris hazard mitigation works previously recommended in the
Mission Creek watershed. Work included fluvial geomorphological assessment, 2-D hydraulic modeling, slope stability analysis,
conceptual design, and detailed design.
Walper Bridge Replacement, Pouce Coupe, BC
Hydrotechnical Lead | 2017 | $750K | Ministry of Transportation and Infrastructure
Led hydrotechnical evaluation and reporting for 28m-long, single-span structure across Tupper Creek. Provided senior review of
other bridge and culvert projects as part of the overall South Peace Recovery Program with the Ministry.
Highway 99 Drainage / Flood Impact Assessment, Pemberton, BC
Project Manager / Technical Lead | 2017 | $10K | Squamish-Lillooet Regional District Assessed encroachment on ditches affecting the overall surface water drainage patterns, as well as potential property flooding on
the floodplain of the Lillooet River and Pemberton Creek.
Pitt River and Debouville Slough Dike Upgrade, Coquitlam, BC
Senior Reviewer | 2017 | $70K | City of Coquitlam
Responsible for the senior review for 4.6km of diking adjacent to the Pitt River. This established dike was constructed 80 years ago.
The dike has to be raised to the new FCL. Challenges included property constraints, agricultural land, and drainage ditches on the
land-side of the structure, as well as varying soil conditions. To control costs and accommodate available grant funding, the
structure was designed to achieve the final elevation and be constructed in two stages.
ERIC HEEL PAGE 1
EXPERIENCE Eric specializes in modelling, analysis, and design of water distribution systems.
He has experience providing engineering services from planning through to
design for land development, municipal, and large infrastructure projects. This
includes stormwater planning and drainage design, sanitary sewer analysis and
design, water distribution network analysis, and site grading.
RELEVANT PROJECTS
Water Management During Construction Salmon River Diversion
Decommissioning Project, Campbell River, BC
Role: Project Engineer | Year: 2017 | Client: Kwikw Partnership Project Engineer and Site Inspector for the design and implementation of in-
stream water control structures, cofferdams and pumping systems. McElhanney
worked with the Contractor Kwikw to ensure conformance to the decommissioning
plan developed by BC Hydro. Dewatering plans included design of siltation ponds,
geotechnical assessments of earthen berms and cofferdams, deconstruction work
plans, and “pick plans” for timber bridge deconstruction. Design amendments
were completed on tight timelines to ensure the project remained on schedule.
Semiahmoo Bay – Beach Road Upgrade, White Rock, BC
Role: Project Engineer | Year: 2017-2018 | $30K | Client: Ministry of Transportation and Infrastructure Completed the hydrotechnical analysis of the Little Campbell River at its outlet to
Semiahmoo Bay. Developed a 2D hydraulic modelling with variable upstream and
downstream boundary conditions. The analysis included climate change
considerations such as SLR and storm intensity and was used to inform design
criteria for transportation infrastructure upgrades.
Glenmore Road / Oyster River Dike Assessment, Oyster River, BC
Hydrotechnical Engineer | 2017 | $80K | Strathcona Regional District Developed a 2-D hydraulic model of the Oyster River near the Glenmore Dike.
Completed an updated hydrologic assessment of the Oyster River flows based on
current WSC data, including adjustment for future climate change impacts.
Utilized this model and updated hydrology to assess the dike’s capacity and
erosion risk.
Courtenay Emergency Flood Response Plan, Courtenay, BC
Hydraulic Modeller | 2015-2016 | $45K | City of Courtenay Developed a hydraulic model of the Puntledge River and worked closely with City
staff to develop an emergency response plan for City crews to follow during
flooding events.
Relocation of CRD Watermain – McKenzie Interchange, Victoria, BC
Design Engineer | 2015-ongoing | $200K | Ministry of Transportation & Infrastructure Designed approximately 750m of 1m-diameter steel watermain (including branch
connections, valving, PRVs, etc.) to be relocated around and through a complex,
phased construction site to facilitate construction of a new highway interchange.
ERIC C. HEEL PENG
MUNICIPAL ENGINEER
EXPERTISE Hydraulic Modelling
Hydrotechnical Engineering
Storm Water Management /
Modelling
Computer Modelling
EMPLOYMENT HISTORY McElhanney Consulting Services Ltd
– Engineer, since 2010
EDUCATION BASc Civil Engineering
(Environmental Option), University of
British Columbia, 2010
PROFESSIONAL AFFILIATIONS Engineers and Geoscientists BC
ERIC HEEL PAGE 2
Skeena River Modelling for Mile 28 Crossing, Terrace, BC
Hydraulic Modeller | 2015-2016 | $100K | Ministry of Transportation & Infrastructure Detailed HEC-RAS modelling of the very complex, braided channel of the Skeena River in the vicinity of the Mile 28 crossing.
Bow River Modelling, Canmore, AB
Hydrotechnical Engineer | 2015-2016 | $50K | Town of Canmore Detailed HEC-RAS and River2D modelling and quality control for the Bow River within the vicinity of the Town of Canmore,
including merging of LiDAR/bathymetric data, creation of HEC-RAS model, mapping of modelling results, and quality control /
technical advice for creation of the River2D model. Final reporting included a comparison of the HEC-RAS & River2D model results,
comparison of Bow River bathymetry to historic bathymetric data, and analysis of existing dike and flood/erosion protection works.
Goodrich Creek Channel Reconstruction & Highway Culvert Crossing, BC Interior
Design Engineer | 2014 | $300K | Ministry of Transportation & Infrastructure Responsible for hydrologic analysis of Goodrich Creek and detailed design of the proposed works, including realignment of the
stream channel, inlet energy dissipation works, and box culvert road crossing.
Preliminary Analysis of 72nd Avenue Bridge Upgrades at Salmon River, Langley, BC
Hydraulic Modeller | 2014-2015 | $50K | Township of Langley Conducted a detailed HEC-RAS river modelling analysis of approximately 3km of the Salmon River. Input data was gathered from
LiDAR, bathymetric survey, and Water Survey of Canada gauge data. Final modelling predicted results to within +/- 10 cm based on
previously observed data. Developed proposed upgrades options for existing bridge, and provided detailed reporting of analysis,
modelling, upgrade options, and construction cost estimates.
Remote Stream Crossings Analysis for Pipelines & Access Roads, Northern BC
Hydraulic Modeller | 2014 | $150M Developed a workflow and methodology for conducting hydrologic and hydraulic analysis on dozens of remote stream crossings for
small, medium, and large drainage basins. Utilized statistical analysis methods to ensure uniformity and reproducibility of
calculations, and GIS databases for organization and communication throughout the project team. Created simple HEC-RAS
models of stream crossings based on LiDAR data and determined preliminary flows / water levels for high-flow events.
North Robson Phase 1 Drainage Servicing
Design Engineer | 2015-2017 | $3M | City of Surrey Detailed design of storm mains and upgrades to the existing storm sewer system, based on the preliminary design information from
the Robson Functional Plan.
8th Avenue Storm System Optimization, Surrey, BC
Project Engineer | 2014-ongoing | $2.5M | City of Surrey Responsible for calculations and computer modelling for determination of estimated storm flows and detailed design of storm sewer
and several storm water outfalls.
Robson Neighbourhood Functional Plan, Surrey, BC
Project Engineer | 2013-2014 | $42K | City of Surrey Analyzed the existing drainage regime throughout the Robson area via stormwater modelling, condition inspections, and mapping.
Proposed upgrade options including cost estimates, and proposed phasing plan
Yorkson Creek Culvert Crossing for 84th Ave Road Extension, Langley, BC
Designer | 2014 | $2M | Township of Langley Responsible for design and modelling of a new culvert crossing of Yorkson Creek. Design incorporated fish passage considerations
and cost-saving innovations such as replacing the proposed bridge with a pre-cast box culvert.
CLARE SHARE PAGE 1
EXPERIENCE Clare Share has 11 years of experience in both public and private sector on major
projects including residential and commercial development, stormwater
management schemes, asset management planning, and preparing national
legislation. Experience in the preparation of flood risk assessments and
stormwater management plans. Undertaken the role of Project Manager for the
client and the consultant, managing multi discipline teams to co-ordinate planning
and design work. Project Management roles include contract management,
government advisory roles, business development, document control, quality
management and client liaison.
RELEVANT PROJECTS
MUNICIPAL PROJECTS
Sparwood Floodplain Risk Assessment, Mapping, and Mitigation,
Sparwood, BC
Project Engineer – Risk Assessment | 2018-ongoing | $80K | District of Sparwood
Leading flood risk assessment and providing input to develop the flood risk
mapping and associated reporting.
Asset Investment Plan, Kitimat, BC
Project Manager | 2016-2017 | $60K | District of Kitimat Project manager and client contact for delivery of asset investment plan (AIP) to
inform decision-making regarding management of the community’s infrastructure
assets. The AIP also includes review of the financial implications of asset
management planning.
London Borough of Hammersmith and Fulham Stormwater Management
Plan, UK
Project Manager | 2012-2014 | $750K | LBHF
Client project manager for delivery of stormwater management plan to reduce the
risk of stormwater flooding within the borough. Role included public consultation,
management of consultants, drainage design, council budget management,
presentation to council, developing an action plan to reduce risk, and serving as
advisor to Mayor of London and national stormwater management groups.
Thatcham Stormwater Management Plan, UK
Project Manager | 2009-2010 | $600K | West Berkshire Council Consultant project manager for preparation of stormwater management plan. Role
included public consultation, review of historical data, stormwater modelling,
design of sustainable stormwater management systems, cost-benefit analysis,
presentation to council, and advising on national stormwater management
legislation.
CLARE SHARE PENG
PROJECT MANAGER / ENGINEER
EXPERTISE Civil Engineering
Flood Risk Management
Water Resources and Drainage
Project and Quality Management
Asset Management
EMPLOYMENT HISTORY McElhanney Consulting Services Ltd
– Project Manager / Engineer, since
2014
London Borough of Hammersmith &
Fulham (UK) – Flood Risk Manager,
2 years
WSP (UK) – Engineer, 5 years
EDUCATION MEng (Hons), Civil Engineering with
First Class Honours, Cardiff
University, 2007.
PROFESSIONAL AFFILIATIONS Engineers and Geoscientists BC
SAFETY TRAINING Occupational First Aid Level 1
Petroleum Safety Training
Bear Awareness
WHMIS
Construction Safety Training System
PROFESSIONAL TRAINING Internal QMS Auditor
PSMJ Project Management
CLARE SHARE PAGE 2
INDUSTRIAL PROJECTS
LNG Canada, Kitimat, BC
Project Team Member | 2017-ongoing | $120K | LNG Canada
Designed and developed the stormwater management regime for the demolition phase of the existing methanol production facility
on site.
Sandhill, Kitimat, BC
Project Manager | 2016-ongoing | $20K | Sandhill Materials Inc. Client liaison and project manager for permitting works with the Ministry of Energy and Mines. Role included co-ordination of multi-
discipline team, including environmental and stormwater management.
Kitimat Liquefied Natural Gas Plant, Kitimat, BC
Project Team Member | 2014-ongoing | $10B | Chevron
Worked as part of the Stormwater Management Team to develop strategies for erosion prevention, stormwater management, and
sediment control. Prepared a number of Stormwater Management Reports as part of the early works of the project. Role also
included document control for all documentation produced by McElhanney, quality management role, and liaison with the client.
CONSTRUCTION PROJECTS
Various local materials testing projects, Kitimat, BC
Managed a team of materials testers undertaking quality control testing for a number of local construction projects. Role included
resource co-ordination, project management, and data review and analysis.
South Regina Highway 1 Bypass, Stormwater Drainage Design, Regina, SK
Quality Manager for the Construction Road Design and Traffic Management Planning.
FIRST NATIONS PROJECTS
Haisla Multi-family Housing, Kitamaat Village, BC
Project Manager | 2016-ongoing | $25K | Haisla Nation Council Responsible for managing a multi-discipline team for geotechnical and electrical design of a multi-family housing complex.
Haisla Multiplex, Kitamaat Village, BC
Project Team Member / Project Manager | 2015 | $15M | Haisla Nation Council Role included project management, client liaison, stormwater management design, construction inspection, and materials testing for
a new multi-use facility for the Haisla Nation.
Haisla Multiplex Funding Review, Kitamaat Village, BC
Project Manager | 2017 | $5K | Haisla Nation Council Review of potential sources of funding applicable to the Haisla Multiplex Project. Role included project management, client liaison,
funding review and analysis.
Moricetown RV Park, Moricetown, BC
Project Coordinator | 2017 | $40k | Moricetown Band
Role included team co-ordination, site planning, client liaison, funding review and analysis.
